Tele: 0181-2753335/5206/5255

Fax No- 0181-2742367 Air Force Station

Adampur 144103

8WG/727/1/Lgs 27 Jan 2017

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INVITATION OF QUOTATIONS
TENDER ENQUIRY NO. 16-17/8WG/LTD/TDR/215

1. Quotations in sealed cover are invited for supply of items as per SOR. SOR appended
below:
Sl Description Qty Unit Taxes ,if Total Remarks
No Price Extra
1 OVERALL SAGE GREEN SIZE-4 Ea-200

Please quote rate in figures as well as in words. Unit basic price and all government
duties & taxes should be indicated separately. Government duties / taxes etc should
be specified & spelt out Clearly giving the current rate applicable.

Specification:
(a) The overalls should be stitched as per measurements of the individuals of the
station.
(b) The tailor / vender should visit the station atleast twice for taking the
measurements.
(c) No cloth will be issued from the station. The price quoted for the overalls should
be inclusive of the cloth.
(d) The cloth must be of reputed brand only.
(e) Rank badges must be provided along with each overall (as per the individuals
rank.
(f) All zips should be of YKK.

2. General information about the tender: -

(a) Tender Reference No. 16-17/8WG/LTD/TDR/215
(b) Last date and Time for receipt of tenders : 06 Feb 2017 1100 Hrs
(c) Time and date for opening of tenders : 06 Feb 2017 1200 Hrs
(d) Place of opening of tenders: Main Guard Room, AF Stn Adampur
(e) Address for Communication
(i) S Lgs O, Stn Lgs Sec, Air Force Station Adampur 144 103
Tele Fax 0181-2742367, email: logo8@iaf.nic.in
(ii) O IC LP, Stn Lgs Sec, Air Force Station Adampur 144 103
Tele Fax 0181-2742367, email: logo8@iaf.nic.in
(f) Quotation shall remain valid till 90 days from the date of opening.
(g) Super scribe our Tender Enquiry Number and the Date of Opening of the
tender on the sealed envelope.
(h) Bid should be forwarded by bidders under their original memo / letter pad inter
alia furnishing details like TIN number, VAT /CST number, Ban Address with EFT
account if applicable etc and complete postal & email address of their office
3. Sealed quotations addressed to AOC, AIR FORCE STATION ADAMPUR
JALANDHAR-144103 should be dropped in tender box kept at Main Guard Room of Air
Force Station Adampur or to be sent by registered post so as to reach this office by due date
and time.

4. Sealed quotations will be opened in public on due date and time. Your authorized
representative from the company can attend the tender opening. If due to any exigency the
due date for opening of tenders is declared as closed holiday, in such cases the tenders will
be opened on next working day at the same time.

5. Additional information to be furnished with the quotations as qualifying requirement

(a) Specifications - The quotation should comply with the specifications mentioned
in the SOR. If not given in SOR, and the supplier having ambiguity regarding the,
Station Logistics Section should be contacted for the Specification or for obtaining
sample of the ordered item.
(b) Fixed Prices Prices quoted should be fixed
(c) Year of Manufacture Brand New of Current year.
(d) Quality Standards ISO/ISI standard.
(e) Delivery Schedule Within 30 DAYS of placement of Supply Order. This
shall be the essence of the contract. The buyer can cancel supply Order unilaterally in
case items are not received within the contracted delivery period. Extension of delivery
period will be at the sole discretion of the buyer with applicability of the LD Clause.
(f) Delivery Terms FOR Destination Air Force Station Adampur Jalandhar-
144103. The stores are to be despatched by the supplier under his own arrangement up
to the specified destination.
(g) Inspection Authority - User Section of AF Stn Adampur.
(h) Terms of Payment: - 100% Payment within 45 days of receipt of supplies
inacceptable conditions along with clear payment invoices. No Advance Payment will be
made.
(j) Confirm if contract for partial offer is acceptable, if yes, state minimum order
value acceptable.
(k) If not quoting, send regret to keep your registration alive. In case no response is
being received for three consecutive invitations, your vendor rating will be lowered.

6. Evaluation Criteria Only those offers shall be evaluated which are found to be
fulfilling all the eligibility and qualifying requirements of the tender, both technically and
commercially. The Lowest Acceptable tender shall be considered further for placement of
Contract / Supply Order after complete clarification and price negotiations as applicable.

7. Option Clause: The contract will have an option clause, wherein the Buyer can
exercise an option to procure an additional 50% of the original contracted quantity in
accordance with the same terms and conditions of the present contract. This will be applicable
within the currency of contract. The Bidder is to confirm the acceptance of the same for
inclusion in the contract, it will be entirely the discretion of buyer to exercise this option or not.

8. Repeat Order Clause - The contract shall have a Repeat Order Clause, wherein the
buyer can order up to 50% quantity of the items under the present contract within six months
from the date of successful completion of this contract, cost, terms & conditions remaining the
same. Request confirm acceptance of this clause. It will be entirely the discretion of buyer to
place the repeat order or not.

9. Liquidated Damages - LD for delayed supplies will be @ 0.5% per week or part thereof
of the supply order value of the delayed items subject to a Maximum of 10% of the total
contract/supply order value of delayed items.
10. LAW: The contract shall be considered and made in accordance with the laws of the
Republic of India. The contract shall be governed by and interpreted in accordance with the
laws of the Republic of India.

11. Warranty/Guarantee clause The contractor/seller will certify that the goods supplied
under this contract shall be of the best quality and workmanship and brand new in all respects
and shall be strictly in accordance with the specifications and particulars contained in the
contract. The seller guarantees the quality and performance of the supplied items for a period
of twelve months from the date of delivery of the stores and will rectify/ replace free of cost in
case of defect/malfunction during warranty period, as per standard company norms.

12. Arbitration All disputes, differences, regarding rights, duties & liabilities etc. between
the parties under this contract/agreement shall be referred to the sole arbitration of the Air
Officer Commanding of the Unit or any other person appointed by him on his behalf and the
decision of such arbitration shall be final and binding on both the parties. The venue of
arbitration shall be the place from which formal acceptance of tender has been issued or such
other place as AOC of this unit, at his discretion may determine.

13. Our standard terms and conditions apply as per details given below: -
(a) Canvassing by tender in any form, unsolicited letter and post tender correction
may invoke summary rejection.
(b) Item should be brand New with current year of manufacture along with quality
and life certificate.
(c) Discounts being offered if any should be spelt out clearly.
(d) All charges are to be included in the quote for supply up to the specified
destination.
(e) Conditional tenders will be rejected.
(f) Late / post tender quotations received after the scheduled date and time will be
rejected. Tenders are liable to be rejected in case not confirming to any of the terms
and conditions as specified in this tender enquiry.
(g) This tender can be rejected at any stage before the conclusion of the
contract/supply order, without assigning any reasons. No communication about the
rejected quotation will be sent.

(Mukesh Yadav)
Flt Lt
O IC LP