Aw Final Jig Hssems Standard1

Joint Inspection Group Issue 2
January 2016
HSSE Standard
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Health, Safety, Security and Environmental

Management System Standard for
Aviation Fuel Facilities at Airports
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Health, Safety, Security and Environmental Management System Standard for
Aviation Fuel Facilities at Airports (Issue 2)
Health, Safety, Security and Environmental

Management System Standard
Introduction
Any operating entity handling aviation fuels is expected to implement and maintain an HSSE
Management System (HSSEMS) that seeks to proactively improve HSSE performance in preventing
injury, ill-health, environmental and security impacts.
The JIG HSSE Management System Standard describes the minimum expectations with which HSSE
systems shall be managed. Entities that operate to the JIG Standards are expected to meet the
requirements of the JIG HSSEMS and regulatory requirements.
Purpose
The purpose of this Standard is to set the minimum requirements for an HSSEMS and to enable
management to establish or enhance an entitys system based on industry best practices.
HSSEMS Documentation Hierarchy

An HSSEMS is defined and supported by documents in a hierarchical structure. Documents and
processes described at the top of the hierarchy (HSSE Policy, HSSEMS Elements & Expectations) are
supported by Processes & Standards and Local Operational Work Procedures). In all cases, documents
and processes shall meet and support the requirements of those at higher levels in the hierarchy.
Figure 1: HSSEMS documentation hierarchy
HSSE Issue 2, Copyright Joint Inspection Group 2016.
Page 1 of 23
Definitions
Aim The aspirations and overall purpose of each Element of the HSSEMS.
ALARP Short for "as low as reasonably practicable". Reasonably practicable involves weighing a
risk against the effort, time and money needed to control it. Thus, ALARP describes the level to which
workplace risks should be controlled.
Entity The legal entity, consortium or company that manages one or more locations.
Expectations Constitute the auditable requirements of the HSSEMS. Entities should establish and
maintain programmes focused on meeting the Expectations.
External audit An audit conducted by personnel outside the entity.
Interested party Person or group, inside or outside the workplace, concerned with or affected by
the HSSE performance of an entity.
Internal audit An audit conducted by personnel within an operating unit.
Non-conformance A failure to comply with entity requirements or standards.
Permit to work A formal recorded process used to control work which is identified as potentially
hazardous.
Risk The likelihood and extent to which an incident has the potential to cause damage to people,
plant or equipment, and the environment.
Root cause The underlying or original cause of an incident.
Safety Walks A Safety Walk takes managers and supervisors into the work areas where they have
oversight responsibilities, to observe the work and to talk with employees about the safety of their job
and other aspects of HSSE.
Page 2 of 23
Health, Safety, Security and Environmental Management System

Standard Elements
1. Leadership, involvement and responsibility
2. Risk assessment and control
3. Asset design, construction and disposal
4. Documentation and records
5. Personnel training and competence
6. Occupational health and hygiene
7. Operation and maintenance
8. Management of change
9. Contractors and suppliers
10. Incident investigation and analysis
11. Emergency management
12. Community
13. Auditing and Management System review
Appendix One JIG JV requirements
Appendix Two HSSEMS Standard Gap Analysis Tool
Page 3 of 23
Element 1: Leadership, involvement and responsibility

Aim
Management is committed to Health, Safety, Security and Environmental (HSSE) leadership as core
values and makes visible commitment to HSSE systems and performance as is evident through action,
consistent behaviour, and teamwork. Personnel have their authority and responsibility in the HSSEMS
defined, documented and understood. To foster a working environment in which all employees and
contractors are empowered to provide input to HSSE systems and outcomes. Through positive
engagement and encouragement of personal responsibility for HSSE performance, employees and
contractors will seek opportunities to positively contribute to the HSSE culture of the company to
continually improve.
Minimum expectations
1.1. Management shall be visibly committed to HSSE leadership and make personal commitment to
HSSE.
1.2. Management shall ensure appropriate HSSE policies (e.g. HSSE policy statement visibly
displayed and endorsed by management: Drugs & Alcohol, Mobile Phone & PPE) are in place,
communicated and understood by all.
1.3. Authority, accountability and responsibility for all personnel shall be clearly defined for each
role.
1.4. All employees and contractors shall have the opportunity and be encouraged to provide input to
HSSE systems and outcomes e.g. attendance at HSSE and toolbox meetings.
1.5. Annual and longer-term performance goals and objectives shall be developed. These shall be
based on the current risk profile of the operation; this allows performance to be analysed for
informed decision-making and drive continual improvement.
1.6. Management shall apply recognition and disciplinary programmes to reinforce desired
behaviours consistent with HSSE policies and procedures.
1.7. All applicable HSSE legislative and regulatory requirements shall be identified, assessed and the
necessary actions taken to ensure compliance.
1.8. Within their area of responsibility, managers shall provide sufficient material, financial and
human resources for the effective development, operation, review, implementation and
maintenance of HSSE systems.
1.9. Managers and supervisors shall undertake site observations discussions with employees, or
other information-gathering techniques, to identify desirable and undesirable behaviours and
working conditions.
1.10. Management shall participate in regular HSSE meetings to address site-specific HSSE issues and
provide a mechanism for employee involvement. Management should also participate in HSSE
meetings with interested parties (e.g. airport authorities).
Page 4 of 23
Element 2: Risk assessment and control

Aim
To provide a common framework for the systematic and structured identification and management of
risks to people, assets, the environment and reputation.
2.1 A systematic approach to hazard identification and risk assessment shall be used to cover all
work-related activities including management of projects and change. The approach shall
identify all hazards which have the potential to cause harm or damage to people, assets, the
environment or reputation, and for which controls shall be developed and implemented to
reduce the risk to as low as reasonably practicable (ALARP).
2.2 Less formal risk assessment techniques should be adopted to help personnel assess the
potential hazards of a job, determine risks and then take appropriate actions to mitigate risk.
The person assigned to carry out a task shall be trained and encouraged to think the task
through before starting, to ensure it is absolutely clear what needs to be done to avoid
incidents and reinforce desired behaviours. These are commonly referred to as last-minute risk
assessments.
2.3 Risk assessments shall be conducted by competent persons using appropriate methods/tools
and shall be reviewed at a defined frequency.
2.4 Security risk assessment shall be undertaken on the operation and security management plans
shall be developed and implemented. Systems shall be in place to receive notification of
changes to security threat levels (from national/ local government, airport authorities, oil
companies etc.) and procedures are established to ensure actions are taken to reassess the
risks.
2.5 Results of risk assessments shall be considered in the preparation and review of HSSE working
practices, especially work instructions, emergency response plans and procedures produced by
the facility and/or relevant contractors.
2.6 A Permit to Work system shall be used as appropriate to control the risks associated with non-
production work (e.g. maintenance, repair, inspection, testing, alteration, construction,
dismantling, adaptation, modification, cleaning etc.); non-routine operations; jobs where two or
more individuals or groups need to coordinate activities to complete the job safely; jobs where
there is a transfer of work and responsibilities from one group to another. The following
hazards shall be considered by the system:
Entry into deep pits, tanks and other hazardous confined spaces (should be avoided unless
necessary for maintenance purposes, in which case it shall be controlled by a confined
space entry work permit)
Hot work work of any type where heat is used or generated (e.g. by welding, flame
cutting, grinding etc.) or may generate sparks or other sources of ignition
Work at heights
Electrical work on high voltage electrical equipment or other work on electrical equipment
which may give rise to danger
Energy isolation
Page 5 of 23
Excavation
Cranes and lifting
Opening process equipment
2.7 Appropriate levels of residual risk transfer (e.g. insurance) shall be obtained and monitored
regularly for adequacy of coverage.
Page 6 of 23
Element 3: Asset design, construction and disposal

Aim
To define a common framework for managing the HSSE risks associated with the design, construction
and disposal of assets.
3.1 Project management procedures shall be in place and include definition of required reviews,
approvals and associated documentation and also set the criteria for conducting and
documenting risk assessments at specific project stages to ensure that operations integrity
objectives are met.
3.2 In the design and construction of new or modified facilities, industry accepted design practices
and standards shall be used which:
Ensure construction is in accordance with specifications
Meet or exceed applicable regulatory requirements
Embody responsible requirements where regulations do not exist
3.3 Deviation from these design practices and standards, or from the approved design, is permitted
only after review and approval by the designated authority, and the rationale for the decision
has been documented.
3.4 A pre-startup review shall be performed and documented to confirm that:
Construction is in accordance with specifications and correct commissioning takes place
(e.g. soak testing and hydrant flushing)
HSSE protection measures are in place
Emergency operations and maintenance procedures are in place and are adequate
Risk management recommendations have been addressed and required actions taken
Training of personnel has been accomplished
Regulatory and permit requirements are met
3.5 A formal review and documented handover from the project team to the operator is in place.
3.6 Appropriate expert advice shall be obtained to ensure that project risks, including HSSE risks,
are identified and managed.
3.7 Shutdown, decommissioning or disposal of a particular facility (including mobile equipment) is
controlled under project management procedures. The following minimum criteria shall be met:
Responsibility is assigned for ensuring proper procedures are in place
Applicable regulations are identified and referenced
The plan of work is formally approved
Potential hazards are identified and risk assessed (due diligence)
3.8 A post-implementation review shall be conducted after the construction or disposal of facilities,
to determine if they meet expected functionality and HSSE requirements.
Page 7 of 23
Element 4: Documentation and records

Aim
To ensure documents critical to effective HSSE management are appropriately controlled so that the
information they contain is accurate, relevant, current, and accessible to employees and contractors
who require them. To ensure that records required by the HSSEMS are appropriately maintained and
protected from damage or loss.
4.1 HSSE management systems shall be documented, to the extent required, to demonstrate
conformance with applicable requirements. These documents shall be made available to
employees who require access, in hard copy or electronic format.
4.2 Documentation related to HSSE management shall be controlled where adverse effects to HSSE
performance could result from not using the correct version of a document.
4.3 Document control processes shall be implemented to ensure:
Documents are reviewed and approved before initial use
Approved documents are periodically reviewed and revised as necessary by authorised
personnel
Documents are legible, dated (with issued and revision dates), readily identifiable,
maintained in an orderly fashion, and retained for a specific time period
Obsolete documents are clearly marked or removed from circulation and use
Responsibilities for creation, modification, maintenance and approval of the controlled
documents are established
Only relevant documents (e.g. policies, emergency plans) are placed in the document
control system
4.4 A system shall be implemented to manage drawings, design data and other documentation
securely, including the definition of responsibilities for maintaining this information. Identified
documents critical to the safe design, operation and maintenance of equipment shall be
maintained such that they are readily available. Drawings and documentation shall be updated
as required. A set of critical drawings of the depot shall be available on site. The minimum
requirements are to have drawings showing:
General Layout - showing the key elements of the site (tanks, traffic flow, process areas,
civil structures).
Piping & Instrumentation Diagram (with shutdown functions incorporated or shown
separately in a Cause and Effect Chart) - for complex sites where the P&ID does not fit
onto one sheet then a Flow Diagram should be created.
Drainage System Layout - a P&ID should also be created if the layout drawing does not
show the function clearly.
Hazardous Area - an assessment of equipment installed in the hazardous area as a record
that equipment is appropriately rated (e.g. a hazardous area dossier, Explosion Protection
Document).
Page 8 of 23
Electrical Single Line Diagram.

Earthing Drawing.
(Note that the above requirements may feature on combined or separate drawings.)
4.5 Applicable legislative requirements, guidelines, regulations, permits, codes, standards and
practices shall be identified and monitored on an ongoing basis. The resultant operating
requirements shall be documented and communicated to employees.
4.6 HSSE records shall be maintained, available and retained as necessary. Obsolete records shall
be identified and removed or archived.
4.7 Employee health, medical and occupational exposure records shall be maintained with
appropriate confidentiality and retained as necessary.
Page 9 of 23
Element 5: Personnel training and competence

Aim
To ensure that employees and those working on behalf of the operation are appropriately trained and
competent to carry out their work safely.
5.1 The safe working skills and competencies required for each job function (including trainers)
shall be identified, documented and periodically reviewed. Particular attention shall be given to
functions with the potential to directly affect HSSE performance.
5.2 Systems shall be established and maintained to identify specific HSSE training needs (including
legislative and regulatory) of personnel, based on their job function. Training shall be provided
and refreshed at a frequency to ensure the identified working skills and competencies are
achieved and maintained.
5.3 HSSE inductions shall be conducted at the start of employment, for job transfers, for new
contractors, others performing work for or on behalf of the operation and visitors. Inductions
shall be appropriate to the nature of the activity and shall cover the hazards to which they may
be exposed, and evacuation and emergency procedures.
5.4 Training records shall be maintained.
5.5 Periodic HSSE competency evaluation shall be undertaken, including on-the-job observation.
The dates and results of these evaluations shall be recorded.
5.6 Hazard communication and training programmes shall be implemented that meet local and
national requirements, and include provision of information and if appropriate, training to all
who may be exposed to hazardous activities and substances.
Page 10 of 23
Element 6: Occupational health and hygiene

Aim
To ensure that health hazards arising from the business are identified, assessed and managed, to
reduce the risk of persons developing occupational-related illness. To ensure that appropriate means
are taken to promote health improvement of personnel and encourage the rehabilitation and return to
work of personnel where applicable.
6.1 A system shall be implemented, documented and maintained to identify, evaluate, control and
monitor all occupational health hazards associated with all activities. The system shall ensure
that hazard exposure levels are within accepted local regulatory standards. The system shall
consider long-term health effects. The system shall be updated regularly and whenever there
are significant changes.
6.2 Health risks shall be effectively managed in the workplace, appropriate first aid
arrangements/access to medical services are provided, and appropriate Personal Protective
Equipment is available, dependent on the location and nature of operations.
6.3 Personnel shall undergo medical assessments before starting employment to ensure their
fitness for the activities required of them, as local legislation permits. All medical records shall
be kept confidential.
6.4 To reduce health hazards in handling aviation products and other materials which may be held
at the facility, safe handling precautions (extracted from the current Safety Data Sheets) shall
be incorporated within relevant operating procedures. All Safety Data Sheets are reviewed
regularly to ensure the latest versions are available.
6.5 Where appropriate, preventative and corrective measures, including the control of alcohol and
drug use and abuse, shall be taken to ensure personnel are fit for work.
6.6 Effective initiatives, such as health promotion programmes and employee assistance
programmes, shall be in place to promote the health and wellbeing of personnel.
6.7 Effective systems shall be in place to assist the rehabilitation and return to work of personnel
following a work-related injury, illness or other adverse health effects. Systems are maintained
for addressing legal claims in occupational health cases.
6.8 A health surveillance programme shall be in place, based on needs as identified by a medical
representative. This programme shall have qualified occupational health and hygiene specialist
input with clearly defined procedures to manage the results of health surveillance. Management
has the responsibility to ensure that all contractors engaged in activities on behalf of the
operation have made adequate occupational health provision.
6.9 Hazard exposure levels shall comply with international good practice requirements.
Page 11 of 23
Element 7: Operation and maintenance

Aim
To define a common framework for asset and quality management to allow operations to maintain
plant and equipment to maximise availability, production capacity and product quality.
7.1 Documented operating procedures shall be established to meet the most stringent requirements
of JIG Standards (QC & Operations and HSSEMS) and applicable legislative (national and
regional) and regulatory requirements. Operating procedures shall be reviewed on a periodic
basis to evaluate their ongoing suitability and effectiveness.
7.2 Operations shall be carried out within operating design parameters and capabilities of the plant
and equipment.
7.3 Operations shall ensure the ongoing integrity of plant and equipment. This includes
documented preventive and reactive maintenance, inspection, testing and calibration of
equipment, and safety, security and environmental systems. These systems shall be appropriate
for the level of associated HSSE criticality.
7.4 Operations shall control the quality and availability of maintenance consumables and
replacement parts.
7.5 Operating procedures contain an effective method for shift handover.
Page 12 of 23
Element 8: Management of change

Aim
To prevent incidents resulting from modifications, by maintaining a systematic process and procedures
to assess all changes for potential hazards and take appropriate action to manage transitional and
postchange risks to an acceptable level.
8.1 Documented procedures shall be created and implemented to identify temporary and
permanent changes with potential HSSE implications. Potential hazards to people, assets, the
environment and reputation shall be assessed and the appropriate actions to manage those
hazards shall be documented.
Changes to the following are evaluated for potential HSSE impacts:
Plant and facilities
Equipment
Hardware or software
Processes
Operating procedures
Design and construction
Maintenance procedures
Composition or properties of materials
Organisational structures and responsibilities
Personnel training or competency requirements
Legislative and regulatory requirements
8.2 The procedure shall also define the specific roles and authority levels.
8.3 Each time a Management of Change process is conducted an action plan shall be included in the
MOC documentation detailing assigned responsibilities and timelines. Records shall be kept and
the results communicated to those who may be affected
8.4 Post-implementation reviews shall be conducted to ensure changes have been performed as
intended.
Page 13 of 23
Element 9: Contractors and suppliers

Aim
To ensure that selection, management and monitoring of contractors/suppliers, equipment/materials
and services comply with company and regulatory HSSE requirements.
9.1 An HSSE risk-based pre-qualification evaluation and selection procedure shall be used to
confirm contractors and suppliers have the necessary HSSE competency and capability to
successfully undertake work in a manner consistent with HSSE requirements. Prior HSSE
performance shall be a criterion for contractor pre-qualification and selection. A list of qualified
contractors and suppliers shall be maintained.
9.2 All contractual agreements relating to physical services conducted on site shall include
documented HSSE requirements as well as defined roles, responsibilities and accountability for
HSSE management. This includes reporting and investigation of incidents. Contractors shall
report HSSE performance measures to the contract owner.
9.3 For physical services conducted on site, a system shall be implemented to assess contractor
compliance and performance by auditing commensurate with HSSE risk throughout the lifecycle
of the contract activities. All identified deficiencies shall be documented and corrective action(s)
applied, including summary dismissal and summary contract termination.
9.4 The HSSE requirements of equipment and materials that have the potential to affect the health,
safety, or security of people and protection of the environment shall be specified before
purchase, hire or lease as part of the tender process. Compliance with these specifications shall
be verified by the contract owner or designate.
9.5 Procedures shall be established and maintained which ensure the health and safety of all
contractors working at the site. Compliance with the HSSE requirements specific to the site is
mandatory for working on site.
9.6 A post-completion assessment of contractor performance shall be completed at the end of the
contract period, to assist in continual monitoring of contractor performance and to update the
list of qualified contractors and the comparison of contractor performance.
Page 14 of 23
Element 10: Incident investigation and analysis

Aim
Incidents are reported, investigated and analysed to prevent recurrence, monitor trends and improve
performance.
10.1 Procedures shall be established and maintained for the identification and reporting of hazards
(unsafe acts and situations) or any situation detrimental to HSSE and operations, to ensure
compliance with local, regional and national legislative requirements related to incident
reporting and record keeping.
10.2 A documented incident investigation procedure shall be established to identify contributing
factors and root causes of incidents and potential incidents (near misses). The composition of
the investigation team members shall be commensurate with the actual or potential severity or
consequences of the incident or near miss.
10.3 Prioritised actions aimed at preventing the recurrence of similar events shall be implemented.
Operations shall track the effectiveness and completion of corrective and preventative actions
including responsible individual(s) and timelines for completion.
10.4 Incident reporting procedures shall include clear internal reporting lines, including incident
notification escalation to management and participants, as needed, based on incident severity.
10.5 Lessons learned from incident investigations shall be shared with appropriate interested parties
(e.g. staff, JIG HSSE Committee, participant companies and airport authority).
10.6 The results of incident and near miss investigations should be fed into the processes for hazard
identification and risk assessment, emergency preparedness and response and should be
discussed at relevant HSSE meetings.
10.7 HSSE performance statistics shall be regularly reported to interested parties (JIG JVs shall
report as per Appendix One).
Page 15 of 23
Element 11: Emergency management

Aim
To ensure that there are the necessary systems and resources in place to plan and respond to
emergencies, preserve the health and safety of people, protect the environment and protect
operational capabilities and reputation.
11.1 The nature and scale of reasonably foreseeable emergencies shall be identified and
documented. Formal response plans (e.g. emergency, pandemic response, business continuity
plans) shall be established to address these potential emergency situations. All such plans and
resources shall be in place for new operations before start-up.
Emergencies to be considered should be based on the risk profile (assessment) of the operation
and could include:
Equipment breakdown affecting ability to operate
Power failure
Product spillage
Injury/illness to staff, contractors or third parties
Significant facility asset damage
Terrorist actions, bomb warning, civil disturbance etc.
Fuel quality problems
The occurrence of an aircraft accident/incident where fuel could be a contributory factor
Fire
Stock shortages
Large scale health risks (e.g. communicable diseases)
11.2 Procedures and arrangements for the management of major emergencies shall be implemented
and effectively linked to the management systems of emergency services (e.g. fire and medical)
and other third party interfaces (e.g. logistics providers, airport authorities and into-plane
fuelling companies).
11.3 Emergency preparedness, response plans and resources shall be site-specific. They shall be
periodically reviewed and tested through drills and simulations to verify their appropriateness
and effectiveness and the competencies of personnel to carry them out. Staff shall be
adequately trained to ensure they are familiar with the procedures and proficient in their
assigned duties. Learnings from emergency drills and simulations shall be documented and
actions taken to incorporate these in the next revision of the plans.
11.4 The procedures shall be kept in locations where they will be clearly visible and where all
relevant staff will have immediate and direct access to them.
Page 16 of 23
11.5 A drawing of the installation shall be prominently displayed, identifying the location of fire-
fighting equipment, emergency shutdown devices, alarm activation points, evacuation routes
and assembly points. The location of first aid equipment should also be displayed.
11.6 Procedures shall be in place to handle media interest.
Page 17 of 23
Element 12: Community

Aim
To ensure effective twoway communication between the operation and broader stakeholders in the
communities in which it operates.
12.1 Management shall evaluate whether community engagement is necessary. This evaluation shall
take into account the following factors:
Existence and effectiveness of airport authority community programmes
Size and proximity of local community
Sensitivity of local environment
Known concerns of the local community
12.2 Periodically, management shall assess the effectiveness of any community engagement related
to HSSE information.
12.3 Systems shall be established to communicate information on HSSE aspects of operations to
employees and other stakeholders.
12.4 Open communication shall be maintained with local governments, authorities, and agencies, as
appropriate (e.g. airport safety committees and meetings with airlines and handling agent
representatives).
12.5 Management shall inform and respond to questions and concerns from the community
regarding HSSE issues, operations and emergency response processes.
Page 18 of 23
Element 13: Auditing and Management System review

Aim
Effective monitoring of the HSSE Management System and HSSE performance, at all levels, by means
of reviews, audits and the application of corrective and preventative action to all identified deficiencies
and non-compliances.
Regular management review of the system is undertaken to drive continual improvement.
13.1 External HSSEMS audits shall be conducted at least once every three years.
13.2 Results of audits or inspections and corrective/preventive actions in response to findings shall
be addressed through documented action plans and focus on corrective and preventive
measures. Progress on implementation of action plan items shall be tracked and reported to the
Board or equivalent overseeing persons.
13.3 Documented audit protocols shall be used and auditors shall be competent on the basis of both
training and experience. Where possible, subsequent audits are not conducted by the same
auditor.
13.4 Self-assessments (internal audits) of the HSSEMS shall be undertaken by appropriately trained
internal staff at least annually to evaluate compliance status or identify any suspected
problems.
13.5 A management review involving the Board or equivalent overseeing persons shall be conducted
and documented at least annually, which covers at least the following:
Targets and objectives
Output from audits and inspections
Findings and trends from incident investigations, near misses and safety conversations
Changes to the risk profile (including legislative and regulatory requirements) of the
operation
Page 19 of 23
Appendix One JIG JV requirements

Incident notification, investigation and reporting
Incident notification
All JV participants shall be notified by the affected location as soon as possible but within 24 hours of
the occurrence of any major incident (see Table 1) involving personnel, facilities and equipment, by an
agreed method of communication. This also applies to aircraft accidents and incidents where fuel could
be a contributing factor.
Detailed reporting and investigation procedures should be included in the procedures manual of the
joint operation, including agreed forms for reporting and investigating incidents.
Table 1 - Major incident categories
Consequence categories
Safety and health Environment Operations
Fatality or disabling injury >20 litre spill to the Product quality incident
environment (water or soil)
Lost time incident >150 litre spill from primary Emergency shutdown
containment, but not reaching process
the environment
Restricted work incident Aircraft spills (notify Any incident involving
participant contract holder fire
only)
Vehicle incident involving H&S Effluent discharge to the Misfuelling
consequences environment above local legal
limit
Medical treatment incident Vapour releases to the Aircraft damage an
environment above local legal incident where any
limits vehicle or piece of
equipment causes
damage to an aircraft
Serious near miss
Incident involving media coverage or community impact

Incident investigation
Following the initial reporting, a thorough investigation of both immediate and underlying causes of the
incident shall be implemented. A preliminary report is required within 7 days of the incident occurring.
The preliminary report should include details of the initial investigation findings and indicate the initial
preliminary and contributory root causes. It should also contain recommendations made by the incident
investigation team for draft corrective and preventative actions. An agreed investigation report format
is to be used for this purpose. The completed form is to be circulated to each participant.
Interim reports shall be issued at least quarterly until the incident investigation is completed. The
interim report(s) shall include the underlying and root causes of the incident in the incident description
and the corrective actions that have been agreed by management (including responsibility for action
and target date) and show the status of corrective actions (open/closed).
Page 20 of 23
A final investigation report shall be published to show that all corrective actions have been
implemented (closed).
HSSE incident statistics and operational statistics report
HSSE incident statistics and operational statistics shall be reported monthly, using the JIG online HSSE
dashboard reporting system.
Emergency exercises and drills
Live exercises shall be conducted annually to test at least one scenario identified within the emergency
plan. Ideally this will include involvement of emergency services (e.g. fire and medical) and other third
party interfaces (e.g. logistics providers, airport authorities and other fuel handling companies).
Evacuation drills shall be conducted at least annually to test the evacuation procedures and train staff
on the evacuation procedures.
Page 21 of 23
Appendix Two HSSEMS Standard Gap Analysis Tool
The following steps are suggested to ensure an effective gap analysis is conducted and an authorised
action plan is used to close any gaps:
Identify the gap between the way your organisation manages HSSE issues and the expectations
detailed in the JIG HSSEMS Standard.
Identify tasks and determine resource requirements and the responsible persons to close any
identified gaps.
Monitor closure plans routinely, addressing remaining tasks on a priority basis.
Ensure the appropriate decision-makers in your organisation receive the gap analysis results
and approve the action plan.
The JIG HSSEMS Standard Gap Analysis Tool can be used to manage these steps.
HSSEMS Standard Gap Analysis Tool
The following table shows how the Gap Analysis Tool can be used to identify gaps, record and assign
actions and manage the process through to completion.
Ref Element Requirement Gap Risk Rating Proposed Responsible Planned Planned Status Comments
Yes No High Med Low Action To Person Start Date Finish %
Complete
Close Gap Date or Closed
Element 1: Leadership, involvement and responsibility

Minimum Expectations
1.1. Management shall be visibly committed to HSSE leadership and make personal X M Establish General 01/01/2016 15/01/2016
commitment to HSSE. target and Manager
plan for
Management
safety walks
1.2. Management shall ensure appropriate HSSE policies (e.g. HSSE policy X
statement visibly displayed and endorsed by management, Drugs & Alcohol,
Mobile Phone & PPE) are in place, communicated and understood by all.
1.3. Authority, accountability and responsibility for all personnel shall be clearly X
defined for each role.
1.4. All employees and contractors shall have the opportunity and be encouraged to X H Establish a Operations 01/01/2016 31/03/2016
provide input to HSSE systems and outcomes e.g. attendance at HSSE and process to Manager
toolbox meetings. ensure
contractors
partcipate in
relevant
HSSE
meetings
The actions can be prioritised based on the risk ranking assigned to each gap. The risk ranking will be
determined by the entity.
The complete Excel spreadsheet template will be available for download from the JIG website. This
template is not mandatory and can be modified for an individual entitys purpose.
Page 22 of 23

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Joint Inspection Group Issue 2

Health, Safety, Security and Environmental

Aviation Fuel Facilities at Airports

Health, Safety, Security and Environmental

HSSEMS Documentation Hierarchy

Figure 1: HSSEMS documentation hierarchy

HSSE Issue 2, Copyright Joint Inspection Group 2016.

External audit An audit conducted by personnel outside the entity.

Internal audit An audit conducted by personnel within an operating unit.

Non-conformance A failure to comply with entity requirements or standards.

Root cause The underlying or original cause of an incident.

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Health, Safety, Security and Environmental Management System

1. Leadership, involvement and responsibility

2. Risk assessment and control

3. Asset design, construction and disposal

4. Documentation and records

5. Personnel training and competence

6. Occupational health and hygiene

7. Operation and maintenance

9. Contractors and suppliers

10. Incident investigation and analysis

11. Emergency management

13. Auditing and Management System review

Appendix One JIG JV requirements

Appendix Two HSSEMS Standard Gap Analysis Tool

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Element 1: Leadership, involvement and responsibility

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Element 2: Risk assessment and control

HSSE Issue 2, Copyright Joint Inspection Group 2016.

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Element 3: Asset design, construction and disposal

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Element 4: Documentation and records

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Electrical Single Line Diagram.

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Element 5: Personnel training and competence

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Element 6: Occupational health and hygiene

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Element 7: Operation and maintenance

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Element 8: Management of change

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Element 9: Contractors and suppliers

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Element 10: Incident investigation and analysis

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Element 11: Emergency management

HSSE Issue 2, Copyright Joint Inspection Group 2016.

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Element 12: Community

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Element 13: Auditing and Management System review

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Appendix One JIG JV requirements

Incident involving media coverage or community impact

HSSE Issue 2, Copyright Joint Inspection Group 2016.

HSSE Issue 2, Copyright Joint Inspection Group 2016.

Appendix Two HSSEMS Standard Gap Analysis Tool

HSSEMS Standard Gap Analysis Tool

Element 1: Leadership, involvement and responsibility