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ThissectionisamustforNgos,Interestedcitizens,studentstoaboutthevariousprocedures&toolsrequiredtostart&sustainan
NGO.
Alsosee:LegalResourcesNGOCouncil
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RegisteringaPublicTrustinMumbai
Beforeyoureachthisstage,youshouldhavealreadydecidedthataPublicTrustisthetypeof
organisationthatyouwouldliketosetup.
Toknowwhatarethetypeoforganisationsthatcanbesetupandhowtochoosethebestoneforyour
purpose,pleaseread
http://en.wikipedia.org/wiki/Nonprofit_laws_of_Indiaand
http://www.cafindia.org/pages/Registering%20as%20a%20Charitable%20Organisation%20in%20India.pdf
andalsoconsultwithyouraccountantand/orlawyerbeforeyoudecide.
Rs750
1.Registrationunderwhom?Where?
APublicTrustisregisteredwiththeCharityCommissionersofficeinMumbaiwhichissituatedatWorli.
Seehttp://mahacharity.gov.in/fordetailedaddressesandtimings,etc.
2.Registrationunderwhichlaworact?
TheBombayPublicTrustActof1950andtheBombayPublicTrustRulesof1951aretheapplicablelaws.
Theseareavailableforyourreferenceathttp://mahacharity.gov.in/static_pages/pdf/B.P.T.Act,1950.pdf
Rs1,393
and
http://mahacharity.gov.in/static_pages/pdf/B.P.T.Rules,1951.pdfrespectively.
YoucanalsopurchasehardcopiesoftheabovedocumentsfromtheGovernmentprintingPressat
Roadatnominalcosts.
SeveralamendmentshavebeenmadetothisAct.
TaxPrint(onBazaarGateStreet,Fort)alsosellsthelatestMaharashtraPublicTrustsAct(asamendedup
to2014)forapprox.Rs.500/
Rs750
3.WhatdocumentsaretobesubmittedtotheCharityCommissionerforRegistration?
SearchNGO GetDailyUpdates
fromKarmayog
Thefollowingdocumentsaretobesubmitted:
Search
Subscribe
I.Schedule2whichistheApplicationforRegistration[withRs.100CourtFeeStampstuckon]
YourBannerHere II.TrustDeed[OnRs.100StampPaper,orfrankedforRs.100/]
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1.Rs5,000permonth III.ConsentLettersignedbyallTrustees[THISISASIMPLETYPEDLETTERNOSTAMPPAPER,NO
on80000pages COURTFEESTAMP,NOFRANKING,etc.]
OR
2.FreeonReciprocal IV.AffidavitsignedbytheSettler(thisistobehandedoveronthedayoftheHearing,after
linkbasis completionoftheHearing)[withRs.10/CourtFeeStamp]
Otherdocumentsthatneedtobeattached/submitted:
i)CopiesofProofofAddressandProofofIdentityofallTrustees(Passport,AadharCard,etc.)
Thesearealltobeselfattested.Carrytheoriginaldocumentswithyouifpossible,assometimes
thesemaybechecked.
ii)NOCfromtheownerofthepropertythatisproposedastheRegisteredAddressfortheTrust,
fortheuseofthisaddressastheregisteredaddressoftheTrust,alongwitharecentElectricity
Bill,landlinetelephonebillorSocietymaintenancebillofthesameaddresswiththeowners
name.Copiestobeselfattested.[THISISASIMPLETYPEDLETTERNOSTAMPPAPER,
COURTFEESTAMP,NOFRANKING,etc.]
iii)IfanyoneotherthantheSettlerisgettingtheRegistrationdone,thenaLetterofAuthorisation
fromallTrusteesisneeded,authorizingthispersontosubmit,collect,makechangesandsignas
neededonalldocuments,connectedtotheRegistration.[THISISASIMPLETYPEDLETTERNO
STAMPPAPER,NOCOURTFEESTAMP,NOFRANKING,etc.]
4.Anythingelsethatisneeded?
1.CourtFeeStamps
2.StampPaperoraccesstofranking
3.Notarywhowillnotarisethedocumentsbeforesubmitting
5.HowmuchtimedoestheRegistrationprocesstake?
Everyonewespoketosaidthatittakes36monthstoregisteraTrust.
Wecompletedtheprocessin119days,i.e.justadayshortof4months.
So36monthsistheaveragetimeframetokeepinmind.
RegistrationofaTrustbytheCharityCommissionerhasbeencategorizedasalegalprocedureand
hencethedepartmenthasstatedthatitcannotspecifyaminimumormaximumtimeframeforalegal
procedure.
Thisalsomeansthatthereisnorecoursethatonehaswhenfacedwithwhatlookslikeunreasonable
delay.
Thestandardtacticfordelaythatisdeployedeverytimeyouvisittheofficeisthatyouwillbeinformedof
onemoredocumentorprocedurethatneedstobecompleted,forwhichyouwillneedtocomeagain.
Anotherreasonfordelayisthattheconcernedpersonisonleave/isunavailable/isnotintheoffice/is
notathis/hertable.
Ifyoufacesuchdelaymorethanonce,questiontheofficerconcerned.Askforyourfilebeseenby
anotherofficerwhoisnotabsent,andemphasizethatyouhavealreadyvisitedtheirofficexorytimes.
Foradetailedbreakupofthetimetaken,refertoTable1attheendofthisdocument.
6.HowmuchdoesitcosttoRegisteraTrust?
TheactualfeeforRegistrationisonlyRs.15/.Butthefollowingcostsareincurredtocompletethe
Registrationprocess:
1.PhotocopyingandPrintingchargesaboutRs.500
2.FrankingcostaboutRs.100/
3.CourtFeeStampsaboutRs.120/
4.NotarycostsaboutRs.200
5.CostofpublishingNoticeinnewspaperaboutRs.1650/
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ThesetotaltoRs.2570/
So,thetotalcostincurredwouldbebetweenRs.2500Rs.3000/[Plusconveyance]
7.WhereareDraftCopiesoftheabovedocumentsavailable?
DraftCopiesoftheaboveareavailableat:
i)Schedule2athttp://mahacharity.gov.in/static_pages/Schedule2new.pdf
PrinttheaboveDraftonLegalPaper(lightgreenandlongerinsizethanA4paper)andattachRs.
100/CourtFeeStamponSchedule2.
CourtFeestampsareavailableforsaleoutsidesomeCourtsinMumbai.
ii)SomeDraftTrustDeedsareavailableforyourreferenceat
/www.legalissuesforngos.org/main/trust/specimendeed.pdf
and
http://www.karmayog.com/formation.htm
and
http://www.shivcacs.com/ourattachment/5.4_sample_trust_deed.doc
and
http://www.advocatekhoj.com/library/agreements/trust/5.php
and
http://www.caaa.in/Image/hbcharitable_org.pdf
TheimportantClausesintheTrustDeedaretheObjectivesoftheTrust.
OnceyouhavefilledintheTrustDeed,itisadvisabletogetthischeckedbyyouraccountantor
lawyerwhocanadviseyouiftheclausesbestsuitedforyourpurposearecorrectlyincludedinthe
document.
TheTrustDeedhastobeprintedonLegalPaperandthenfranked,orprintedonRs.100Stamp
Paper.
AlltrusteeshavetosignonallpagesoftheTrustDeedaswellasonthelastpagenexttotheir
photographs.
TwowitnessesmustalsosigntheTrustDeed.
TheTrustDeedthusprintedonstamppaper(orfranked)andthensignedbyallTrusteesistobe
NotarisedbyaNotary.
iv)DraftConsentLetterisavailableathttp://www.karmayog.com/formation.htm
v)AscannedcopyoftheAffidavitisavailableathttp://www.karmayog.org/redirect/strred.asp?
docId=34226
ThisalsorequiresaCourtFeeStampofRs.10/tobepastedonit.
8.DoyouneedanAgentoraLawyertogettheRegistrationdoneorcanyoudoityourself?
A:
YoudonotneedanAgentoraLawyerastheprocedureisfairlyclear.
ItisbestifoneoftheTrusteeshimselforherselfdoestheRegistration,asotherwiseyouwillneed
toauthorisethepersonwhoisundertakingtheRegistrationforyou
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TheSettler(FoundingTrustee)hastobepresentfortheHearing,soiftheSettlerishimselfor
herselfdoingtheRegistration,thisistheeasiest.
Oncompletionoftheregistration,theCertificateofRegistrationwillbehandedovertotheSettlerof
theTrust,unlessheorshehasauthorizedsomeonetocollectthesameonhis/herbehalf.
9.Detailedandstepwiseprocedure:
1.Fillinallthedocumentslistedabove(14)
2.Getthedocumentsfranked/stamped/notarizedasrequiredandwiththerequisiteCourtFeestamp
stuckon.
3.Makeonecopyofthewholesetforyourrecord.
4.SubmityourapplicationtotheCharityCommissionersOffice(2ndFloorTapal/Postsection)containing:
Schedule2original
TrustDeedcopy(Youkeeptheoriginal)
ConsentLetteroriginal
CopiesProofofIdentityandProofofAddressofallTrustees
NOCfromownerofpropertythatistheRegisteredAddressforyourTrustalongwiththelatestElectricity
Bill/LandLinePhoneBill/SocietyMaintenanceBill
5.Youwillgetastampedreceiptonyourcopyofthesetofpaperswiththedateofsubmission.Theperson
attheInwardDeskwilltellyoutocomebackinaweektochecktheprogressofyourfile.
6.Whenyoureturninaweek,theInwardDeskwilldirectyoutotheconcernedpersonwhohasassigneda
numberandzonetoyourapplicationforRegistration.
7.Dependingontheareaofthecity(Westernsuburbs,etc.)thatyourProposedTrust
youwillbeassignedaspecificnumberandtoaspecificofficer.
8.Thisofficerwillbehandlingyourfilefromnowonuntilcompletion,andtheassignednumberistheone
thatyoumustquotewhenreferringtoyourapplication.
9.Onceyouknowthenumberandofficer,youmeetwiththeconcernedofficer.
10.Theconcernedofficerwillthengothroughyourfileandcheckiftheapplicationiscompleteinallrespects.
11.Thismaytakeaweekandyoumaybeaskedtocomeagainafteraweektocollect
12.Whenyoucomenextafteraweek,theconcernedofficerwillhandovertoyoua
thatissignedbytheDeputyCharityCommissioner(Dy.C.C.)andwhichistobepublishedbyyouina
newspaper.
13.ThePublicNoticestatesthataTrustofsoandsonameisproposedtoberegistered.Anyonehavingany
objectiontothesamemustreplyinwritingtotheundersigned(i.e.theDy.C.C.)within30daysofthis
Noticebeingpublished.
14.IfyouhaveyourowncontactswhopublishclassifiedadsandPublicNotices,then
aheadandgettheNoticePublishedthroughyourownsources.
15.Otherwisetheconcernedofficerwillgiveyouthenameandnumberofalocalagency
willundertakethesameatreasonablecosts.
16.TheagencyasksyoutoscanandemailthePublicNoticetothemthenextday
localMarathinewspaper.
17.YouneedtosubmitanoriginalcopyofthenewspapercontainingyourPublicNoticetotheconcerned
officer,whonowattachesitwithyourotherpapers.
18.TheofficerwillnowgiveyouadatefortheHearing,30daysafterthePublicNoticehasbeenpublished.
19.HearingsareheldattheCharityCommissionersofficeoneveryMondayandFriday,
Mon.orFri.willbeassignedtoyouasthehearingdate.
20.TheSettlerorFoundingTrusteemustbepresentattheHearing.
21.TheHearingtakesplacebeforetheDeputyCharityCommissioner.
22.TobepreparedfortheHearing,youshouldgothroughyourTrustDeedandthe
there.
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23.YouneedtocarrytheoriginalTrustDeedwithyouonthedateofthehearingaswellastheAffidavit.The
originalTrustDeedistobehandedovertotheconcernedofficer.
24.YouwillbecalledintotheroomoftheDeputyCharityCommissionerwhomayaskyousomequestions
abouttheproposedTrust.
25.OncompletionoftheHearing,theAffidavitistobesignedinthepresenceoftheofficerwhothenaffirms
thesame.
26.TheDeputyCharityCommissionerwillthensignandcompleteyourapplicationprocess.
27.TheconcernedofficerwillthenaskyoutopayRs.15incashtothecashieratthecounter.
28.Onmakingthispayment,theregistrationprocedureiscomplete.Theconcerned
comebackin10daystimetocollecttheRegistrationCertificateandyouroriginalstampedandsigned
TrustDeed.
29.After10days,whenyoureturn,theofficerwillhandovertoyouaCertificateofRegistrationofyourPublic
Trust,andtheoriginalTrustDeedthatissignedandstamped.
10.Sometipsthatmaybeuseful:
1.Havepatience
2.Recordeverythingthathappens,inalittlenotebook,infrontoftheconcernedofficials.Fore.g.Ifthe
officialsaysthattheconcernedofficer(whoissupposedtotakeactiononyourfile)isonleaveorabsent,
thennotethisdowninyournotebookwiththedateandtime.
3.Wehavefoundthatitisbesttoturnupattheofficeratherthancallandaskifthereisaneedforyouto
come.
4.Webelievethatinthenormalmatterofthings,thereshouldbenoreasonforustobecallinggovernment
officerstofindoutifourworkhasbeendone,especiallywhenthenextdateforustovisittheofficehas
beengivenbytheofficerhimselforherself,andnotbyus.
5.IfthereismorethanoneTrusteepresentattheHearing,thiscanhelptocompletetheprocedurefaster
as2peoplefromoneTrustappeartobemoresincerethanoneorevennone,assomanyTrustsare
representedbyLawyers.
6.Nooneaskedusforabribe,thoughwewerepushedaroundandthingsweredelayed
acceptable
7.IfyouhaveTrusteesthatarewomen,thenitcouldhelpifthewomenundertook
Trust,asinourexperience,itisrarethatwomenareopenlyaskedforbribes.
Table1:DaywisebreakupofproceduretoregisteraPublicTrustinMumbai
No Action
Day1 Submittedapplication.Toldtocomebackin2weeks.
Day17 Toldnoprogressconcernedpersononleavetoldtocomenextweek
Day22 Gotanassignednumberandofficer.Askedtocomebacknextweek.
Day28 PublicNoticewasnotsigned.Askedtocomebacknextday.
Day29 CollectedPublicNotice.
Day30 SentPublicNoticeforpublishing
Day31 PublicNoticeappearsinMarathinewspaper
SubmittedcopyofpublishedPublicNoticetoCharityCommissioner.Given
dateofhearingafter30days
Day64
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VisitedtheCharityCommissionersofficetoconfirmthatthehearingisas
scheduled.
Day69 PresentforHearing.Informedthatconcernedpersonisonleave.
Officerasksforadditionaldocumentstobesumitted.Assignsnewdatefor
hearing.
Day73 PresentforHearing.Informedthatconcernedperson,thoughpresent,is
unavailableforHearing.WerequestaHearingbyanyotherperson.
AssignednewdateforHearing3rdtime.
Day108 Presentforhearing.Procedurescompleted.Askedtocomebackin10days
tocollectCertificate.
Day118 VisitedtheCharityCommissionersofficetocollectourRegistration
Certificate.Concernedpersononleave.
Day119 VisitedtheCharityCommissionersofficeforthe2ndtimetocollectour
RegistrationCertificate.Itwasready.CollectedtheCertificateandthe
originalsignedandstampedTrustDeed.
LatestNGOs/NPOs
Understand SelectaCause(209)
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