Transport and Logistics write-up

Our primary objective is to monitor our Vehicle fleet and its performance on a per
Trip basis, and derive the required inputs to Incentivize the Drivers.

Journey Plan

1 On a per Trip basis our Journey planners should be able to prepare the
Journey Plan for each of our Drivers/Vehicles with the following parameters:
a Indicative Distance in kms as per the coordinates entered on the Map
by the Journey Manager or destination coordinates fetched from
Central Ordering Helplines database (for Concrete/Cement products),
or destination coordinates from Transport request raised by staf
(pick-up and drop) using the web /mobile interface.
b Automatic Route plan to be generated based on the coordinates
entered on the map.
c Approximate Drive time for the route planned
d Expected Idle time (engine ON) (required for some kind of vehicles)
e Expected Stop time (engine OFF) at location
2 Printed as Journey Plan must also show the latest Fuel consumption average
of the vehicle (which will be updated by our in-house Workshop).
3 Journey Manager can enter an exception to fuel consumption in a diferent
field along with reason for the change allowed for a particular trip based on
Terrain/Traffic or any other conditions. Default value in exception field should
be same as the Vehicles approved average by ATE Workshop Team which
means there should be an interface where Workshop will update the Vehicle
Maintenance data.
4 Method of calculating the Vehicle Maintenance Cost and apportioning to
drivers is provided towards the end of this document.

Technology Solution (any viable but accurate technology like: IVMS/VMS/RFID/GPS-

GLONASS/ Fleet Telematics etc.)

5 Once the Trip is completed, the Technology solution must automatically

capture and provide Actual data against Planned data. The parameters to be
monitored would be as per the Table 2 below.
6 The data from the above should provide us the output in a form that can be
integrated to our SAP system to calculate Performance Incentive for the
Drivers on a daily basis, and also other related MIS.
7 Master Data of Vehicle wise: Purchase date, Capacity/Maintenance History/
Last Tyre change/Last Oil Change/ Last major repair with list of repair types/
The fuel consumption average actual, The Fuel Consumption as per
manufacturer etc, for each vehicle will be made available by ATE
Workshop/Logistics.
8 The ATE Fleet that needs to be tracked is mentioned below in Table 1

Sl.N Fleet Type Examples

o.
1 Logistic Fleet Trucks, HIAB, Trailer and Freezer etc.
2 Transport Fleet Buses, Mini-Buses, Cars (SUV & Saloon)etc.
3 Production Fleet
4 Tanker Fleet
5 Mobile Equipment
Transit Mixer, Concrete Pump, Tippers, Tipper
Trailers etc.
Vacuum Tanker, Water Tanker, Diesel Tanker etc.
Mobile Crane, Excavator etc.
Table 1

9 The parameters to be monitored on a Per Driver - Per Journey (Trip) basis

from planning the Journey/Trip and post trip capturing the Actual data.
Transport Production Mobile
Logistic Fleet Tanker Fleet
Fleet Fleet Equipment
Route Route Route / Geo Route Route / Geo
Fence Fence
Distance Distance Distance Distance Running Time
Fuel Fuel Fuel Fuel Fuel
Consumption Consumption Consumption Consumption Consumption
Driving Time Driving Time Driving Time Driving Time Driving Time
Min, Max, Min, Max, Min, Max, Min, Max, Min, Max,
Average Speed Average Speed Average Speed Average Speed Average Speed
Over speed Over speed Over speed Over speed Over speed
Flag based on Flag based on Flag based on Flag based on Flag based on
Criteria ATE Criteria ATE Criteria ATE Criteria ATE Criteria ATE
will fix. will fix. will fix. will fix. will fix.
Vehicle Idle Vehicle Idle Vehicle Idle Vehicle Idle Vehicle Idle
Time Time Time Time Time
Stoppage Time Stoppage Time Stoppage Time Stoppage Time Stoppage Time
Long Stoppage Long Stoppage Long Stoppage Long Stoppage Long Stoppage
Flag based on Flag based on Flag based on Flag based on Flag based on
criteria. criteria. criteria. criteria. criteria.
Multi Point Multi Point Multi Point Multi Point Multi Point
Loading / Pick-up / Drop Pick-up / Drop Loading / Pick-up / Drop
Unloading time Unloading time
Fuel Collection Fuel Collection Fuel Collection Fuel Collection Fuel Collection
Table 2

10 Maximum technology enabling for Minimizing manual data entry is one of the
key element of this project. We need to explore the use of RFID key tag to
select the Vehicle and Identify drivers etc., encoding of pre-determined routes
and provision to edit when there is a need to modify route etc.,

Logistic Fleet Transport Fleet Production Fleet Mobile

Equipment
Consignment wise Trip booking Tanker Booking Equipment Booking
Booking Interface interface central
based on booking/allocation
dimensions or
weight
Route Optimization Employee wise
online booking /
mobile booking

Table 3

11 Planned Vehicle Maintenance and usage wear and tear will be mostly on
account of the Vehicle Running. A small portion of it would be due to non-
usage for a long time. Hence the Total Maintenance Charge of the vehicle on
a monthly basis should be proportionately assigned to each driver who used
that vehicle. Hence, standard formula would be to take the total drive time
recorded against all the drivers who used a particular vehicle in a month, and
take the total maintenance cost of the vehicle or plant for the month and
then apportion the cost to each driver based on the actual driving hours.
12 Breakdown Maintenance costs must show separately still as a ratio of the
drive hours. However whether to use the Breakdown maintenance for
calculation is something that we will have to deliberate upon.

Logistic Fleet Transport Fleet Production Fleet Mobile

Equipment
Vehicle Vehicle Vehicle Vehicle
Maintenance Maintenance Maintenance Maintenance
Scheduled and Scheduled and Scheduled and Scheduled and
Actuals Actuals Actuals Actuals
Unplanned / Unplanned / Unplanned / Unplanned /
Breakdown Breakdown Breakdown Breakdown
Maintenance Cost Maintenance Cost Maintenance Cost Maintenance Cost

Table 4

13 Fuel Consumption actual must be based on the Vehicle Refueling and the
quantity of fuel filled into the vehicles from time to time. Process and Method
may be proposed by the vendor.