Pre-Bid Quiery Response for Unmanned Aerial System (UAV) for M.P. Police (RFP No.

F-1268/2014 )

1- M/s- OIS AT
S.No. Page Section Sub Details Clarification Required/ Response
No. Section Suggestions
Here 3 envelopes are required
Four Envelop required as per
whereas in point no. 18 of
1 5 5 Please clarify "page 5" suitable amendment is
section 1.5 (general conditions)
being done in RFP
4 envelopes are required
Requirement for Experience for Bidder's Experience will be
Foreign OEM- OEM accepted for installation,
2 14 1.9 4 Please clarify
Experience is required or commissioning, operation and
Bidder maintenance of UAV System
End User Certificate would be
End User Certificate would be
Please clarify and give tentative issued as and when required. The
3 22 2.5.4 required from MP Police for
dates of Technical Bid Opening bid opening date will be
Import of Equipment
intimated separately to bidders
The Night Payload is Required &
Is it required or not- Please
4 42 4.8 4e Night Payload (Optional) correction is being made in RFP
Clarify
accordingly.
Target Tracking Facility is
Is it required or not- Please
5 42 4.8 4h Target Tracking ( Optional) Required , correction is being
Clarify
made in RFP accordingly
Form Is AMC included in the cost of Yes , correction is being made
6 65 Please clarify
XV calculation of L1 in RFP accordingly
It is bidder's responsibility to pay
7 Is Custom Duty Exemption Please Clarify all the Taxes and Duties etc. as
Allowed per Indian Law
8 18 2.3 D. THOSE EXEMPTED FOR WE HEREBY REQUEST YOU TO RFP IS CLEAR , NO ASSESMENT
PAYMENT OF EMD, MUST CONFIRM THAT S.S.B.I. IS CAN BE DONE IN ADVANCE.
ENCLOSE NECESSARY EXEMPTED FROM SUBMITTING
DOCUMENTS EMD AS S.S.B.I. IS REGISTERED
LIKE SSI / NSIC / DGS&D / WITH NSIC & OUR PRODUCT
MPLUN REGISTRATION UNMANNED AERIAL SYSTEM
IS REGISTERED UNDER PUBLIC
 SURVEILLANCE SYSTEM UPTO
170 DEGREE WIDE ANGLE. WE
HAVE ENCLOSED COPY OF NSIC
REGISTRATION CERTIFICATE
9 18 2.1 2.1.10 BIDDERS SHALL HAVE TO PLEASE CLARIFY IN DETAIL ACCEPTANCE TEST WILL BE AS
DEMONSTRATE AND MAKE HOW THIS TEST SHOULD BE PER UAV SPECIFICATIONS
TECHNICAL PRESENTATION OF CONDUCTED & WHAT WILL BE
THEIR PRODUCT FOR ACCEPTANCE CRITERIA
OPERATIONAL, FUNCTIONAL
AND RESILIENCE TESTING.
DURING SUCH TESTING FLYING
TIME COULD EXTEND UP TO 6
HOURS IN ONE STRETCH AFTER
REPLACEMENT OF BATTERY
AND SENDING MACHINE
IMMEDIATE IN AIR OR IN 2-3
SORTIES WITH INTERVAL
PERIOD OF FEW HOURS. THE
SAME SHALL BE AT THE COST
OF BIDDER.
10 23 2.5 2.5.10 IF THE EQUIPMENTS ARE TO BE AS WE ARE OFFERING A NO COMMENT REQUIRED FROM
IMPORTED FROM OUTSIDE SOLUTION WHICH WILL PURCHASER
INDIA, NECESSARY BE IMPORTED & ONLY AFTER
PERMISSIONS ETC. SHOULD BE AUTHORIZATION AND RELEASE
TAKEN FROM APPROPRIATE OF PO FROM PURCHASER UAV
AUTHORITIES WELL IN TIME. IF CAN BE IMPORTED WITH
THE SAME REQUIRES ANY NECESSARY LICENSES.
AUTHORIZATION FROM THE
PURCHASER, IT WILL BE GIVEN
ONLY TO THOSE WHO HAVE
FIRST PURCHASED THE
TENDER DOCUMENT AND
SATISFIES THE COMPETENT
AUTHORITIES ABOUT THE
COMPLIANCE OF PRE
QUALIFICATION CRITERIA AND
GENUINENESS OF THE
BIDDERS INTENTIONS TO
PARTICIPATE IN THIS BID
PROCESS.
11 27 3.4 3.4.3 ON THE SUCCESSFUL WARRANTY IS AFTER WARRANTY WILL START AFTER
COMPLETION OF THE ACCEPTANCE TESTS SYSTEM "GO LIVE"
 ACCEPTANCE TEST AND AFTER OR AFTER GO-LIVE? PLEASE
M.P POLICE IS SATISFIED WITH CLARIFY.
THE WORKING OF THE ENTIRE
SYSTEMS AT UNMANNED
AERIAL SYSTEM, THE
ACCEPTANCE CERTIFICATE
WILL BE GIVEN. THE DATE ON
WHICH SUCH CERTIFICATE IS
ISSUED SHALL BE DEEMED
DATE OF THE SUCCESSFUL
COMMISSIONING OF THE
SYSTEM FOR THE PURPOSE OF
STARTING THE WARRANTY
AND PROJECT MANAGEMENT
PERIOD
12 28 3.6 3.6.3 PLEASE CLARIFY GO LIVE KINDLY REFFER RFP PAGE NO 39
80% OF THE TOTAL VALUE OF PERIOD AS PER "TIME SCHEDULE". AMC
THE ENTIRE PROJECT WILL BE COST WILL BE PAID AFTER
PAID AFTER SUPPLY, TESTING EXPIRY OF WARRANTY
AND OPERATIONALISING / ANNUALLY. RECEIVED
COMMISSIONING AND GO- AMANDMENT IS BEING DONE IN
LIVE OF THE EQUIPMENTS. RFP
THE REMAINING 20% SHALL BE
PAID IN TWO EQUAL
QUARTERLY INSTALLMENTS
AFTER SYSTEM GO LIVE.
13 36 3.16 3.16.3 VENDOR SHALL BEAR THE RISK PLEASE CLARIFY IN DETAIL UNTILL "GO LIVE" OF SYSTEM
OF LOSS ON PROJECT ASSETS REGARDING INSURANCE THE "PROPERTY" VESTS IN THE
UP TO THE TIME THEY ARE PERIOD REQUIRED VENDOR .
TRANSFERRED AND HANDED
OVER TO THE PURCHASER,
AFTER WHICH IT SHALL STAND
TRANSFERRED TO THE
PURCHASER. VENDOR SHALL
ARRANGE AND PAY FOR
INSURANCE TO COVER SUCH
ITEM UNTIL IT IS
TRANSFERRED AND EVEN
AFTER THE TRANSFER OF THE
PROJECT ASSETS TILL THE
INSURANCE POLICIES COME UP
FOR A RENEWAL
14 11 1.5 18 Local Support As per point no. 3.17- you In case of UAV maintenance
asked for two representative local support setup is not
contact details for support and at required. The RFP is being
the same time in point 18, you amended accordingly
are also asking for local support.
Kindly clarify if local support is
Mandatory even if company can
render support from their base
location.
15 14 1.9 5 OEM Certification Does an OEM also need to Not Required
collect the authorization letter
from its vendors from whom
raw material is procured or
OEM Certification would be
enough?
16 27 3.4.2 d Acceptance Test Please clarify whether Acceptance test would be carried
Acceptance Test would be out on Delivered System
carried out on delivered system
or Bidders System.
17 27 3.5 3.5.1 Inspection/tests of the We request you to kindly Already mentioned in RFP in
items/equipment suggest specific timeline/period "Time schedule" at clause 4.5
in which such inspection would page no 39
be conducted.
18 28 3.5 3.5.3 Inspection/tests of the We request you to kindly Already mentioned in RFP in
items/equipment suggest specific timeline/period "Time schedule" at clause 4.5
in which such inspection would page no 39
be conducted.
19 34 3.14 N/A Source Codes, Copy Rights, We suggest that IPR transfer Providing of source Code etc. is
Design, Patents, Intellectual requirement be modified or applicable only in case of
Property Rights And Indemnity deleted from the contract, as no "Customized Software".
Liability specific IPR is being developed
for the project or shall be
transferable against any sales
made under this tender.
20 37 4.1 5 Scope of Work We suggest that IPR transfer Please read carefully IPR is not
 requirement be modified or be transferred . Compliance to
deleted from the contract, as no Indian Law is to be adhered
specific IPR is being developed
for the project or shall be
transferable against any sales
made under this tender.
21 38 4.3 F Scope of Training Kindly clarify the full form of "Training of Trainers"
the abbreviation TOT's?, as
there was no reference found in
Tender document.
22 39 4.5 N/A Unamnned Aerial System - Clarification is sought on two It is Time Margin for Acceptance
Deliverables and Timelines weeks gap between user Test
acceptance and Go live
23 39 4.5 N/A Capacity Building/Training - Please refer Section 4.3 sub Kindly refer Section 4.5 Final
Deliverables and Timelines section F and section 4.5 and correction have been made in
serial no. 2 - You have RFP
mentioned two different
timelines for completion of
training. Please clarify.

2- M/s- Idea Forge limited

S.No. Page Section Sub Details Clarification Required/ Response
No. Section Suggestions
1 11 1.5 18 Local Support As per point no. 3.17- you In case UAV maintenance local
asked for two representative support setup is not required. The
contact details for support and at RFP is being amended
the same time in point 18, you accordingly
are also asking for local support.
Kindly clarify if local support is
Mandatory even if company can
render support from their base
location.
2 14 1.9 5 OEM Certification Does an OEM also need to Not Required
 collect the authorization letter
from its vendors from whom
raw material is procured or
OEM Certification would be
enough?
3 27 3.4.2 d Acceptance Test Please clarify whether Acceptance test would be carried
Acceptance Test would be out on Delivered System
carried out on delivered system
or Bidders System.
4 27 3.5 3.5.1 Inspection/tests of the We request you to kindly Already mentioned in RFP in
items/equipment suggest specific timeline/period "Time schedule" at clause 4.5
in which such inspection would page no 39
be conducted.
5 28 3.5 3.5.3 Inspection/tests of the We request you to kindly Already mentioned in RFP in
items/equipment suggest specific timeline/period "Time schedule" at clause 4.5
in which such inspection would page no 39
be conducted.
6 34 3.14 N/A Source Codes, Copy Rights, We suggest that IPR transfer Providing of source Code etc. is
Design, Patents, Intellectual requirement be modified or applicable only in case of
Property Rights And Indemnity deleted from the contract, as no "Customized Software".
Liability specific IPR is being developed
for the project or shall be
transferable against any sales
made under this tender.
7 37 4.1 5 Scope of Work We suggest that IPR transfer Please read carefully IPR is not
requirement be modified or be transferred . Compliance to
deleted from the contract, as no Indian Law is to be adhered
specific IPR is being developed
for the project or shall be
transferable against any sales
made under this tender.
8 38 4.3 F Scope of Training Kindly clarify the full form of "Training of Trainers"
the abbreviation TOT's?, as
there was no reference found in
Tender document.
9 39 4.5 N/A Unamnned Aerial System -
Deliverables and Timelines
10 39 4.5 N/A Capacity Building/Training -
Deliverables and Timelines
3- M/s- S.S.B.I.
S.No. Page Section Sub Details
No. Section
1 18 2.3 D. THOSE EXEMPTED FOR
PAYMENT OF EMD, MUST
ENCLOSE NECESSARY
DOCUMENTS
LIKE SSI / NSIC / DGS&D /
MPLUN REGISTRATION
2 18 2.1 2.1.10 BIDDERS SHALL HAVE TO
DEMONSTRATE AND MAKE
TECHNICAL PRESENTATION OF
THEIR PRODUCT FOR
OPERATIONAL, FUNCTIONAL
AND RESILIENCE TESTING.
DURING SUCH TESTING FLYING
TIME COULD EXTEND UP TO 6
HOURS IN ONE STRETCH AFTER
REPLACEMENT OF BATTERY
AND SENDING MACHINE
IMMEDIATE IN AIR OR IN 2-3
SORTIES WITH INTERVAL
Clarification is sought on two It is Time Margin for Acceptance
weeks gap between user Test
acceptance and Go live
Please refer Section 4.3 sub Kindly refer Section 4.5 Final
section F and section 4.5 and correction have been made in
serial no. 2 - You have RFP
mentioned two different
timelines for completion of
training. Please clarify.
Clarification Required/ Response
Suggestions
WE HEREBY REQUEST YOU TO RFP IS CLEAR , NO ASSESMENT
CONFIRM THAT S.S.B.I. IS CAN BE DONE IN ADVANCE.
EXEMPTED FROM SUBMITTING
EMD AS S.S.B.I. IS REGISTERED
WITH NSIC & OUR PRODUCT
UNMANNED AERIAL SYSTEM
IS REGISTERED UNDER PUBLIC
SURVEILLANCE SYSTEM UPTO
170 DEGREE WIDE ANGLE. WE
HAVE ENCLOSED COPY OF NSIC
REGISTRATION CERTIFICATE
PLEASE CLARIFY IN DETAIL ACCEPTANCE TEST WILL BE AS
HOW THIS TEST SHOULD BE PER UAV SPECIFICATIONS
CONDUCTED & WHAT WILL BE
ACCEPTANCE CRITERIA
 PERIOD OF FEW HOURS. THE
SAME SHALL BE AT THE COST
OF BIDDER.
3 23 2.5 2.5.10 IF THE EQUIPMENTS ARE TO BE AS WE ARE OFFERING A NO COMMENT REQUIRED FROM
IMPORTED FROM OUTSIDE SOLUTION WHICH WILL PURCHASER
INDIA, NECESSARY BE IMPORTED & ONLY AFTER
PERMISSIONS ETC. SHOULD BE AUTHORIZATION AND RELEASE
TAKEN FROM APPROPRIATE OF PO FROM PURCHASER UAV
AUTHORITIES WELL IN TIME. IF CAN BE IMPORTED WITH
THE SAME REQUIRES ANY NECESSARY LICENSES.
AUTHORIZATION FROM THE
PURCHASER, IT WILL BE GIVEN
ONLY TO THOSE WHO HAVE
FIRST PURCHASED THE
TENDER DOCUMENT AND
SATISFIES THE COMPETENT
AUTHORITIES ABOUT THE
COMPLIANCE OF PRE
QUALIFICATION CRITERIA AND
GENUINENESS OF THE
BIDDERS INTENTIONS TO
PARTICIPATE IN THIS BID
PROCESS.
4 27 3.4 3.4.3 ON THE SUCCESSFUL WARRANTY IS AFTER WARRANTY WILL START AFTER
COMPLETION OF THE ACCEPTANCE TESTS SYSTEM "GO LIVE"
ACCEPTANCE TEST AND AFTER OR AFTER GO-LIVE? PLEASE
M.P POLICE IS SATISFIED WITH CLARIFY.
THE WORKING OF THE ENTIRE
SYSTEMS AT UNMANNED
AERIAL SYSTEM, THE
ACCEPTANCE CERTIFICATE
WILL BE GIVEN. THE DATE ON
WHICH SUCH CERTIFICATE IS
ISSUED SHALL BE DEEMED
DATE OF THE SUCCESSFUL
COMMISSIONING OF THE
SYSTEM FOR THE PURPOSE OF
STARTING THE WARRANTY
AND PROJECT MANAGEMENT
PERIOD
5 28 3.6 3.6.3 80% OF THE TOTAL VALUE OF PLEASE CLARIFY GO LIVE KINDLY REFFER RFP PAGE NO 39
THE ENTIRE PROJECT WILL BE PERIOD AS PER "TIME SCHEDULE". AMC
 PAID AFTER SUPPLY, TESTING COST WILL BE PAID AFTER
AND OPERATIONALISING / EXPIRY OF WARRANTY
COMMISSIONING AND GO- ANNUALLY. RECEIVED
LIVE OF THE EQUIPMENTS. AMANDMENT IS BEING DONE IN
THE REMAINING 20% SHALL BE RFP
PAID IN TWO EQUAL
QUARTERLY INSTALLMENTS
AFTER SYSTEM GO LIVE.
6 36 3.16 3.16.3 VENDOR SHALL BEAR THE RISK PLEASE CLARIFY IN DETAIL UNTILL "GO LIVE" OF SYSTEM
OF LOSS ON PROJECT ASSETS REGARDING INSURANCE THE "PROPERTY" VESTS IN THE
UP TO THE TIME THEY ARE PERIOD REQUIRED VENDOR .
TRANSFERRED AND HANDED
OVER TO THE PURCHASER,
AFTER WHICH IT SHALL STAND
TRANSFERRED TO THE
PURCHASER. VENDOR SHALL
ARRANGE AND PAY FOR
INSURANCE TO COVER SUCH
ITEM UNTIL IT IS
TRANSFERRED AND EVEN
AFTER THE TRANSFER OF THE
PROJECT ASSETS TILL THE
INSURANCE POLICIES COME UP
FOR A RENEWAL

Sd/-
Sr. Supdt. Of Police (Radio)
M. P. Bhopal