Castleton Public Library, Board of Trustees

January 2017 Minutes

Monday, January 16, 2017

Welcome/Pledge of Allegiance:

The meeting was called to order by President Karis-Nix at 7:01 p.m.

Roll Call: Present: Olivia Karis-Nix, President; Sarah Niemitalo, Secretary; Mary Claire
Aitken, Trustee; Zachary Goldstein, Trustee; Nathan Hans, Treasurer, and Melissa
Tacke, Library Director, Ryan Mullahy, Vice Present , Maria Marcucci, Trustee, Timothy
Burke, Director of the Upper Hudson Library System

Adoption of Agenda:

The agenda was adopted upon the motion of Trustee Aitken, seconded by Vice
Treasurer Hans. Approved unanimously.

The Director for the Upper Hudson Library System, Timothy Burke facilitated a
discussion regarding the mission statement for CPL.The board reviewed mission
statements from other libraries and organizations outside of the industry. He gave
information regarding building a clear and concise statement by cutting to the chase.
He led a discussion on determining what we want to do for our community. Here are
some of the groups brainstorming ideas:
The board decided they wanted to go in the direction of finding a statement that would
be catchy, easy for people to remember, impactful and using active language. The three
verbs the members liked were, enrich, empower and explore, possibly:

Enrich lives| Empower our community| Explore the world

The board will vote at a later time as a decision was not agreed upon unanimously.

Public Comment:

None.

Secretarys Report:
Director Tacke has some revisions of the December meeting minutes for the
board to review. She will review and send out corrections in an email to the
board.

Treasurers Report:

Treasurer Hans had emailed the board the December financial report which explained
that 2016 ended with a surplus of $853.40, bringing CPLs total surplus to $ 40,193.90.
The board agreed to encumber $15,219 over 3 years to pay for wage increases.
Trustee Aitken motioned to adopt the check detail, Vice President Mullahy seconded.
Approved unanimously.

Directors Report:

Director Tacke reviewed statistics for 2016 including visitation circulation, number of
cardholders, and program attendance. The group discussed possibly looking into
purchasing a door counter to track visitation. Staff is currently using a tally system
(manually tracking patrons as they come in). The attorney that currently runs the Legal
Clinic sessions at CPL is stepping down. The Legal Project, which operates the Legal
Clinic, will pursue searching for another attorney but it may take several months. The
first monthly movie matinee was successful and will continue to be offered.

Friends Report:

None.

Committee Reports:

Administrative Committee- No report.

Finance CommitteeFebruary 8 is the village meeting.

Operations/Capital Projects Committee No report.

Policy Committee: No report.

Long Range Planning Committee By the end of the week, the community survey will
be available for review, and will be distributed in February-March. The committee plans
to hold focus group in April.

Old Business

The board will meet on Tuesday, February 21.

Word of mouth marketingSchool break week events, blind date with a book,
blood drive

New Business
As part of CPLs participation in a Benchmarking Early Literacy Library Services
(BELLS) grant through UHLS, Mary Fellows, UHLS Youth and Family Services
Manager must give a 20 minute presentation to the CPL board about early
literacy and libraries. Director Tacke will look into having Ms. Fellows present to
the CPL board during the October meeting.

Executive Session

Meeting adjourned upon motion by President Karis-Nix at 8:45 p.m.