1: What is iProcurement

A: iProcurement is a self-service web Purchasing applicaiton. Consider it as an alternate

application for creating purchase requisitions and simple receiving.

2: What is a Punchout
A: This is a mechanism by which buyers can navigate to Suppliers website straight from
iProcurement. Once the shopping is finished, they then checkout the basket on suppliers website
itself following which the shopping basket is brought back to iProcurement. Shopping basket is
nothing but a returned XML file that contains the list/quantity/price of items checked out from
supplier website.

3: Do we create a Purchase Orders in iProcurement?

A: No, we can create Purchase Requisitions in iProcurement

4: What are the key advantages of punchout over catalog management?

A: a) No need to maintain the price information. Supplier will maintain it at there end in the
iStore
b) No need to upload supplier item in our system

5: When shopping basket is brought back from suppliers website after punchout, how does the
item category code of supplier item get mapped to the category code in Oracle?
A: Suppliers punchout basket will always contained universally recognized category codes i.e.
UNSPSC (United Nations Standard Products and Services Code) Codes. You will need to define
the mapping for each such expected code in eCommerce gateway. These will be mapped to your
inventory category codes (MTL_CATEGORIES)

6: We need to submit PO creation as soon as the Requisition gets submitted & auto-approved in
iProcurement. How can we do it?
A: In Workflow "PO Requisition Approval", the item attribute
"SEND_CREATEDPO_TO_BACKGROUND" needs to be assign a value N. This will enable
Real-Time processing of requisition mainly because the user can get a PO Number within the
same browser session if auto-approval is enabled.

7: If a requisition has been approved in iProcurement, we want such requisition to be Auto-

Approved once they get converted to PO. How you achieve it?
A: In Workflow "PO Create Documents", assign a default value Y to attribute "Is Automatic
Approval Allowed"

8: After the purchase order gets approved, you wish to send Purchase Order electronically to the
supplier, which XML document format is used?
A: "PO 007" is the OAG format that is used for electronically sending XML Purchase Order to
supplier

9: What is Zero Buyer Intervention?

A: Once the requisition is completely approved and required automatic approval steps
performed, the PO is created automatically and approved. The same can then be sent to the
supplier through FAX or EDI and material received against it. Thus one does not has to go
through the purchasing department where in the buyer would call for an RFQ, then go through
the process of calling quotations, followed by the quotation analysis. Converting quotations into
PO, going through the PO approval process and finally sending it to the supplier.

10: Where does the value default from in the account distribution for expense items in core
Purchasing and in iProcurement?
A: For the expense items the value in account distribution in core Purchasing defaults from the
expense item attribute set in the item Attribute Level in Purchasing tab field if its not there then
from the Organizations Parameters Expense Valuation Accounts in the Costing information
tabbed region.
In case of iProcurement for expense items the value in the account distribution defaults from the
employee record.

Set-2
Question : Is POR_CUSTOM_PKG redundant in 11.5.10 ?
Answer : Not really, it is still used. However rebuild of account functionality was
moved to OAF from por_custom_pkg in 11.5.10

Questions : Which version of iProcurement saw the demise of AK Developer in

Oracle iProcurement ?
Answer : 11.5.10

Question : What is a punchout?

Answer : This is a mechanism by which buyers can navigate to Suppliers website
straight from iProcurement. Once the shopping is finished, they then checkout the
basket on suppliers website itself following which the shopping basket is brought
back to iProcurement. Shopping basket is nothing but a returned XML file that
contains the list/quantity/price of items checked out from suppliers website.

Questions : Do we create purchase orders in iProcurement ?

Answer : No, you create requisitions in iProcurement.

Question : We need to submit PO Creation as soon as the Requisition gets

submitted & auto-approved in iProc. How can we do it?
Answer : In Workflow "PO Requisition Approval", The item attribute
SEND_CREATEPO_TO_BACKGROUND needs to be assigned value of N.
This will enable Real-Time processing of requisition mainly because the user can get
a PO Number within the same browser session if auto-approval is enabled.

Questions : What are the key advantages of punchout over local catalog
management?
Answer :
A. You do not need to maintain the pricing information of items. Supplier will publish
thir latest pricing details in their iStore.
B. You do not need to upload the items of your supplier into your system.
C. The up-to-date stock level information is made available on Suppliers Website.

Question : When shopping basket is brought back from suppliers website after
punchout, how does the item category code of supplier item get mapped to the
category code in Oracle?
Answer : Suppliers punchout basket will always contained universally recognized
category codes i.e. UNSPSC codes. You will need to define the mapping for each
such expected code in eCommerce gateway. These will be mapped to your
inventory category codes ( the good old mtl_categories ).

Question : Have you done any customization in Oracle iProcuremnt?

Answer : Note: All the implementations of iProcurement will involve customization of
workflows to some extent.
Customization to Account Generator workflow is a must for any iProc
implementation.
You may visit the article Oracle Account Generator Workflow Example to learn steps
for customizations of Account Generation workflow in Oracle Apps.

Question : Give me an example of extension for Oracle iProcurement using OA

Framework .
Answer : Use this article link to help you explain the answer.

Question : What is the advantage of punching out via exchange, rather than
punching out directly to suppliers website?
Answer : If you enable punchout via Oracle Exchange Server, you will then have to
open up your company firewall just for the exchange server. However if you decide
to enable a direct punchout, you must open firewall for Suppliers server.

Question : If a requisition has been approved in iProc, we want such requisitions to

be Auto-Approved once they get converted to PO. How do we facilitate this?
Answer: In Workflow "PO Create Documents", assign a default value Y to attribute
"Is Automati Approval Allowed?".

Question : Give me some example of personalizations done to Oracle

iProcurement.
Answer :
a. Change the Branding Logo.
b. Add Purchasing News and Purchasing Policies
c. Removed field New Supplier from iProc Supplier Region

Question: If you are not yet on 11.5.10, how to enable debug in iProcurement ?
Answer :
cd $ORACLE_HOME/../iAS/Apache

vi $ORACLE_HOME/../iAS/Apache/Jserv/etc/ssp_init.txt
 DebugOutput=/home/Aitupuat/ITUPUAT/ora9/iAS/Apache/Apache/logs/debug.log
DebugLevel=5
DebugSwitch=ON

vi $ORACLE_HOME/../iAS/Apache/Jserv/etc/jserv.conf
ApJServLogLevel debug

vi $ORACLE_HOME/../iAS/Apache/Jserv/etc/jserv.properties
log=true

Question : After the purchase order gets approved, you wish to send Purchase
Order electronically to the supplier. Which XML document format is used?
Answer : "PO 007" is the OAG format that is used for electronically sending XML
Purchase Order to supplier.

Question : You wish to customize the Purchase Order header in the XML file that
gets sent to supplier. How will you do it ?
Answer: Two options:-
a. Modify the XML Message Map for PO-007 using XML Gateway Developer.
b. Customize view PO_ECX_HEADER_ARCH_V(prior to 11.5.10) or customise view
ITG_PO_HEADER_ARCH_V(11.5.10 onwards)

Set-3
Que:- : Do we create purchase orders in iProcurement ?
Ans :- : No, you can create requisitions in iProcurement.

Que:- : We need to submit PO Creation as soon as the Requisition gets submitted & auto-approved in
iProc. How can we do it?
Ans :- : In Workflow "PO Requisition Approval", The item attribute
SEND_CREATEPO_TO_BACKGROUND needs to be assigned value of N.
This will enable Real-Time processing of requisition mainly because the user can get a PO Number within
the same browser session if auto-approval is enabled.

Que:- : If a requisition has been approved in iProc, we want such requisitions to be Auto-Approved once
they get converted to PO. How you achive it?
Ans :- : In Workflow "PO Create Documents", assign a default value Y to attribute
"Is Automatic Approval Allowed?"

Que:- : What are the key advantages of punch-out over catalog management?
Ans :- :
1:- No need to maintain the price information. Supplier will maintain it at there end in their Istore
2. No need to uplaod supplier item in our system
Que:- : When shopping basket is brought back from suppliers website after punchout, how does the item
category code of supplier item get mapped to the category code in Oracle?
Ans :- : Suppliers punchout basket will always contained universally recognized category codes i.e.
UNSPSC codes. You will need to define the mapping for each such expected code in eCommerce
gateway. These will be mapped to your inventory category codes (the good old mtl_categories ).

Que:- : After the purchase order gets approved, you wish to send Purchase Order electronically to the
supplier. Which XML document format is used?
Ans :- : "PO 007" is the OAG format that is used for electronically sending XML Purchase Order to
supplier.

Que:- : Have you done any customization in Oracle iProcuremnt?

Ans :- : All the implementations of iProcurement will involve customization of workflows to some extent.
Customization to Account Generator workflow is a must for any iProc implementation

Set-4

ORACLE PURCHASING - PURCHASE ORDERS FREQUENTLY ASKED QUESTIONS

CONTENTS
--------
1. In the Price type quickpick in the Purchase Order Lines zone in enter
Purchase Order form, there is a value called COST PLUS FEE. What is the
COST PLUS FEE price type? How is Purchase Order treating this
price type?
2. What is 2-way, 3-way, 4-way matching? How is this set up?
3. How do you reflect discount from a supplier on a Purchase orders?
4. How do you change the created date on a Purchase Order?
5. What is the sorting order for requisition lines in autocreation of a
Purchase Order?
6. What does the error 'APP-50022: Oracle Human Resources could not retrieve a
value for User Type profile option' mean?
7. In the Enter Receipts (RCVRCERC) form and using different responsibilities
produces different values in the action required field. The Purchasing
Responsibility shows Direct and Standard while the Inventory Responsibility
shows just Direct.
Why are the action options for creating receipts different in Inventory
compared Purchasing?
8. How do you purge Cancelled Requisitions?
9. On the requisition form in the source details zone, there is a field
labeled supplier item. Where does this information on the quickpick come
from and how can this information default in?
10. You are entering a requisition and are unable to find the header or line
note fields. Was this replaced in GUI by attachments?
11. When you select the Notifications form to review approvals and click on
approve button for a Requisition waiting for approval, the 'Reject' box is
greyed out. How does the approver reject a requisition?
12. What are standard Quotations used for?
13. When do you see the status of a Purchase order as Archived?
14. Where are standard notes in GUI?
15. In Oracle Purchasing, where is the automatic numbering for Purchase Order
defined and maintained?
16. There is a field for the organization code. What is this code?
17. Can the original Purchase Order can be viewed in any way without resorting
to SQL, for a revised Purchase Order?
QUESTIONS & ANSWERS
-------------------
1. In the Price type quickpick in the Purchase Order Lines zone in enter
Purchase Order form, there is a value called COST PLUS FEE. What is the
COST PLUS FEE price type? How is Purchase Order treating this
price type?
Answer
------
The functionality for COST PLUS FEE price type is not in Oracle Purchasing at
this point of time. PO does not do anything with this price type.
It is an enhancement request that is being looked at for future releases.
2. What is 2-way, 3-way, 4-way matching? How is this set-up?
Answer
------
2-way matching verifies that Purchase order and invoice information match within your
tolerances as follows:
Quantity billed <= Quantity Ordered Invoice price <= Purchase order price (<= sign is
used because of tolerances) 3-way matching verifies that the receipt and invoice
information match with the quantity tolerances defined: Quantity billed <= Quantity
received 4-way matching verifies that acceptance documents and invoice information
match within the quantity tolerances defined: Quantity billed <= Quantity accepted.
(Acceptance is done at the time of Inspecting goods). Whether a PO shipment has 2-
way, 3-way or 4-way matching can be setup in the Shipment Details zone of the Enter
PO form (character) Receipt required Inspection required Matching Yes Yes 4-way Yes
No 3-way No No 2-way In GUI, Shipments block, alternative region, click on More...this
brings up a region with 'Invoice matching' column where you can choose 2-way, 3-way
or 4- way match. You can find more detailed information about matching in the Oracle
Payables Reference Manual (Volume 3) Topical Essay on Integrating your Payables
and Purchasing Information. 3. How do you reflect discount from a supplier on a
Purchase orders? Answer ------ The legal document is the Purchase order not the quote
and therefore the purchase order should reflect agreed upon price. Secondly if the
discount comes after the PO then AP should handle it when invoicing. If you are using a
blanket Purchase order then you can use price breaks. 4. How do you change the
created date on a Purchase Order? Answer ------ The 'Created' date on the Purchase
order is not an updateable field, due to it being a legal document once approved. 5.
What is the sorting order for requisition lines in autocreation of a Purchase Order?
Answer ------ Requisition lines first meet search criteria determined by "find" screen, and
then are grouped together by item and item category, then by need-by date. After you
choose an action, enter any search criteria to narrow the selection of requisition lines.
Oracle Purchasing chooses requisition lines from the requisition pool that meet your
search criteria. All requisition lines for the same item and item category are grouped
together, but they are not necessarily in order alphabetically. Within each grouping of
item and item category, requisition lines are ordered by need-by date. 6. What does the
error 'APP-50022: Oracle Human Resources could not retrieve a value for User Type
profile option' mean? Answer ------ The profile HR: User Type needs to be set. Set the
profile option 'HR: User Type' at the Responsibility level. 7. In the Enter Receipts
(RCVRCERC) form and using different responsibilities produces different values in the
action required field. The Purchasing Responsibility shows Direct and Standard while
the Inventory Responsibility shows just Direct. Why are the action options for creating
receipts different in Inventory compared Purchasing? Answer ------ Set the Profile option
RCV: Allow routing override to 'YES' at the application level. 8. How do you purge
Cancelled Requisitions? Answer ------ To purge any Purchase orders or Requisitions: -
assign the Payables Purge GUI responsibility to the user - have the user choose that
responsibility - then choose Purge from the menu - under the Category field do a List of
Values and pick Simple Requisitions for cancelled requisitions The choices are listed. 9.
On the requisition form in the source details zone, there is a field labeled supplier item.
Where does this information on the quickpick come from and how can this information
default in? Answer ------ The supplier item field on the requisition can be populated by
using either the supplier item catalog or ASL. Take an item from the supplier item
catalog that has an associated supplier item, add it to the order pad and then add it to
the requisition. After doing this go to the source details zone. The supplier item is
defaulted in for that item you choose from the catalog. Navigation: --> Purchasing -->
Supplier Item catalog
10. You are entering a requisition and are unable to find the header or line
note fields. Was this replaced in GUI by attachments?
Answer
------
The attachments have replaced notes. The attachments are better because at the
header level, the requisition notes were not coming over to the Purchase Order
whereas the attachment does come over to the Purchase Order.
11. When you select the Notifications form to review approvals and click on
approve button for a Requisition waiting for approval, the 'Reject' box is
greyed out. How does the approver reject a requisition?
Answer
------
You cannot reject Requisitions submitted to yourself. You can only reject those
from others.
12. What are standard Quotations used for?
Answer
------
Standard quote is one that you can tie back to a PO. For example, navigate to
RFQ -> Auto create -> enter a PO and reference it back.
13. When do you see the status of a Purchase order as Archived?
Answer
------
You must approve or print a specific purchase order before you can see it in
the history information.
14. Where are standard notes in GUI?
Answer
------
Go to Setup --> Attachments -->Create attachment. Go to Purchase Order and
attach the attachment to the Purchase Order. In GUI, notes are replaced by
attachments.
15. In Oracle Purchasing, where is the automatic numbering for Purchase Order
defined and maintained?
Answer
------
The navigation path for GUI is:
Setup --> Organizations --> Purchasing Options, Numbering alternate region
The navigation path for Character is:
\ Navigate Setup Purchasing Options Purchasing, Numbering options
16. There is a field for the organization code. What is this code?
Answer
------
This code is a short abbreviation for the organization.
17. Can the original Purchase Order can be viewed in any way without resorting
to SQL, for a revised Purchase Order?
Answer
------
The original version of a revised PO cannot be viewed from the PO form or PO
summary form. Information on the original PO can be obtained from the
PO_HEADERS_ARCHIVE and PO_LINES_ARCHIVE tables using the
PO_HEADER_ID column as
a common reference using SQL only.
Set-5

Oracle Purchasing is the application for professional buyers that streamlines purchase
order processing while strengthening policy compliance. It is a key component of Oracle
Advanced Procurement.

Oracle Purchasing integrates with other modules like Inventory, GL, AP etc and offers a
comprehensive procurement solution which helps purchasing professionals reduce the
administration costs and thereby Processing requisitions, requests for quotations, purchase
orders, and receipts quickly and efficiently.
It enables you to focus on Value Analysis, Development of strategic supplier relationships and
Management of the procurement process
Oracle Purchasing replaces paper processing with online requisition generation, purchase-
order creation, and document approval. It also regulates document access, controls
modification activity and approval, and is based on organizational signature and security
policies.

1. What is a Purchase Requisition and define various requisitions

It is a formal request intended to procure/buy something that is needed by the organization. It is

created and approved by the department requiring the goods and services.
A purchase requisition typically contains the description and quantity of the goods or services to
be purchased, a required delivery date, account number and the amount of money that the
purchasing department is authorized to spend for the goods or services. Often, the names of
suggested supply sources are also included.
Basically, requisitions are of two types:
Internal requisition and purchase requisition
Internal Requisitions are created if the Items are to be obtained from one Inventory location to
another location within the same organization. Here the source of the requisition would be
INVENTORY. There is no approval process for internal requisition.
Purchase Requisitions are created if the goods are obtained from external suppliers. Here the
source of the requisition would be SUPPLIERS. The purchase requisitions are sent for
approvals.
2. What are the base tables for a Purchase Requisition?
PO_REQUISITION_HEADERS_ALL (SEGMENT1 column in this table represents the
requisition number)
This table stores Header information of a Purchase Requisition.
Important columns of this table:
REQUISITION_HEADER_ID: It is a unique system generated Requisition
identifier
PREPARER_ID: It is a unique identifier of the employee who prepared
the requisition
SEGMENT1: It is the Requisition number
AUTHORIZATION_STATUS: Authorization status type
TYPE_LOOKUP_CODE: Requisition type
ORG_ID: Unique Operating unit unique identifier
PO_REQUISITION_LINES_ALL
This table stores information about Requisition lines in a Purchase Requisition. This table stores
information related to the line number, item number, item category, item description, item
quantities, units, prices, need-by date, deliver-to location, requestor, notes, and suggested
supplier information for the requisition line.
Important columns of this table:
REQUISITION_HEADER_ID: It is a unique system generated Requisition identifier
REQUISITION_LINE_ID: Link between PO_REQUISITION_LINES_ALL And
PO_REQ_DISTRIBUTIONS_ALL
LINE_NUM: Indicates the Line number
LINE_TYPE_ID: Indicates the Line type
CATEGORY_ID: Unique Item category identifier
ITEM_DESCRIPTION: Description of the Item
QUANTITY NUMBER: Quantity ordered
PO_REQ_DISTRIBUTIONS_ALL
This table stores information about the accounting distributions of a requisition line. Each
requisition line must have at least one accounting distribution. Each row includes the Accounting
Flexfield ID and Requisition line quantity.
Important columns of this table:
DISTRIBUTION_ID: Unique Requisition distribution identifier
REQUISITION_LINE_ID: Unique Requisition line identifier
CODE_COMBINATION_ID: Unique General Ledger charge account identifier
DISTRIBUTION_NUM: Distribution number
3. What is a Requisition Import Program?
It is a concurrent program, which is used to import requisition from Oracle or Non-Oracle
system.
Data is first loaded in PO_REQUISITION_ALL table. The RIP can then be run, to import the
records from the interface table as requisition in Oracle Processing.
RIP creates a requisition line and one or more requisition distribution for each row it finds in the
interface table. It then groups these lines on Requisitions according to parameters defined
4. What tables are affected when you run Requisition Import Program?
PO_REQUISITION_INTERFACE_ALL
PO_REQ_DIST_INTERFACE_ALL
PO_INTERFACE_ERRORS
5. What are the reports associated with requisition import process?
Requisition Import Run Report: We can view the number of requisitions created and the
number of records that showed an error
Requisition Import Exceptions Report: In this report we can see all the rows that fail
validation.
6. When will you use a Requisition Template?
Requisition templates can be used to help you quickly create requisitions. A requisition template
contains much of the information needed to create a requisition, thus reducing the amount of data
entry required to create a new requisition. If you find yourself repeatedly creating similar
requisitions for your group or department, you should consider creating and saving requisition
templates as a time-saver.
If the data of requisition remain the same for repeated purchase of an item, the information can
be copied to a template and the same can be copied to the Requisition as many number of times
as required.
7. What is the purpose of choosing a Category when creating a requisition?
The Category box is a required field and is used to define goods and services at a summary or
detailed level.
8. What does the status pre-approved mean?
Pre-Approved is the status of a requisition when an authorized approver has approved the
requisition and has forwarded the requisition to another individual to review.
9. What is the difference between a rejected and a returned requisition?
Only an approver or a reviewer can reject requisition. Only a buyer can return a requisition. A
buyer will return a requisition to the preparer for incomplete or inaccurate information.
10. What is RFQ and differentiate the types of RFQs
A Request for Quotation (RFQ) is a formal request sent to the suppliers to find the pricing and
other information for an item or items. Based on the information supplied, the supplier quotes a
quotation against the RFQ form.
In general, RFQs are created before purchasing any item to actually know the price quotes from
one or more suppliers.
In Oracle EBS, RFQs can be auto created from an existing Purchase Requisition or can be a
fresh RFQ.
There are three types of quotations and RFQs that come with Purchasing by default:

Catalog: Used for high-volume items or items for which your supplier sends you
information regularly. A Catalog quotation or RFQ also includes price breaks at different
quantity levels.

Standard: Used for items youll need only once or not very often, but not necessarily for
a specific, fixed quantity, location, and date. For example, you could use a Catalog
quotation or RFQ for office supplies, but use a Standard quotation or RFQ for a special
type of pen you dont order very often. A Standard quotation or RFQ also includes price
breaks at different quantity levels.

Bid: Used for a specific, fixed quantity, location, and date. For example, a Bid would be
used for a large or expensive piece of equipment that youve never ordered before, or for
an item that incurs transportation or other special costs. You cannot specify price breaks
for a Bid quotation or RFQ.

11. What is a Quotation, what are the different types of Quotations available and describe
the Quote Analysis?
A quotation is a suppliers response to RFQ.
Quote analysis is the process of reviewing the quotations given by the suppliers. The best
quotation will be selected by analyzing certain factors like price, quality, delivery time etc.
12. What is a Purchase Order and explain the different types of POs available
A Purchase order is a commercial document and first official order issued by the buyer to the
supplier, indicating types, quantities, and agreed prices for products or services the supplier will
provide to the buyer.
Basically, there are four types of Purchase Orders, viz
Standard Purchase Order
Used for One-time purchases for goods and services. Here you know the item, price, payment
terms an delivery schedule
Planned Purchase Order
Created when you have long-term agreement with the supplier. You must specify the details of
goods and services, payment terms and the tentative delivery schedule
Blanket Purchase Agreement
Created when the details of items and services, payment terms are known but not specific about
the delivery schedule
Contract Purchase Agreement
Created when the terms and conditions of a purchase are known but specific goods and services
are not.
[b]13. What are the base tables that are affected when you create a P.O?[/b]
PO_HEADERS_ALL (SEGMENT1 column in this table represents the Document number)
This table stores header information of a Purchasing Document. You need one row for each
document you create.
PO_LINES_ALL
This table stores the line information of a Purchasing Document
PO_LINE_LOCATIONS_ALL
This table contains the information related to purchase order shipment schedules and blanket
agreement price breaks. You need one row for each schedule or price break you attach to a
document line.
PO_DISTRIBUTIONS_ALL
This table contains the information related to accounting distribution of a purchase order
shipment line. You need one row for each distribution line you attach to a purchase order
shipment
VENDORS_ALL
This table stores the general information about the suppliers
PO_VENDOR_SITES_ALL
This table stores information about the supplier sites. Each row includes the site address, supplier
reference, purchasing, payment, bank, and general information.
PO_RELEASES_ALL
This table stores information related to planned and blanket Purchase Order releases. Each row
includes the buyer, date, release status, and release number. Each release must have at least one
purchase order shipment.
PO_VENDOR_CONTACTS
This table stores information about contacts related to Supplier site. Each row includes contact
name and site.
PO_ACTION_HISTORY
This table stores information about the approval and control history of a Purchasing Document.
This table stores one record for each approval or control action an employee takes on a purchase
order, purchase agreement, release or requisition.
14. What is 2-way, 3-way, 4-way matching?
Oracle Payables shares purchase order information from your purchasing system to enable online
matching with invoices. Invoiced or billed items are matched to the original purchase orders to
ensure that you pay only for the goods or services you ordered and/or received.
TwoWay: Purchase order and invoice quantities must match within tolerance before the
corresponding invoice can be paid.
ThreeWay: Purchase order, receipt, and invoice quantities must match within tolerance before
the corresponding invoice can be paid.
FourWay: Purchase order, receipt, accepted, and invoice quantities must match within
tolerance before the corresponding invoice can be paid.
15. Explain the P2P process flow
Procure to pay (p2p) is a process of requesting, purchasing, receiving, paying for and accounting
for goods and services. Procure to Pay Lifecycle is one of the important business Process in
Oracle Applications. Its the flow that gets the goods required to do business. It involves the
transactional flow of data that is sent to a supplier as well as the data that surrounds the
fulfillment of the actual order and payment for the product or service.
Create a requisition>> create RFQ>> create a quotation from quote analysis>> generate a
PO>>receipt of material>> create Invoice in payables>> transfer to GL
16. What is an approval hierarchy?
Approval hierarchies let you automatically route documents for approval. There are two kinds of
approval hierarchies in Purchasing: position hierarchy and employee/supervisor relationships.
17. What are the documents that use PO_HEADERS_ALL?
The following are the documents that use PO_HEADERS_ALL
RFQs, Quotations, Standard Purchase Order, Planned Purchase Order, Blanket Purchase Order
and Contracts
18. Can the original Purchase Order be viewed in any way without resorting to SQL, for a
revised Purchase Order?
The original version of a revised PO cannot be viewed from the PO form or PO summary form.
Information on the original PO can be obtained from the PO_HEADERS_ARCHIVE and
PO_LINES_ARCHIVE tables using the PO_HEADER_ID column as a common reference using
SQL only.
19. Can we automatically Close the Purchase order without receiving the full quantity?
The Receipt Close Tolerance lets you specify a quantity percentage within which Purchasing
closes a partially received shipment. For example, if your Receipt Close Tolerance is 5% and you
receive 96% of an expected shipment, Purchasing automatically closes this shipment for
receiving.
20. When does a Purchase Order line get the Status Closed for Receiving?
Goods have been received on the system against this line but an invoice has not been
matched to the order.
21. Can we match an Invoice against a line even when it is Closed for Invoicing?
The Close for invoicing status does not prevent you from matching an invoice to a purchase
order or to a receipt.
22. What does create internal order conc request do?
Create internal order request will transfer the IR info to OM interface tables.
23. Explain the Receipt Routing
Receipt Routing is of three types: Direct, Standard and Inspection
In Direct once the goods arrive at the destination, we directly move them to a specific Sub-Inv
In Standard once the goods are at the destination, we receive it at the receiving point first and
then move them to the Sub-Inv.
In Inspection once the goods are at the destination, we receive it at the receiving point and then
we perform inspection and accordingly we either accept it or reject them.
24. What are the different Purchasing modes in Receiving?
There are three modes:
Online: Receipts are processed online. If there are any errors, they are shown on the FORM
itself, and dont let you IGNORE and PROCEED.
Immediate: Receipts are processed immediately, but no errors are shown. Errors are recorded in
REC_TRANSACTION_INTERFACE table.
Batch: Receipts are processed in batch, but no errors are shown. Errors are recorded in
REC_TRANSACTION_INTERFACE table.
Note: In all the above two cases, it requires Receiving Transaction Processor to be run
periodically.
25. Which tables are updated When you save a Received Data in a form?
RCV_SHIPMENT_HEADERS: It contains supplier shipment header data like
Shipment date, supplier Name
RCV_TRANSACTIONS_INTERFACE: It contains received data like Item name,
quantity, and receiving location
RCV_SHIPMENT_LINES
MTL_MATERIAL_TRANSACTIONS_TEMP
PO_LINE_LOCATIONS_ALL
PO_DISTRIBUTIONS_ALL
26. What are the major transactions in RECEIVING?
Purchase Order Receipts
Internal Requisition Receipts
Inventory Inter-Org Transfer Receipts
Customer Return Receipts
27. What is Pay on Receipt AutoInvoice Program?
By running this program, we can automatically create an invoice for a PO when we enter a
receipt for the respective PO.
28. What is Invoice Validation Process?
Before you can pay or create accounting entries for any invoice, the Invoice Validation process
must validate the invoice.
Invoice Validation checks the matching, tax, period status, exchange rate, and distribution
information for invoices you enter and automatically applies holds to exception invoices. If an
invoice has a hold, you can release the hold by correcting the exception that caused Invoice
Validation to apply the hold by updating the invoice or the purchase order, or changing the
invoice tolerances.

Set-6