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DSS (ONLINE MPIC) FAQs

1. How to Change Password?

Every User (DDO) is given an option to change his/her password. All you need to do is,
go to User Management menu, Click on Change Password and enter your Old and New
password as per the Password policy specified below.

2. How to get the password, if a DDO has forgot his/her password?

A. First, you can ask your HOD to reset the password. In this case, your password would
be set to default password (i.e. Admin@321). After that you can login with default
password and can change to new password.

B. Second, you can request DSS technical team to get reset your password.

3. How to set KPI for particular Scheme?

KPI (Key Performance Indicator) is basically the form where you enter the outcome for a
particular scheme that is what is expected as the end result of implementing the selected
Scheme.

4. How many Outcomes can be set for the selected Scheme?

The Maximum Outcome that can be set for a selected scheme is 5, thus the number of
fields available in the screen is also 5.

But first outcome is mandatory (You have to set at least one outcome for scheme)

5. What are the Pre-Requisite required to enter KPI?

The Pre-Requisite conditions that need to be checked before entering KPI are:

1. Proper outcomes, GO Number and GO Date


2. DDO-HOA Mappings for the schemes.

6. What are the points that need to be checked while entering KPI?

The points that need to be considered when saving KPI are:

1. Special characters like (! ~ @ # $ % ^ & * | ? / {} []) are not allowed in outcomes.


2. The length of each outcome should not be less than 300 characters.
7. Who all can perform Budget Allocation?

Budget Allocation can be done by HOD, State Level and District level officers can do
Funds allocation (Budget Allocation).

8. How to perform Budget Allocation?

Budget Allocation is basically activity which is carried by HOD, State and District (ZP)
level users to allocate funds for implementing a scheme running in a particular sector
(State, ZP and TP).

The allocation that needs to be done in U and D mode i.e., Utilize and Disbursement
Mode.

9. What are the points that need to be checked while performing Budget Allocation?

1. KPI is done for the selected scheme for which we are performing budget allocation, if
not set displays a validation message KPI not done.
2. The total budget and balance is appropriate for the selected HOA has to be checked.
3. DDO-HOA Mapping is appropriate for the selected HOA.

10. Who can create Activity and how to perform?

Only HOD can create Activity Template for the selected scheme. This is done once for a
financial year. Points that need to be considered while creating template for the yearly
programmes are as follows:

1. KPI has to be done before creating Activity Template.


2. Create Templates for a selected scheme for all 12 month.

11. Who can set Target or Programme for a Scheme?

Target setting is basically the procedure where financial and physical target are fixed
against which progress needs to be achieved it is required to measure the progress of a
particular scheme.

1. HOD, State Level and District Level officers can set yearly programmes with monthly
breakups.

12. Who can enter Progress for a Selected Scheme?

Progress Capturing is basically the procedure where financial and physical progress is
entered against the defined target for target based schemes.
1. The implementing officers who are implementing the schemes (HOD, State, District
and Taluk) officers can enter Progress or Achievement in DSS.

13. Who can approve the Submitted Progress?

Immediate reporting officers have to be Approve the Progress or Achievements, which


has submitted by His/Her subordinates.

14. Who can reject progress?

Immediate reporting officers has to be Rejected the Progress or Achievements, which has
submitted by His/Her subordinates..

15. When do we need Re-Appropriation?

Re-Appropriation Cut or Release is basically the process where in any particular scheme
the allocated amount has not been utilized then the unused amount is cut from the
particular scheme , that deducted amount is released to another scheme.

Re- Appropriation depends on the scheme and the department (Generally Year end or
From 3rd Quarter).

18. How do we do Budget Release?

Budget Release is basically the process where we release the allocated amount on
quarterly or half-yearly basis or monthly basis to a particular DDO for the selected
scheme.

19. When do we need Supplementary Grants?

Its a process of releasing extra money to the particular HOA.

Supplementary allocations depends on the scheme and the department (Generally Year
end or From 3rd Quarter).

20. How do we generate MPIC Report?

MPIC (Monthly Programme Implementation Calendar) is report to monitor and filing


purpose which has done by Individual DDOs a department or Consolidated MPIC of
individual department.

You can Generate MPIC in DSS System Online which is having same format of Manual
MPIC.