JAMP-TR-AIS011-2014-1

JAMP
AISMSDSplus
Practical Guide

Version 3.2

December 24, 2014

Copyright 2014 JAMP. All Rights reserved.

 JAMP-TR-AIS011-2014-1

JAMP AISMSDSplus Practical Guide

Ver. 3.2
Issued on December 24, 2014
Issued by the Joint Article Management Promotion-consortium
Reproduction and reprint of this document without permission is prohibited except when
permitted under the Copyright Law. You are requested to obtain approval from the publisher
to copy the texts, figures, tables, etc., included in this document.
The information contained in this document may be used at individual discretion and the
publisher is not liable for any damage arising from use of such information.
 JAMP-TR-AIS011-2014-1

Contents

Chap ter 1. Intr od uctio n ................................ ................................ .................. 4

Chap ter 2. Scop e ................................ ................................ .......................... 6

Chap ter 3. Ter m s and D ef inition s ................................ ................................ ... 7

Chap ter 4. Flow of i nf or m ation an d da ta m anag em ent of c hem ical sub s ta nces
con tai ne d in p r oduc ts ................................ ................................ .................. 14

4.1 Information flow in a supply chain ..................................................................................................... 14

4.2 The basic concept of data management............................................................................................... 17
4.3 Compliance and response to the needs of industries........................................................................... 19

Chap ter 5 . D isclosur e an d tr a nsf er of inf or m ation on c hem ical sub sta nces
con tai ne d in p r oduc ts ................................ ................................ .................. 20

5.1 Proposal from JAMP........................................................................................................................... 20

5.2 Information transfer sheets.................................................................................................................. 22
5.3 MSDSplus ........................................................................................................................................... 30
5.4 Article Information Sheet (AIS).......................................................................................................... 34

Chap ter 6. M a nag em ent of r ev ision of r ules ................................ .................. 40

Ref er ences ................................ ................................ ................................ . 41

 JAMP-TR-AIS011-2014-1

Chapter 1. Introduction

(1) Global trend in the management of chemical substances

In the United Nations Conference on Environment and Development (UNCED) held in 1992, Agenda 21
was adopted, and thereby every member state was requested to reinforce efforts to provide information on
hazardous properties and risks of chemical substances and enhance the management of chemical
substances. 10 years later in 2002, the Johannesburg Summit was held to reconfirm the concept of Agenda
21, and in accordance with the resolution, the Strategic Approach to International Chemicals
Management (SAICM) was adopted in the International Conference on Chemicals Management (ICCM)
held in Dubai in February 2006.
In the SAICM, a specific action plan is suggested for the purpose of meeting the demands demonstrated in
Agenda 21. For example, every nation and industry is requested to establish a system which ensures that
material safety data sheets concerning hazardous materials traded in the market are provided in a reliable
and appropriate manner and that every article (a molded item) or product containing hazardous materials
are accompanied with data appropriate for users, workplaces and waste disposal sites.
With these suggestions and resolutions, the European Union (EU) summarized basic policies such as CPP
(Chemical Product Policy) and IPP (Integrated Product Policy) and embodied the direction in chemical
management using policies and regulation tools. For example, in June 2006, the Directive on the
Restriction of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment (the RoHS
Directive) was put into effect. In addition, in June 2007, the Registration, Evaluation, Authorization and
Restriction of Chemicals (REACH) was put into effect, under which companies manufacturing and/or
importing chemicals of 1 ton or more annually would be obligated to register those chemicals and evaluate
the risk in each intended end-usage of the chemicals as necessary. As is evident from the recent legislation,
there has been growing demands for management of the entire supply chains and disclosure of information.
Such trends toward tightening of regulations are seen not only in the EU but also in other nations and
regions including Japan, the U.S. and China and laws and regulations are being revised and established
accordingly.

(2) Issues on communication of the information on substances in supply chains

In the recent industrial structure that megacompetition has become common and that information and goods
are exchanged beyond borders with the advancement of the Internet, supply chains encompassing the
processes from manufacture of raw materials to final assembly of products have expanded and diversified
domestically and globally. As a result, every nation and industry has faced a common issue of
implementing and realizing collection and transfer of information on chemical substances through supply
chains as suggested by the SAICM.
The key point is to establish a system that ensures the information on chemical substances, products
containing chemicals, etc., to be used internally and marketed provided by chemical and material
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manufacturers in the upstream of supply chains is received by components manufacturers and material
processing companies in the midstream and then conveyed to assembly and equipment manufacturers in the
downstream in a seamless and smooth manner according to a common rule beyond borders.
In the countries where chemicals management systems are advanced, Safety Data Sheets (SDS) have been
used as a method to provide information on chemicals manufactured and marketed by upstream industries
and on those used in mixtures allowing for provision of such information for midstream industries. On the
other hand, however, there is no common method for providing information on chemicals used in articles
such as components and parts manufactured by midstream companies. Such information is provided by
forms prepared by individual companies or, in the worst case, no methods are available and such
information is not transferred to further downstream in a supply chain.
It is essential for the manufacturers of articles not only to manage the information on chemicals to be
purchased based on the information obtained from upstream companies, but also to understand the in-house
processes including chemical reactions and composition adjustment and types and concentrations of
chemicals to be generated, compile information necessary for management of chemicals to be used and
provide it for downstream companies in a supply chain. Furthermore, the most important point and issue is
that rules and principles on information transfer are agreed and shared beyond borders and across language
barriers in the entire supply chain from upstream through midstream to downstream companies.

(3) Commitment by JAMP

The Joint Article Management Promotion Consortium (JAMP) was established with the primary purpose of
ensuring the international competitiveness of Japanese industries and contributing to proper management of
chemicals used in products both in Japan and overseas including Asian countries through responding to the
global trend mentioned above and facilitating disclosure of information in supply chains. JAMP is
proactively developing and promoting a system for management and transfer of information on chemicals
in partnership and cooperation with companies and organizations in the upstream that provide information
on chemical substances/mixtures and with those in the downstream that receive information on chemicals
to be used in articles.

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Chapter 2. Scope

This document describes the necessity for AIS and MSDSplus as well as the concepts of disclosure and
communication of information on chemicals used in products to deepen understanding of all those who
issue or use AIS and MSDSplus or design a system using them about their intent.

(1) The information to be provided in MSDSplus includes data on chemical substances/mixture as raw
materials, that is, data on chemical substances/mixtures necessary for issuing an AIS.
The information to be provided in the AIS includes data on an industrial product, an article, or chemicals
ultimately used in the article to be disclosed.

(2) The MSDSplus and AIS are intended to be used for communication on chemical information among
companies. They are not intended for use by consumers to make purchasing decision.
Therefore, this document applies to the use by relevant parties who are engaged in preparation of
AIS/MSDSplus by using a data entry tool and management of communication among companies.

(3) Relevant parties refer to procurement, processing and marketing personnel in organizations who are
engaged in manufacturing of chemical substances/mixtures as raw materials of articles or articles,
distribution of those chemical substances, mixtures or articles, or management of information on chemical
substances contained in articles.

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Chapter 3. Terms and Definitions

(1) JAMP AIS (JAMP Article Information Sheet)

A sheet used for disclosing and providing information on chemicals contained in articles (molded
items).
AIS: Article Information Sheet

(2) JAMP MSDSplus

A sheet used for providing chemicals information that complements SDS concerning
substances/mixtures and that are necessary for issuing an AIS.
MSDSplus: Material Safety Data Sheet plus

(3) Chemical substances

A chemical element or compound that either exists in nature or is obtained through a
manufacturing process.

Note 1: Example: lead oxide, nickel chloride, benzene, etc.

Note 2: Sorting by CAS number is more efficient when processing a large volume of data,
however, attention is required since CAS numbers and chemical substances do
not always directly correspond. In some cases, the relationship may be
one-to-many, many-to-one, or more rarely, many to many. Chemical
substances, in some cases do not have a CAS number and therefore, rules for
CAS use are necessary among users.
Note 3: The term, substance was used in Guidelines for the management of chemical
substances in products, Ver.2. It is changed to chemical substance herein in
accordance with JIS Z 7201. The definition of the term remains unchanged.

(4) Mixture
A mixture intentionally comprising two or more chemical substances

Note 1: Examples are paints, inks, alloy ingot, solder, resin pellets, etc.
Note 2: The term preparation was used in Guidelines for the management of chemical substances in
products, Ver.2. It is revised to mixture herein to correspond to JIS Z 7201. The definition
of the term remains unchanged.

(5) Chemical product

Chemical substance and/or mixture

(6) Article
An item of specific shape, appearance or design created during manufacture which substantially

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determines functions in final use rather than functions provided by its chemical composition.

Note 1: Examples of articles are metal plates, gears, integrated circuits, electric appliances, transport
equipment, etc.

(7) Original Parts

An original part is the first article manufactured from chemical substances/mixtures through a
manufacturing process such as molding, drying, heating, painting, etc., for which the contents of the
chemical substances become fixed.
Examples: Cases made of resin, individual keys of a PC keyboard, capacitors, etc.

NoteThe definition of original part, as shown by the examples given above, covers a wide range
of articles, including both a single article such as individual keys of a PC keyboard and
combination of articles such as a capacitor.

[Reference 1] Definition under REACH

The definition under the Registration, Evaluation, Authorization and Restriction of Chemicals (REACH)
is as shown below:
- An article is an object composed of substances and mixtures, which during production is given a
special shape, surface or design which determines its end-use function to a greater degree than its
chemical composition.

[Reference 2] Definition under the TSCA

In the United States Toxic Substances Control Act (TSCA), articles are also called as products or goods
and defined as follows:
- Items formed to specific shapes or designs in the course of manufacture
- Items having end-use functions dependent on the shapes or designs
- Items having either no change of chemical composition during their end use or only changes of
composition which have no commercial purpose

However, the OSHA HCS and the toxic chemicals reporting requirement (40CFR Part372) additionally
stipulate that articles shall not cause exposure or release of hazardous chemicals under normal conditions
of use and processing.
- Liquid and granular items are not regarded as articles regardless of their shapes and designs.
For example, articles refer to molded objects such as PC keyboards and main units. The category is larger
than that of original parts.

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JAMP defines original parts as initial articles manufactured from substances/mixtures through
manufacturing processes such as molding, drying, heating and painting that the details of chemical
substances are fixed. On the other hand, complex articles mean parts and products manufactured by
combining and processing multiple original parts, chemical substances and mixtures.

Chemical compositions and shapes often vary during conversion from chemicals and chemical
products (substances/mixtures) into articles. For example, low-molecular-weight ingredients in a
coating film vaporize during bake coating. Also, monomers, curing agents and curing initiators are
sometimes involved in curing reaction, resulting in changes in chemical compositions through
binding to, integration into or polymerization of hardening resins. Therefore, attention should be paid
to such processes. If manufacturers of any parts are unknown, it is necessary to contact suppliers of
their raw materials.

(8) Inclusion of declarable substances and impurities

Inclusion of declarable substances means that declarable substances are detected in parts, materials
and products as ingredients.
Impurities refer to substances that have no functional roles in products and that are assigned with
CAS numbers (or other identification numbers) different from those (or other identification numbers)
assigned to other chemicals identified in the same products.
Impurities and residual substances that cannot be removed by general industrial purification are also
referred to as inclusion of declarable substances. However, if it is technically impossible to predict
inclusion or if no data on content is available because only a small amount of substances are included,
such impurities and residual substances are not considered to be inclusion for an operational
purpose except where any threshold values or allowable values are established by domestic and/or
foreign laws and regulations.
[Note] Substances that are added or included intentionally are not called as impurities regardless of
their content.

(9) Declarable substances

Chemicals that are subject to management of chemical substances in products are those controlled by
applicable laws and regulations to be observed. Data on such declarable substances are to be disclosed.
[Note] The required level of management such as registration, reporting, approval and prohibition
depends on chemical substances subject to any laws and regulations. Therefore, with regard to
declarable substances, recipients of data on substances contained are required to make final decision on
observance of applicable laws and regulations in consideration of applications of the substances.

(10) Supply chain

In general, a supply chain refers to a series of business processes connecting suppliers and consumers

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including development, procurement, manufacturing, transport and marketing.

In this document, a supply chain means a series of processes up to manufacturing of finished products
and involves manufacturers of materials, chemical products, original parts and parts and assembly
companies. A supply chain is abbreviated as SC.

(11) Sub Assy

An abbreviation of Sub Assembly. A sub assy is not a finished product but a part or a product
composed of multiple original parts (an initial article made from substances/mixtures). A sub assy is
regarded as a composite article under the definition of JAMP.

(12) Disclosure of AIS data

This means a process that a company manufacturing and marketing articles by purchasing
substances/mixtures develops an AIS as data on chemical substances in products and that provides it
for a next downstream company (a client).

(13) Downstream user

A recipient of substances or mixtures who purchases and converts them into articles (manufacturing).
A downstream user is responsible for disclosure of data on substances used in articles. It is
abbreviated as DSU.

(14) Industrial user

A recipient of articles (molded items) who purchases, assembles and handles them.
An industrial user is responsible for convey information on substances used in articles.
[Note] A downstream is responsible for disclosure of substances data, while an industrial user is so for
transfer of the data. (In this Note, the term disclosure means provision of data and transfer means
communication of data obtained to the next downstream user.)

(15) CAS Number

Numbers assigned to chemicals by the Chemical Abstracts Service (CAS), a division of American
Chemical Society (ACS).

(16) Intentional addition

A state that substances are added with the purpose of giving an object certain characteristics.

(17) Homogeneous material

This document uses the definitions shown in the FAQs on RoHS/WEEE Directives issued by the
European Commission.
A homogeneous material refers to a material that cannot be mechanically separated into different

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materials.
The term homogeneous means a structure with completely uniform properties. Examples of
homogeneous materials include several types of plastics, ceramics, glass, metals, alloys, paper,
unpopulated boards, resin and coating.
The term of mechanically separated means a state that a substance can be separated through
mechanical processes such as removal of screws, cutting, pulverization, grinding and polishing in
principle.

Example 1: A plastic cover

A plastic cover that is not coated with a different type of material or that a different type of
material is not attached externally or internally is a homogeneous material. In this case, the
limit values stipulated in the Directives are applied to the plastic used.

Example 2: An electrical cable comprised of metal wires wound with non-metal insulating material
This is an example of non-homogeneous material because it can be mechanically separated
into different materials. In this case, the limit values stipulated in the Directives are applied to
individual materials separated.
Example 3:A semiconductor package
A semiconductor package includes many types of homogeneous materials such as plastic
molding materials, tin electrical coating for lead frames, lead frame alloys and gold bonding
wires.
[Note] It is extremely difficult to define a homogeneous material scientifically. Therefore, this
document uses a definition of convenience for the purpose of management of material data.

(18) Safety Data Sheet (SDS)

A document made and submitted for companies handling chemical substances to take necessary
measures for protecting the environment and ensuring health and occupational safety. In Japan,
provision of SDS is required by the Industrial Safety and Health Act, the Act on Confirmation, etc., of
Release Amounts of Specific Chemical Substances in the Environment and Promotion of
Improvements to the Management Thereof (also known as PRTR Law) and the Poisonous and
Deleterious Substances Control Act. The form to be used is stipulated by ISO 11014-1 (corresponding
to JIS Z 7253) and the guideline for preparation of SDS is issued by the Japan Chemical Industry
Association (JCIA).

(19) Material classification

A list of classification of materials whose data are disclosed in AIS.

(20) List of declarable substances under laws and regulations

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A list of declarable materials whose data are disclosed in AIS.

(21) Application list

A list of applications that are disclosed in AIS.

(22) Integration
Description of chemical substances used in a component article by combining information on
composition and ingredients provided in AIS of multiple original parts.

(23) SVHC (Substances of Very High Concern)

In this document, SVHC means substances determined and published by the European Chemical
Agency (ECHA) as candidate substances to be included in Annex XIV of REACH (a candidate list of
substances for authorization). Refer to the Description of Control Criteria issued by the JAMP for
details.

(24) XML (eXtensible Makeup Language)

A language used to describe information. The data entry tool for the AIS and the MSDSplus uses
XML as a means of data input and output.

(25) Related terms

(25-1) IMDS (International Material Data System)

A system used to collect information on automobile materials and substances contained in them. It
was developed in 1998 through a joint project by eight automobile manufacturers in the U.S. and
Europe and EDS with the aim of meeting the End-of Life Vehicles (ELV) Directive.

(25-2) GADSL (Global Automotive Declarable Substance List)

A list of substances to be declared, jointly made by chemical industry associations, automobile parts
industry associations and automobile industry associations of Japan, Europe and the U.S., and used in
the IMDS with the aim of integrating the substances to be declared by automobile manufacturers
worldwide.

(25-3) Japan Green Procurement Survey Standardization Initiative (JGPSSI)

A council established with the aim of reducing the burden for green procurement surveys and
improving the accuracy of replies to surveys through standardizing survey lists and questionnaire
formats with the primary purpose of standardization of green procurement surveys.

(25-4) Joint Industry Guideline (JIG)

A guideline concerning the disclosure of information on chemical substances contained in products,

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issued with the approval of JGPSSI, CEA, DIGITALEUROPE, IPC, ITI, EIA, JEDEC and TA. The
official English name is the Joint Industry Guide (JIG) for material composition declaration for
Electronic Products and the guideline is issued by the EIA. JGPSSI issues the Japanese version of
the guideline titled Joint Industry Guide (JIG) for disclosure of information on chemical substances
contained in electrical and electronic equipment. This guideline is commonly called JIG (an
excerpt from the guideline).

(25-5) IEC62474
An international standard that came into effect in March 2012 concerning material declaration for
electrical and electronic products across a supply chain including data to be declared, formats and
declaration procedures. The substances list of this standard inherits the JIG that the JGPSSI is based
on. Substances used in components of electrical/electronic products that correspond to those listed in
the IEC 62474 database and that meet the specified conditions are required to be reported (as of July
2013).

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Chapter 4. Flow of information and data management of chemical

substances contained in products

4.1 Information flow in a supply chain

A basic flow of information on chemical substances in products is to know chemical substances used in
products based on the information on those used in parts and materials in the upstream of a supply chain,
incorporate changes by in-house processing into the information and transfer the information to
downstream companies (see Figure 4.1).
JAMP recommends that upstream chemical manufacturers in a supply chain use MSDSplus and that
midstream component manufacturers or downstream assembly companies use AIS as a tool to transfer
information on chemical substances contained their products.

Chemical product Article

Conversion process to
(Chemical substance/mixture) article
(Chemical product
Article)
Original Parts Parts End product

Parts that are the first

Parts
Pellets articles converted from
chemical products
Molding
process

Additives Assembly
Parts
process

Assembly End product

process
Parts

Chemical substances Chemical substances

and the mass are not and the mass become
Chemical substances and the mass contained in articles remain unchanged
fixed in products fixed in products

Figure 4.1 Conversion process from chemical products to articles in supply chain

Many of products manufactured upstream are chemical substances and mixtures, while many of those
downstream are articles composed of multiple types of mixtures and/or components. An ideal flow of
information on composition and ingredients is to provide it from the upstream through the midstream to the

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downstream like water running from highland to lowland. Issuance and transfer of AIS/MSDSPlus is based
a concept of providing information from upstream to downstream.
Any products are manufactured through a process of converting chemical substances/mixtures (S/M) to
an article (A) in the course of a supply chain. Where a product is positioned in a supply chain and
whether the product has undergone S/M to A conversion determine a form of chemicals contained in the
product.
Changes of substances often occur during S/M to A conversion and therefore, substances contained in
materials are sometimes different between before and after use of the materials (except for alloys).
Understanding this process is important in terms of quality. After S/M to A conversion, the types and
amount of chemical substances contained in an article are fixed chemically and physically. This means that
the types and amount of substances in materials after use can be determined based on those before use
taking into account the changes of substances occurring in manufacturing processes (S/M to A
conversion). The utmost priority is to understand what kind of article (A) will be manufactured by
combining chemical substances (S) and mixtures (M) and to use the information for in-house
manufacturing processes.

Examples of materials before and after conversion from chemical products (S/M) to A are shown in Table
4.1.

Table 4.1 Example of conversion process from chemical products to articles

Chemical Material to
Conversion Phenomenon
product to be be processed
process New article (A) (Conversion)
used (S/M)
(article)

Base Painted base Volatilization:

Painting Paint Some or all components
material material
of original chemical
substances contained in
Base Ink printed
Printing Ink mixture are removed by
material product evaporation
(subtraction processing)
Base Pattern- formed
Printing/baking Glass paste
material glass substrate

Synthetic Base
Adhesive Plywood
adhesion material
Base UV-ink printed Hardening:
UV printing UV ink Original chemical
material product
substances converted to
different substances and
Sealed become hardened
Epoxy sealing Epoxy resin Sealed chip semiconductor (not addition, but a
chip process of conversion
takes place)
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Chemical Material to
Conversion Phenomenon
product to be be processed
process New article (A) (Conversion)
used (S/M)
(article)
Precipitation:
Multiple components of
chemical substances
contained in mixture
change mutually and a
Base Plated Base
Plating Plating fluid part of substances
material material appear on the surface of
the existing article in a
solid form (not addition,
but conversion process
takes place)
ABS plastic Fusion:
Plastic molding ABS pellet
casing a heating process to
Soldered melt solid-mixture in
Mounted
Soldering Solder mounted
substrate original state to a liquid
substrate
state in order to change
a physical profile (In
Die casting Alloy ingot Die-cast part many cases, composition
of mixture do not
change)

As for sub-assy (sub-assemblies) that are composed of multiple components (complex articles), the types
and amount of chemical substances contained in products can be determined by integrating and calculating
the AIS data of individual articles. The key point at this stage is to include all necessary information.

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4.2 The basic concept of data management

In case of sub-assy (sub-assemblies), companies issue an AIS [outgoing information] regarding their
products based on multiple AIS and MSDSplus [incoming information] transferred from upstream
companies.

Purchasing
stage Manufacturing
stage
Delivery stage

Chemical product After mixing/reaction, molding, Articles

baking,
etc.

Information
of
chemical substances Editing information of
in
purchased
item Verificatio chemical substances in
items
purchased
basedon
- SDS,
SD SM MSDSplus, etc.
SD Splu s
n

manufacturing
information
Information of

chemical substances
Conversion rule in
delivered

Conversion logic
products
Simple
information
is
often
Design
data for - AIS
sufficient conversion - JGP File
AIS
- JAMA/JPIA
JGP
Standard
Datasheet,
JAMA/ JAPI A etc.
Articles
Machining,
assembly,
etc.
Information
of
chemical substances Use of information
in
purchased
products
AIS Verificatio
of
chemical

- AIS substances
in
JGP
- JGP File n purchased items
- JAMA/JPIA
JAMA/ JAPIAStandard
Material Datasheet,

etc.

Figure 4-1 Information Flow of chemical substances in products in mid-steam and

downstream of the supply chain

(1) The concept of data management

In a supply chain, especially in the midstream, the following three types of information need to be
managed separately:
(1) Information on chemical substances/mixtures transferred from the upstream
(2) Information on articles transferred from the upstream
(3) Information on articles manufactured to be transferred to the downstream

Companies need to accumulate information on AIS/MSDSPlus transferred ((1) and (2)), incorporate
and integrate necessary information with it and develop an AIS of their product to be manufactured.

(2) Protection of know-how

Once disclosure of information begins smoothly, it is expected that both upstream and downstream
companies will handle more in-depth information. This requires management of information
obtained, protection of the information by contracts and management of their implementation and

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utmost caution to protection of know-how. While understanding the need to disclose and transfer
safety data, it should be recognized that a party who paid the costs for preparation of the data reserve
rights.

(3) A concept of quality assurance independent from analysis

A usual method for quality assurance is to analyze substances controlled by the RoHS Directive,
confirm non-use of them in a product numerically and obtain the evidence. Analysis is an
easy-to-understand method of confirmation and has a certain level of effectiveness. However, it is
also true that the numerical data obtained from analysis is nothing but transient values concerning
certain objects. Demonstrating non-use of a variety of substances by analysis is not cost-effective in
terms of a sense of security obtained. It is not a task that can be performed as a service or out of a
sense of duty. The basic concept of AIS is that a recipient of information from the upstream
guarantees the correctness of data on substances in products, not relying on analysis only. As a rule,
the members of the JAMP mutually recognize the correctness of AIS data transferred based on the
fact that they are managed according to the guideline for chemical substances contained in products.

(4) Preparation for global procurement

Even if upstream and/or midstream companies ship products to areas that are not covered by
applicable laws and regulations, when the products are finally brought into areas covered by them, it
is necessary to obtain information on such applicable laws and regulations and communication from
upstream and/or midstream companies has great significance.
Companies must ensure that information is transferred throughout a supply chain worldwide with
common understanding and labeling. This requires cooperation within a supply chain, in particular of
upstream companies.

(5) Cross-industry standardization and harmonization

As a supply chain has expanded, more variety of industries are involved in it, resulting in increased
difficulty in communication under common understanding and methods. The communication tool
offered by JAMP is intended to provide and share information among many industries such as
chemicals, electrical and electronic equipment, office equipment and automobiles.

(6) Importance of control of changes

Companies create AIS [outgoing information] by receiving information that upstream companies
have obtained from their reasonable efforts [incoming information] and incorporate their knowledge
and data in it. It is necessary that upstream companies promptly provide the downstream with
additional or updated information if any.
To this end, it is advisable that companies use the information platform offered JAMP as a scheme of
communication.

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4.3 Compliance and response to the needs of industries

In AIS/MSDSPlus, compliance information can be provided for downstream companies by filling in

the fields of Substance to be reported and Applicable laws and regulations concerning substances
to be reported.
Users of the data entry tool offered by JAMP can search laws and regulations automatically just by
entering the name of substances that are known to be contained on the Search for substances to be
reported screen.
The key points for individual laws and regulations are described below:

(1) SVHC under the REACH regulation

Checking the version of a substances list provides information on the version of candidate list of
SVHCs covered.

(2) RoHS/ELV Directives

If the application of the substance to be reported is exclusion, describe it in the column of Exclusion,
etc.

(3) Chemical Substances Control Law, Industrial Safety and Health Law and Poisonous and Deleterious
Substances Control Law
Substances regulated by these laws are not allowed to be contained in products in principle. It is
important in MSDSplus to confirm non-use of such substances.

(4) IEC62474/JIG
The information on the presence of substances subject to IEC 62474/JIG can be used for negative
declaration (declaration for non-use). As for RoHS-compliant products, entering the JGPSSI
application code in the Remarks column indicates the status of compliance with RoHS/ELV.

(5) GADSL
GADSL is neither a law nor a regulation, but included as an item to be reported with the aim of
facilitating communication throughout a supply chain.

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Chapter 5. Disclosure and transfer of information on chemical

substances contained in products

5.1 Proposal from JAMP

The influence of REACH is of great concern because it requires control of a much greater number of
substances as compared to conventional regulations on chemical substances in products and because it is
applicable to a wide range of industries including chemical substances and mixtures, industrial machinery,
electrical and electronic equipment, automobiles, construction materials, daily commodities and toys. From
the viewpoint of compliance with REACH in industry, concerns and solutions are summarized as follows.
Issues
1) Absence of a common scheme that encourages companies to disclose and transfer information on
chemical substances contained in products
Downstream companies in a supply chain are obliged to make up for the absence of such a
scheme
Increase in personnel and economic loads and limitations of capacity of individual
companies toward achievement of a standardized scheme

2) Too long and complicated a supply chain where information is disclosed and transferred, resulting
in intermittent communication
Labor specialization and division and global procurement further complicate the issue.

Solutions proposed by JAMP

It is essential to gain social understanding and cooperation after establishing the following scheme:
(1) To request manufacturers of products containing chemical substances to fulfill their social
responsibilities
Develop a Guideline for management of chemical substances in products.

(2) To present common methods within a supply chain for disclosing and transferring
information on chemical substances contained in products
Develop common information transfer sheets (MSDSplus/AIS).

(3) To provide infrastructure that allows for smooth and prompt communication throughout a
supply chain
Establish a versatile infrastructure for information transfer through the MSDSplus/AIS.

Figure 5.1 Proposals by JAMP to ensure compliance with the regulations on chemical substances contained
in products

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To ensure compliance with domestic and foreign regulations on chemical substances contained in products,
it is essential that manufacturers and marketers of products understand and control chemical substances in
their products in an appropriate manner and that disclose the data promptly. JAMP believes that
manufacturers must understand and control chemical substances in products manufactured and marketed by
them in an appropriate manner on their own responsibility and that offer the products accompanied by data
on chemical substances contained from upstream to downstream in a supply chain.

Proposal (1) Develop a Guideline for management of chemical substances in products

JAMP develops and proposes a Guideline for management of chemical substances in products as a tool
for companies to manage chemical substances in products in an appropriate manner and build relationship
of mutual trust with other parties in a supply chain. This is a proposal for reconsidering the conventional
concept of procurement management and requires manufacturers for more strict social responsibilities.

Proposal (2) Develop common information transfer sheets (AIS/MSDSplus)

JAMP offers common information transfer sheets that can be used throughout a supply chain to disclose
and transfer information on chemical substances contained in products. More specifically, they include
MSDSPlus (Material Safety Data Sheet plus) that transfers information on substances/mixtures to ensure
compliance with domestic and foreign regulations on chemical substances in products and AIS (Article
Information Sheet) that transfers information on articles.

Proposal (3) Establish a versatile infrastructure for information transfer through the AIS/MSDSplus
To ensure compliance with the regulations on chemical substances contained in products, it is necessary to
manage and provide information on chemical substances contained in an enormous number of products
according to a wide range of domestic and foreign laws and regulations. In this respect, technical support
plays a significant role in exchange of information throughout a long, complicated supply chain and
introduction of information technology is essential. Accordingly, JAMP built information platform that
allows electronic data of AIS/MSDSPlus to be shared promptly throughout a supply chain. The platform
uses the XML format that is easy-to-use and very versatile with a common global standard.

JAMP believes that one of ways for responding to the global trends in management of chemical substances
in products is to establish these schemes as a social platform and implement them with understanding and
cooperation of relevant parties in a supply chain.

The following sections describe the details of common information transfer sheets proposed by the JAMP.

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5.2 Information transfer sheets

JAMP recommends that information on chemical substances contained in products be transferred by using
the basic information transfer sheets in the following manner:
SDS and MSDSPlus are used to transfer information on chemical substances and mixtures.
AIS is used to transfer information on chemical substances contained in articles based on SDS and
MSDSplus.
Information on chemical substances in finished products are checked based on the information from
AIS.

Chemical substances/Mixture Articles End product

SDSMSDSplus
AIS IEC62474/JIG
IMDS/JAMA, JAPITA sheets (GADSL)
SDSMSDSplus IMDS/JAMAJAPIA (GADSL)
Other standards established by individual

industries
SDSMSDSplus
AIS AIS
AISis
used as is.
SDSMSDSplus

Figure 5.2 Information transfer sheets

5.2.1 Practices in preparation of AIS and MSDSplus

To ensure reliability in transfer of information on chemicals contained in products through MSDSplus and
AIS, it is necessary that individual companies manage chemical substances contained in products in an
appropriate manner.
To this end, JAMP has established a guideline for proper management of chemical substances. Companies
are requested to conduct management in accordance with the guideline.

5.2.2 Prohibition of modifications of AIS and MSDSplus

AIS and MSDSplus are also intended to eliminate impediments to communication caused by uncontrolled
proliferation of standards established by individual companies. It is necessary to observe the following
rules in use of AIS and MSDSplus:
1) Do not modify the formats or add items to the formats without permission.
2) Do not set companys unique requirements such as description of concentrations based on analysis
data and description of all ingredients.
3) Do not add, modify or delete declarable substances without permission.
Companies are requested to observe the rules above and not to make any modifications to AIS/MSDSplus.
If companies have any suggestions for addition and deletion of standards or items, they are requested to
propose them to JAMP.

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5.2.3 Declarable substances

AIS/MSDSplus regards chemical substances subject to existing domestic and foreign laws and regulations
that could be agreed by all parties in a supply chain as declarable substances (see Table 1).
Table 1 Declarable substances
The substances stipulated in the following laws, regulations and industrial standards are regarded as
declarable substances:
Code Applicable laws, regulations and industrial standards MSDSplus AIS
JP01 Chemical Substances Control Law (Class I designated chemical
substances)
JP02 Industrial Safety and Health Law (substances prohibited from being
manufactured)
JP03 Poisonous and Deleterious Substances Control Law (specified
poisonous substances)
EU01 2002/95/EC [RoHS Directive]
EU02 2000/53/EC [ELV Directive]
EU03 CLP [Annex VI Table 3.2 CMR-cat. 1, 2]
EU04 REACH Annex XVII [except CLP Annex VI Table 3.2 CMR cat. 1,
2]
EU05 REACH, candidate substances for authorization (SVHC)
EU06 POPs Regulation, Annex I
OT01 ESIS PBT (fulfilled)
IA01 GADSL
IA02 IEC62474
(Note) Some items may be added or deleted in the future.

5.2.4 Criteria for description of information on substances contained

1 Policies
Select Yes if it is known that any declarable substances are contained in products (intentionally added
or known to be present in some way), and select No if there is no such information.
If Yes is selected, describe the name, CAS number and content of declarable substances contained in
products.
Information on the presence or absence of declarable substances out of ingredients other than those
intentionally added is voluntarily described in and transferred through AIS/MSDSplus by companies in
good faith at their own discretion in consideration of convenience for downstream companies,
manufacturing methods, the possibility of inclusion and the deadline for transfer of information.
The term known to be present in some way means obvious inclusion of declarable substances, for
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example, a case where a company received information on inclusion of declarable substances from an
upstream manufacturer and a case where a company confirmed data indicating the presence in some
way.
Unknown information needs not to be described because the presence or absence of such substances is not
determined yet.

2 Criteria
Table 2 shows the criteria for report on declarable substances.

The criteria primarily apply to MSDSplus and AIS for original parts. When it is difficult to determine if any
substances are added intentionally or non-intentionally (such as in the case of complex articles), companies
are requested to provide the downstream with information on declarable substances that they can obtain
with their utmost efforts.
Practically, however, some data entry tools have limitations in the number of entry digits in light of the
necessity and the capacity. Please refer to the operation manual of data entry tool for details.
Table 2 Criteria for report on declarable substances
Legal Content Non-intentional inclusion Intentional addition
threshold (Note 6) (Note 7)
value
(Note 5)
Threshold To be reported
value or
higher
Established
No need to be reported
Below
(To be reported if any of the conditions
threshold
shown in Note 9 are met.) To be reported
0.1wt% or To be reported
higher
None
No need to be reported
established
Below 0.1wt% (To be reported if any of the conditions
shown in Note 9 are met.)

Note 5: The Legal threshold value refers to the concentration specified by the laws and regulations
mentioned in the section of JAMP declarable substances.
Table 3 shows the definitions of threshold value for declarable substances under each law and
regulation.

Note 6: The content is estimated based on analysis, theoretical estimates and past control records.
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Note 7: Non-intentional inclusion refers to a case where chemical substances are known to be
contained and Impurities, reactive by-products, decomposed materials, residual monomer in
polymer

Note 8: Skipped number

Note 9: Inclusion of declarable substances needs to be reported when any of the following conditions are
met:
(1) It is readily understood that the product is used in applications requiring special control of
declarable substances, such as for food and medical use (except general industrial products).
(2) It is readily understood that in use of the product any declarable substances contained are
highly concentrated exceeding the level subject to applicable laws and regulations.
(3) The content of relevant declarable substances is not sufficiently managed and it may exceed
the legal threshold values, if any, or 0.1wt% if no legal threshold is established.
(4) It is determined that the introduction of JAMP communication system is in a transitory stage
and that the use or combined use of the conventional communication system is unavoidable.
(5) Companies deem it necessary to report for any other reasons.

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Table 3 Concept of threshold values and report criteria

[Code] Concept of threshold values and report criteria
Control standards
[JP01] In principle, the threshold value is supposed to be 0 (Notes 1 and Note 2).
Chemical With regard to non-intentional addition, if the content of any declarable
Substances Control substances is equal to or less than the voluntary control value certified under
the BAT (Note 3) or by the Ministry of Economy, Trade and Industry,
Law (Class I
describe it in the Remarks column of the MSDSplus.
designated chemical
substances)
Note 1: When the threshold value is set to 0, even a small amount of inclusion is
regarded as Inclusion exceeding the threshold value, while Inclusion
below the threshold value means absence of declarable substances.
Note 2: All declarable substances intentionally added are regulated as Class I
designated chemical substances and practically prohibited from being
manufactured.
Note 3: BAT = Best Available Technology
[JP02/] Products containing any substances in excess of their control values are
Industrial Safety prohibited from being manufactured.
and Health Law The control values established for individual declarable substances by the
Industrial Safety and Health Law are used as threshold values.
(substances
prohibited from
being manufactured)
[JP03] The Law regulates ingredients and drug products containing such ingredients,
Poisonous and and therefore, the threshold value is supposed to be 0 (Note 1).
Deleterious Note 1: When the threshold value is set to 0, even a small amount of inclusion is
Substances Control regarded as Inclusion exceeding the threshold value, while Inclusion
Law (specified below the threshold value means absence of declarable substances.

poisonous
substances)
[EU01] Cd: 0.01%, Others: 0.1%
RoHS Directive The amount of heavy metal compound is converted to its equivalent in terms of
the corresponding heavy metals.
[EU02] Cd: 0.01%, Others: 0.1%
ELV Directive The amount of heavy metal compound is converted to its equivalent in terms of
the corresponding heavy metals.
[EU03] 0.1% (in consideration of the possibility of authorization as SVHC)
CLP [Annex VI
Table 3.2 CMR-cat.
1, 2]

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[EU04] The control values established for individual substances depending on their
REACH Annex applications by REACH Annex XVII
XVII (except for
EU03)
[EU05] 0.1% (A threshold established by REACH Regulation)
REACH candidate
substances for
authorization
(SVHC)
[EU06] The control values established for individual substances (PFOS) depending on
POPs Regulation, their applications by POPs, Annex I.
Annex I Or, as for PFOS,
When the content is 10 mg/kg or more (for mixtures purpose), it is regulated if
no conditions for applications are defined.
When the content is 0.1wt% or more or when it is applied to textile at a
concentration of 1 ug/m2 or more (in articles or textile products), it is regulated if
no conditions for applications are defined.
[OT01] 0.1% (in consideration of the possibility of authorization as SVHC)
ESIS PBT(fulfilled)
[IA01] The values stipulated by GADSL
GADSL (Threshold values specified by relevant laws and regulations. If no thresholds are
established, 0.1wt% is applied.)
[IA02] The values stipulated by IEC 62474
IEC62474

5.2.5 Scope of disclosure of information

JAMP requests companies to provide information when any declarable substances are intentionally added
or known to be contained in some way. JAMP does not obligate companies to conduct in-depth analysis
and to clarify all unknown ingredients.

Companies are requested to create AIS/MSDSplus based on the information they have through gathering
and receiving from many upstream companies and transfer it to the downstream as promptly as possible in
order to facilitate creation of AIS/MSDSplus by other companies.

Companies are also requested to issue a revision of AIS/MSDSplus and transfer additional information as
promptly as possible if they have clarified unknown items afterwards or have any other updated
information.

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If companies plan to provide any additional information at a future date, they need to describe it in the
column Remarks.

Supply chain

Unknown Obtained
from Add Information
Provide the information

upstream
companies for downstream

companies

Information on

intentional addition AIS
Updated
AIS MSDSplus version of
AIS
Updated MSDSplus
AIS/MSDSplus
MSDSplus AIS
version of
MSDSplus
AIS/MSDSplus
Information on

current knowledge

Provide information on intentional addition

and current knowledge.

Provide additional information to the
downstream as soon as possible.
Additional

information
No need to provide information on unknown

ingredients.

Figure 5-3

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5.2.6 Determination of applicability of declarable substances

Companies determine if the ingredients used in their products are declarable substances or not under
relevant laws, regulations and agreed industrial standards (relevant control standards) by examining the
ingredients against the conditions established by those relevant control standards.

Therefore, at the stage of issuance of AIS/MSDSplus, Yes is selected in the question of inclusion
depending on whether such ingredients are listed as declarable substances under relevant control standards.

Based on it, downstream companies need to determine if such ingredients are subject to any regulations at
the stage of manufacturing products.
A list of relevant control standards is found on the JAMP website.

5.2.7 Obligations for use and provision of AIS/MSDSplus

Companies are not obliged to reply to others by using AIS/MSDSplus, but it is advisable they use it as
much as possible because it is standardized so that all parties in a supply chain reach agreement.

Companies provide AIS/MSDSplus when they are requested to provide information by downstream
companies. They are also encouraged to provide it proactively even when not requested by downstream
companies.

If companies have a request from their client to report on declarable substances in products according to the
clients unique criteria, they are advised to introduce their client JAMPs activities and report criteria shown
in the website and propose to provide information through AIS/MSDSplus.

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5.3 MSDSplus

MSDSplus is a data sheet used to transfer information on chemical substances contained in products and
designed by JAMP with the purpose of supplementing the information provided in SDS. MSDSplus
includes information such as the names of laws and regulations controlling the substances contained in
products, inclusion, names, CAS numbers and content of declarable substances. MSDSplus is
used to transfer such information from upstream to downstream in a supply chain.

Chemical products are processed into mixtures, articles or finished products by downstream companies.
During the process, the types and content of ingredients change such as through chemical reaction,
condensation and dilution. The details and degree of the changes vary significantly depending on the
processing conditions used by downstream companies and the processing conditions differ from company
to company. Therefore, it is impossible for manufacturers of chemicals and mixtures in the upstream of a
supply chain to accurately predict the content of ingredients after they are processed into articles.

For this reason, chemicals and mixtures manufacturers need to provide information on ingredients used in
their products through SDS or MSDSplus, while downstream companies need to examine the types and
content of chemical substances to be contained in their articles in consideration of processing conditions
based on the SDS and MSDSplus provided from the upstream, incorporate additional information in it and
transfer it to further downstream companies.

5.3.1 Policies for issuance of MSDSplus

MSDSplus is issued in accordance with the following policies.

(1) Gradual improvements and operation

MSDSplus has started with the minimum model and being improved by incorporating the opinions of
industries and solving issues found in practical use.

(2) Creation and management of a list of declarable substances

Declarable substances, or substances requiring provision of information when contained in
products, are substances that need to be controlled to prevent human health hazards and preserve the
environment. JAMP selects substances on scientific grounds that all parties in a supply chain could
reach agreement and updates a list of such substances on a regular basis.

The substances controlled by the laws and regulations of each country are important candidates of
declarable substances. Most of them are designated based on scientifically reliable evidence and the
relevant laws and regulations must be observed. Therefore, such substances need to be included in the
list preferentially.

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On the other hand, many of the declarable substances defined by industry associations have a great
necessity in practical terms such as for promoting recycling, and therefore, need to be examined to be
included in the candidates for declarable substances. However, there are some issues such as a case
where the scientific evidence is doubtful and a case where severe problems for relevant industries
may occur such as impediments to sales activities. It would be necessary to designate declarable
substances within a scope that relevant companies in a supply chain have reached agreement through
discussion.

(6) MSDSplus data entry tool

Extensive knowledge and a considerable amount of man-hours are needed to determine the applicability
of declarable substance and identify relevant control standards mentioned above because there are many
declarable substances.
JAMP offers a program that supports determination of applicability of declarable substances (MSDSplus
data entry tool) to assist the process.

By using the MSDSplus data entry tool, the applicability of declarable substances can be determined in a
relatively easy manner if relevant substances are assigned with CAS number. However, those without CAS
number require human judgments. In addition, a person who prepares MSDSplus needs to make final check
of information provided in the MSDSplus.

To address this, JAMP has established unique substance numbers (JAMP substance number) that enable
users of the data entry tool to search substances without CAS number and declarable substance groups
defined by laws and regulations. Accordingly, users can select even substance groups that had been
excluded from the search list because they had no CAS number.
(Example: JAMP substance number: JAMP-SN0023, substance name: lead compounds [group] etc.)
See the operation manual of data entry tool for details.

It should be noted that some items that are not supported by the data entry tool require human judgments. It
is advisable to read and fully understand the precautions for use described on the tool before use.

5.3.2 Use of MSDSplus in combination of SDS

SDS provides information on hazards and prevention measures against accidents caused by chemicals.
MSDSplus provides information that supplements SDS.

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5.3.3 Outline of the procedures for issuance of MSDSplus

Refer to the corresponding sections in this document for details.

1 The need for transferring information on chemical

substances contained in products arises.
(In-house issuance, response to clients requests, etc.)

2 Select an information transfer method. Issue AIS.
(1) Use MSDSplus when a product is a substance or (2) (Refer to Section 5.4.)
mixture, not an article.
(2) Use AIS when a product is an article.
(3) If requested to conduct study under a clients
criteria, request it to allow for reply through
MSDSplus or AIS.
(1)
3 Prepare MSDSplus.
Download the following items from the JAMP
website to a single folder of a computer to be used :
(1) MSDSplus data entry tool
(2) External list
The following documents are available to understand
the concept of MSDSplus, procedures for issuance
and operation of the data entry tool. These
documents can be downloaded from the JAMP
website:
(3) MSDSplus Practical Guide
(4) Manual for issuance of MSDSplus
(5) Operation manual of MSDSplus data entry tool
No specific formats are defined for MSDSplus, but
model formats can be downloaded from the JAMP
website.

4 Check the ingredients of in-house product.
Check the following items for ingredients (intended
ingredients) of in-house product :
(1) Ingredients name (2) Content (3) CAS number

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5 Check the items (1) and (2) below : Determination of the applicability by
(1) Check if each ingredient of in-house product using MSDSplus data entry tool
corresponds to those listed as JAMP declarable Note: JAMP-SN is available for
substances. substances without CAS number, but
(2) Check if ingredients other than (1) correspond to the tool has some limitations such as
those listed as JAMP declarable substances based on the incomplete search capacity. A
in-house information and that from material person who prepares MSDSplus needs
manufacturers. to conduct final check.
Note : It is advisable to use the data entry tool.

6 Check if the result of Step 5 is either of the Describe in the column of
following two : (1) Information on declarable substances
(1) All ingredients fall under No need to be in products that This product
reported in the criteria for determination of contains no declaralbe substances
inclusion. listed in the relevant control standards
(2) Some ingredients fall under To be reported in below.
the criteria for determination of inclusion.
(2)
7 Report on chemical substances contained.
(1) Describe in the column of Information on
declarable substances in products that This product
contains declaralbe substances listed in the relevant
control standards below.
(2) Then, describe the name, CAS number and
content of relevant ingredients contained and name
and revision number of applicable regulations and
standards in the column of Declarable substances.

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5.4 Article Information Sheet (AIS)

AIS is a data sheet prepared by JAMP for transferring information on chemical substances in articles.
Information provided by AIS includes composition and ingredients in product such as material,
substance name, CAS number, content, mass, the presence of substances to be reported
according to applicable laws and regulations and an applicability flag if present, exceptional
applications and intended purposes. AIS is used to transfer such information to downstream companies.
AIS is intended to disclose and transfer information on chemical substances contained in articles to
downstream companies and does not certificate such information.
AIS is designed in consideration of the consistency with the existing formats for survey on chemical
substances contained in products such as JGPSSI sheets and IMDS (JAMA sheets) and provides
information on the consistency of data items. AIS also serves as a tool to provide data to be entered into the
existing survey formats by using the information mentioned above.

5.4.1 Basic principles for issuance of AIS

The following seven items are basic principles for issuance of AIS. The items included in AIS and the
applicability of conditions are determined in accordance with these principles:

Basic principle 1 [Fixation of substance contents]

The content of substances is fixed in the manufacturing process that chemical substances and/or
mixtures are converted into articles.

Basic principle 2 [Classification of materials]

Products to be purchased and marketed are classified into three categories including chemical
substances, mixtures and articles. Information on chemical substances (including metallic substances)
and mixtures is provided through MSDSplus and that on articles through AIS.

Basic principle 3 [Structure of articles]

The structure of articles is expressed by a three-layer tree structure consisted of parts material
substance to be reported in original parts. That of complex articles is expressed by a four-layer
structure consisted of each article level parts material substance to be reported .

Basic principle 4 [Disclosure of outgoing information and non-disclosure of incoming information]

Companies manufacturing and marketing articles are responsible for disclosing and transferring
information on chemical substances in articles (outgoing information). In principle, however, they are
not required to disclose information on materials used in manufacturing of articles and the marketing
flow (such as suppliers and manufacturers of parts).

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Basic principle 5 [Criteria for determination of disclosure of incoming information]

Information on intentional addition of JAMP declarable substances must be disclosed regardless of
the threshold values for inclusion.
AIS does not guarantee non-inclusion of such substances. Companies are requested to provide
information on such substances obtained by their utmost efforts to downstream companies.

Basic principle 6 [Prohibition of description of information on characteristics, quality and safety

assurance]
AIS is intended to transfer information on chemical substances contained in products. Therefore,
information on chemical substances that do not remain in products after used in the manufacturing
process needs not to be transferred.

Basic principle 7 [Rule on integration of information on chemical substances contained in articles]

Information on homogeneous materials containing JAMP declarable substances and JAMP
declarable substances contained in those homogeneous materials needs to be disclosed and
transferred in a clear manner.

5.4.2 Rule of provision of AIS

In principle, manufacturers and/or marketers of articles prepare AIS as one of supplementary information
on their articles according to the guideline for management of chemical substances contained in products
and provide it for purchasers of articles (industrial users) free of charge.

5.4.3 Unit of issuance of AIS

An original part is the minimum unit of issuance of AIS. Companies are not required to issue AIS
separately per original articles comprising an original part. As for complex articles such as sub-assy that are
consisted of more articles than that of original parts, AIS may be integrated into a single sheet based on
information provided by two or more AIS.

5.4.4 Precautions for use of AIS

The following items should be kept in mind in use of AIS:

(1) Revision history

When any changes in composition and ingredients occur, AIS must be revised and provided to downstream
companies promptly, in principle.

(2) Measures to be taken when AIS of all components cannot be obtained

AIS that is issued by adding in-house knowledge and experience to the outcomes of study attained through
reasonable utmost efforts is regarded as AIS of in-house products. Such AIS can be transferred to the

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downstream under the responsibility of the company that issued the AIS. However, if any additional
knowledge such as updated information on components is gained, AIS must be revised and transferred to
the downstream promptly.

(3) Simplification of AIS

A compilation method supported by the former AIS.
It was intended to reduce the amount of data by integrating common material information. But, there were
few needs for the system and it has been abolished since version 4.

(4) Limitation on use as a certificate of non-use

AIS is intended to provide information on chemical substances contained in products and does not
guarantee non-use or non-inclusion of certain chemical substances, except where an issuer and a recipient
of AIS agree to a contract that AIS is used as an evidence for non-inclusion of certain chemical substances
in articles traded by them.

(5) Data to be offered

To prevent data from being transcribed and facilitate communication, data are exchanged in the XML
format (language) output by the data entry tool in principle. Exchanging data in handwriting or in print
should be avoided as much as possible except where information infrastructure is not provided sufficiently.

(6) AIS preparation support tool

AIS data entry tool offered by JAMP is a program that assists in preparation and integration of AIS.
Users of AIS data entry tool can select an application of material and a material category from a pull-down
menu and determine the applicability of declarable substances in a relatively easy way if relevant
substances have CAS number.

(6)-1 Substances without CAS number

As for substances without CAS number, users need to judge the applicability by themselves and their
manager is responsible for making final determination.
To support the process, JAMP established unique substance numbers (JAMP substance number) that enable
users to search substances without CAS number and declarable substance groups defined by laws and
regulations in the substance search of the data entry tool. Accordingly, users can select even substance
groups that had been excluded from the search list because they had no CAS number.
(Example 1: JAMP substance number: JAMP-SN0023, substance name: lead compounds [group] etc.)
See the operation manual of data entry tool for details.

It should be noted that some items that are not supported by the data entry tool require human judgments. It
is advisable to read and fully understand the precautions for use described on the tool before use.

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5.4.5 Outline of the procedures for issuance of AIS

1 The need for transferring information on chemical

substances contained in products arises.
(In-house issuance, response to clients requests, etc.)

2 Select an information transfer method. Issue MSDSplus.
(1) Use MSDSplus when a product is a substance or (1) (Refer to Section 5.3.)
mixture, not an article.
(2) Use AIS when a product is an article.
(3) If requested to conduct study under a clients criteria,
request it to allow for reply through MSDSplus or AIS.
(2) Move to "8. Information
transfer method."
3 Prepare for issuance of AIS.
Download the following items from the JAMP website:
A set of AIS Ver *.* (1-2), (2-2)
Use the following tool included in the set :
(1) JAMP AIS Ver *.* data entry tool
(AIS_input_support_J_Ver *.*.xls)

4 Issue AIS of a product.
For original parts:
Based on MSDSplus of materials, issue AIS by
incorporating information on materials added in-house
and using the 3_(1) data entry tool.
For complex articles:
Based on AIS of components, issue AIS of in-house
product by using the 3_(1) data entry tool.

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5 Check the items (1) and (2) below : Determination of the

(1) If any ingredients of in-house product correspond to applicability by using the data
those listed as JAMP declarable substances under laws and entry tool (Note: The tool has
regulations, they are substances to be reported and need to some limitations such as an
be included in AIS (see Note). inability of search for
(2) Substances other than those listed as JAMP declarable substances without CAS
substaces based on in-house information or that from raw number. A person who prepares
material suppliers are included in AIS as voluntary MSDSplus needs to conduct
declarable substances when deemed necessary to inform final check.)
the downstream about them.
Note : The check function for applicable laws and
regulations offered by the data entry tool may be used
supplementarily. It should be noted that some items that
are not supported by the data entry tool require human
judgments.

6 Check if the result of Step 5 is either of the following Describe in the column of
two : (1) Declaration on information on
(1) All ingredients fall under No need to be reported in composition and ingredients in
the criteria for determination of inclusion. AIS that It was verified this
(2) Some ingredients fall under To be reported in the product contains no declarable
criteria for determination of inclusion. substances stipulated in
applicable laws and
regulations.
(2) Move to "8. Information
transfer method."
7 Report on chemical substances contained.
(1) Describe in the column of Information on declarable
substances in products that It was verified this product
contains declarable substances stipulated in applicable
laws and regulations.
(2) Then, describe the name, CAS number, content, mass
and unit of relevant ingredients contained and the name of
applicable laws and regulations in the column of
Declarable substances.

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8 Information transfer method Provide AIS created for

(1) When a company and/or any of its downstream (1) downstream companies such as
companies are not JAMP-GP members, provide via e-mail on a
information for individual downstream companies. business-to-business basis.
(2) When both a company and its downstream companies
are JAMP-GP members, provide them with information
through the JAMP information platform in a collective
manner.
(2) Move to "10. Confirmation of AIS."
9 Transfer information through the JAMP information
platform.
Provide the AIS created for downstream companies
through the JAMP information platform in a collective
manner.

10 Confirm AIS.
Confirm the AIS received, incorporate the information into
in-house AIS and transfer it to downstream companies
promptly.

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Chapter 6. Management of revision of rules

(1) Announcement to the public

JAMP publishes the latest version of tools, external lists and the practical guide for AIS/MSDSplus on the
JAMP website when they are revised and makes them known to the public.

(2) Control of revision number

JAMP may revise the criteria for issuance of AIS/MSDSplus as necessary. Therefore, it is necessary to
know which issuance criteria the AIS/MSDSplus was issued based on.

To address this, JAMP indicates the revision number of tools (such as for the data entry tool), for example,
as JAMP MSDSplus ver. X. according to the criteria below:
X: The number becomes larger when major changes for users and information transfer are made such as a
case where either of the AIS/MSDSplus system requirements or the XML schema is changed
fundamentally.
: The number becomes larger when any changes affecting users are made such as changes of data entry
functions and changes of the name or revision of relevant control standards.
: A lower-case alphabetic character is added when minor changes (such as correction of literal errors)
other than those mentioned above are made. The character added is changed in order upon minor changes.
(The details are defined by the JAMP bylaw and the procedural manual for revision of JAMP
MSDSplus/AIS tools and documents. The definitions above are excerpts from them.)

When multiple AIS in different version (Ver*.**) are integrated, a new AIS is issued as the oldest version
among them.

The external lists (material search list, material list and table of exclusions) used for tools are updated and
published as necessary independently from the tools.

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References
JOINT INDUSTRY GUIDE (JIG) Material Composition Declaration for Electronic Products
JIG-101A (Revision of JIG-101, May 2005) September 18, 2007 (Joint Industry Guide (JIG),
Japanese version, Disclosure of the information on chemical substances contained in electric and
electronic equipment, JIG-101A, Japan Green Procurement Survey Standardization Initiative,
December 5, 2007) http://210.254.215.73/jeita_eps/green/green7.htm

The website concerning IEC 62474

http://std.iec.ch/iec62474/iec62474.nsf/welcome?openpage
http://std.iec.ch/iec62474/iec62474.nsf/MainFrameset

Report on the technical development for environmental preservation (Field survey on the international
distribution of products containing hazardous chemical substances) in 2005, Japan Environmental
Management Association for Industry, March 2006

Guidelines for the management of chemical substances contained in products (Ver. 3.0), Joint Article
Management Promotion-consortium, February 20, 2013.

Frequently Asked Questions on Directive 2002/95/EC on the Restriction of the Use of certain
Hazardous Substances in Electrical and Electronic Equipment (RoHS) and Directive 2002/96/EC on
Waste Electrical and Electronic Equipment (WEEE) (FAQ concerning RoHS/WEEE)
Directorate-General Environment, European Commission

Dubai Declaration on International Chemicals management, the Overarching Policy Statement, and
the Global Plan of Action The secretariat for the Strategic Approach to International Chemicals
Management, 18 May 2006, pending formal publication
(Japanese version: Tentatively translated by the Ministry of Environment, Strategic approach to the
international management of chemical substances high-level declaration, comprehensive policy
strategies, global activity plans http://www. env.go.jp/chemi/saicm/index.html)

REACH
(Regulation (EC) No 1907/2006 of the European Parliament and of the Council of 18 December 2006
concerning the Registration, Evaluation, Authorisation and Restriction of Chemicals (REACH),
establishing a European Chemicals Agency, amending Directive 1999/45/EC and repealing Council
Regulation (EEC) No 793/93 and Commission Regulation (EC) No 1488/94 as well as Council
Directive 76/769/EEC and Commission Directives 91/155/EEC, 93/67/EEC, 93/105/EC and
2000/21/EC)
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2006:396:SOM:EN:HTML

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(Japanese version: Translated by the Japan Chemical Industry Ecology-Toxicology & Information
Center, Regulation (EC) No 1907/2006 of the European Parliament and of the Council concerning
the Registration, Evaluation, Authorisation and Restriction of Chemicals (REACH), - Preamble and
body text -, February 2007 and Id. - Annex -, March 2007)

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