Daily Activities
Task Transaction
Check that all application
servers are up.
Check IDOC -
Check work processes
(started from SM51).
Look for any failed updates.
(update terminates).
Check System Log.
Review for cancelled &
critical jobs.
Check for old locks. Tr. Code: SM12.
Check for spool problems.
Review and resolve dumps.
Operation mode / Bgd process
in DB Server.
Procedure
Tr. Code: SM51. -----------------------------------------------------------------
Check that all servers are up. 1. Check that all servers are up.
2. Please enter the status for the last 24 hours.
------------------------------------------------------------------
Tr. Code: SM58. ----------------------------------------------------------------
Asynchronous RFC Error Log. 1. SM58 - Select dates , for all users.
If locked - unlock user.
If connection close -, retry with F6 option.
-----------------------------------------------------------------
Tr. Code: SM50. -------------------------------------------------------------------
Work Process Overview. 1. All Work processes with a "running" or a "waiting" status.
--------------------------------------------------------------------
Tr. Code: SM13. -------------------------------------------------------------------
Administrate Update Records. 1. Set date to one year ago
2. Enter * in the User ID field
3. Set to "all" Updates
4. Check for "Err"
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Tr. Code: SM21. -------------------------------------------------------------------
Online System Log Analysis. 1. Set Date and time to before the last log review.
2. Check for : Errors, Warnings, Security Messages
Abends, Database problems Any other
different event.
--------------------------------------------------------------------
Tr. Code Decription -------------------------------------------------------------------
SM21 Online System Log Analysis. 1. Enter * in the User ID field.
RZ02 Network Graphics for SAP 2. Verify that all critical jobs were successful.
Instances. 3. Review any cancelled jobs.
--------------------------------------------------------------------
-------------------------------------------------------------------
Display and Delete Locks 1. Enter (*) in the User ID field.
2. Check for entries for prior days.
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Tr. Code: SP01. -------------------------------------------------------------------
Output Controller : Spool: Request Screen. 1. Look for spool jobs that have been in process
for over an hour.
--------------------------------------------------------------------
Tr. Code: ST22. -------------------------------------------------------------------
ABAP dump analysis 1. Number of dumps.
--------------------------------------------------------------------
Tr. Code: RZ04. -------------------------------------------------------------------
Maintain SAP Instances. Please Check
Note: Ensure - switching takes. 1. SM21 ---> Online System Log Analysis.
2. SM51 ---> List of SAP Systems.
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Review workload statistics.
Review buffer statistics.
Transport Request to PRD.
Review error log for problems.
Review Database Performance
Monitor.
Review Win-2000 system logs
for problems.
Review Win-2000 system logs
for problems.
Tr. Code: ST03. -------------------------------------------------------------------
1. Workload: Analysis of <sid>. 1. Dialog reponse time.
2. Performance,SAP Statistics, Workload. --------------------------------------------------------------------
Tr. Code: ST02. -------------------------------------------------------------------
Setups/Tune Buffers. Move to the right to see the Swaps column.
In case it shows : 1. Grey Enter value 1.
2. Yellow enter value 2.
3. Red enter value 3.
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Tr. Code: STMS. -------------------------------------------------------------------
Transport Management System. 1. No of requests transporting to Quality &
Production servers as per changes in request.
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Tr. Code: AL02. -------------------------------------------------------------------
Database alert monitor. Check Buffer hit ratio.
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Tr. Code: ST04. -------------------------------------------------------------------
DB Perf. Analysis: MSSQL Check for Buffer Waits.
--------------------------------------------------------------------
Tr. Code Decription -------------------------------------------------------------------
AL16 Local Alert Monitor for Operat.Syst. 1. Display OS Monitoring Graphs for Local Machine.
OS06 Local Operating System Activity. 2. Monitor for OS Collector - Local Host and
Review operating system log.
--------------------------------------------------------------------
Tr. Code: ST04. -------------------------------------------------------------------
DB Perf. Analysis: MSSQL Look for any errors or failures.
--------------------------------------------------------------------

Review Operating System ------------------------------------- -------------------------------------------------------------------

Monitor. 1. Win-2000 System log. Check for failed logon attempts to the SAP Servers.
2. Win-2000 Application log. --------------------------------------------------------------------
-------------------------------------

Responsibility
1. All day to day tasks without warnings to be checked - Backup of DB / Archive logs - Restoration in DRS - Application of
logs in DRS.
2. Any downtime required - Mail - system message to be given in advance to ensure all sap users aware of the same.
3. Any new software changes to be made across all application servers & DRS.
4. Any deletion of files in Production to be made effective in DRS Server.
5. Any Drive / Hardware problem to be escalated - including Disk space , new disks , tapes for backup
6. Any activity - like upgrade , data archiviing for that system will be responsible of the resp. admin -including backup
/followup Notes : General Remarks please insert as part of comment for that particular day.
 Weekly Activities
Task Transaction
Critical
Re-Start SAP System all
Application & DB.

Check that daily backups Tr. Code: DB12.

executed without errors. Backup Logs: Overview.

R/3
Check Database for Tr. Code: DB02.
Free Space. DB Performance-Tables.

Monitor DB Growth. Tr. Code: DB02.

DB Performance-Tables.

Check for spool Tr. Code: SP01.

problems. Output Controller : Spool: Request Screen.

Database
Check for Statistics -----------------------------------------------------------
generation. VIMP Note: sapdba -checkopt PSAP%.
-----------------------------------------------------------

Check for Analysis. -----------------------------------------------------------

VIMP Note: sapdba -analyze PSAP%.
-----------------------------------------------------------
Check the Database. -----------------------------------------------------------
VIMP Note: sapdba -check -e 4.
-----------------------------------------------------------

Operating System
Check File System for -----------------------------------------------------------
adequate Space generation. VIMP Note: DB Drives / Path space
-----------------------------------------------------------

Others
Early watch Alert Conducted. EWA for the previous week
Notes : General Remarks please insert as part of comment for that particular day.
Activities
Procedure
cal
------------------------------------------------------------
VIMP Note: Restart all the Servers.
-----------------------------------------------------------
-----------------------------------------------------------------
1. Check Offline DB backup.
2. Offline DB backup time in Hrs.
------------------------------------------------------------------

3
-----------------------------------------------------------------
1. Run DB02. Go to DB Performance - Tables and
Record Free Space %.
------------------------------------------------------------------
-----------------------------------------------------------------
1. Set date to one year ago.
2. Enter * in the User ID field.
3. Set to "all" Updates.
4. Check for "Err".
------------------------------------------------------------------
-----------------------------------------------------------------
1. Look for spool jobs that have been in process
for over an hour.
------------------------------------------------------------------

base
---------------------------------------------------------------------
1. We can run this from Command line using
"sapdba -checkopt PSAP%" command or
We can schedule the same using DB13.
2. Create a Action for Check Optimizer Statistics, PSAP%.
---------------------------------------------------------------------

-----------------------------------------------------------------
1. We can run this from Command line using
"sapdba -analyze PSAP%" command or
We can schedule the same using DB13.
2. Create a Action for Check Optimizer Statistics, PSAP%.
------------------------------------------------------------------
 -----------------------------------------------------------------
1. We can run this from Command line using
"sapdba -checkdb" command or
We can schedule the same using DB13.
2. Create a Action for Check Database.
-----------------------------------------------------------------

g System
-----------------------------------------------------------------
1. Review the space usage and that sufficient
free space exists in th file systems / drives.
-----------------------------------------------------------------

ers

part of comment for that particular day.

 Task Transaction Procedure
Critical
Re-Start SAP System all ------------------------------------------------------------
Application & DB. VIMP Note: Restart all the Servers.
-----------------------------------------------------------
Check that daily backups Tr. Code: DB12. -----------------------------------------------------------------
executed without errors. Backup Logs: Overview. 1. Check Offline DB backup.
2. Offline DB backup time in Hrs.
------------------------------------------------------------------

R/3
Check Database for Tr. Code: DB02. -----------------------------------------------------------------
Free Space. DB Performance-Tables. 1. Run DB02. Go to DB Performance - Tables and
Record Free Space %.
------------------------------------------------------------------
DB - Table fragmentation & Tr. Code: DB02. -----------------------------------------------------------------
change ext size. DB02 -Extents not > 70 ,reorganize. 1. Set date to one year ago.
2. Enter * in the User ID field.
3. Set to "all" Updates.
4. Check for "Err".
Note: Pref. 2nd-3rd week/month.
------------------------------------------------------------------

SAP - Others Background ------------------------------------------------------------

jobs. VIMP Note: Analyze - speak with user for
duplicate/Long running jobs.
-----------------------------------------------------------
USER-IDS ALL Clients Tr. Code: SE38. -----------------------------------------------------------------
(000,001,066,xxx ). Execute RSUSR003 report. 1. sapdba - using cleanup - option logs -delete
all logs greater than 35 days.
------------------------------------------------------------------
Check update records. Tr. Code: DB13. -----------------------------------------------------------------
Update. 1. Set date to one year ago.
2. Enter * in the User ID field.
3. Set to "all" Updates.
4. Check for "Err".
------------------------------------------------------------------

Database
Run brbackup compression.
Clean Up SAPDBA logs.
Check optimizer.
Temse administration.
SAP -Standard cleanup
jobs.
SAP - Batch input jobs.
Archive old transport files.
------------------------------------------------------------
VIMP Note: brbackup -k only -t online.
-----------------------------------------------------------
------------------------------------------------------------
VIMP Note: sapdba -cleanup.
-----------------------------------------------------------
------------------------------------------------------------
VIMP Note: sapdba - statistics PSAP%.
or
Tablespace or Table.
-----------------------------------------------------------
Tr. Code: SP12.
Delete obsolete &consistency.
Tr. Code: SE38.
Execute RSPO1041, RSPO1043 report.
Tr. Code: SM35.
Incorrect sessions.
Operating System
------------------------------------------------------------
VIMP Note: Archive old transport files i.e.
Log, Data, Cofiles directory
in /usr/sap/trans.
-----------------------------------------------------------
Others
Notes : General Remarks please insert as part of comment for that particular day.
-----------------------------------------------------------------
1. Backup to be stopped on this day.
2. Cmb to be run.
------------------------------------------------------------------
-----------------------------------------------------------------
On 15th-16th every month ...
1. sapdba - using cleanup - option logs -delete
all logs greater than 35 days.
2. Ensure at DRS site - also the logs are deleted
& logs in PRD only kept in DRS in all respective
directories.
------------------------------------------------------------------
-------------------------------------------------------
On 17th-18th every month ....
1. Backup to be stopped on this day.
2. Cmb to be run.
-------------------------------------------------------
-----------------------------------------------------------------
On 19th-20th every month.
------------------------------------------------------------------
-----------------------------------------------------------------
On 21st -22nd every month.
------------------------------------------------------------------
-----------------------------------------------------------------
On 21st -22nd every month.
------------------------------------------------------------------
------------------------------------------------------------------
VIMP Note: Review the space usage and that
sufficient free space exists in
the file systems / drives.
------------------------------------------------------------------