BYLAWS OF THE PACTS ALUMNI ASSOCIATION

VERSION 1.0; SUBMITTED FOR ACCEPTANCE AND APPROVAL ON JULY 17, 2010

ARTICLE 1 - NAME, PURPOSE

Section 1: The name of the organization shall be Partnerships for Achieving Careers in Technology and
Science (hereinafter referred to as PACTS) Alumni Association.

Section 2: The PACTS Alumni Association’s aim is to secure the existence and future of the PACTS
program at The Franklin Institute by mentoring students, fostering volunteerism, contributing
financially to its programs and assisting students in post secondary educational endeavors. We
will also serve as a network for current PACTS Students and recent graduates to stay connected
to the program and each other.

ARTICLE II - MEMBERSHIP

Section 1: Application for voting membership shall be open to any person who has participated (i.e. mentor,
student or staff of The Franklin Institute) in at least one PACTS summer or school year session
and is past the age of eligibility to be a PACTS student. Non-Alumni (described as not meeting
the requirements stated above) shall be allowed voting privileges after completing at least one
year of service to the PACTS Program and approval of the Executive Board.

Section 2. There will be three levels of membership in the PACTS Alumni Association: General
membership, Board of Directors, and the Executive Board.

Section 3: General Membership shall be granted upon approval of the Executive Board. The Board shall have
the right to deny or terminate the membership of any member.

Section 4: The Executive Board shall have the authority to establish and define nonvoting categories of
membership.

ARTICLE III - MEETINGS OF MEMBERS

Section 1: General Membership Meeting. The date of the regular annual meeting shall be set by the
Executive Board who shall also set the time and place.

Section 2: Special Meetings. Special meetings may be called by the Chairperson, the Executive Board, or a
simple majority of the Board of Directors. A petition signed by 30 percent of the voting members
may call a special meeting.

Section 3: Notice. Notice of the annual and Board of Directors meeting shall be given to each voting member,
by email, not less than seven days before the meeting.

ARTICLE IV - BOARD OF DIRECTORS

Section 1: Board Role, Size, Composition. The Board is responsible for overall policy and direction of the
Association. The Board shall have up to twelve, and no fewer than five, members. The board
receives no compensation other than reimbursement of reasonable expenses. In this case, any
reimbursements must be approved by the full board.
Section 2: Meetings. The Board should meet at least bi-monthly. General membership meetings shall be
held at least quarterly.

Section 3: Board Elections. Up to ten board members shall be elected by the voting members of the
Association

Section 4: Election Procedures. A nominating committee appointed by the board of directors will solicit
nominations for at least five of the positions; voting may be done by paper or electronic ballot.
Nominees’ must run for one position only. The nominating committee will oversee elections to
fill vacant positions with six months or more in their term. Vacant position with fewer than six
months left in term will be filled by appointment of the board.

Section 5: Terms. Board members shall serve two-year terms. No Board members shall serve more than two
consecutive terms in the same position.

Section 6: Quorum. A quorum is established by two-third of the Board members before business can be
transacted or motions made or passed.

Section 7: Notice. An official Board meeting requires that each Board member have written notice, via email,
two weeks in advance. Board members are required to RSVP.

ARTICLE V THE EXECUTIVE BOARD

Section 1: Executive Board. There shall be five voting officers of the Board consisting of a Chairperson
(elected as Manuel Smith), a Vice-Chair of Scholarship (elected as Ali Rogers), a Vice Chair of
Membership (elected as Jonathan Ponder), Treasurer (elected as Charles Satish Smith), and
Secretary (appointed as Nakiya Sanders). The officers shall be nominated by the Board of
Directors and elected by the General Membership at the Annual Meeting. In addition, the
immediate past Chair shall be an honorary Executive Board Member but does not have voting
privileges.

The duties of all officers are listed as below:

The Chair shall convene all meetings, administer the affairs of the organization, require quarterly
reporting from officers concerning their work, represent the organization with external
organizations, render a full report of his/her administration and cosign all orders of disbursement
of funds. The chair appoints and oversees the work of Committee Chairs.

The Vice-Chair of Membership shall act in the absence of the Chair, shall maintain the records
of current members, recruit members and keep members informed about upcoming programs,
events and meetings of the organization.

The Vice-Chair of Scholarship shall work with committees to develop events and activities to
promote and raise funds for the Gilbert West PACTS Alumni Scholarship, keep accurate record
of scholarship account, organize the distribution of the scholarship.
 The Treasurer shall oversee the operational budget of the Alumni Association, make & keep
current complete financial records of the organization, and disburse the funds of the organization
cosigned by the Chair. The Treasurer shall be bonded.

The Secretary shall be responsible for keeping records of Board actions, including overseeing
the taking of minutes at all board meetings, sending out meeting announcements, distributing
copies of minutes and the agenda to each Board member, and assuring that records are
maintained. The Secretary shall maintain and update the bylaws.

The Staff Liaison is responsible for supporting and coordinating all activities of the Alumni
Association. This position is contingent on the availability of PACTS Staff hours, determined
solely by the Director of Youth Programs.

The Chair Emeritus (Recent past Chairperson) is a non-voting honorary member of the
Executive Board shall serve as an advisor to the current executive board.

Advisors are members of the immediately previous Executive Board, who are invited to serve
continuing roles on the Executive Board. Advisors are allowed to attend all Executive Board
sessions, but are granted voting status only at the discretion of the Chairperson. In no instance is
an Advisor permitted to serve in this role in consecutive terms.

The Executive Board shall meet at least bi-monthly.

Section 2: Vacancies. When a vacancy on the Board exists, the Secretary shall send a request for
nominations for a new member. Nominations may be received from present Board members and
general association members and sent to the Secretary one week in advance of the next Executive
Board meeting. These nominations shall be sent out to Board members with the regular Board
meeting announcement, to be voted upon at the next Board meeting. All vacancies will be filled
only to the end of the particular Board member's term.

Section 3: Resignation, Termination and Absences. Resignation from the Board must be in writing and
received by the Secretary and/or the Chairperson. A Board member’s position shall be
terminated for excessive absences if he or she has three unexcused absences from Board meetings
in a one year. A Board member may be removed for other reasons by a three-fourths vote of the
remaining board members.

Section 4: Special Meetings. Special meetings of the Board shall be called upon the request of the Chair or
one-third of the Board. Notices of special meetings shall be sent out by the Secretary to each
Board member two weeks in advance.

Section 5: The Board is responsible for setting dues schedules for membership.

ARTICLE VI - COMMITTEES

Section 1: The Board may create ad-hoc committees as needed. All Committee Chairpersons are appointed
by the Executive Board Chairperson.

Section 2: Scholarship Committee. The Vice Chair of Scholarship, or designated deputy shall chair
meetings of the Scholarship Committee.
Section 3: Finance Committee. Is responsible for developing and reviewing fiscal procedure, and annual
budget with staff and other Board members. The Board must approve the budget, and all
expenditures must be within the budget. Any major change in the budget must be approved by
the Board or the Executive Board. The fiscal year shall be July 1 to June 30. Monthly reports are
required to be submitted to the Board showing income, expenditures and pending income. The
financial records of the Association are shall be made available to the General Membership and
Board members. The Treasurer shall chair the Finance Committee.

Section 4: Alumni Relations Committee. The Vice Chair of Membership is the Chair of the Alumni
Relations Committee. This chair is responsible for recruiting new members, organizing member
events, communicating official Committee-sanctioned to all members, coordinating a regular
schedule of Alumni activities, and coordinating a strategy for the continued growth of the
organization.

Section 5: By-Laws Committee. Is responsible for reviewing and proposing amendments to the Board on a
semi-annual basis. The Secretary shall chair the bylaws committee.

ARTICLE VII – AMENDMENTS

These bylaws may be amended when necessary by a simple majority quorum of the General Membership,
with the only exception being the first version of these bylaws, which will be approved by a quorum of
the Executive Board on July 17, 2010. Thereafter, proposed amendments must be submitted to the
Secretary six weeks before the quarterly meeting, who them must inform the membership of the proposed
change one month before the quarterly meeting.

SUBMITTED FOR APPROVED AND ADOPTION ON JULY 17, 2010 by the EXECUTIVE
BOARD AND GENERAL MEMBERSHIP IN ATTENDANCE of the PACTS ALUMNI
COMMITTEE quarterly meeting held on this date.

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Chairperson Vice Chairperson of Scholarship

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Vice Chair of Membership Treasurer

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Secretary