Executive Assistant

Salary $40,000 - $55,000 Shift Day

Location Euclid, OH Status Full Time Employee

Career Level Experienced Work Experience 5+ Years

Job Category Administration Education Associates/Bachelors

ROLES AND RESPONSIBILITIES

The ideal candidate will be experienced in handling a wide range of administrative and executive
support related tasks and will be able to work independently with little or no supervision. This
person must be exceedingly well organized, flexible and enjoy the administrative challenges of
supporting a small office of diverse people and programs.

The ability to interact with staff (at all levels) in a fast paced environment, sometimes under
pressure, remaining flexible, proactive, resourceful and efficient, with a high level of
professionalism and confidentiality is crucial to this role. Expert level written and verbal
communication skills, strong decision making ability and attention to detail are equally important.

 Initial point of contact for the CEO on all time allocation decisions
 Day to day calendaring, including some personal support scheduling
 Constantly adjust the CEO's priority list and adjust calendar accordingly
 Oversee all aspects of general office coordination
 Maintain office calendar to coordinate work flow and meetings
 Set up and coordinate meetings and conferences
 Prepare agendas and make arrangements for committee, Board or other meetings.
 Interact with the organization’s Board of Directors
 Attend Board, committee meetings or other meetings as requested in order to record minutes
 Compile, transcribe and distribute minutes of meetings
 Make travel arrangements for staff, board and volunteers
 Maintain confidentiality in all aspects of client, staff and agency information
 Monitor and assist with maintenance of the organization’s website
 Interact with clients, vendors and visitors
 Answer telephones and transfer to appropriate staff member
 Open, sort and distribute incoming correspondence, including faxes and email
 Sign for and distribute UPS/FedEx or similarly delivered packages
 Prepare responses to correspondence containing routine inquiries
 Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing,
mailing and filing
 File and retrieve organizational documents, records and reports

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 Coordinate and maintain records for staff, office space, telephones, parking, company debit
card and office keys
 Coordinate and direct office services, such as records, budget preparation, personnel and
housekeeping
 Create and modify documents such as invoices, reports, memos, letters and financial
statements using word processing, spreadsheet, database and/or other presentation software
such as Microsoft Office, QuickBooks or other programs
 May conduct research, compile data and prepare papers for consideration and presentation to
the Executive Director, staff and Board of Directors
 Collect and maintain inventory of office equipment and supplies
 Research, price and purchase office furniture, equipment and supplies
 Arrange for the repair and maintenance of office equipment
 Support staff in assigned project‐ based work
 May supervise volunteers and other support personnel
 Assists in special events, such as fundraising activities and the annual meeting

POSITION REQUIREMENTS

 Computer literate
 Good writing, analytical and problem solving skills.
 Knowledge of principles and practices of organization, planning, records management and
general administration.
 Ability to communicate effectively
 Ability to follow oral and written instructions
 Present a professional executive presence with in depth office management and
administrative skills.
 Have a working knowledge and application of organizational and Executive Assistant “best
practices.”
 Strong project management skills; ability to handle tight deadlines and work on simultaneous
projects with little directions
 Have a history of a strong work ethic with great communication skills both written and oral.
 Strong MS Office including Word, Excel, PowerPoint and Outlook
 Must be able to provide excellent work reference that include a proven track record of top
notch executive support

The above statements are intended to describe the general nature and level of work being
performed. They are not intended to indicate all responsibilities, duties and skills for which the
jobholder may be held accountable and may in some cases only represent a portion of those
actually shown.

The physical demands described here are those that must be met by an employee to successfully
perform the essential functions of this position. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. While performing the
duties of this job the employee is: Regularly required to speak and listen; Frequently required to

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sit, stand and bend at the knee and waist and walk; Required to use hand to type, handle objects
and paperwork; Required to reach and hold on to items at chest level or reach above the
shoulder; Required to use close vision and be able to focus. Finally, the employee generally
works in an indoor office environment; overtime may be required.

MesoCoat Inc. is an Equal Opportunity Employer and offers Competitive salary &
Comprehensive benefits (medical, dental, vision, 401k, paid vacation).

ABOUT US

MesoCoat Inc. is an advanced coating/cladding technology company that combines its patented
nanocomposite microstructured materials with its high energy density fusion cladding process to
provide high value, environmentally friendly metal coating/cladding solutions. MesoCoat is
initially focusing on selected niches in the aerospace and defense, oil and gas, infrastructure and
marine industries to be followed by introduction into broader markets, addressing the needs of
OEM manufacturers and maintenance and repair organizations (MRO) in the transportation,
construction, mining, utilities, and agricultural equipment markets. MesoCoat Inc was founded in
2007 with the sole goal of becoming the dominant force in nanocomposite cermet and high power
density powder coating metal finishing technologies worldwide. MesoCoat Inc’s core
technologies have won 3 R&D 100 awards, Nortech Innovation award, and the Technology
Innovation program through National Institute of Standards and Technology. MesoCoat’s core
technologies acquired for MesoCoat’s start-up phase includes over $13.5M in sunk R&D and
product development costs, as well as over $11M in investment/proof of concept development
and testing at DOE National labs for the plasma arc lamp powder coating application technology.
The company owns exclusive rights to engineered nanocomposite coating structures and the
R&D100 award-winning high energy density fusion cladding technology, and has established an
IP baseline for the combination of nanoengineered cermets with high energy density fusion
cladding application process to accelerate technology commercialization.

MesoCoat is seeking individuals to work as part of a customer-focused, can-do team that meets
critical milestones and delivers value to our customers. MesoCoat offers a fast-paced, exciting
environment that provides high levels of responsibility and contribution to every employee. We
are seeking employees that are self-confident, self-motivated, innovative/creative, and goal- and
task-completion oriented.

To apply for this opportunity: Please email your resume and cover letter to
careers@mesocoat.com

Contact:
Anupam Ghildyal
Senior Business Associate
MesoCoat, Inc.
(216) 453-0866
aghildyal@mesocoat.com