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ERP

4 Program Overview

reference guide

August 00

ERP 4 Program Overview reference guide August 00 Version 2.0

Version 2.0

Contents

• Integration Efforts

• Program Specific Information

– Regional Maintenance

– Program Management

– Financial Management

– AvSCM/MM

Integrating the Programs

Programs & Integration Teams

ESG AvSCM/MM NWCF PM REG. MAINT Integration Teams BCAT Business Case Development EDIT Data Integration
ESG
AvSCM/MM
NWCF
PM
REG. MAINT
Integration Teams
BCAT
Business Case
Development
EDIT
Data Integration
and Metadata
SME Groups
FIPT
Program Mgmt
Asset/ Maint. Mgmt
HAT
Architecture
Coordination

SAP Module Matrix

 

Regional Maint.

Program Mgt.

Financial Mgt.

AvSCM/MM

Materials Management (MM)

x

x

x

x

Plant Maintenance (PM)

x

x

x

x

Controlling (CO)

x

x

x

x

Project Systems (PS)

x

x

x

x

Financial Accounting (FI)

x

x

x

x

Human Resources (HR)

x

x

x

o

Quality Management (QM)

x

x

 

o

Workflow (WF)

x

x

 

o

Industry Solutions (IS)

 

x

x

x

Sales & Distribution (SD)

 

x

x

x

Asset Management (AM)

x

x

 

x

Production Planning (PP)

 

x

 

x

Funds Management (FM)

x

 

x

 

Purchasing (PR)

   

x

 

Travel & Expense (T&E)

   

x

 

Investment Management (IM)

x

     

Treasury & Cash (TR)

   

x

 

x

= module to be included in SAP

     

o

= module under consideration

     

Integrators/Subcontractors/Bolt-Ons

 

Regional Maint.

PM Mgt.

Financial Mgt.

AvSCM/MM

SAP R/3 Version

4.6

4.6

4.6

4.6

Integrator

IBM

KPMG (prime)

PricewaterhouseCoopers

EDS

   

SAIC (core)

   
   

IBM (core)

   

Subcontractor

SAP Lockhead Martin DSIC SAIC/AMSEC KPMG

SAP Lockhead Martin Sierra Consulting LLC WDS MATCOM

SAP

SAP

UII

Deloitte

Logicon/INRI

CSC

Bolt-Ons

OROS Oracle Documentum Jet Form

i2

OROS Oracle Documentum Jet Form ESRI MQ - Series NAVAIR Corp. Sys. Abaco

OROS Prologix Major Procurement (TBD)

Manugistics

Xelus

MQ - Series Plantware Abaco

 

SAP Terminology

• Interface - Data passing back and forth between a legacy system and SAP (or any COTS product). An interface solution passes data between two systems that have not been designed to work together. Data retrieved will not be “real time”. We will need to create interfaces for the following situations:

external DOD mandated systems, internal systems not replaced by ERP software and external entities such as vendors or customers.

• Bolt-on - Any complimentary application designed to be compatible with another application. Bolts-ons are not a part of the SAP software, but are part of the suite of software that has been certified to work with SAP and to provide the functionality required. Bolt-ons do work off of the same database as the SAP core software, therefore bolt-ons are fully integrated and “real time”.

• Integrated - A seamless connection between data, the applications are running from the same database, eliminating duplication. Bolt-ons are an example of integrated data and systems.

7

ERP Consolidated Timeline

8
8

Program Specific Information

Regional Maintenance All R/3 Modules Are Integrated FM IM SD FI FI CO MM BASIS
Regional Maintenance All R/3 Modules Are Integrated FM IM SD FI FI CO MM BASIS

Regional Maintenance

All R/3 Modules Are Integrated

FM IM SD FI FI CO MM BASIS PP Information AM QM Portal PM PS
FM
IM
SD
FI
FI
CO
MM BASIS
PP
Information
AM
QM
Portal
PM
PS
HR
WF
PAY
IS
CATS

Funds Management

Investment

Management

Supply & Materials Management

Financial

Accounting

Controlling

Asset

Management

Quality

Management

Project

Systems

Plant Maintenance (MRO)

Human

Workflow

Resources

10

Pitch: e-NSM, NETS Project Kickoff Event

Date: 2-3 August 2000 Pitch located on NEMAIS website: http://nemais.navsea.navy.mil/

Our Vendor Partners Core Solution Docu- Docu- Abaco Abaco mentum mentum SAP SAP MQ MQ

Our Vendor Partners

Our Vendor Partners Core Solution Docu- Docu- Abaco Abaco mentum mentum SAP SAP MQ MQ Series
Core Solution Docu- Docu- Abaco Abaco mentum mentum SAP SAP MQ MQ Series Series PlantWare
Core Solution
Docu-
Docu-
Abaco Abaco
mentum mentum
SAP SAP
MQ MQ
Series Series
PlantWare PlantWare
Integrator Integrator
R/3 R/3
99
OROS OROS
99
JetForms JetForms
Oracle
S e c u r i t y

Document

RF Barcode

Management

Hazardous

Legacy System Interface

Material

Activity Based Costing

Forms

11

Regional Maintenance Schedule - 2 years 2000 2001 Jun Jul Aug Sep Oct Nov Dec

Regional Maintenance Schedule - 2 years

Regional Maintenance Schedule - 2 years 2000 2001 Jun Jul Aug Sep Oct Nov Dec Jan
2000 2001 Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
2000
2001
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Comfirm
Confirm
Confirm
Confirm De
Contract
Prepare
Design
Configure IOC
Phase
Award
FOC
Phase
Phase
Phase
Preparation Phase
Redesign/Design
Phase
Configure Phase
Deploy Phase

12

Slide Source: Regional Maintenance Enterprise Resource Planning Overview

Brief to: Executive Steering Group

Author: Robert Mitchell

Date: 13 July 2000

Regional Maintenance Phases - 6 Years FY 00 01 02 03 04 05 06 Phase

Regional Maintenance Phases - 6 Years

Regional Maintenance Phases - 6 Years FY 00 01 02 03 04 05 06 Phase Base
Regional Maintenance Phases - 6 Years FY 00 01 02 03 04 05 06 Phase Base

FY

00

01

02

03

04

05

06

Phase Base Yr. Second Third Fourth Fifth Sixth Seventh One Year Year Year Year Year
Phase
Base Yr.
Second
Third
Fourth
Fifth
Sixth
Seventh
One
Year
Year
Year
Year
Year
Year
No. of Concurrent
Users
A
300
MidLANT
B
+1500
NNSY
C
Data Systems
D
+5437
Remaining
Depots and
Regions
E
+2163
SUPSHIPS
F
TBD
Opr Lvl

Phase A: I&D pilot Phase C: National systems Phase E: Supships

Phase B: NNSY Phase D: regional deployments Phase E: shipboard (may be in A)

13

Regional Maintenance Org. Chart Participants Navy Maintenance Exceutive Leadership Group EXCOMM COMNAVSEA SEA 04

Regional Maintenance Org. Chart

Regional Maintenance Org. Chart Participants Navy Maintenance Exceutive Leadership Group EXCOMM COMNAVSEA SEA 04
Participants Navy Maintenance Exceutive Leadership Group EXCOMM COMNAVSEA SEA 04 NEMAIS Program Manager Legacy
Participants
Navy Maintenance
Exceutive Leadership Group
EXCOMM
COMNAVSEA
SEA 04
NEMAIS
Program Manager
Legacy AISr
Acquisition Manager
Systems Integration Manager
Functional Deployments
GS-343/346-13/14
GS-343/346-14
GS-334-15
Manager
GS-343-14
RMAIS
NDE
FMPMIS
OMMS-NG
ACO coord
Finance
EVMS
ACQ Doc/ CARS
IV&V Team
(Navy & Contractor)
NAVSEA PM Office
Organization
HIT Coordination
Other Pilot Rep and
coordination
IV&V
Corp I/F
Cross Deployment Enablers
Phase A Deployment Team Leader
Phase B Deployment Team Leader
Phase C Deployment Team Leader
Phase D1 Deployment Team Leader
etc.
Phase A Deployment Team
Local Navy
Prime and Sub contractors
Other Fleet and NAVSEA
Reporting

NEMAIS BPR Decision Hierarchy

14

Reg. Maint.Org Chart Detail Navy CBP ERP WG Chair: VADM Lockard COMNAVSEA NAVY Maintenance Executive

Reg. Maint.Org Chart Detail

Navy CBP ERP WG Chair: VADM Lockard
Navy CBP ERP WG Chair: VADM Lockard

Navy CBP ERP

WG Chair: VADM Lockard

Navy CBP ERP WG Chair: VADM Lockard
Navy CBP ERP WG Chair: VADM Lockard
Chart Detail Navy CBP ERP WG Chair: VADM Lockard COMNAVSEA NAVY Maintenance Executive Leadership Group
COMNAVSEA

COMNAVSEA

COMNAVSEA
Detail Navy CBP ERP WG Chair: VADM Lockard COMNAVSEA NAVY Maintenance Executive Leadership Group Chair: CNO
NAVY Maintenance Executive Leadership Group Chair: CNO N43 SEA04 SEA08 SUP04 CLF N43 CPF N43

NAVY Maintenance Executive Leadership Group

Chair: CNO N43

SEA04

SEA08

SUP04

CLF N43

CPF N43

NAVY Maintenance Executive Leadership Group Chair: CNO N43 SEA04 SEA08 SUP04 CLF N43 CPF N43
CNO N43 SEA04 SEA08 SUP04 CLF N43 CPF N43 is a member of NEMAIS Program Office
CNO N43 SEA04 SEA08 SUP04 CLF N43 CPF N43 is a member of NEMAIS Program Office
is a member of
is a member of
NEMAIS Program Office SEA04 NAVY Maintenance Executive Steering Committee Project Implementation Manager - NSSG is
NEMAIS
Program Office
SEA04
NAVY Maintenance Executive
Steering Committee
Project
Implementation
Manager - NSSG
is
a member of
(06 or GM-14/15 Level Reps)
CCB 1
CLF N41
CLF N6
SIMA
CCB 2
are
CPF N41
CPF N6
RSG COs
Proj. Mgr.
Imp Mgr.
RSG Lead
SIMA Lead
NNSY Lead
members
CLF N43
SEA 08X
SUPSHIPs
RSG CO
of
are
CLF N43A
SEA 04X
FISC
SIMA CO
members
CPF N43
SEA 04M
FTSC
NNSY CO
NEMAIS
of
CPF N43A
SEA 04L
NEMAIS PM
SEA 04M
Phase A
Nuc Op Lead
TYCOM N43s
NSY COs
SEA 08X
Implementation
Project Team
Phase B
Implementation
provides business
subject matter experts for
is a member of
is a member of
is a member of
Phase C
Implementation
I&D WG PATs
Financial
Engineering & Planning
Material and Transportation
Metrics
Personnel and Administration
Safety / health / Environmental
Facilities
Quality
Organization
MA I&D WG
MA RBO WG
MA ERP WG
Chair: CAPT Stowell
Chairs: CAPT Helfen
CAPT Schaum
Chair: Mike Roman
Phase D
Implementation
15
Pitch: Proposed Organization
Date: 29 Febuaryt 2000
Figure 5.1 NEMAIS Management Structure
Pitch located on NEMAIS website: http://nemais.navsea.navy.mil/
The e-NMS Team Organization Program Director Advisory Advisory Team Team Karen Karen Maddock Maddock Bus.

The e-NMS Team Organization

The e-NMS Team Organization Program Director Advisory Advisory Team Team Karen Karen Maddock Maddock Bus.
The e-NMS Team Organization Program Director Advisory Advisory Team Team Karen Karen Maddock Maddock Bus.
The e-NMS Team Organization Program Director Advisory Advisory Team Team Karen Karen Maddock Maddock Bus.
The e-NMS Team Organization Program Director Advisory Advisory Team Team Karen Karen Maddock Maddock Bus.

Program Director

Advisory Advisory

Team Team

Karen Karen Maddock Maddock

Bus. Mgr

Bus. Mgr

QA QA Team Team
QA QA
Team Team
Maddock Maddock Bus. Mgr Bus. Mgr QA QA Team Team Project Executive Implementation Team Dick Darden

Project Executive

Bus. Mgr Bus. Mgr QA QA Team Team Project Executive Implementation Team Dick Darden IT Infrastructure
Bus. Mgr Bus. Mgr QA QA Team Team Project Executive Implementation Team Dick Darden IT Infrastructure

Implementation Team

Dick Darden

IT Infrastructure

Manager

Andy Higgins

Implementation

Manager

Sid Suarez

Deputy

Project Exec

Bill Sadler

Business

Integrator

Howell Thomas

Change Mgt

Manager

Integrator Howell Thomas Change Mgt Manager Navy IT Infrastructure Manager Integrated Product Teams
Integrator Howell Thomas Change Mgt Manager Navy IT Infrastructure Manager Integrated Product Teams
Integrator Howell Thomas Change Mgt Manager Navy IT Infrastructure Manager Integrated Product Teams
Integrator Howell Thomas Change Mgt Manager Navy IT Infrastructure Manager Integrated Product Teams
Integrator Howell Thomas Change Mgt Manager Navy IT Infrastructure Manager Integrated Product Teams

Navy

IT Infrastructure

Thomas Change Mgt Manager Navy IT Infrastructure Manager Integrated Product Teams Ops Logs Work

Manager

Integrated Product Teams
Integrated Product Teams

Ops Logs

Work Brokering, Planning, Estimating, Resource Loading, Workforce

Balancing, Project Planning, Workflow, Readiness Monitoring, EIS

Ops Logs

Maint

HR

Supply

Maint

Configuration Mgt, Production Planning, Scheduling, Preventive

Maint., Corrective Maint., Overhauls, Mods Mgmt, Tech Docs

HR

Assignments, Availability, Qualifications, Security

Clearance, Training History & Shortfall

Supply

Receiving, Issuing, Stock Control, Inventory Control,

Purchasing, Procurement, Cataloguing

Finance

Center Accounting, Activity Based Costing, Fixed Assets

Accounting, Life Cycle Costing, Ops Cost Budgeting

Finance

16

Regional Maintenance Phase A Project Team Project Manager/Deputy Roman/Bracco Change Management Integrator PM Bankes

Regional Maintenance Phase A Project Team

Regional Maintenance Phase A Project Team Project Manager/Deputy Roman/Bracco Change Management Integrator PM Bankes
Project Manager/Deputy Roman/Bracco Change Management Integrator PM Bankes BPE Navy Advisors Nuclear Reps CLF /
Project Manager/Deputy
Roman/Bracco
Change Management
Integrator PM
Bankes
BPE
Navy Advisors
Nuclear Reps
CLF / CPF Reps
Contract Managememt
BCA Coordinator
Phase A Implementation
Zecchini
NSSG
Security
IT Infrastructure
Business
D. Johnson
Mason
Integration
SPAWAR
NSSG
Software Test
System Interfaces
Data Mgt
Operations Logistics
Maintenance
Coordinator
I
Level Process Agents
I
Level Process Agents
D
Level Process Agents
D
Level Process Agents
Configuration Mgt
Gartner Group
Human Resources
Supply & Procurement
IV&V
Release Mgt
I
Level Process Agents
I
Level Process Agents
D
Level Process Agents
D
Level Process Agents
Financial Management
Software QA &
Schedule &
I
Level Process Agents
Metrics
Earned Value
D
Level Process Agents
Training
Process Mapping
O
level
(Pre-Award)
I level
AMS
D
level
CRP Coordinator

17

Program Management SDSD FIFI SalesSales && FinancialFinancial DistributionDistribution AccountingAccounting

Program Management

Program Management SDSD FIFI SalesSales && FinancialFinancial DistributionDistribution AccountingAccounting
SDSD FIFI SalesSales && FinancialFinancial DistributionDistribution AccountingAccounting MMMM COCO
SDSD
FIFI
SalesSales &&
FinancialFinancial
DistributionDistribution
AccountingAccounting
MMMM
COCO
MaterialsMaterials
Mgmt.Mgmt.
PPPP
ProductionProduction
PlanningPlanning
R/3R/3
ControllingControlling
AMAM
FixedFixed AssetsAssets
Mgmt.Mgmt.
QMQM
ClientClient // ServerServer
PSPS
QualityQuality
ProjectProject
Manage-Manage-
ABAP/4ABAP/4
SystemSystem
mentment
PMPM
WFWF
PlantPlant Main-Main-
WorkflowWorkflow
tenancetenance
HRHR
ISIS
IndustryIndustry
HumanHuman
SolutionsSolutions
ResourcesResources

18

Team KPMG CORE Prime Integrator Logicon Northrop Grumman Sierra WDS MATCOM Consulting LLC •Supply Chain

Team KPMG

CORE Prime Integrator
CORE
Prime Integrator
Logicon Northrop Grumman Sierra WDS MATCOM Consulting LLC •Supply Chain Partner •E2C Prime Contractor •US
Logicon
Northrop Grumman
Sierra
WDS
MATCOM
Consulting LLC
•Supply Chain Partner
•E2C Prime Contractor
•US Navy MWR ERP
•MRP II Experience
•Logistics Experience
•NAVAIR Experience
DSIC
SAP
Lockheed Martin
•SPS Experience
•SAP Experience
•Supply Chain Partner
•ERP Experience
•Depth of Bench

Each Team Member Was Chosen for a Specific Role

19

Pitch given to: ESG

By: MIKE ERK PILOT PROGRAM MANAGER

ENTERPRISE SOLUTIONS PROGRAM OFFICE (ESPO)

Date: 2 MARCH 2000

NAVAIR Proposed Solutions NAVAIR Corporate Systems - Series OROS Mgmt) (ABC) ABACO (Bar-coding) (Document ORACLE

NAVAIR Proposed Solutions

NAVAIR Corporate Systems - Series OROS Mgmt) (ABC) ABACO (Bar-coding) (Document ORACLE DB (DBMS)
NAVAIR
Corporate
Systems
- Series
OROS
Mgmt)
(ABC)
ABACO
(Bar-coding)
(Document
ORACLE
DB
(DBMS)

MQ

(Interface

(Bar-coding) (Document ORACLE DB (DBMS) MQ (Interface ESRI (GIS - future waves) Jet Forms (Forms Mgmt)
ESRI (GIS - future waves)
ESRI
(GIS - future waves)

Jet

Forms

(Forms Mgmt)

ESRI (GIS - future waves) Jet Forms (Forms Mgmt) Documentum Mgmt) 20 Pitch given to: ESG

Documentum

Mgmt)

20

Pitch given to: ESG

By: MIKE ERK PILOT PROGRAM MANAGER

ENTERPRISE SOLUTIONS PROGRAM OFFICE (ESPO)

Date: 2 MARCH 2000

PM PILOT - 3 years Updated 08 Nov 99 1999 2000 2001 OCT NOV DEC

PM PILOT - 3 years

Updated 08 Nov 99

1999 2000 2001 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
1999
2000
2001
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
• Project Management Plan
Release
Award
• Gap Analysis
Final LOI
Contract
Pilot
• Tradeoffs
Rqmts
Evaluation
• Initial Functional Requirements
8 Oct
31 Jan
Freeze
• Configuration Mgt Process
• Update BCA

Develop Bus Process Models

Establish ERP Development Facilities

Coordinate Govt Process Reps

Baseline Legacy Systems

Baseline Technical Planning

Program Management Financials Functional & Tool Training 3 BPR/SW Configuring 4 6 Interface Analysis &
Program Management Financials
Functional & Tool
Training
3
BPR/SW Configuring
4
6
Interface Analysis &
Design
5
Functional Testing
1
Weapon System Acquisition
7
Pilot
Integration Testing
3
BPR/SW Configuring
Planning
Deployment
&
4
6
Interface Analysis &
Design
System Deploy
Scoping
Readiness
WAVE
1
5
Functional Testing
System
Asset Tracking
Validation
3
BPR/SW Configuring
System
4
6
Interface Analysis &
Design
TAAF
5
Functional Testing
2 Receive S/W & Tools 9 HR Assessment Change Management 10 ABC Rebaselining
2
Receive S/W & Tools
9
HR Assessment
Change
Management
10
ABC Rebaselining
• Change Management Plans • Readiness Assessment • Communications & Training
• Change Management Plans
• Readiness Assessment
• Communications & Training

Change

Management

X
X

= Delivery Order #

8 NAVAIR wide ERP Planning (Wave 1-4 Deployment, Functionality, Legacy Systems,

)

11

Facilitate Legacy BPR

Program Budgeting

Metrics/Performance Tracking

21

Slide Source:

NAVAIR’S Program Management Pilot Update

To: Executive Steering Group (ESG)

Given by: Ms. Carol A. Kurtz

Date: 19 January 00

PM Pilot Schedule - 2 years Jan 00 Feb 00 Mar 00 Apr 00 May

PM Pilot Schedule - 2 years

Jan 00 Feb 00 Mar 00 Apr 00 May 00 Jun 00 Jul 00 Aug
Jan 00
Feb 00
Mar 00
Apr 00
May 00
Jun 00
Jul 00
Aug 00
Sep 00
Oct 00
Nov 00
Dec 00
Jan 01
Feb 01
Mar 01
Apr 01
Contract
Award
14 Feb
BCA
Submission
Project
Preparation
Define
Objectives
Define Success
Criteria
Develop Strategies
Kick-Off Project
Business
Blueprint
Project Team Training
Prepare System
Process Walkthroughs
Define Scope
Realization
Final Preparation
Construct
Interfaces, Conversions,
Reports, Enhancements
Integration Testing
End User Training
Prepare Production
System
Go Live
& Support
Productive
System
Benefits
Analysis

Analyze Potential Benefits

22

NAVAIR ERP Notional Deployment Schedule Pilot Wave 1 Wave 2 Wave 3 Wave 4 PROCESSES

NAVAIR ERP Notional Deployment Schedule

Pilot Wave 1 Wave 2 Wave 3 Wave 4 PROCESSES SAP F Y 2 00
Pilot
Wave 1
Wave 2
Wave 3
Wave 4
PROCESSES
SAP
F Y 2 00 0
F Y 2 00 1
F Y 2 00 2
FY2003
FY2004
FY2005
MODULE
1stQ
2ndQ
3rdQ
4thQ
1stQ
2ndQ
3rdQ
4thQ
1stQ
2ndQ
3rdQ
4thQ
1stQ
2ndQ
3rdQ
4thQ
1stQ
2ndQ
3rdQ
4thQ
1stQ
2ndQ
3rdQ
4thQ
HQ Financials
FI/CO,
HQ Deployment
NAWCAD TSD Deployment
FM
HQ Acquisition &
Procurement
PS, MM
HQ Deployment
NAWCAD TSD Deployment
Work with SPAWAR
NADEP JAX Deployment
NWCF Financials
FI/CO,
NADEP NI &
NAWCAD Deployment
NADEP Cherry Pt &
NAWCWD Deployment
FM
Configuration
PM
HQ, NADEP NI &
NAWCAD Deployment
HQ, NADEP Cherry Pt &
NAWCWD Deployment
HQ &
NADEP JAX Deployment
Management
NADEP JAX Deployment
Logistics
MM, QM
NADEP NI &
NAWCAD Deployment
NADEP Cherry Pt &
NAWCWD Deployment
Management
Human Resource
HR
HQ, NADEP NI &
NAWCAD Deployment
NADEP Cherry Pt
NAWCAD TSD
NADEP JAX Deployment
& NAWCWD
Deployment
Management
Inventory/Supply
MM
Work with SC/MM Pilot
HQ &
NADEP JAX Deployment
Chain Management
HQ, NADEP NI, NADEP CP
NAWCWD & NAWCAD
Deployment
Maintenance
PM
HQ, NADEP NI &
NAWCAD Deployment
HQ, NADEP Cherry Pt &
NAWCWD Deployment
HQ &
NADEP JAX Deployment
Management
Purchasing
MM
HQ, NADEP NI &
NAWCAD Deployment
NADEP Cherry Pt &
NAWCWD Deployment
NADEP JAX Deployment
ALL
Shore Station
PM
SITES
Management
JAX Deployment ALL Shore Station PM SITES Management Plan (Business Blueprint) Develop (Realization) Test Deploy

Plan (Business Blueprint)

Station PM SITES Management Plan (Business Blueprint) Develop (Realization) Test Deploy 23 Slide Source: NAVAIR

Develop (Realization)

Management Plan (Business Blueprint) Develop (Realization) Test Deploy 23 Slide Source: NAVAIR BCA Draft Date: 31

Test

Plan (Business Blueprint) Develop (Realization) Test Deploy 23 Slide Source: NAVAIR BCA Draft Date: 31 July

Deploy

23

Program Management Org Chart Subject EESC Steering Committee Dr. Somoroff - Chair Dennis Distler -

Program Management Org Chart

Subject EESC Steering Committee Dr. Somoroff - Chair Dennis Distler - Advisor Capt. Lilly 4
Subject
EESC
Steering Committee
Dr. Somoroff - Chair
Dennis Distler - Advisor
Capt. Lilly
4 Key Process Owners
Other Pilot Rep’s
Tab Warlitner
SC
Process
Owners
B.
Balderson /
AIR 00 - NAVAIR
Dan Johnson - KPMG
Roland Harris - IBM
Bob Salvucci - SAP
RDML
Massenburg
O’Dell
NAVAIR
PROJECT
MANAGER
Dennis Distler
Tab Warlitner
Operations Officer
M. DeMoss-Coward
P. Hayden
M. La Croix (PT)
Secretary
C. Wakefield
Carol Kurtz
Tim Meyer
K. Davidson
Jim Kamel
Matter Experts Capt. Cowley / J. Decker P. P. O’Dell E. Jarvis G. Stothard
Matter Experts
Capt. Cowley
/ J. Decker
P.
P. O’Dell
E. Jarvis
G. Stothard
Program Control- J. Incorvia Facilities Admin Contracts BF/M BCA Performance Measure
Program Control- J. Incorvia
Facilities Admin Contracts
BF/M BCA Performance Measure

Pilot Management & Deployment

M. Erk

H. Corum L. Heckler Financial Acquisition Asset Tracking HR P. Greer T. Zucker J. Beaulieu
H.
Corum
L. Heckler
Financial
Acquisition
Asset Tracking
HR
P.
Greer
T.
Zucker
J.
Beaulieu
D. Helie
E. Chermansky
C. Cathcart
L.
Armstrong
J.
Moore
J.
Pracchia
R. O’Connell
A. Robinson
C. Bachman
J.
Tomechko
G. Townsend
C. Haigmeyer
K.
Lang
M. Radar
M.
Biver
M.
Young
Business Analysts
Business Analysts
Business Analysts
Business Analysts
Technical Analysts
Technical Analysts
Technical Analysts
Technical Analysts
Tech. Requirements/Systems Design - T. Carpenter / C. Lewis / E. Jarvis
Requirements Integration - M. Cusanelli
System Integration - C. Feusahrens D. Hengemihle
M. Lopez-Estrada
Development - J. Trent
Data Standardization & Reporting - C. Randall
Test - M.K. Peterson
Operations & Support - G. McKay
Systems Engineering Mgmt - L. Mellon
IT&ERP Consultants - S. Williams
R.
Johnson
D. Moore
C.
Holke
A. Kramer
D.
Hobbs
Change Management - T. Maddox
J.
Free M. Hennessy
Corporate Strategy
Communications
S.
Doragh J. Young
Human Resources Measurement
Training
R.
Owens
S. Lendering
H. Thomas K. Seymour
Business Process Integration - T. Hall / G. Stothard
ABC - A. Gutierrez B. VanDerLinde
J. Kim
BPR - R. Mattson
J. Fair
G. McDermott
Cross Pilot Integration - G. Huntington
Slide Source: PM Pilot Organization Chart (Jennifer Young)
Date: 17 July 2000
Financial Management FI SD Financial Sales and Invoicing MM Accounting CO GUI Materials Controlling Workflow
Financial Management FI SD Financial Sales and Invoicing MM Accounting CO GUI Materials Controlling Workflow

Financial Management

Financial Management FI SD Financial Sales and Invoicing MM Accounting CO GUI Materials Controlling Workflow
FI SD Financial Sales and Invoicing MM Accounting CO GUI Materials Controlling Workflow Mgmt PR
FI
SD
Financial
Sales and
Invoicing
MM
Accounting
CO
GUI
Materials
Controlling
Workflow
Mgmt
PR
Internet
FM
Purchasing
Funds
R/3
Mgmt
Infrastructure
PS
PM
Project
Facilities
and Grant
Maint
TR
T&E
Mgmt
Travel
Imaging
Treasury
and Cash
and Exp
HR
Reporting
Human
IS
Resources

Billing and Customer Mgmt

Performance Monitoring and Reporting

Activity Based

Costing

Inventory / Warehouse Management

Vendor

Evaluations

Electronic

Procurement

Contract

Management

Preventative

Maintenance

Budgetary

Control

Capital Project Planning/Reporting

Integrated Cash Management

Payroll and Benefits

Building/Office Space Management

R/3 Infrastructure

25

Training and Events

Employee Self-Service

SSC-SD Proposed Solutions SSC-SD Corporate Mercury Systems Testing) OROS Mercator (ABC) (Interface Mgmt) Prologix
SSC-SD Proposed Solutions SSC-SD Corporate Mercury Systems Testing) OROS Mercator (ABC) (Interface Mgmt) Prologix

SSC-SD Proposed Solutions

SSC-SD Proposed Solutions
SSC-SD Proposed Solutions
SSC-SD Proposed Solutions
SSC-SD Corporate Mercury Systems Testing) OROS Mercator (ABC) (Interface Mgmt) Prologix BW (Bar-coding)
SSC-SD
Corporate
Mercury
Systems
Testing)
OROS
Mercator
(ABC)
(Interface Mgmt)
Prologix
BW
(Bar-coding)
(Future)
ORACLE
DB
(DBMS)

(Automated

BW (Bar-coding) (Future) ORACLE DB (DBMS) (Automated Major Procurement (TBD-Future) JetForms* (Forms/Rpt
Major Procurement (TBD-Future)
Major
Procurement
(TBD-Future)

JetForms*

(Forms/Rpt

Generator

Procurement (TBD-Future) JetForms* (Forms/Rpt Generator *Currently proposed to be coded in ABAP. Use of Jet forms
Procurement (TBD-Future) JetForms* (Forms/Rpt Generator *Currently proposed to be coded in ABAP. Use of Jet forms

*Currently proposed to be coded in ABAP. Use of Jet forms better choice ( leverage from NAVAIR)

“Achieves Short and Long Term Goals”

26

Scope Business Function to Software Mapping Human Resources Procurement Asset Management Financial Business Program
Scope Business Function to Software Mapping Human Resources Procurement Asset Management Financial Business Program

Scope Business Function to Software Mapping

Scope Business Function to Software Mapping
Scope Business Function to Software Mapping
Scope Business Function to Software Mapping

Human

Resources

Procurement

Asset

Management

Financial

Business

Program

Planning

Management

Financial Business Program Planning Management SAP Modules & Complementary Software Products Human

SAP Modules & Complementary Software Products

Human Resources (HR)
Human
Resources
(HR)
Materials Management (MM)
Materials
Management
(MM)
Asset Management (AM)
Asset
Management
(AM)
“Major Procurement” Add-on (TBD – future)
“Major Procurement”
Add-on (TBD – future)
Bar Coding (Prologix)
Bar Coding
(Prologix)
Financial (FI)
Financial
(FI)
Controlling (CO)
Controlling
(CO)
ABC (OROS)
ABC
(OROS)
Project Systems (PS)
Project
Systems
(PS)
Work Flow (WF) Business Information Warehouse = SAP Module = Complementary Software Product 27
Work Flow (WF)
Business Information Warehouse
= SAP Module
= Complementary Software Product
27
Financial Management - 1 year Project Final Go ------Realization------ Preparation Blueprint Preparation Live Jun
Financial Management - 1 year Project Final Go ------Realization------ Preparation Blueprint Preparation Live Jun

Financial Management - 1 year

Financial Management - 1 year
Financial Management - 1 year
Financial Management - 1 year
Project Final Go ------Realization------ Preparation Blueprint Preparation Live Jun Jul Aug Sep Oct Nov Dec
Project
Final
Go
------Realization------
Preparation
Blueprint
Preparation
Live
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Kickoff
Detailed
Process Design
Configure/Prototype
Install Dev.
Install QA
Setup Production
Environment
Data
System
System
Conversion
Project Charter
Cutover Plan
Design Specs
Develop/Test Conversion Programs
Detailed
Project Scope
-Interface
-Conversion
Develop/Test Interface Programs
-Reports
Production
Support Plan
Procedures
-Forms
Develop/Test Report Programs
Team Trng. #1
Team Trng. #2
Create End User Training
Train End Users
Integration
Stress/Volume
GO
System Test
Testing
LIVE

28

ERP External Interfaces - 12 Months

Program Budget Allocation System (PBAS)
Program Budget
Allocation System
(PBAS)
Standard Accounting And Reporting System (STARS-HCM) Non-Navy Federal Billing (OPAC)
Standard Accounting
And Reporting
System (STARS-HCM)
Non-Navy Federal
Billing (OPAC)

AM

PS

Cash Management (FRS, IFCDRS, CERPS) Procurement Advertisement (OPIS, CBD)
Cash Management
(FRS, IFCDRS,
CERPS)
Procurement
Advertisement
(OPIS, CBD)
IFCDRS, CERPS) Procurement Advertisement (OPIS, CBD) DoN Industrial Budget Information System (DONIBIS)
DoN Industrial Budget Information System (DONIBIS)
DoN Industrial
Budget Information
System (DONIBIS)
Corporate Database (CDB)
Corporate
Database (CDB)

SD

FI

MM CO

R/3R/3

PP

QA

PM WF

HR

IS

Database (CDB) SD FI MM CO R/3 R/3 PP QA PM WF HR IS Purchase Card
Purchase Card (CITIBANK)
Purchase Card
(CITIBANK)

STARS One Bill Pay (STARSOBP)

Defense Automated Addressing System (DAAS)

Defense Civilian Payroll System (DCPS)

Defense Civilian Personal Data Systems (DCPDS)

Travel manager Plus (TMP)

Notional ERP External Interfaces – End State

Program Budget Allocation System (PBAS) Defense Cash Accountability System (DCAS) Department of Navy Enterprise
Program Budget
Allocation System
(PBAS)
Defense Cash
Accountability
System (DCAS)
Department of Navy
Enterprise Resource
Planning System
(NERP)
Non-Navy Federal
Billing (OPAC)
SD
FI
Procurement
Advertisement
(OPIS, CBD)
MM
CO
PP
AM
R/3R/3
QA
PS
DoN Industrial
Budget Information
System (DONIBIS)
PM WF
HR
IS
Purchase Card
(CITIBANK)
DFAS Corporate
Database
(DCD)
Defense Procurement
Payment System
(DPPS)
Defense
Departmental
Reporting System
(DDRS)
Defense Automated
Addressing System
(DAAS)
Defense Civilian
Payroll System
(DCPS)
Defense Civilian
Personal Data
Systems (DCPDS)

Pitch: FIPT System Interface Architecture

Date: 8 June 2000

Pitch location: ftp://199.211.89.13/ERP%20RELATED/CBP_ESG/ESG_08June00/

Program Organization Steering Committee Project Sponsor R. Kolb Exec Dir Dr. R. Kolb/H.Porter H. Porter
Program Organization Steering Committee Project Sponsor R. Kolb Exec Dir Dr. R. Kolb/H.Porter H. Porter

Program Organization

Program Organization
Program Organization
Program Organization
Steering Committee Project Sponsor R. Kolb Exec Dir Dr. R. Kolb/H.Porter H. Porter Dir Corp
Steering Committee
Project Sponsor
R.
Kolb
Exec Dir
Dr. R. Kolb/H.Porter
H.
Porter
Dir Corp Bus Ops
C.
Keeney
Tech. Dept. Hd
B.
Frye
Comptroller
K.
Leung
Supply & Cnts Hd
Program Management
R.
Pierson
Dir ERP PMO
R. Pierson
PricewaterhouseCoopers
Change Management
R. Burnett
R. Volker
P.
Marrone
T. Cleary
Resource Manager
D. Nienow-Smith
Inter-Pilot Coordination
Gale Pennoyer
Project Management
Various
M. Nguyen
Other Activities
K.
Hanrahan
DFAS, Naval Audit,
Technical Team (Sys. Engr.)
G. Pennoyer (acting)
J. Tello
Business Process Teams
R. Frye, B Alexander
D. Shanahan, K. Halbe

31

  Financial Management Team Business Process Lead Bob Frye/Bruce Alexander (SSC) Dave Shanahan/Kevin Halbe(PwC)
  Financial Management Team Business Process Lead Bob Frye/Bruce Alexander (SSC) Dave Shanahan/Kevin Halbe(PwC)
 
 

Financial Management Team

Financial Management Team
Business Process Lead Bob Frye/Bruce Alexander (SSC) Dave Shanahan/Kevin Halbe(PwC) OPLOC Financial Mgmt. Team Bruce
Business Process Lead
Bob Frye/Bruce Alexander (SSC)
Dave Shanahan/Kevin Halbe(PwC)
OPLOC
Financial Mgmt. Team
Bruce Alexander (SSC)
Kevin Halbe (PwC)
Finance Team
Chester Wong (SSC)
Kevin Halbe (acting-PwC)
Controlling Team
Alyce Shivers (SSC)
Leslie Svensson (PwC)
Asset Mgmt. Team
Joe Espanol (SSC)
Rob Lohr (PwC)
Navy Audit Service
Sharon Thorne
General Ledger
Accounts Payable
Accounts Receivable
Property Tracking
Property Management

Cost Center Accounting ABC/ABM Budgeting/Planning Profit Center Accounting

32

  Project Team Organization Business Process Lead Bob Frye/Bruce Alexander (SSC) Dave Shanahan/Kevin Halbe(PwC)
  Project Team Organization Business Process Lead Bob Frye/Bruce Alexander (SSC) Dave Shanahan/Kevin Halbe(PwC)
 
 

Project Team Organization

Project Team Organization
Business Process Lead Bob Frye/Bruce Alexander (SSC) Dave Shanahan/Kevin Halbe(PwC) Project Management Team Greg
Business Process Lead
Bob Frye/Bruce Alexander (SSC)
Dave Shanahan/Kevin Halbe(PwC)
Project Management Team
Greg Lawrence (SSC)
Steve Lewis (PwC)
Material Management Team
Cherri Broyles (SSC)
Ken Baker (PwC)
Human Resources Mgmt. Team
Hana Li-Torres (SSC)
Bill Heisch (PwC)
WBS
Cost Estimating
Time & Attendance

Warehouse Management Purchasing Inventory Managment

CSC

Logicon/INRI

UII

SAP

33

  Technical Team Technical Team Gale Pennoyer (acting-SSC) Juan Tello (PwC) Tech Infrastructure Doug Hamaguchi
  Technical Team Technical Team Gale Pennoyer (acting-SSC) Juan Tello (PwC) Tech Infrastructure Doug Hamaguchi
 
 

Technical Team

Technical Team
Technical Team Gale Pennoyer (acting-SSC) Juan Tello (PwC) Tech Infrastructure Doug Hamaguchi (SSC) Brian Glover
Technical Team
Gale Pennoyer (acting-SSC)
Juan Tello (PwC)
Tech Infrastructure
Doug Hamaguchi (SSC)
Brian Glover (PwC)
Application Development
Scott Fagergren (SSC)
Nic Lira (PwC)
Help Desk
TBD (SSC)
TBD (PwC)
Security
Margaret Cobleigh (SSC)
Greg Granger (PwC)
SAP System Administration
Database Administration
Network Administration
Operations Administration
mySAP.com
Interfaces
CSC
Conversions
Logicon/INRI
Workflow
UII
Reports/Forms
SAP

34

  Change Management Team Change Management/Training Team Randy Volker (SSC) Tim Cleary (PwC) Change Management
  Change Management Team Change Management/Training Team Randy Volker (SSC) Tim Cleary (PwC) Change Management
 
 

Change Management Team

Change Management Team
Change Management/Training Team Randy Volker (SSC) Tim Cleary (PwC) Change Management Team Dr. Gabe Lengua
Change Management/Training Team
Randy Volker (SSC)
Tim Cleary (PwC)
Change Management Team
Dr. Gabe Lengua (SSC)
Laura Bonnett (PwC)
Training Team
Dr. Mel Moy (SSC)
Dr. Jeff Besser (SSC)
Catherine Tuck (PwC)

•Knowledge Transfer •Communications •Organizational Development & Change Mgt. •Roles Development

•Project Team •End user (Curriculum Dev)

35

AvSCM/MM SD FI Sales & Financial Distribution Accounting MM CO Materials Controlling Management PP AM

AvSCM/MM

AvSCM/MM SD FI Sales & Financial Distribution Accounting MM CO Materials Controlling Management PP AM
SD FI Sales & Financial Distribution Accounting MM CO Materials Controlling Management PP AM Production
SD
FI
Sales &
Financial
Distribution
Accounting
MM
CO
Materials
Controlling
Management
PP
AM
Production
Fixed Assets
Planning
R/3R/3
Management
ClientClient // ServerServer
QM
PS
Quality
Project
Management
ABAP/4ABAP/4
System
PM
Plant
WF
Maintenance
Workflow
HR
IS
Human
Industry
Resources
Solutions

Comprehensive, fully integrated functionality

Enterprise-wide business process solutions

Open system

Designed or all types of business

Client/server

architecture

Multinational

36

AvSCM/MM Phase II Timeline June July Aug Sept Oct Nov Dec Jan Feb Mar Apr

AvSCM/MM Phase II Timeline

AvSCM/MM Phase II Timeline June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May
June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug
June
July
Aug
Sept
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Nov
00
00
00
00
00
00
00
01
01
01
01
01
01
01
01
01
Phase
I
Blueprint
Realization
Final Prep
Wrap up
Xelus /Manugistics Forecasting Process
Xelus/Manu “Go-Live”
“Go
Live
SAP R/3 A&D Business Scenarios
SAP Gap ID
SAP Development and
Unit Test
SAP Integration Test
&
Manugistics Transportation
Support”
Turn Over
Xelus/Manu: Data Load
User Validation
Thru November
SAP - Sample Data Load
SAP - Data Conversion
SAP - Data Load
EAG Training
Project Team Training
APS User Training
Navy
To Develop Training
Materials
User Training
Project
12/15/00
Project Program Management Reviews
37
Prep
Slide Source: AvSCM/MM Pitch to ICP 04
Date: 16 Aug 2000
Executive Advisory Group Configuration Control Board 5% Decisions Within 72 Hrs. 95% Decisions NA V

Executive Advisory Group

Configuration

Control Board

Executive Advisory Group Configuration Control Board 5% Decisions Within 72 Hrs. 95% Decisions NA V AL

5% Decisions Within 72 Hrs.

95% Decisions

NA V AL A VIATION SYSTEMS TTT EEE AAA MMM oo
NA V AL A
VIATION SYSTEMS
TTT EEE AAA MMM
oo

Organization

Program Officers Ross Haines/Paul Peters
Program Officers
Ross Haines/Paul Peters

Dep Program Officer

CDR Migliore/Fred Tillack

Program Manager

David

Borg

Executive Steering Group Horizontal Integration Team
Executive Steering Group Horizontal Integration Team

Executive Steering Group

Executive Steering Group
Executive Steering Group Horizontal Integration Team
Executive Steering Group Horizontal Integration Team
Horizontal Integration Team

Horizontal Integration Team

Executive Steering Group Horizontal Integration Team
Executive Steering Group Horizontal Integration Team
Executive Steering Group Horizontal Integration Team
Executive Steering Group Horizontal Integration Team
Executive Steering Group Horizontal Integration Team Integrated Project Team (IPT) Supply Chain Maintenance
Integrated Project Team (IPT) Supply Chain Maintenance Maintenance Financial Management (Joe Catlett) (CAPT Laszcz)
Integrated Project Team (IPT)
Supply Chain
Maintenance
Maintenance
Financial
Management
(Joe Catlett)
(CAPT Laszcz)
(CDR Ahern)
Change
Mgmt
(Margaret Ely/Traci Maddox)
Integrated Workstreams:
Info Tech
(Joyce Lerch/
Process (Kelly Marchese)
Technical (Phil Hayes)
John Mishler)
Legacy
(Brian Keefer)
Business Case
(Tim Curry)
Extended Team
Extended Team

38

NA V AL A VIATION SYSTEMS TTT EEE AAA MMM o o Core Team Organization
NA V AL A VIATION SYSTEMS TTT EEE AAA MMM o o
NA
V AL A
VIATION SYSTEMS
TTT EEE AAA MMM
o o

Core Team Organization

Monitor Monitor project project progress progress and and budget. budget. Ensure Ensure project project Provide
Monitor Monitor project project progress progress and and budget. budget. Ensure Ensure project project
Provide Provide administrative administrative and and clerical clerical
integration, integration, tracking, tracking, and and administration. administration. Ensure Ensure
support. support. Maintain Maintain project project plan. plan.
linkage linkage with with other other initiatives initiatives and and communicate communicate issues. issues.
Update Update project project budget. budget.
Develop Develop Phase Phase II II Change Change Readiness Readiness
Assessment. Assessment. Develop Develop communication communication
plan. plan. Develop Develop training training materials materials and and
Update Update Phase Phase I BCA I BCA costs costs
deliver deliver training training to to end end users. users.
and and benefits benefits (creating (creating the the
Program Management Office
"Phase "Phase II II BCA") BCA") to to reflect reflect
further further definition definition of of Phase Phase II II
Coordinate Coordinate with with other other pilots. pilots. Understanding Understanding
Program Control
Change Leadership & Training
and and Phase Phase III III scope. scope.
of of each each pilot's pilot's process/technical process/technical integration integration
BCA
Pilot Integration
points points and and facilitate facilitate cross-pilot cross-pilot agreement. agreement.
Supply Chain
Maintenance
Finance Team
Interfaces & Conversions
Reports & Extensions
IT Technical Team
Gather Gather and and propose propose pilot pilot design. design. Configure Configure design design decisions
Gather Gather and and propose propose pilot pilot design. design. Configure Configure design design decisions decisions
unit within within test. the the Define selected selected and applications. applications. implement Write application Write test test scripts scripts and process and and perform perform gap
solutions. of support unit solutions. of integrated integrated test. to users Team Define Team scenarios. scenarios. during will will and prepare, implement prepare, Go Deliver Deliver Live. execute execute training training application and and to to document end document end and users. users. process the the Provide Provide results results gap
support to users during Go Live.
Assist in the development
Assist in the development
Determine Determine existing existing interfaces. interfaces. Complete Complete build build of of data data
Determine Determine existing existing
interfaces. interfaces. Complete Complete
build build of of data data
conversions. conversions. Write Write
legacy legacy and and COTS COTS
interfaces. interfaces. of interfaces Conduct Conduct and test test
of conversions. interfaces and
conversions.
Reports Reports and and extensions. extensions. Develop Develop approved extensions approved reports reports based and
Reports Reports and and
extensions. extensions. Develop Develop
approved extensions approved reports reports based and on and
IPT extensions design reqmts. based on
Test IPT design and support reqmts.
Test pilot. and support
pilot.
Infrastructure: Infrastructure: Coordinate Coordinate for pilot logistics team. logistics Manage environment. Manage for
Infrastructure: Infrastructure:
Coordinate Coordinate for pilot logistics team. logistics
Manage environment. Manage for pilot hosting hosting team.
Support during Support environment. Go desktops desktops Live.
during Go Live.

of "to-be" design. Provide SME support. Participate in final integration testing.

Technical Support Roles

Program Management Office Program Control Change Leadership & Training BCA Pilot Integration Supply Chain
Program Management Office
Program Control
Change Leadership & Training
BCA
Pilot Integration
Supply Chain
Maintenance
Finance Team
Interfaces & Conversions
Reports & Extensions
IT Technical Team
IT Technical Team
• Coordinate IT
infrastructure
• Support contractor
hosting requirements
•Connectivity
•Communication
•Security
•Desktop support
Interfaces & Conversions • Inventory interfaces • Prioritize and scope required interfaces • Design data
Interfaces & Conversions
• Inventory interfaces
• Prioritize and scope
required interfaces
• Design data conversion
specs
• Build data conversion
Reports & Extensions
• Write legacy and COTS
• Develop R & E standards
interfaces
•Conduct unit and integrated
• Establish methods
and prioritize
testing
• Develop approved reports
• Develop approved
extensions

40