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Michael Greth (www.sharepointlive.

tv) Page number 15

OneNote 2003 and resources
Resource Library with OneNote 2003
Resource Library with OneNote 2003
What would a book without a collection of secondary resources? And we have web p
ages to you in the appendix contains a selection of links, FAQ's, articles and o
ther compiled sources that provide additional information about Office 2003 and
Microsoft SharePoint technologies. If one has to rely as in researching this boo
k, to collect information from various sources and prepare, arises very quickly
the question of a suitable device, save the one the found information easily and
quickly to restructure and the manuscript can use it again. And what was more t
han one book on Office 2003 to the youngest member of the Microsoft Office syste
m to fall back, Microsoft OneNote 2003. OneNote 2003 is often referred to as an
electronic notepad that can be collected with the notes on your PC, laptop or ta
blet PC. But we have to be in contrast to a pile scraps of paper on a desk is cr
eated with OneNote 2003 notes categorize any sort, and search, the relevant info
rmation at any time found and processed. The OneNote 2003 is not only a good ide
a but may be in practical use a very useful tool we have in the course of the re
search work to learn.
Note the beginning
A very good introduction to the basic features of OneNote 2003 connected to vari
ous handy tips offers the video demonstration by Chris Bertelson, Senior Systems
Engineer at Microsoft Office Online site on the English
.com/enus/assistance/HA011423061033 . aspx.
Therefore, we want you in this chapter show how we have used for resource collec
tion OneNote 2003 to very effectively to gather diverse information for this boo
k and prepare.
The search problem
Operates one research work, seeking, and find information on various sources in
various formats and with different programs. What is missing is a tool to collec
t all the information found in one place, structured and can be found again, no
matter from what source they come from. This tool should be very easy to use and
if possible always be at your fingertips, because often you find an interesting
information not just by chance to work on the subject. One would like this info
rmation in order not to lose, easy and safe to hold for later analysis.
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OneNote 2003 and resources
Where does this information? Let us first look at the various sources from which
we can obtain information: 1 Websites Articles, FAQs, link lists, software or p
roduct: the Web is now the first port of call for information. How does one dete
rmine this information? Quickly forgotten is the page and then very difficult to
find, so saves you the link in their browser favorites. And then the problems b
egin: My lists are complex quickly when you're not very disciplined to keep a st
ructure. If you work on multiple computers (eg with a desktop PC and a laptop),
the synchronization of the favorites between two computers expensive. If you wan
t to hold the found texts offline to read it later, there are indeed possible, t
he page in the browser to make available offline, but here too there is the sync
hronization problem and a search within the off-sides is not easily possible . 2
nd E-mails or e-mail newsletter Who has not subscribed to a series of newsletter
s, which arrive via e-mail inbox at regular intervals and contain relevant infor
mation. How to save this information? Probably we shall present them in a separa
te folder in his mailbox to find them later once again. And then the problems st
art again, if you will combine the information from the website with the informa
tion from the e-mail newsletters: the information is available in different appl
ications, you can not search them simultaneously or jointly classify. 3rd Inform
ation to newsgroups or RSS feeds are in newsgroups or RSS feeds to some extent,
although very specific, but that even in the case particularly useful informatio
n. Normally you have here again two separate programs that you access this infor
mation: a newsreader such as Outlook Express and an RSS aggregator such as Sharp
Reader. These work in principle like an email application,€collect the informa
tion back into its own folder structure, so that the link is difficult with othe
r information. We must collect the information from these various applications w
ith one central tool. For the user this should be as simple as possible, prefera
bly by dragging and dropping with the mouse or by clicking a button in the progr
am. This tool is OneNote 2003.
Collect information with OneNote 2003
OneNote 2003 notes gather all notes in a book that by default in the folder My D
ocuments \ My Notebook is stored and is divided into folders, sections and pages
. Notes into folders belong together together in larger groups, for example, "pr
ojects", "Private" or "events". Inside this folder structure to summarize the co
ntent into sections, the notes on a particular topic. In these sections, then tu
rn pages, and sub-pages are stored, the actual information (text, images, but al
so audio and video recordings) included. For the collection of resources in this
book, we have created a notebook (Figure 8.1) with 6 different folders and subf
olders: ï · SharePoint
OneNote 2003 and resources
The folder is divided into seven sections that contain articles, links, web part
s and other resources on SharePoint. ï · Office 2003 In this folder we have organi
zed the sections according to each product. ï · This folder contains screenshots f
or each chapter of the book a section in which the various screen clippings (scr
eenshots) are stored. ï · WebImage and WebClipping These two folders have a specia
l function in connection with the acquisition of information from other applicat
ions, which we will explain later. ï · Margin Notes This is a special OneNote 2003
folder that appears as a small OneNote window on the desktop, and may result in
one or insert information from other applications and then sort and organize.
Figure 8.1: Structure of the OneNote notebook for the resource collection of fol
ders, sections and pages
Such is the framework for our collection of resources, which we found informatio
n from various sources put structures in each section can. If you use OneNote 20
03 for your own projects, you should allocate roughly before the project starts
in your project folder and bleed, and set them up in your OneNote notebook. If r
equired, you can change this structure in the course of your project. The themat
ic sorting of
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OneNote 2003 and resources
Notes, and improved the clarity of the notebook and thus the project notes. As w
e fill our notebook equipped with the information you found? That goes with OneN
ote 2003, they have just copy and paste or drag and drop with the mouse. If one
finds for example an information on a website, so we marked the correct location
and copies it to a page in OneNote. Even faster with the folder marginal notes.
To create a side note, you can either press the key combination Windows + N or
clicking the right mouse button on the OneNoteProgrammsymbol in the notification
area on the taskbar and selecting Open New Side Note. The marginal notes window
remains always as the top window on the desktop so that content can be copied e
asily by other programs.
Figure 8.2: Parts of a Web site to be copied by drag and drop in the marginal no
tes folder of OneNote
How easy it is for example to take over parts of a Web site for OneNote 2003 is
shown in Figure 8.2. In the Web browser an area on the site shown with the mouse
is highlighted (blue deposited text) and were drawn into the OneNote window sid
e notes. The text is saved with formatting in OneNote 2003. In addition to the c
opy of the text the URL of the Web page is inserted as a reference with a very u
seful function, but in hindsight, this entry offers the possibility to resort to
the origin of the information. Copying and pasting works with any application.
Working with OneNote 2003 is even easier if you install several additional tools
that are free to purchase from the Web. These tools simplify the import of info
rmation from other applications into OneNote 2003 even further:
OneNote 2003 and resources
1st Powertoys for Microsoft Office OneNote 2003, Microsoft provides two tools fr
om the Powertoys series available to Send to OneNote from Internet Explorer Powe
rtoy This will copy the entire web page or selected parts of the Web page in a n
ew page in OneNote 2003.€To a OneNote button in the standard toolbar of Interne
t Explorer version 6 or higher is inserted. By clicking on the button, the conte
nt of the browser window in OneNote 2003 is stored in a section called WebClippi
ng. Send to OneNote from Outlook can be one or more e-mails in Outlook 2003 is c
opied to a new page in OneNote 2003 With this Powertoy. To a OneNote button on t
he Standard toolbar of Microsoft Outlook is inserted 2003rd More than one select
ion menu can be selected, the section in which the new page to be created. The d
ata are transferred in text format.
Note the beginning
The Powertoys for OneNote 2003, you can download from Microsoft Office Online ht
tp:// on the address. M
ake sure when installing that on the PC. NET Framework 1.1 and installed OneNote
2003 Service Pack 1.
Indicative start Caution
In Outlook, the. NET programming support be set up so that the Send to OneNote f
rom Outlook Powertoy works. You can do this as follows or check the appropriate
set: 1 From the Control Panel software. 2nd Select Microsoft Office Professional
Edition 2003 and click Change. 3rd Select Add or Remove Features and click Next
4 Click the check box advanced customization of applications, and then click Ne
xt 5 Click the plus sign (+) next to the entry Microsoft Office Outlook and chec
k whether the feature. NET programming support has been established to start the
installation method from my computer. If not, install this feature.
Attention End
2nd The OneNote Powertoys from Darran Devlin WebPageToOneNote Powertoy Powertoy
This copies a complete web page as an image in a new page in OneNote 2003. To a
OneNote button in the standard toolbar of Internet Explorer version 6 or higher
is inserted. This web page copied is stored in OneNote 2003 in a section called
WebImage. OneNote Image Writer Powertoy Powertoy This is a virtual printer drive
r that copies of any document in OneNote 2003 can import. This information can b
e sent to OneNote from any application that can be printed from the. The printed
document will be imported as graphics and can be used as foreground or backgrou
nd image of a OneNote page.
Note the beginning
Chapter 8
OneNote 2003 and resources
The Powertoys by Darren Devlin are available for download on the http://www.anal available.
How to simplify this Powertoys work with OneNote 2003? Two examples illustrate t
his: Suppose we find an interesting information for our resource collection in a
n email newsletter, which we have subscribed to and lodged in our Outlook inbox.
In Outlook we have installed the Send to OneNote Powertoy from Outlook, with wh
ich we can copy e-mails to OneNote.
Figure 8.3: The Send To OneNote Outlook
In Figure 8.3 we see the contents of this newsletter in the Reading Pane. In the
standard toolbar is see the OneNote button of Powertoys. In the drop-down menu
options are offered, where the e-mail can be stored in OneNote. Since it is to O
ffice2003 a general information, we can use the menu item Office2003 \ Allgemein
.one the newsletter directly copied as a new page in the General section of our
notebook (Figure 8.4).
OneNote 2003 and resources
Figure 8.4: The General section in the folder with the copied Office2003 newslet
ter as a new page
This can end with a simple mouse-click each e-mail copy specifically for OneNote
. In the second example we have before opening a 16-page article as a PDF file a
nd this with the Adobe Acrobat Reader. To transfer the item to OneNote, we print
the Adobe Acrobat Reader with the virtual printer driver OneNote ImageWriter (F
igure 8.5).
Chapter 8
OneNote 2003 and resources
is Figure 8.5: A PDF file is opened using the Adobe Acrobat Reader imported to t
he OneNote Image Writer printer OneNote
In the advanced settings of the printer driver (Figure 8.6) we can choose to be
saved in what section the pages (default is the section PrintedPages) and that a
ll 16 pages of the document a OneNote page to be created or for each page of the
original document their own OneNote page to be created.
OneNote 2003 and resources
Figure 8.6: In the Advanced section of the printer properties can be selected€b
e created in which the pages.
Note the beginning
If you are with the dissolution of the OneNote ImageWriter generated image are n
ot satisfied, you can increase the pressure in the printer driver settings in th
e resolution. The default is 96x96 dots, better results provides a resolution of
300x300 dots, but with higher resolution graphics require more memory space.
Attention End
The document in OneNote 2003 is stored as an image, so you can browse the conten
ts are not true or correct, but it can be set via the keyboard anywhere on the p
age comments or note flags to add or with the highlighter important passages und
erline, highlight and. If you use OneNote 2003 on a Tablet PC, handwritten notes
can also be made (Figure 8.7). With OneNote 2003, we therefore have the tools w
ith which we can use the information from the various section in the research pr
oblem described sources, gather in an application.
Chapter 8
OneNote 2003 and resources
Figure 8.7 Imported: With OneNote ImageWriter into pages and subpages PDF file w
ith notes and note flags
Arrange and edit information with OneNote 2003
In OneNote 2003, we can gather information not only, but they also mark with the
help of the note flags and categorize over pages and sections across cross. One
Note offers 25 different note flags that can be named according to individual re
quirements, color coded and marked with graphic symbols. This adjustment is advi
sable to carry such as the creation of folders and sections at the beginning of
the research work. For our project we have defined 7 different note flags: WSS,
SPS, Office2003, Web Parts, tips and tutorials. The Note Flags in OneNote 2003 c
an customize the work area will be processed as shown in Figure 8.8 in My Note F
lags. There you will see on the OneNote page contains different items which are
provided with note flags (indicated by the respective graphical icon). How do yo
u arrange the information in OneNote 2003, best? With the help of the previous s
ection these functions, you can always copy information quickly and easily to On
eNote 2003. There, they end up either in the correct section (as in the Outlook
Send to OneNote Powertoy) or in different sections (such as WebClipping, WebImag
e, PrintedPages or marginal notes), serving as a kind of inbox. From this input
baskets you need to move to sort the pages in the relevant sections and. This ta
sk should be carried out regularly to maintain clarity. It is recommended to pro
vide the content with note flags, tags, or annotations (see Figure 8.7), and red
undant or unnecessary text to
OneNote 2003 and resources
. Remove The result is a well-structured and annotated collection of resources.
Figure 8.8: The Note Flags task pane to be covered with individual names
Evaluate the information and export with OneNote 2003
The information that we collected in our OneNote notebook and ordered, we can se
arch using the search function in OneNote 2003. It can both text and handwritten
notes that were entered on a Tablet PC to be searched. OneNote 2003 displays se
arch results in the task pane in Slide list are listed in the pages that contain
the search text. The list can be sorted by various criteria and click on the ti
tle of the page in the page list can be displayed directly to the page. The Note
Flags Summary feature we can note flags to display on different pages in differ
ent sections of the notebook into a single list in the task pane (Figure 8.9 rig
ht side). About the Create button to copy all the summary page with note flags m
arked text sections of the current note flag summary in a OneNote page as also s
hown in Figure 8.9.
Chapter 8
OneNote 2003 and resources
Figure 8.9: The Note Flags Summary summarizes all the notes from several section
This summary page can send us a Word document, provided that Microsoft Office Wo
rd 2003 is installed on the computer. With the menu item File-> Send To> Microso
ft Office Word Microsoft Office Word 2003, a new document opens that contains th
e selected notes (Figure 8.10).
OneNote 2003 and resources
Figure 8.10: The Note Flags Summary copied to Word
To sum up: with the solution described here we have gathered information from va
rious sources such as websites, emails, newsletters, and PDF files into a OneNot
e notebook on orders and parts structured and categorized with note flags. We ca
n search the information, annotate and reuse in other applications such as Micro
soft Word again. In OneNote 2003 is very easy to use and as friendly helpers in
the background is always available at your fingertips.
Box start
Checklist for working with your OneNote 2003 OneNote so you can set up perfectly
for the collection of information, we have summarized the main steps in a check
list once more: 1 If you use multiple computers (eg desktop PC and notebook), yo
u specify how you want to use your notebook on both systems. You can take your n
otebook to an external storage device (eg USB stick), with offline files to work
or save it to a Windows SharePoint site. 2nd Install OneNote Powertoys. 3rd Cre
ate a rough structure of your project and set up in OneNote 2003 for folders and
sections one. 4th Adjust the names, symbols and colors of the note flags to mar
k your special needs to.
Chapter 8
OneNote 2003 and resources
5th Make it a daily routine, the sections in which unsorted information is store
d to work off.
Box End
OneNote 2003 and resources
OneNote 2003 note flags a checklist 13 10 Powertoys 5
Margin Notes window 4 a job search RSS feed RSS 2