Topic: Store room Management

Stuff of store Management:

1. Store Manager
2. Assistant Manager( Store)
3. Store Officer
4. Store Executive
5. Store Assistant

Record System of Store Management:

1. Material receiving report ( M.R.R)
2. Requisition Slip
3. Challan
4. Gate Pass
5. Ledger Book

*importance of store room management

1.Helps to smoothly run the industry.

2.Helps to ensure the quality of the product.

3.Helps to ensure timely Deliver

4. Helps to increase the productivity of the industry.

5. Helps to make industry profitable

6.Helps to make the customer satisfied.

7.Helps to increase market share

*Activities of store room management

1.inventory

2.planning of the store

3.Receipts of material\ items

4.inventory for incoming materials

5.Give entry of all incoming items in the resister book\

computer

6.Systematically sorting

7.Trims\ swatch card prepare

8.Collect approval trims\ Swatch card

9.Sample prepare and send it to testing lab

10.Perform inspection / checks to ensure quality of all

incoming material

11. Shade grouping of fabric / yarn

12.Issue materials to concern department / section as per

requirement

13. Send finished goods to the port as per the schedule

14.Ensure safety and security of the store

15.Prepare update statement on incoming materials and

outgoing goods

16.Prepare report order wise

17.Attend in the co-ordination / pre-production meeting

18.Keep all records properly

19.Compliance issue

*organogram

A chart which expresses management structureor a

managerial set up of an organization or a

Department or a section of an organization is an

organogram.

*Importance of organogram

If we need to produce any product perfectly we need an

Organogram.Without it there is no chain of command.There
is no accountability, to give report and perform
responsibility to superior.Without Organogram

Routine Warehouse or Storeroom ManagementTasks As

WORLD HEALTH ORGANIGATION
Note:
Specific tasks may differ based on locally established
guidelines, procedures,and regulations, or the level in the
system (e.g., district, region, or central).
Daily/Weekly
1. Monitor storage conditions.
2.Clean receiving, storage, packing, and shipping areas.
3.Sweep or scrub floors.
4.Remove garbage.
5.Clean bins, shelves, and cupboards, if needed.
6.Ensure that aisles are clear.
7.Ensure adequate ventilation and cooling.
8.Ensure that products are protected from direct sunlight.
9.Monitor store security and safety.
10.Check the store roof for leaks, especially during the
rainy season and during or after a storm.
11.Monitor product quality (visually inspect commodities
and check expiration dates).
12.Ensure that products are stacked correctly (are the
lower cartons being crushed?)

Daily/Weekly
1.Update stock records and maintain files.
2.If cycle counting, conduct physical inventory and update
stockkeeping records.
3.Monitor stock levels, stock quantities, and safety stocks.
4.Submit emergency order (as needed, using local
guidelines).
5.Update back-up file for computerized inventory control
records.
6.Update bin cards.
7.Separate expired stocks and move to secure area

Monthly
1. Conduct physical inventory or cycle count, and update
stock keeping records.

2.Run generator to ensure the system is working

correctly; check the level of fueland add fuel, if needed.

3.Check for signs of rodents, insects, or roof leaks.

4.Inspect the storage structure for damage, including the

walls, floors, roof, windows, and doors

Every 3 months (quarterly)

1. Conduct physical inventory or cycle count, and update
stock keeping records.
2. Use established procedures to dispose of expired or
damaged products.
 3. Visually inspect fire extinguishers to ensure that
pressures are maintained and extinguishers are ready
for use.

Tasks according to reorder interval and reporting schedule

(usually monthly or quarterly)
1.Assess stock situation.
2.Complete and submit requisition form (indent or pull
systems)
3.Determine issue quantity and issue products (push
systems).
4.Receive products.
5.Store products using correct procedures; rearrange
commodities to facilitate the first-to-expire, first-out
(FEFO) policy. (See section on receiving
and arranging products.)
6.Complete required reporting and documentation

Every 6 months
1.Conduct fire drills and review fire safety procedures.
2.Inspect trees near the medical store and cut down or
trim any trees with weak branches.

Every 12 months
1. Service fire extinguishers and smoke detectors.
2.Conduct complete physical inventory and update stock
keeping records.
3.Reassess maximum/minimum stock levels, and adjust
if needed.