Excel 7.

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MICROSOFT EXCEL
Introduction: A spreadsheet is simply a set of rows and columns, and each juncti
on of a row with a column called cell, which is the basic unit of the spreadshee
t, where data are stored. Each cell has a home address, formed by the column let
ter and line number. Example: A1 identifies the cell in column A to row 1. A spr
eadsheet is said to allow the construction of electronic and magnetic recording
media, which enables the retrieval and modification efficient, reliable, fast, a
nd printing. The spreadsheets stand out in history as one of the leading microco
mputer forward, being that spreadsheets were one of the reasons why the success
of microcomputers in the early 1980s, where the main representative was VisiCalc
, Lotus 123 after that spreadsheet was used more recently. And with the creation
of the Windows graphical environment, launched the Excel, which has dominated t
he market, now with the release of Windows 1995, came an updated version of Exce
l. A spreadsheet has the function to replace the mechanical or manual process to
register commercial accounts and calculations, being more used to formulate pro
jections tables, payroll, etc..
What is Microsoft Excel: Microsoft Excel is ma powerful spreadsheet that can be
imagined as a large sheet of paper divided into 256 columns and 16,384 rows in w
hich we can store text and numbers. But the great advantage of Excel is the fact
that the values and text stored in it can be manipulated the way that the user
sees fit for its purpose, through a large number of formulas available for use a
t any time it needs .
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Elements of the Excel screen:
The screen consists of the Excel title bar, which contains the program name, the
name of files and buttons that close, maximize and minimize the window. Immedia
tely following are the menu bar, the standard toolbar and formatting toolbar. Ju
st below the formatting toolbar is the formula bar that is divided into three pa
rts: the first part contains an indication of the current address pointer of cel
ls, the second part contains the entry and cancel buttons that are recognized re
spectively for a "tick "(Ö) and a xis (X), which appear only at the time of typi
ng, and the third party is always showing the contents of the current cell that
is also used for entering or changing a value or text to a cell. The bottom of t
he formula bar is the window of the worksheet in which we create our tables. It
is composed of horizontal scroll bars, and, in addition to the names of each of
the columns and the number of each line. A little further down is a status bar t
hat displays information about the current state of the program. The left part o
f this bar displays messages indicating the current activity, or the last select
ed command in the menu bar of Excel. But the right side of the status bar contai
ns a series of tables that house key indicators, such as Num Lock, Caps Lock and
Scroll Lock, whether they are active. Accessing Excel: When your computer is on
and using Windows 95, click Start, Programs, and Microsoft Excel. Exiting the E
xcel: To exit Excel, you can close the window, as seen in Windows 95, or select
Exit from the File menu. - Quit Excel. - Enter the Excel again. What is a Cell:
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Cell is the name given to the rectangle that forms the intersection of a column
with a line. Each cell has its own private address that is formed by the column
letter over the line number that caused it. For example, the cell that forms the
junction with the column "A" with the line 10 is recognized by the address "A10
". The cell pointer is nothing more than that rectangle formed by thicker lines
and is always showing the cell where we are currently working. How to move the p
ointer to the worksheet cell: There are two alternatives: either use the mouse o
r use the keyboard. - With the mouse you can scroll text horizontally or vertica
lly by moving the hands of scroll bars and clicking directly on the cell.€- With
the keyboard can use the following keys: Key Down Arrow Up Arrow Right Arrow Le
ft Arrow Ctrl + Home Ctrl + Home PgUp PgDn PgUp PgDn Ctrl + Ctrl + Ctrl + ® ¬ ‾
Ctrl + Ctrl + Move one cell down a cell over a cell to the right one cell to the
left cell in column A of the current row first cell of the worksheet (A1) a scr
een above the same column down one screen in the same column one screen to the l
eft in line to direct a screen in the same first occupied cell line right at the
first occupied cell line left at the first cell line had held up in the same co
lumn below the first occupied cell in the same column
So we can enter information into a cell, we must make it active. To identify the
active cell is only to observe that which has its edge thicker. And this can al
so be identified to the left side of the formula bar. The notation A1 represents
the active cell. All information you enter will appear in the Formula Bar. For
a cell to become active, right-click with the left mouse button or use the arrow
keys until the edge of the cell is highlighted. It is very easy to add content
in a cell. For this you need to make it active, then simply enter the content. E
xcel always sort everything being typed in one cell into four categories: 1. a 2
. a text or a title 3. a formula 4. an Excel command to differentiate a number o
f a text for the first character being typed. By default, it aligns a number to
the right and text to the left of the cell. Build the chart below:
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To enter numbers with fractional values, you must use the comma as a separator i
f Windows is configured for the Portuguese, or else the decimal point if Windows
is set to English. Because Windows is configured to use for Portuguese, if we h
ad mistakenly used the decimal point, Excel would consider that a text was being
typed and not a number, aligning it with the left side of the cell. Note: Note
that when you start typing, the Formula Bar changes and display three buttons, a
nd everything you type appears next to these buttons. EXERCISES: 1) Place the ce
ll pointer in cell A1 and enter your full name on it. 2) Place the cell pointer
in cell B4 and enter the value 10000 in it. 3) Place the cell pointer in cell K5
0 and type Course Excel on it.
Text Input: A text in Excel is the combination of letters, numbers and symbols t
hat is not identified by him as another category of data. Regardless of the widt
h of the cell if the entered text is longer than the width of the cell, it will
surpass the cell to the right. See example below:
Note that in the above example, the text "Average students in 1st grade," is ent
ered only in cell A1, but the text is larger than the width of the cell, so he a
ppropriates the neighboring cell to be fully displayed. If cell B1 had some cont
ent, the text displayed by the cell A1 would be only one that fits in the width
of the cell. In this case, you would have to increase the width of the cell A1 t
o be displayed throughout the text or use the Text Word Wrapping.
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Automatic return of Text: This feature causes the cell to be treated as a line f
rom a word processor, or by reaching the right edge of the cell, the word is shi
fted to following lines, changing the height of the cell so that accommodate mor
e than one line of text. To use this feature, select the cell where you want to
enter text, and activate the command "format / cells," as shown below:
This command opens a dialog regarding the formatting of the contents of a cell.
Right-click on the Alignment tab and check "Wrap text" and press the Ok See the
figure below:
Enter the same text as above the cell that you selected, and note that, as the t
ext is typed, the words are displaced, see the example below:
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When you press the Enter key, note that the height of all cells that line will b
e changed, but they do not have the capability of automatic adjustment of text.
You can use this resource to a range of cells. Use the brush tool for copying th
e format of a cell for several other cells. Text Number: Often you need to type
a text which is actually a number. If the number is entered directly, it will be
right-aligned. For the number is left-aligned directly on typing, you must pres
s the acute accent (') before typing the number.€See example below:
Note that the number is in cell A1 and was directly typed right-aligned, and tha
t was entered with the sign of an acute accent (cell A2), as you can see in the
formula bar, was left-aligned. So, when you need to align a number on the left b
efore entering the number enter the sign of an acute accent ('). Changing the co
ntents of a cell: First, we must place the bridge on the cell to be changed. The
n you type or value / text again, or you edit the cell itself to change its cont
ents. If you opt for editing, press F2 or click the formula bar on the content o
f the cell that is being shown there and change it. To confirm the change, you m
ust press the ENTER key or clicking the input button (Ö) in the formula bar. EXE
RCISE: 1. Change the value entered in cell B4 to 150000 2. Change the cell conte
nt for K50 Computer Course - Excel 3. Delete the last name of the cell A1, 4. En
ter the value in cell A5 154 896 000 000.
Changing the width of a column and height of a line: Position the mouse pointer
in the frame of the spreadsheet (where are the letters of the columns) on the ri
ght edge of the column whose width you wish to modify. When the pointer shaped l
ike a double-headed arrow pointing to the right and left, click and drag the rig
ht edge of the column to fit the width you want. To change the width through the
dialog box, select the column number and go to the Format menu, click on the co
lumn and another dialog box appears, choose the "width". See below appears:
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This option displays another dialog box where you must inform the width of the c
olumn, note the following dialog box:
Press the OK button and the columns will automatically switch to the new width.
The Auto setting is the faster and more practical to adjust the width of a colum
n. This feature adjusts the column width based on the width of the largest eleme
nt contained in a column cell. To use this feature, select the column by clickin
g on the letter on her and activate the menu command "format / column / auto tun
ing selection".
Note: To return to standard width, activate the menu "format" command "Column /
Width Standard" and column width back to normal. Changing Row Height: For you ch
ange the height of the line, the process is similar to the change of column widt
h. EXERCISES: 1. Change the width of column A so that it fits the value containe
d in cell A5. 2. Enter XLK Computing in cell C1. 3. Change the width of column C
so that it accommodates the sentence entirely XLK Computing. 4. Change the row
height of three or even more to the man from their normal height. 5. Change the
row height of 5 to about twice its normal height.
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Changing the font size font: Click on the button beside the field that indicates
the current size of the letter, to open the list with sizes. This list you must
select an item, according to the size desired. EXERCISES: 1. Change the font si
ze of letter from cell A1 to 18. 2. Change font size font cell K50 to 16. 3. Cha
nge font size font of cell A5 to 6. How to change the font type letter: Click on
 the button next to the field to open the list of types. This list as you type.
EXERCISES: 1. Change the font type letter from cell A1 to Arial. 2. Change the f
ont type font of the cell B4 for Currier New. 3. Change the font type of letter
to A4 Modern. How to change the font style: There are four font styles available
for use in Excel: BOLD, italic and underlined To use one of these styles in a c
ell, simply position the pointer desired cells and click on their icons in the f
ormatting toolbar. EXERCISES: 1. Change the font style to Bold cell A1. 2. Chang
e the font style to Italic in cell B4. 3. Change the font style of cell A4 to Un
derline. How to align data within cells: By entering any information into a cell
, Excel uses the default alignment for that type. To change the alignment, posit
ion the pointer in the cell to be changed and click one of the alignment buttons
: either the left or right, or center. Numeric type cells that have not yet been
formatted can also be modified in its alignment. EXERCISES: 1. Change the align
ment of cell A1 to the center;
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that indicates the current type of letter, you must select an item,
2. Change the alignment of cell C1 to the right, 3. Change the alignment of the
cell K50 to the center, 4.€Change the alignment of the K50 cell to the left. Cha
nges like Undo, Repeat: When you want to undo your last data entry or the last c
ommand executed, select the command "Edit / back" from the menu bar or right-cli
ck on the Back button, which is located on the Toolbar standard. The return comm
and shows the last action performed, which can be undone. To use the command aga
in, you must activate it immediately after the operation you want to undo. If yo
u want to repeat the last command executed, select the command "Edit / Repeat" i
n the menu bar or right-click on the Retry button, which is located on the Toolb
ar pattern beside the Back button. Excluding Worksheet Workbook: To delete a wor
ksheet in the workbook, you must select it, by clicking on the tab that correspo
nds to the worksheet that you want to delete, and activate the menu command "Edi
t / Delete Sheet." As shown in next figure:
After exclusion of a spreadsheet, others that were on the right take their place
, without changing the name. Creating a new worksheet: If you want to start a ne
w spreadsheet, just entered into Excel and have not opened any spreadsheet disc,
you can start building. If you have already started or opened an existing sprea
dsheet on disk and want to start a new one, click on the Open Grid Nova. If ther
e is something in the current sheet which has not yet been saved, Excel will ask
if you want to save the changes. Centralizing the title of the worksheet: Make
sure that the title was entered in the first column of the worksheet. Then highl
ight from the cell where you typed the title to the far right of the spreadsheet
, but only the title line. Then click the Center. Center the title and subtitle
of the worksheet.
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Selecting intervals (groups) of cells: Many times you may need to perform the sa
me operation for a cluster of cells, instead of one cell only. To avoid having t
o apply the operation to each cell individually, you can highlight all the cells
and do it for the whole group. It's a fairly simple process, however, saves a l
ot of their work. To select cells using the mouse: First, position the pointer i
n cell-cell and left and above the group to be selected. Then click the left mou
se button and holding down, drag diagonally until you reach the rightmost cell a
nd below the group to be selected, and then release the mouse button. Voila, you
're done selecting the group of cells. Using the keyboard: First, using the arro
w keys, position the cell pointer in cell mis-left and above the group to be sel
ected. Then press the Shift key and hold. Next, using the arrow keys move the ce
ll pointer to cell over the right and below the group of cells to be selected. T
hen release the Shift key and the group will be selected. Note: To cancel select
ion just select another isolated cell with the mouse or keyboard. EXERCISES: 1.
Enter the following cells for the following values: A1: 100 A2: 50 A3: 150 B1: 2
00 B2: 150 B3: 250 C1: 300 C2: 250 C3: 300
2. Select the group of cells A1: A3 with the mouse. 3. Select the group of cells
B1: B3 with the mouse. 4. Select the group of cells C1: C3 with the mouse. 5. S
elect the group of cells A1: B3 with the mouse. 6. Select the group of cells B1:
C3 with the mouse. 7. Select the group of cells A1: C3 with the mouse. 8. Selec
t the group of cells B1: B3 with the mouse. 9. Select the group of cells A1: A3
with the keyboard. 10. Select the group of cells C1: C3 with the keyboard. 11. S
elect the group of cells A1: B3 with the keyboard. 12. Select the group of cells
B1: C3 with the keyboard. 13. Select the group of cells A1: C3 with the keyboar
d. Moving cells or cell ranges: To move or copy groups of cells, you can either
use the buttons on the Standard toolbar, the options from the Edit menu and shor
tcut menu options, which can be accessed by clicking the Right-click on the area
of the worksheet. We will use the buttons on the Standard toolbar to be easily
assimilated and standard for all Windows programs. To move cells, ie, removing f
rom where it is and put it somewhere else, you must first select them in the way
that was previously seen. Then click the Cut button to move the group to the cl
ipboard. A frame of dashes bright involve the selected area. Then click the cell
from which the group will have to be moved. Then click the Paste button and the
group of cells will be transferred to the new position. Note: After you click t
he Crop button, press Esc if you want to cancel the process.
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Copying cells or range of cells: To copy, or keep where you are but also put it
somewhere else, first select the group of cells to be copied. Then click the Cop
y button to move to the clipboard. A frame with bright dashes involve the select
ed area. Then click the cell from which the group should be copied. Then click t
he Paste button and the group of cells will be copied into the new position. You
can also copy the contents of only one cell to multiple cells with a full, usin
g the same procedure. The only difference is that you select only one cell to co
py and a track with multiple cells for Paste. Note: After you click the Copy but
ton, press Esc if you want to cancel the process.
Cut Copy Paste EXERCISES: 1. Copy the group of cells A1: A3 to A5. 2. Copy the c
ell range B1 to B5: B10. 3. Copy the group of cells A1: C2 to C7. 4. Copy the gr
oup of cells B1: C3 to C10. 5. Copy the group of cells A1: C3 to E1. The fill ha
ndle: Handle padding is that little black dot that exists in the lower right cor
ner of the selected cell. It is very useful in many tasks. Among them: copy: Sel
ect the cell (or group of cells) you want copies, click the fill handle and drag
in desired direction indicating the number of copies. Sequences: You can save a
lot of work into creating sequences of dates, numbers, months, etc.. using the
handle. For this, enter the first two string values (one beside the other or one
over the other) for example: A1 = A2 = January February. Then select both cells
and drag the fill handle indicating the direction and extent of the sequence. N
ote: If you want nonconsecutive sequences (1, 2, 4, 6 or January, April, July, O
ctober) must enter the first two values with the difference between each desired
item in the sequence. How to Program Auto Fill: Auto Fill is nothing more than
a list of preprogrammed sequences that Excel has, and you can also add their own
lists or sequences that often use in your everyday life. Par use this feature o
ffered by Excel, turn on "Tools" menu command "Options", note the opening of the
Options dialog box. Right-click on the tab "lists" to activate it. See figure b
elow:
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In the custom lists you see the lists that are already included and note that th
e days of the weeks and months are there. New item in the list, which is already
selected when you activate this folder, which is used for you to create a new l
ist by pressing the Add button. List Entries box, you must enter the number of e
ntries, separate them with commas. After you finish typing the list, press the O
K button and you should use the new list on auto fill. EXERCISES: 1) Create the
following table, and the sequences should be created by the fill handle. Sales C
ode Name January February March April John Bertoldo 101 500 600 700 800 201 Arno
ldo Ribafrades 100 200 300 400 301 Osmaralho Felisberto 1 5 9 13 401 Marivaldina
Esquinigrena 14 23 32 41 501 Juvenaldo Ostrogofrindo 10 12 14 16 601 Esmerlindo
Jubaribi 4 8 12 16 Deleting cell or range of cells: To erase the cell contents,
select the cell or group of cells and press Delete (or Del). The content of the
cells is immediately erased. EXERCISES: 1. Delete the contents of cells in the
range A5: A8. 2. Delete the contents of cells in the range B5: B10. 3. Delete th
e contents of cells in the range C7: E8. 4. Delete the contents of cells in the
range C10: D12. 5. Delete the contents of cells in the range E1: G3.
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EXERCISES: 1) Create the following worksheet:
Formatting Cells:
Increases Number of decimal places Decreases Number of decimal separator thousan
ds Format For Percentage Format currency figures are shown with a point every th
ree digits and decimal point, you need formatálos. You can apply the format curr
ency (R $ 950,340.00), percentage (50.00%) or the thousands separator (847,873.8
8). To format a cell, click in the cell above and to the left and Arasta to the
cell below, and further to the right group. Then click on the desired format. Fo
rmat the worksheet cells that contain values with the Opening Balance.
Building a Spreadsheet: Review the following worksheet:
To build up, follow the steps below:
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1) Place the cell pointer in cell A1 and type the title in all capital letters,
2) Place the cell pointer in cell A3 and type the subtitle also capitalized;€3)
Enter in cell A6 to DEPARTMENT a word, and in cells A7, A8, A9, A10 and A11, dep
artments 2, 3, 4, 5 and 6, 4) Type in the word JANUARY B5 cells in cell C5 FEBRU
ARY word in cell D5 and the word MARCH, all lines on the right, 5) Enter values
in their proper places; 6) Change width of columns until they are of adequate si
ze, 7) Position the pointer in cell cell A1 and then increase the font size to 1
6, 8) Position the cell pointer in cell A3 and increase the font size to 14, 9)
Position the cell pointer in cell A1 and put the contents in bold; 10) Position
the cell pointer in cell A3 and enter your content in italics. Spell: Excel has
a spell check, it operation is similar to the spell checker of Word for Windows.
To use the spell check, select a single cell if you want to check the spelling
of the entire folder, select a track if you want to check a part of the workshee
t, such as a chart, or even select a single word or phrase in bar formulas for e
valuating individual words. Once selected the worksheet, the range and the word
you want, press the Check Spelling button or use the Tools menu, Spelling comman
d. If the spelling checker find any mistake, he will present the following dialo
g box:
In the dialog box above you can choose to ignore the error by using the Ignore b
utton. Replace it with the correct spelling suggestions shown in the box, using
the Change button, or include the word in the dictionary using the Add button. A
fter completion of the spelling, the spell checker displays the following dialog
box:
Press the OK button, and the spelling of your worksheet or cell is ready.
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Saving the Spreadsheet: All the complex and delicate work that takes place on a
sheet remains at risk of being lost until the document is written to disk. If po
wer fails or if the computer conk out, goodbye. You have to start all over again
from the beginning. To stay away from such disasters, it is enough to adopt a r
ule simple: save your spreadsheet immediately after introducing it any valuable
information. To save the worksheet, click on the floppy or select Save from the
File menu. Whenever you record a first worksheet, Excel displays a dialog box ca
lled Save As. Select the directory where to save and in the File Name field type
TABLE. Then just click on the OK button and the worksheet is saved in the selec
ted directory with the name of TABLE. After the first time, Excel no longer disp
lays the Save As dialog box. To save the spreadsheet under another name, select
Save As from the File menu.
Opening an existing worksheet: Whenever you want to make changes in a spreadshee
t previously created and stored on disk, you must first open it, or bring it to
the screen in Excel. To do this, click the Open button or select the Existing Wo
rksheet option to open the File menu. Then, Excel displays the Open dialog box s
heet, very similar to the Save As dialog box. In this case you should select the
directory and enter the name of the worksheet to be recovered or select it from
the list of worksheets on the screen. Then click the OK button so that the shee
t is brought to the screen in Excel. Open the worksheet name TABLE previously re
corded. EXERCISE: Build the following worksheet:
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Using formulas in Excel: Formulas are the genuine driving force of a worksheet.
If you properly define a formula, it calculates the correct response when introd
uced into a cell, and thereafter will remain always up, recalculating results wh
enever any of its values is modified. It's like having an army of slaves docile,
quick, and what is better, smarter. Whenever you enter a formula in a cell, it
necessarily must begin with an equal sign (=). The formulas are comprised of cel
l addresses, arithmetic operators, and occasionally values. Arithmetic operators
that can be used in a formula are: + (plus sign) for addition, - (minus sign or
hyphen) for subtraction, * (asterisk) for multiplication, / (bar) for division;
^ ( caret) for potentiation; to cell A1 enter the value 100, to cell B1 150 and
the value to cell C1 the value 50. To create a formula in cell A3 that adds the
three values, type the following in A3: = A1 + B1 + C1.€Other examples of formu
las: For the cell A4: = A1 * B1 / C1 to cell A5: = (B1 + C1) * For the cell A1 A
6: = (B1 - A1) ^ C1 Formulas special pre-defined Excel ( Functions): A function
is nothing more than a predefined formula that performs a specific type of calcu
lation. All you need to use a function is to give it the appropriate values to p
erform these calculations. As the formulas created by the user, the functions mu
st begin with an equal sign (=) so that Excel knows how to construe formulas rat
her than as text. It is advisable to enter the function name and the name of the
cells in capital letters. = SUM (): Sum all values of the group or cells indica
ted. Eg = SUM (A1: C1) or = SUM (A1, B1, C1) = AVERAGE (): Calculates the averag
e value of the group or cell indicated. Eg = AVERAGE (A1: C1) or = AVERAGE (A1,
B1, C1) = Root (): Calculate the square root of the cell indicated. Ex: = SQRT (
A1) YEARS: Build the following worksheet:
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To cell F8, type the following formula: = D8 * E8 Copy the formula in cell F8 fo
r Group F9: F12 to cell F14, type the following formula: = SUM (F8: F12) Beautif
ying your spreadsheets: lines grid displayed in your worksheet are simply refere
nces, which are intended to assist the user to place while working on the worksh
eet. But you can choose to print them or not along with the spreadsheet data. To
highlight specific sections of the worksheet, you can add borders or shading to
your cells. Do not confuse the lines of the edges, added to highlight a specifi
c range of cells, with grid lines used to define the edges of cells on the works
heet. The edges with added aesthetic purposes will be printed even if you decide
not to print grid lines on the worksheet. To better visualize the edges added t
o the cells, remove the gridlines of the worksheet. To remove the gridlines of t
he worksheet, open the Tools menu, click on Options and the option in the dialog
that opens, disable the Gridlines. If you want to put back the grid lines just
repeat the process and enable the gridlines. To involve a group of cells with bo
rders, highlight the group and click the Types of Edges. Select the desired type
of edge.
EXERCISES: 1. Build the following worksheet, but only disable the grid lines whe
n entering the edges.
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Change Color of Text: Another resource used to improve the look of your workshee
t is to use colors. Changing the text color of a cell is made using the Font Col
or button, which is located in the bar formation. The letter T indicates that it
changes the color of text superimposed on the T and the square shows the curren
t color of the source, who is black by default. To select a different color, rig
ht-click on the arrow beside the button to open the box of colors. Change the ba
ckground color of a Cell: To change the background color of a cell you must use
the button color, which has a picture of a bucket. Select the cell range B5 to E
13 and click on the arrow beside the button Cor aware that the colors used on th
e worksheet will print only if you are using a color printer. Center as a Text i
n Cells: With this button you can centralize selected columns, ie, center titles
in various cells. To use it type in the title, select the cells where you want
the title to be centered and press the center button on the speakers. Pronto! Th
e title of your spreadsheet is already centralized. Format Cells dialog box: Bes
ides the formatting toolbar is the quickest way to do the formatting of a cell o
r range of cells, Excel gives you another resource, which through the Format men
u command cells. See the following figure:
After using this command, Excel will present a dialog box with five folders, the
most used in formatting numbers and text formatting. Below is the Fonts folder
that will be the first to see:
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To change the format of the data contained in a cell or range of cells through t
he Format Cells dialog box, select the cell or range of cells you want to format
. In the Fonts folder you can change the look of the characters that are in the
selected area. Sources in the list select the font you want to use, it is normal
, italic, bold or bold italic. In the list size, you choose the font size. Under
lined in the list, select the type of underlining, which can be none, single, do
uble, single and double accounting book. Color list, select a color if your prin
ter is in black and white€select the automatic option. In group effects, enable
any combination, strikethrough, superscript, subscript. Finally, view your choic
e in the viewing area to check if the text "sample" is how you want, if not, try
other options. Right-click on the OK button or press Enter. Note: The fastest w
ay to format a cell or range of cell is the formatting toolbar. Below is the fol
der Alignment:
This folder is ne of the most used. To use the feature that has this folder, sel
ect a cell or range of cells and choose the option that you want to apply. In th
e horizontal list, you choose how you want to leave your text horizontally. Vert
ical also in the area, you choose how you want to leave the text vertically. In
the Orientation area, you choose how you want the text to be displayed. We will
now see the folder number, look at the picture below:
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In this folder you options for formatting numbers, contained in a cell or a cell
range. To use this folder, select a cell or range of cells containing numbers.
In the categories list, select the type of number you want to format. List forma
t codes choose a code and see an example that will appear below the area code. I
n the code you type, or modify a code. Press the OK button and your number forma
tting is complete. Note: For formatting numbers quickly, use the buttons that ar
e on the formatting toolbar.
Let us now see the folder standards:
In this folder you choose the color you want to apply in a cell or a cell range.
To use this feature, select the cell or range of cells and choose the desired c
olor. Note: A faster way is to use this feature buttons using the Color and Font
Color on the Formatting toolbar. Edges in the folder, choose the type of edge y
ou want to enter in your cell or in your spreadsheet. To use this feature, selec
t the cell or range of cells you want to put a border and the border area choose
which side the border will be introduced. The area chips, the kind of edge and
area color the border color. Press the OK button or the Enter key and the edge t
hat you have chosen will be placed on Ceul or cell range you selected. Note: Thi
s feature you can use the Borders button on the types of formatting toolbar.
21st
Printing a worksheet: After built the spreadsheet, complete with data and formul
as adjusted aesthetically, it is natural that you want to print it. But before y
ou start printing, you need to check how it will come on paper. Excel has a feat
ure called adjust the margins on the screen and see how it will print on paper.
To print using all default settings in Excel, you can click the Print button, or
select Print from the File menu and click OK to print more than one copy of the
worksheet in the Print dialog box, enter the desired amount. To print only some
pages, select Pages and type the first and last page in the text boxes and up.
Then click the OK button on the screen to see how the print will come out before
you print the worksheet, click Print Preview. To change the margins, click the
Margins button and drag the lines that appear delimiting the margins left, right
, top and bottom. To change other details such as header and footer, for example
, we click on the Configure button to open the Page Setup dialog box, where you
can choose to click the Header or Footer buttons to set them or delete them. To
set whether to print in portrait or landscape style, the width and height of the
sheet should be adjusted to a page or is to be printed in its normal size, bein
g split into pages, simply select those buttons. Then everything changed, do not
forget to click the OK button in the Page Setup dialog box. To view various pag
es, if your worksheet is large enough, click the Previous or Next from the Print
Preview window.
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Then click the Print button and your spreadsheet will be sent to the printer. No
te 1: If your worksheet is very large and will not fit on one sheet, Excel will
divide the pages as follows: first down and then sideways. Note 2: If you want t
o print just one piece of the spreadsheet you have to click the Page Setup from
the Print window, and in the Page Setup window, click the Worksheet button.€In t
he text box area of printing the report printing area format cell top and left:
upper right cell (eg, B5: D10). Click OK to return to the Print window. Note 3:
If you want to check if you have not missed anything while typing the titles and
any text that you typed, simply position the cell pointer in cell A1, open the
Tools menu and click on the Check Spelling. Excel will stop at the first unknown
word it finds, giving opportunities for you to exchange a word suggested by ano
ther, or to correct what is wrong and put it back on the worksheet, or even igno
re it if it is correct. Where before printing a worksheet is worth checking the
spelling. EXERCISES: 1. Build the following worksheet:
Avg. Bim. Average 1 = (N1: N3) Avg. Bim. 2 = Average (N1: N3) Avg. Final Average
= (Bim1; Bim2) 2. Please check spelling and then print this worksheet. 3. Build
more this worksheet:
Interest Amount = (* Days Past Perc.Juros) * Value
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Amount payable = Amount + Interest Amount 4. Please check spelling and then also
print this table.
Creating a chart to a worksheet: We all know that our minds record an image more
easily than text or numbers. It is also much easier to analyze a graph of a spr
eadsheet. Through a graph is obtained quickly, an idea of numbers it represents.
In a spreadsheet, instead, we must compare each number with others to only then
find out what they really mean. Add graphics to worksheets, unlike what you may
think, is relatively simple. Excel offers several types of charts pre-defined,
which simplifies our work only a few details such as the range of cells where th
e information is to be used in the chart, the chart type, the titles main shaft
x, y axis and the few others. Build a small spreadsheet below:
To create a chart must follow certain steps, which are described below: - The fi
rst thing to do is select the cell range that contains the information that must
be represented as graph. Select the range A1: D4. - Click the icon Auxiliary gr
aph that will start creating the chart. - Press the left mouse button to confirm
the selected track. - Immediately after you have released the mouse button Exce
l will display the dialog box Graph Assistant - Step 1 of 5. Right now Excel is
asking you to give the range of cells used to create the chart. If it is wrong t
o make it better. Click the Next button or press ENTER to confirm and move to th
e next step. - Excel will enter the stage May 2, in which you must select the ch
art type to use. For this, simply click on the table for the chart desired. Once
you select the chart type not forget to click the Next button or press ENTER to
continue. - Now the Excel is in step 3 of 5, where you must choose one of the p
ossible variations on the chart type chosen in the previous step. After choosing
one of the variations confirm the operation through to the next step by clickin
g the Next button. - We are now in step 4 of 5, where Excel displays a preview o
f the chart. Normally Excel converts each line of table values selected in a ser
ies of separate data on the graph. The legend identifies each data series chart.
As the graph illustrates the series of data by columns, Excel uses the data fro
m the first row to label the axis X. Data from the first column are used as the
legend items. If desired, you can change the data series by selecting the column
s instead of rows, which will reverse in the graph representation. Do not forget
to check out this step by clicking the Next button. - Now the Excel is at the s
tage May 5. At this point you should enter the main title, the axis X and axis Y
. Set as main title the phrase "Accounts for the Quarter." For X axis title, typ
e "Months" and for the Y axis title, type "Accounts". You can press the Finish b
utton or press ENTER for the chart is completed and visible on the screen.
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Once created the chart, it is easy to move it or scale it. Just give a click on
it and then several comics appear on the edges of the graph. Then, just drag one
of the comics to increase or decrease its size. To move the chart, simply posit
ion the mouse pointer over it and drag it to the new position. Changing the look
of the chart: Besides modifying the chart type and add or remove grid lines wit
h the buttons on the toolbar graphic€you can also make changes in specific parts
of the graph (such as selecting a new source of lyrics to the titles, or reposi
tion the legend). To do this you will need to select the graphic to modify by do
uble-clicking it. Now what you have to do is select the part of the graph that w
ill be changed. Just click on the desired location and this will be surrounded w
ith the famous comic strip, which indicates it is selected. To open the formatti
ng window, double click on the area of the graph to be modified. Any portion of
the graph you can select and change, will depend only on your creativity.
Printing a chart: To print the chart from a spreadsheet, we have two ways: - Pri
nt only the graph: this is needed to double click on the graph so that it is sel
ected, open the file menu and choose Print. The options for printing the graphic
s are almost identical to those used to print the worksheet, so you will not hav
e difficulty in understanding them. - Print the chart along with the spreadsheet
: just print the worksheet that the chart is printed along just below the worksh
eet. But if you're printing only a range of cells so that the graph is printed,
you must select the cell range where the chart is positioned. Apart from this de
tail is used for normal printing. Fix and print the worksheet.
EXERCISES:
25
Build the chart below:
Please check spelling and print the worksheet. Construct a graph to this workshe
et the following steps: - Highlight the cell range A3: H9. - Click on the button
Graph Assistant. - In the dialog box Step 1 of 5 make sure the cell range is co
rrect. If not, get it and then click the Next button. - In the dialog box Step 2
of 5 select the type of column chart and confirm the operation by pressing the
ENTER key. - In the dialog box Step 3 of 5 select one of the variations of the c
olumn chart and confirm the operation by pressing the ENTER key. - In the dialog
box Step 4 of 5 just click the Next button to proceed to next step. - In the di
alog Step 5 of 5 titles to enter the following graph: Main - DEMO SALES, axis X
- AFFILIATES, Y axis - SALES. After entering titles, confirm the operation by pr
essing the ENTER key.
DEMO SALES
15000.00 10000.00 5000.00 0.00 Palhoça LAGUNA BIM1 BIM3 SHARK BIM5
SHARK CRICIÚMA Imbituba Palhoça LAGUNA SAN JOSE
Hiding a column or a line: Load the worksheet Civil Construction Industry Ltda.
Often there is information on a worksheet that are vital for the calculation of
formulas, but either side, you would not want this information came to the atten
tion of any person. As an example, the value of the salaries of several employee
s of a company, it is vital to calculate the payroll, but it would be unethical
that officials knew about the salaries of their colleagues.
26
Fortunately, Excel has a feature that solves this problem. It is possible, throu
gh him, to hide one or more lines or columns of the worksheet. To hide a row or
column, follow these steps: - Click on the column letter or row number to select
it. This should be done on the edge of the area of the worksheet. - Click on th
e row or column with the right mouse button to invoke the shortcut menu. - Click
the button and hide the column or row will disappear. - Hide the C and G column
s and rows 4:08.
Unhide a hidden row or column: To unhide the hidden column or row, follow these
steps: - With the mouse pointer over the edge select two rows or columns, that i
s what is left and the right of the hidden column, if for column, or the one bel
ow and above the line that is hidden, if it is online. - Click the right mouse b
utton on the rows or columns selected. - In the shortcut menu, choose Unhide and
its row or column will be visible again. - Unhide columns C and G lines and 4:0
8. Inserting rows or entire columns: To insert entire rows or columns: To insert
 a blank line or a blank column, click the edge of the area of the worksheet on
the row or column will move to make room for new row or column. Then click the r
ight mouse button and then on the shortcut, select Insert. A new row or column w
ill appear blank on the worksheet. - Insert new columns in C and F. - Insert new
line in 3:07. Deleting entire rows or columns: To delete entire rows or columns
: To delete a row or column, click on the edge of the area of the worksheet on t
he row or column to be cleared.€Then click the right mouse button and on the Sho
rtcut Menu, select Delete. The selected row or column is removed by pulling the
following to your place. - Delete empty columns inserted - Delete blank lines in
serted, dividing the worksheet horizontally or vertically: Often, when working w
ith very large spreadsheet, in the horizontal and vertical, there is a need to a
llocate screen in two to see two parts of the same spreadsheet simultaneously. T
o distribute the worksheet is very simple, either horizontally or vertically. Si
mply place the mouse pointer on a small sheet visible at the upper end of the ve
rtical scroll bar or on the left edge of the horizontal scroll bar when the mous
e is positioned, he will take the form of a cross and split in half with arrows
in two directions. At this point you should press the left mouse button and drag
the line dividing the sheet to the desired position.
27
To return to normal the worksheet, simply drag the division back to its place of
origin. Working with data from other Excel spreadsheets provides up to 16 sheet
s per file. That is, you can create a spreadsheet of purchases, sales, inventory
, prices, etc.. in one file. Thus, in the bottom of the screen in Excel, there a
re guides, each representing a spreadsheet of the current file (Sheet1, Sheet2,
Sheet3 ...). To start a new worksheet in your file, click one of the Plans and c
reate it. The most interesting part of the use of multiple worksheets in one fil
e, can you relate them, ie work with values from different worksheets, simply, i
n their formulas, the spreadsheet indicates that the cell belongs. Example: = Sh
eet2! G8 + Plan4! D15 In the above example, the formula would return the value o
f the sum of the G8 between the cell and the cell Sheet2 Plan4 the D15. EXERCISE
S: 1) Create the following tables: Sheet1 D4 = C4 + (C4 * C $ 2) Price List read
justed
Adjustment for sale: 25% Code Description Cost Sell 15 Eggplant $ 4.00 $ 5.00 20
$ 3.00 Guava $ 3.75 Apple $ 8.00 25 $ 10.00 30 Orange $ 6.00 $ 7, Uva 50 35 R R
$ 7.00 $ 8.75 $ 9.00 40 Manga R 45 Papaya $ 11.25 $ 3.00 $ 3.75
A4 = Sheet2 Sheet1! A4 B4 = Sheet1! B4 D4 = Sheet1! C4 D4 * Sales of the Month C
ode Description 15 Eggplant 20 Guava 25 Apple 30 Grapes 40 Orange 35 Papaya Mang
o 45 Total Number 35 R $ 48 R $ 93 R $ 21 R $ 63 R $ 46 R $ 87 $ 175.00 180.00 9
30.00 157.50 551.25 517.50 326.25
28
Sheet3 Sheet1 A4 =! A4 B4 = Sheet1! B4 D4 = Sheet1! Shopping * C4 D4 Code of the
Month 15 20 25 30 35 40 45 Description Eggplant Guava Apple Orange Grape Mango
Papaya Total Number 60 R $ 53 R $ 120 R $ 35 R $ 89 R $ 62 R $ 98 R $ 240.00 159
.00 960.00 210.00 623.00 558.00 294.00
Plan4 A4 = Sheet1! A4 B4 = Sheet1! B4 C4 = Sheet3! C4-Sheet2! C4 D4 = Sheet2! D4
-(Sheet2! C4 * Sheet1! C4) E4 = IF (C4 <= 15; "product missing! ";" The stock is
in order ")
Profits and stock code 15 20 25 30 35 40 45 Profit Description Stock Eggplant 25
Note $ 35.00 The stock is in order Guava 5 R $ 36.00 Product missing! Apple 27
R $ 186.00 The stock is in order Orange 14 R $ 31.50 Product missing! Uva 26 R $
110.25 The stock is in order Manga 16 R $ 103.50 The stock is in order Papaya 1
1 R $ 65.25 Product missing!
The function IF you used the last sheet has the following options: IF (expressio
n, value if true, value if false) The expression is any expression that returns
a true or false value. For example, a function "A5 = 1" if A5 is equal to 1 then
the cell will have the text or value you entered in value if true, however the
return value is false.
29