SAP-TO BE Process

New Allenberrry Works

FICO NAW
Finance and Controlling
Version 1.0
28.09.2006

STATEMENT OF CONFIDENTIALITY /

DISCLAIMER
This document is the property of Caritor, Inc. No
part of this document shall be reproduced, stored
in a retrieval system, or transmitted by any means,
electronic, mechanical, photocopying, recording,
or otherwise without prior written permission from
Caritor, Inc.
 Table of Contents

Table of Contents
Period End Closing..................................................................................................................................3
1. AS IS Process....................................................................................................................................4
2. Core to Be Process..........................................................................................................................5
Changes to Existing Organization..........................................................................................................................6
Description of Improvements and Key Metrics.......................................................................................................6
Notes on Further Improvements.............................................................................................................................6
Functional Deficit and Method to Remove That......................................................................................................6
Interface Requirement............................................................................................................................................6
System Configuration Considerations....................................................................................................................6
File Conversion Considerations..............................................................................................................................6
Any reports required related to current business process......................................................................................6
Any document/output would be printed for this business process..........................................................................6
Authorization Considerations..................................................................................................................................7
End User Training Requirements............................................................................................................................7

A. SAP Standard Reports...................................................................................................................8

B. Custom Developments..................................................................................................................9

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 SAP-TO BE Process

Period End Closing

TO-BE Document

For SAP R/3 Implementation at New Allenberry Works.

Date: 28.09 2006

Sr. No of TO BE document 16

Ref. Sr. No. Of AS-IS document

Name of Business Process: Period End Closing

Module: Finance Sub module: GL/AR/AP/Assets

Version no of document: Date: 28.09.2006

Version Management This Document is subject to change control. Every change of the document has
to Undergo change control procedure and has to be registered in the following table

Version Change Prepared By Date

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 SAP-TO BE Process

1. AS IS Process
In the existing system accounts are closed only at the end of the year and entries can be passed into books
even after closing the account. The following activities are done at the year-end.

Entry Posting of Expenses / Provision in accounts

Depreciation Calculation

Entry of all pending postings to the relevant accounts

Scrutiny of Trial Balance

Preparation of Financial Statements

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 SAP-TO BE Process

2. Core to Be Process
The Period End Closing Procedure is done for the different sub-modules in Financial Accounting
module. The following processes will be configured in the system and may be performed as
required at the period end

Posting of Accruals and deferrals

Analysis of GR/IR clearing Accounts i.e. Entering Materials, entering goods receipt,
Running Programs
Clearing of GR/IR clearing Accounts
Clearing of Bank Clearing GLs
Analysing of Open Items in Vendors and customers and bad debts
Generating balance confirmations.
Creation of Compact Document Journal
Foreign Currency Valuation for Open items.(Like Open items of Vendors/customers)
Settlement of Internal Orders, Production orders
Analysis of Purchase Price Variance GL.
Depreciation Run
Closing the FI posting period and opening next period
Closing and Opening the MM period.
Bank reconciliation and posting necessary entries after bank reconciliation.
Revaluation of stocks in MM (if necessary)
Closing CO Periods.
Executing the financial statement version report.
C/F of balances (Yearly once), Fiscal year change
Executing Assessment and Distribution cycle.

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 SAP-TO BE Process

Further Notes

Changes to Existing Organization

Accounts would be closed monthly to facilitate the preparation of monthly accounts.

Period Closing can be done in sub module wise like closing of AP sub ledger etc

Description of Improvements and Key Metrics

Period end activities facilitates the preparation of monthly accounts.

Posting of entries in the closed FI periods is restricted

Based on need Period Closing can be done in sub module wise like closing of AP sub ledger etc

Notes on Further Improvements

NA

Functional Deficit and Method to Remove That

NA

Interface Requirement
NA

System Configuration Considerations

NA

File Conversion Considerations

NA

Any reports required related to current business process

NA

Any document/output would be printed for this business process

NA

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 SAP-TO BE Process

Authorization Considerations
Detailed Authorization matrix will be defined for all users in the common file for all
modules.

The high level Authorization requirements are as below.

Business Roles Number of Users

Business Manager

Operations Manager

Transaction Owners

End User Training Requirements

<E.g.:

Business User Segments Number of Type of Transaction Geographical

Users Location

Business Manager Display, Reports

Operations Manager Change, Display,

Reports

Transaction Owners Create, Display, Reports

Sign-off (Approval) for this document:

Name of Team members: Organization / Bus. Unit Signature

FI/CO Consultant- Vinod Atmakuri Caritor Inc

Business Process Owners New Allenberry Works

Key User-Balbir Khanna New Allenberry Works

Key User-Vishal Sharma New Allenberry Works

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 SAP-TO BE Process

A. SAP Standard Reports

<E.g.:

SAP Standard Reports

Sl No: Report Description Selection Criteria Output

01 Compact Document Journal S_ALR_87012289 Screen View/Output

02

03

04

05

06

07

08

09

10

11

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 SAP-TO BE Process

B. Custom Developments
<E.g.:

Print Requirements

Sl No: Report Description Selection Criteria Output

1.0

2.0

Development Requirements

Sl No: Report Description Selection Criteria Output

1.0

Report Requirements

Sl No: Report Description Selection Criteria Output

1.

2.

3.

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