Draft FY 2017-2018 Capital Improvement Plan 03-21-17

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
SR 2017-032
March 21, 2017
Orders
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Chip Rerig, City Administrator
SUBJECT: Annual presentation to the City Council of the draft FY 2017-2018 Capital
Improvement Plan.
RECOMMENDATION
Receive and review the City of Carmel-by-the-Sea draft Capital Improvement Plan and refer it to the Planning
Commission to review for General Plan Consistency.
BACKGROUND / SUMMARY
This agenda item is to present to the City Council the Capital Improvement Plan (CIP) for the City of Carmel-by-
the-Sea for the period of July 1, 2017 through June 30, 2018. The CIP is a budgeting and strategic planning tool
intended to address the Citys capital needs. The Planning Commission is charged with reviewing the projects
contained in the CIP and will advise the City Council on its recommendations regarding the proposed capital
projects (Carmel Municipal Code 3.06.020) and review it as to determine its consistency with the Citys General
Plan (California Government Code 65403).
The City of Carmel-by-the-Sea's Capital Improvement Plan is an instrument for the creation, expansion,
rehabilitation, or replacement of existing City owned assets; a guide toward the efficient and effective provision
of public infrastructure; and protection, conservation and enhancement of the unique natural beauty and
resources of the Village. The CIP serves as a budgeting tool, proposing Capital Budget appropriations to be
recommended for adoption within the Citys fiscal year 2017-2018 Operating Plan and Budget.
FISCAL IMPACT
The CIP includes the design, construction, and rehabilitation of capital improvements that have a long-term life
span, and cost more than $10,000. This investment in the Citys infrastructure represents a significant
commitment to our communitys future and is made possible in great part from the communitys support of
Measure D.
ATTACHMENTS
1. CIP Message
2. Report-Projects by Department
3. Report Projects by Funding Source
4. Proposed Capital Improvement Projects
5. Staff Work Program
6. Correspondence Cathy Stokes
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7. Correspondence Marcia and John Nagel
8. Correspondence Mission Trail Nature Preserve
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City of Carmel-by-the-Sea
POST OFFICE BOX CC
CARMEL-BY-THE-SEA, CA 93921
(831) 620-2000
March 21, 2017
Mayor Dallas and

Members of the Carmel-by-the-Sea
City Council
I am pleased to present the City's Fiscal Year 2017/18 draft Capital Improvement Plan (CIP) to
the City Council to facilitate review and prioritization of capital projects. In accordance with City
policies and the objectives adopted in the City's General Plan, the CIP provides for a planned,
systematic approach to utilizing the City's financial resources in the most responsive and
efficient manner to provide for public benefit.
With the adoption of FY 2016/17 Capital Improvement Plan Council affirmed its support of the
'rebuilding of the foundation' of the organization, enterprise-wide, to address: 1) deferred
infrastructure and natural asset maintenance and improvement, 2) deferred structural facilities
maintenance and improvement, and 3) deferred investment in overdue technological systems.
These combined with the Council's direction to reinvest in our intellectual capital by filling vacant
positions formed the core mission of the fiscal year.
Fiscal Year 2016/17
At the outset of the fiscal year we were challenged to begin implementing the Council's capital
improvement plan, and we turned to the private sector for assistance. The result was that
although projects were completed under budget, the cost of outside project management was
concerning. To mitigate this issue, the City is moving forward with filling the vacant and funded
project manager positions in the very near future.
A highlight project for the fiscal year was the Mountain View entrance to the Mission Trail Nature
Preserve which was the result of a collaborative partnership with the Barnet Segal Trust and the
Friends of the Mission Trail Nature Preserve. The project accentuates Mission Trail Nature
Preserve as a community-resource that, arguably, rivals Carmel Beach.
By the close of the fiscal year (June 30, 21 07), the City will complete the following capital
projects.
Vista Lobes Roof

First Murphy House Repainting
Streets and Roads Repairs (annual/multi-year)
Sidewalk Repairs (annual/multi-year)
Shoreline Assessment
Beach Fire Baskets
Forest and Beach Beautification Projects
Park Branch Basement Restoration
Sunset Center (exterior) Door Replacement
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Mission Trail Nature Preserve Restoration (annual/multi-year)
Mission Trail Nature Preserve Mountain View entrance
North Dunes Habitat Restoration (annual/multi-year)
Scenic Road Landscaping Priority Areas
Park Branch Library Painting - Interior
Park Branch Library Carpeting
By the end of the fiscal year, the City will have also completed the following technological
projects working toward our goal of having contemporary information technology/computer
systems.
Server system replacement

Council Chamber audio/visual system
Police Data Room and Main Library Disaster Recovery
Citywide Managed and Network Security
Citywide Network Upgrade
Citywide Phone System Replacement
Desktop Computer Replacement (multi-year)
Two highlight projects are the body cameras for our police officers, and an updated server
system that gives the City a private 'cloud' platform is both expandable and redundant. Both of
these project provide protection; the body cameras will provide proof of personable and
professional service to the public, while the server system makes us much more immune to data
and work product loss.
Fiscal Year 2017/18
I am recommending that Council continue to support rebuilding of foundation of City assets and
infrastructure as we plan for fiscal year 2017/18. Continuing to focus on foundational aspects of
the City will help insure the pubic that we are using public funding resources with an eye for the
future of the community.
Proposed Carry Over Projects
I am proposing that the Council renew their commitment to the following projects in Fiscal Year
2017-18:
ADA Facilities Study and Transition Plan

Waterfront Area Signs
Ocean Avenue Median
Water Conservation Projects
Sunset Center Railing Replacement
Sunset Center Projects
Bikeway Projects (Larson Field/Rio Park Trail - permitting only)
Shoreline Landscape Barriers
Police Department Renovations (evidence room, communication center, and roof leaks)
Park Branch Library HVAC System
Main Library HVAC
Beach Stair Maintenance
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Sunset Center Awning (design)
Agenda and Records Management System
City Website
Proposed Annual/Multi-Year Projects
Certain annual projects require phased and/or on-going funding. Annual projects that we
propose for an additional year of funding include:
North Dunes Habitat Restoration

Mission Trail Nature Preserve Restoration
Streets and Roads Repairs
Sidewalk Repairs
Desktop Computer Replacement
Vehicle and equipment Replacement (fire inspection, police patrol, license plate
recognition)
Proposed New projects
I also propose the following [new] projects for Fiscal Year 2017/18:
Harrison Memorial Library Emergency Generator

Wireless Access Indoors
Wireless Internet Access in portions of Downtown
Geographic Information System
Park Branch Library Emergency Generator
City Hall Generator
Lighting System for Forest Theater
Audio System for Forest Theater
Acoustical Shell for Forest Theater
Fire Station Ventilation
Encryption
Pole Cameras
Storm Drain Project- Guadalupe and Fifth
Scenic Road Pathway and Landscape Renovation
Sea level rise analysis
Storm Drain Project- Junipero and Fifth
Our goal is to fund all capital projects through Measure D. Supplemental funding from the
General Fund, PEG funds, Traffic Safety Fund, and Road Impact Fees may be necessary.
Following Council direction on the draft Capital Improvement Plan, staff will refine the budget
and the cost estimates. Council will see general building maintenance funding for several
facilities included as operating budget expenditures.
Projects Not Scoped nor Budgeted
We have not budgeted for any additional work at the Forest Theater with the exception of
lighting and audio equipment list above. We have also not fully scoped or budgeted a pathway
on the north side of Eighth Avenue between Junipero and Mission streets, nor storm drain work
64
on Lincoln Street between First and Second avenues that has been identified by Monterey
County residents. Likewise, we have not scoped or budgeted a landscape bulb-out project for
the Lincoln Street and Third Avenue cul-de-sac. Correspondence regarding the Lincoln Street
projects is included as Attachments 6 and 7.
Lastly, the City has received a proposed public-private partnership project from the Friends of
the Mission Trail Nature Preserve (a City support group). The proposal would enhance safety in
the Preserve, and further highlight this unique community asset. Given our successful
partnership on the Mountain View entrance to the Preserve, staff recommends that the Council
direct development of a scope and budget for review at a future budget meeting.
Correspondence regarding this project included as Attachment 8.
We very much look forward to your questions and direction, Council.
Respectfully submitted,
City Administrator
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City of Carmel-by-the-Sea, CA
Capital Improvement Plan
FY 17 thru FY 21
PROJECTS BY DEPARTMENT
Administrative Services
HML Generator ASD-1718-01 1 8,000 8,000
Wireless Access Indoors ASD-1718-02 3 30,000 30,000
Wireless Internet Access - Downtown ASD-1718-05 3 2,000 30,000 32,000
Geographical Information System (GIS) ASD-1718-06 3 5,000 12,000 17,000
Annual Desktop Computer Replacement ASD-1718-07 n/a 30,000 30,000 30,000 90,000
Park Branch Library Generator ASD-1718-08 n/a 10,000 10,000
City Hall Generator ASD-1718-09 n/a 10,000 10,000
Administrative Services Total 95,000 72,000 30,000 197,000
Community Planning & Bldg

Waterfront Area Signs (carryover) FPB-1718-09 3 92,000 92,000
Community Planning & Bldg Total 92,000 92,000
Library & Community Activities

Lighting System for the Forest Theater LIB-1718-01 1 75,000 75,000
Audio System for the Outdoor Forest Theater LIB-1718-02 1 50,000 50,000
Acoustical Shell for the Outdoor Forest Theater LIB-1718-03 3 25,000 25,000
Park Branch Library HVAC System (carryover) LIB-1718-04 2 76,000 76,000
Main Library Heating System (carryover) LIB-1718-05 2 45,000 45,000
Library & Community Activities Total 271,000 271,000
Safety: Fire
Fire Station Ventilation FIRE-1718-05 1 8,500 8,500
Fire Inspection Vehicle FIRE-1718-06 2 30,000 30,000
Safety: Fire Total 38,500 38,500
Safety: Police
Police Vehicle POL-1718-01 2 59,000 130,000 155,000 102,000 0 446,000
Encryption POL-1718-02 1 63,000 63,000
Pole Cameras POL-1718-05 n/a 80,000 80,000
License Plate Recognition (LPR) POL-1718-06 2 56,000 56,000
Police Department Renovations (carryover) POL-1718-07 1 75,000 75,000
Safety: Police Total 333,000 130,000 155,000 102,000 0 720,000
Services: Public Works

Street and Road Projects PW-1718-01 1 814,000 814,000 814,000 814,000 3,256,000
Sidewalk Repair PW-1718-02 1 125,000 125,000
Ocean Avenue Median (carryover) PW-1718-05 4 30,000 30,000
Guadalupe to 5th Storm Drain PW-1718-07 1 570,000 320,000 200,000 1,090,000
Bikeway Project (Larsen Field/Rio Park-permitting) PW-1718-08 3 140,000 140,000 140,000 420,000
Junipero and 5th Storm Drain PW-1718-09 n/a 70,000 70,000
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Services: Public Works Total 1,749,000 1,274,000 1,154,000 814,000 4,991,000
Services: Facilities
Water Conservation Projects (carryover) CPB-1718-01 5 30,000 30,000
Sunset Center Railing Replacement (carryover) FAC-1718-03 1 52,000 52,000
Sunset Center Projects (carryover) FAC-1718-04 n/a 50,250 43,500 93,750
ADA Facilities Survey and Transition Plan (carry) FAC-1718-05 2 100,000 100,000
Sunset Center Awning (carryover-design only) FAC-1718-06 4 25,000 25,000
Services: Facilities Total 257,250 43,500 300,750
Srvs: Forest, Parks, & Beach

Scenic Pathway and Landscape Renovation FPB-1718-01 2 140,000 140,000
North Dunes Habitat Restoration FPB-1718-02 3 45,750 17,500 8,500 8,500 80,250
Beach Stair Maintenance (carryover) FPB-1718-04 1 216,450 300,000 100,000 10,000 626,450
Mission Trail Nature Preserve Improvements (carry) FPB-1718-05 2 50,000 50,000 100,000
Shoreline Landscape Barriers (carryover) FPB-1718-06 n/a 55,000 55,000
Sea Level Rise Analysis FPB-1718-08 n/a 75,000 75,000
Srvs: Forest, Parks, & Beach Total 582,200 367,500 108,500 18,500 1,076,700
GRAND TOTAL 3,417,950 1,887,000 1,447,500 934,500 0 7,686,950
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City of Carmel-by-the-Sea, CA
Capital Improvement Plan
FY 17 thru FY 21
PROJECTS BY FUNDING SOURCE
GF: Capital Improvements

Water Conservation Projects (carryover) CPB-1718-01 5 30,000 30,000
Sunset Center Railing Replacement (carryover) FAC-1718-03 1 52,000 52,000
Fire Station Ventilation FIRE-1718-05 1 8,500 8,500
Scenic Pathway and Landscape Renovation FPB-1718-01 2 150,000 150,000
Mission Trail Nature Preserve Improvements (carry) FPB-1718-05 2 50,000 50,000 100,000
Shoreline Landscape Barriers (carryover) FPB-1718-06 n/a 55,000 55,000
Sea Level Rise Analysis FPB-1718-08 n/a 75,000 75,000
Pole Cameras POL-1718-05 n/a 80,000 80,000
License Plate Recognition (LPR) POL-1718-06 2 56,000 56,000
GF: Capital Improvements Total 556,500 50,000 606,500
Measure D
Wireless Access Indoors ASD-1718-02 3 30,000 30,000
Wireless Internet Access - Downtown ASD-1718-05 3 2,000 30,000 32,000
Geographical Information System (GIS) ASD-1718-06 3 17,000 17,000
Sunset Center Projects (carryover) FAC-1718-04 n/a 50,250 43,500 93,750
ADA Facilities Survey and Transition Plan (carry) FAC-1718-05 2 100,000 100,000
Sunset Center Awning (carryover-design only) FAC-1718-06 4 25,000 25,000
North Dunes Habitat Restoration FPB-1718-02 3 45,750 17,500 8,500 8,500 80,250
Lighting System for the Forest Theater LIB-1718-01 1 75,000 75,000
Audio System for the Outdoor Forest Theater LIB-1718-02 1 50,000 50,000
Acoustical Shell for the Outdoor Forest Theater LIB-1718-03 3 50,000 50,000
Park Branch Library HVAC System (carryover) LIB-1718-04 2 76,000 76,000
Main Library Heating System (carryover) LIB-1718-05 2 45,000 45,000
Police Department Renovations (carryover) POL-1718-07 1 75,000 75,000
Street and Road Projects PW-1718-01 1 664,000 664,000 664,000 664,000 2,656,000
Sidewalk Repair PW-1718-02 1 125,000 125,000
Ocean Avenue Median (carryover) PW-1718-05 4 30,000 30,000
Guadalupe to 5th Storm Drain PW-1718-07 1 570,000 320,000 200,000 1,090,000
Bikeway Project (Larsen Field/Rio Park-permitting) PW-1718-08 3 140,000 140,000 140,000 420,000
Junipero and 5th Storm Drain PW-1718-09 n/a 70,000 70,000
Measure D Total 2,282,000 1,215,000 1,012,500 672,500 5,182,000
Traffic Safety
Street and Road Projects PW-1718-01 1 150,000 150,000 150,000 150,000 600,000
Traffic Safety Total 150,000 150,000 150,000 150,000 600,000
Unfunded
Beach Stair Maintenance (carryover) FPB-1718-04 1 216,450 300,000 100,000 10,000 626,450
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Unfunded Total 266,450 300,000 100,000 10,000 676,450
Vehicle Replacement Fund

HML Generator ASD-1718-01 1 8,000 8,000
Annual Desktop Computer Replacement ASD-1718-07 n/a 30,000 30,000 30,000 90,000
Park Branch Library Generator ASD-1718-08 n/a 10,000 10,000
City Hall Generator ASD-1718-09 n/a 10,000 10,000
Fire Inspection Vehicle FIRE-1718-06 2 30,000 30,000
Police Vehicle POL-1718-01 2 59,000 130,000 155,000 102,000 0 446,000
Encryption POL-1718-02 1 63,000 63,000
Vehicle Replacement Fund Total 210,000 160,000 185,000 102,000 0 657,000
GRAND TOTAL 3,464,950 1,875,000 1,447,500 934,500 0 7,721,950
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Capital Improvement Plan FY 17 thru FY 21 Department Administrative Services
City of Carmel-by-the-Sea, CA Contact
Type Equipment
Project # ASD-1718-01
Useful Life 20 years
Project Name HML Generator Category Equipment: Computers
Account #: Priority 1 Critical
Policy Plan:
Total Project Cost: $8,000
Description
A small, automatic, generator is needed at the main branch of the Harrison Memorial Library to support the backup data center site that would be
used in the event of a major emergency or disaster at the police data center.
Justification
In the event of a major disruption to the police data center, operations would continue at the Library data center. In that case a prolonged power
outage at the Library would bring all systems to a halt. This generator would prevent that scenario and give IT additional capability for performing
hardware maintenance and disaster preparedness testing.
Expenditures FY 17 FY 18 FY 19 FY 20 FY 21 Total
Planning/Design 1,000 1,000
Equip/Vehicles/Furnishings 7,000 7,000
Total 8,000 8,000
Funding Sources FY 17 FY 18 FY 19 FY 20 FY 21 Total

Vehicle Replacement Fund 8,000 8,000
Total 8,000 8,000
Budget Impact/Other
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City of Carmel-by-the-Sea, CA Contact Admin Srvs Director
Type Equipment
Useful Life 5 years
Project Name Wireless Access Indoors Category Equipment: Computers
Account #: Priority 3 Important
Policy Plan:
Description
Replace old poorly performing wireless access points throughout City facilities with modern enterprise grade solution. This project would replace
the wireless access points at City Hall, the Police Department, and the two library locations and add access points so that the Public Works staff
areas are served.
Justification
Wireless access is currently provided in several public spaces in city buildings and is desired in additional public spaces as well as various staff
work areas. The wireless access currently provided is frequently found to be not working and works poorly for many visitors and some staff that
try to use it.
Total 30,000 30,000

Measure D 30,000 30,000
Total 30,000 30,000
Budget Impact/Other
Annual equipment support costs are expected to be approximately 10% of the equipment costs and will be budgeted for in the Information
Technology Budget.
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Type Equipment
Useful Life 8 years
Project Name Wireless Internet Access - Downtown Category Equipment: Computers
Policy Plan:
Description
This project would design and build a wireless capability that would serve the core downtown business district with City provided wifi service.
Justification
Access to global information networks is largely taken for granted in much of the world. Currently visitors to Carmel-by-the-Sea have two options
to access the internet. They can pay their carrier for cellular data, which can be very expensive, especially for international visitors. Or people can
try to get access through a spotty mix of commercially provided "hot spots" scattered throughout the City. This project would provide a basic wifi
umbrella to the downtown district so that citizens and guests could count on reliable, free internet access so that they can, for example, book a
hotel room or get a reservation at a popular restaurant. The wifi splash page would provide the city a way to advertise certain information to
visitors that could be easily updated.
Computer Software/Hardware 30,000 30,000
Total 2,000 30,000 32,000

Measure D 2,000 30,000 32,000
Total 2,000 30,000 32,000
Budget Impact/Other
There would be long term maintenance and support costs associated with this project, which can be further clarified by the IT manager.
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Type Software or Subscription

Useful Life 5 years
Project Name Geographical Information System (GIS) Category Equipment: Computers
Policy Plan:
Description
GIS systems are powerful spacial databses that allow any type of information to be stored with corresponding location information in three
dimensional space. The City's current GIS capabilities are rudimentary and all work is performed by outside contractors and all data lives on other
entities systems. This project aims to develop a core GIS capability and start a process of consolidating City GIS data into a single data source.
Justification
The City has a duty to steward important data for the benefit of the community and its citizens. Information such as sewer locations, water
distribution equipment locations, power and and other utilities all have an impact when planning for community, commercial or private projects.
Currently this information is either owned by other parties or is unknown and only available subject to formal underground service alert processes.
Having the ability to develop and map data so that staff or citizens can request relevant GIS data and receive timely information would greatly
inhance the long term planning capabilites of the City and its citizens.
Computer Software/Hardware 12,000 12,000
Total 5,000 12,000 17,000

Measure D 17,000 17,000
Total 17,000 17,000
Budget Impact/Other
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Type Unassigned
Useful Life
Project Name Annual Desktop Computer Replacement Category Equipment: Computers
Account #: Priority n/a
Policy Plan:
Description
Provide a source of funding to provide for ongoing replacement of older computers.
Justification
Computers have a useful life somewhere btween four and five years in order to keep up with changes in the IT industry with regard to operating
systems, computer security and network speeds. This funding wuld allow for the replacement of all city computers over a period of five to six years.
Equip/Vehicles/Furnishings 30,000 30,000 30,000 90,000
Total 30,000 30,000 30,000 90,000

Vehicle Replacement Fund 30,000 30,000 30,000 90,000
Total 30,000 30,000 30,000 90,000
Budget Impact/Other
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Type Equipment
Useful Life
Project Name Park Branch Library Generator Category Equipment: Miscellaneous
Policy Plan:
Description
An automatic, generator is needed at the Park Branch of the Harrison Memorial Library to allow the library to remain operational and serve as a
gathering place during a power outage or citywide emergency event.
Justification
This would allow the library to remain operational and to serve as a potential gathering place during a power outage or citywide emergency event.
Total 10,000 10,000

Total 10,000 10,000
Budget Impact/Other
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Type Equipment
Useful Life
Project Name City Hall Generator Category Equipment: Miscellaneous
Policy Plan:
Description
An automatic generator is needed at City Hall allow the City staff to continue public service during a power outage or citywide emergency event.
Justification
This project would allow the City staff to continue public service during a power outage or citywide emergency event.
Total 10,000 10,000

Total 10,000 10,000
Budget Impact/Other
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Capital Improvement Plan FY 17 thru FY 21 Department Community Planning & Bldg
City of Carmel-by-the-Sea, CA Contact Comm. Planning & Bldg Dir
Type Improvement
Project # FPB-1718-09
Project Name Waterfront Area Signs (carryover) Category Beach
Account #: 13-89654 Priority 3 Important
Policy Plan: Shoreline Management Plan
Description
Design, construction, and installation of new signs along the waterfront area in order to consolidate and clarify the rules and regulations that apply
to waterfront visitors and to develop a new sign program for the waterfront that is an attractive, functional, durable and a legible method of
presenting the beach rules and regulations. The goal is to improve awareness and compliance with the rules. This project would include a design
process and review by the Forest and Beach and the Planning Commissions before implementation.
Justification
Current signage along the waterfront from 4th Ave. to Martin Way is a mix of sizes, materials and styles that try to convey the rules and
information for beach visitors. Some of the signs are not obvious and are placed in odd places that make them easy to miss. The General Plan
directs the City to "Establish a uniform signage program for the beach and bluffs to better inform beach users of regulations governing activities on
the beach." (O4-5). Other parks such as Mission Trail Nature Preserve could also use new signage that provides a map and information on the
park habitat and history.
Construction/Maintenance 50,000 50,000
Total 92,000 92,000

Measure D 42,000 42,000
Unfunded 50,000 50,000
Total 92,000 92,000
Budget Impact/Other
Existing signs are replaced on an as needed basis depending on the condition of the sign.
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Capital Improvement Plan FY 17 thru FY 21 Department Library & Community Activiti
City of Carmel-by-the-Sea, CA Contact Library Director
Type Equipment
Project # LIB-1718-01
Project Name Lighting System for the Forest Theater Category Equipment: Miscellaneous
Policy Plan:
Description
This project involves purchasing a portable lighting system for the Outdoor Forest Theater. Because the Outdoor Theater is open to the elements,
the system will need to be removable during the winter.
Justification
There is no stage lighting system at the Outdoor Forest Theater. Groups that use the venue must bring their own equipment. A stage lighting
system at the theater has the potential to encourage wider and more varied use of the facility by community groups.
Total 75,000 75,000

Measure D 75,000 75,000
Total 75,000 75,000
Budget Impact/Other
Rental of the equipment could generate revenue for the City or could be included in the facility rental fee. There may be greater demand for the use
of the facility with this enhancement.
Budget Items FY 17 FY 18 FY 19 FY 20 FY 21 Total

Equipment 75,000 75,000
Total 75,000 75,000
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Type Equipment
Project Name Audio System for the Outdoor Forest Theater Category Equipment: Miscellaneous
Policy Plan:
Description
This project involves the purchase of a portable sound system for the Outdoor Forest Theater. Because the Outdoor Theater is open to the
elements, the system will need to removable during the winter.
Justification
The Outdoor Forest Theater does not have a sound system. Groups that use the theater must bring in their own, which limits the potential use of
the theater by community groups.
Total 50,000 50,000

Measure D 50,000 50,000
Total 50,000 50,000
Budget Impact/Other
Rental of the equipment could create revenue for the City or could be included in the facility rental fee. There may be greater demand for the use of
the facility with this enhancement.

Equipment 50,000 50,000
Total 50,000 50,000
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City of Carmel-by-the-Sea, CA Contact Library Director
Type Equipment
Project Name Acoustical Shell for the Outdoor Forest Theater Category Equipment: Miscellaneous
Policy Plan:
Description
This project involves the purchase of an acoustical shell for the Outdoor Forest Theater.
Justification
Acoustical shells are designed to reflect sound towards an audience. Shells are most commonly used for orchestras, bands and choirs, although
they can also be used in any application that requires improved sound quality. A shell would would facilitate a wider variety of performers and
performances at the venue.
Total 25,000 25,000

Measure D 50,000 50,000
Total 50,000 50,000
Budget Impact/Other
Rental of the shell could create revenue for the City or could be included in the facility rental fee. There may be greater demand for the use of the
facility with this enhancement.

Equipment 25,000 25,000
Total 25,000 25,000
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Type Unassigned
Useful Life
Project Name Park Branch Library HVAC System (carryover) Category Unassigned
Account #: Priority 2 Very Important
Policy Plan:
Description
This item is a carryover item from last fiscal year and is for the replacement of Park Branch Library HVAC system.
Justification
The Park Branch Library HVAC system does not work and is at the end of its useful life. Heating and air conditioning work in one area of the
library only: the "middle zone" which comprises the Youth Services and Technical Services departments. The front and rear of the building are not
heated or cooled. Staff and departments in these areas use space heaters during cold months, posing a potential fire hazard and increasing the City's
electrical costs.
Total 76,000 76,000

Measure D 76,000 76,000
Total 76,000 76,000
Budget Impact/Other
This project, if funded and completed in Fiscal Year 2017/2018. Funds in the amount of $12,000 were budgeted for in the previous fiscal year,
which will be carried over and additional funds in the amount of $64,000 are required to complete the project for a total project amount of $76,000.
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Type Equipment
Useful Life
Project Name Main Library Heating System (carryover) Category Equipment: Miscellaneous
Policy Plan:
Description
This item is a carryover item from last fiscal year and is for replacement of the Main Library heating system.
Justification
The main library furnace, which was installed March 1998, is 18 years old and near the end of its expected life. It does not heat the building
adequately, some public areas receive almost no heat. The staff office area is not heated at all. Staff relies on space heaters in the office area and at
public service desks, which pose a potential safety hazard and add to cost of electric bills.
Total 45,000 45,000

Measure D 45,000 45,000
Total 45,000 45,000
Budget Impact/Other
This project, if funded and completed in Fiscal Year 2017/2018. Funds in the amound of $10,000 were budgeted for in the previous fiscal year,
which will be carried over and additional funds in the amount of $35,000 are required to complete the project for a total project amount of $45,000.
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Capital Improvement Plan FY 17 thru FY 21 Department Safety: Fire
City of Carmel-by-the-Sea, CA Contact Public Safety Director
Type Equipment
Project # FIRE-1718-05
Project Name Fire Station Ventilation Category Equipment: Miscellaneous
Policy Plan: Capital Improvement Plan
Description
The Carmel Fire Station's current ventilation system to has reached its life expectancy. The current system has four hoses that attach directly to
eaxh vehicle as it enters the bay. This prevents poisonous gasses from filling the station, where employees, work and sleep. The current system
is failing and no longer can provide the sventilation required.
Alternate systems have been looked at however the ventilation system is the most economical solution.
Justification
The current Plymovent system is no longer in working condition and needs to be replaced.
Total 8,500 8,500

GF: Capital Improvements 8,500 8,500
Total 8,500 8,500
Budget Impact/Other
The Plymovent estimated costs to replace the existing system are $8500 dollars.
83
Capital Improvement Plan FY 17 thru FY 21 Department Safety: Fire
Type Equipment
Project # FIRE-1718-06
Project Name Fire Inspection Vehicle Category Vehicles
Policy Plan: Vehicle Replacement
Description
The Fire department has been using a Ford Explorer as a fire inspection vehicle. A replacement vehicle is needed as this vehicle has reached a
point where the miles are high and its dependability is in question. The Fire Inspection vehicle is a Carmel vehicle and is used by a fire fighter
assigned to do fire inspections at Carmel-by-the-Sea businesses.
Justification
The Ford Expedition has over 100K miles and is 19 years old. It is no longer a dependable vehicle for the City and replacement will ensure we can
continue to provide critical services to our community.
Total 30,000 30,000

Total 30,000 30,000
Budget Impact/Other
84
Capital Improvement Plan FY 17 thru FY 21 Department Safety: Police
Type Equipment
Project # POL-1718-01
Useful Life 5 years
Project Name Police Vehicle Category Vehicles
Description
Dodge Charger Police Vehicle with automatic transmission and V-8 package; prisoner partition, double verticle gun locks, Rhino push bumper,
prisoner seat, Whelan emergency light bar, lights and siren controller, siren speaker/bracket assembly, headlight flasher, center console, strobe
power supply and strobe tubes, L-3 video systems and mobile data terminal (MDT).
Justification
Patrol vehicles after five years of service have generally reached the 80,000 mile mark and are in need of replacement. At this age and with the
accumulation of miles, a significantly greater chance of mechanical breakdown requiring costly repairs can be anticipated if vehicles are allowed to
go beyond their usefulness. Replacement of vehicles will continue the City's commitment to replace vehicles after five years of service so they
don't become too costly to maintain.
Equip/Vehicles/Furnishings 59,000 130,000 155,000 102,000 0 446,000
Total 59,000 130,000 155,000 102,000 0 446,000

Vehicle Replacement Fund 59,000 130,000 155,000 102,000 0 446,000
Total 59,000 130,000 155,000 102,000 0 446,000
Budget Impact/Other
Cost for patrol vehicles include a 3-5% cost increase per year. The Police Department has been extending the 5-year life expectancy of the
vehicles in our fleet; however this vehicle has reached a high amount of miles and wear and tear which necessitates its replacement.
Recent department purchases:
2016/17: Removed purchase of training vehicle, purchased a detective vehicle ($25,000)

2017/18: Moving purchase of two patrol vehicles to FY18/19 or beyond, to replace one patrol vehicle. ($59,000)
2018/19: Purchase of two patrol vehicles deferred from FY17/18. ($130,000).
2019/20: Purchase Patrol Vehicle ($61,000), Parking Scooter ($41,000) Animal Control Vehicle ($25,000) Motorcycle ($28,000)
2020/21: Police Vehicle ($61,000), Parking Scooter ($41,000).
2021/22: Not anticipating any replacements

Equipment 59,000 130,000 155,000 102,000 0 446,000
Total 59,000 130,000 155,000 102,000 0 446,000
85
Type Equipment
Project Name Encryption Category Equipment: Miscellaneous
Account #: 13-88539 Priority 1 Critical
Description
Encryption is the blocking of radio transmissions through a system that scrambles the signal so personally owned scanners cannot listen to police
traffic. Encryption has been adopted as a part of the county NGEN project. Carmel has been paying the County a debit service yearly amount
which was based on a loan amount to replace the infrastructure needed to implement and support the change from analog radios to a digital
format. Each agency is responsible for their own costs associated with encryption. The encryption would be installed in 53 Department radios to
include, patrol handhelds, vehicles, dispatch and EOC stations. Encryption has been unanimously approved through the Monterey County Chiefs
and will be required in order to communicate with other police agencies in the County.
Justification
Encryption of the radios is necessary to maintain communication with all of the other county police agencies. Without encryption capabilities we
will not be able to hear or talk to any other agencies.
Total 63,000 63,000

Total 63,000 63,000
Budget Impact/Other
86
Type Equipment
Useful Life
Project Name Pole Cameras Category Equipment: Miscellaneous
Description
Purchase an installation of six camera systems with license plate recognition to be placed on the perimeter of the city. These systems connect with
existing power poles and each camera system contains two cameras to capture video in two directions. Each system also contains a license plate
reader which captures license plate information on vehicles entering and leaving the City. The license plate reader information would only be used
during an investigation following criminal activity and will not be connected to any state or governmental data base. License plate data will not be
used or retained for any reason beyond the retention limits established. The installation of the camera system will provide valuable information
should criminal activity take place in the City and the suspect(s) use a motor vehicle to enter and/or leave the City.
Justification
With recent changes to California legislation regarding reduced penalties for drug related crimes there has been an increase of reported property
crimes throughout the state. Carmel is not immune to property crimes involving, stolen vehicles, residential burglaries, theft as well as more
serious crimes involving robbery and battery. Pole cameras are being utilized more and more by communities to provide a higher level of less
intrusive security. This type of system will give the Police Department an added tool to provide a higher level of security as well as the ability to
solve more crime in our community. There will be a open public process for the implementation of this project.
Total 80,000 80,000

Total 80,000 80,000
Budget Impact/Other
87
Type Equipment
Project Name License Plate Recognition (LPR) Category Equipment: Computers
Description
The LPR system will be installed in the newest parking enforcement vehicle, which currently does not have an LPR. At this time the City is
considering an alternative to the parking scooters by purchasing a Smart car. Should the purchase of the Smart car be made, the LPR would be
installed there. The LPR system includes cameras to capture the license plate numbers and tire position of parked vehicles. A touch screen
monitor is in the cab and a computer is mounted in the vehicles trunk. The information captured by the unit is downloaded via wireless technology
to a server in the police station.
Justification
License Plate Recognition is a critical component to the daily operations of the Carmel Police Department parking enforcement operation and is
used to enforce expired time limits for the issuance of parking citation.
Total 56,000 56,000

Total 56,000 56,000
Budget Impact/Other
88
Type Improvement
Project Name Police Department Renovations (carryover) Category Buildings
Description
In FY16/17 a project was approved for $75,000 to design a renovation of the Police Department. The project would include hiring an architect to
design a renovation of the front of the police department. This project is being requested as a carryover into FY17/18 to solve a number of
problems with the current facility. The expansion of the police department south would allow the department to build an evidence storage area
that meets specific health and storage requirements which have been identified as deficient in two previous audits. The renovation would also
allow the City to relocate the Emergency Operations Center to a centralized location on the first floor of the station. This move would eliminate the
basement dispatch center which as used exclusively for the EOC. This would be a cost saving to the city as less equipment and personnel would
be needed durign an activation. Furthermore the renovation would allow the department upgrade the dispatch center with modern equipment to
maximize our efficiency and reduce injuries to employees. The renovation would also encompass previous projects involving repairing of leakage
to the patio and roof. With the addition of the roof and patio replacement, this renovation is more substantial than originally requested therefore the
costs are estimated to be higher.
Justification
The Carmel Police Department is a 50 year old building. Over the years a number of problems have arisen with the current building. This
building has remained virtually unchanged for the 50 years and two critical areas of our operations need to be addressed. The current dispatch
area is no longer able to function in a manner that is safe nor efficient. The property room is an office with a standard lock and inadequate
ventilation and space. This has been addressed in two audits performed in 2011 and 2016 specific to the property room.
The building is developing the wear and tear of a building 50 years old and there are a number of leaks that have developed in the building,
primarily in the front patio and the roof. This project would repair the roof and push the front of the building out over the area where leaks into the
basement have been identified.
Additionally, the renovation would allow the City to move its Emergency Operations Center from the basement into an area adjacent to the
dispatch center. This would make communication much more efficient and provide an eventual cost saving in the reduction of radios, positions ad
personnel needed during an emergency.
The building is developing the wear and tear of a building 50 years old and there are a number of leaks that have developed in the building. The
roof of the building and the patio have been identified as two of the areas where the leaks are most prominent. The rennovation of the department
would help resolve a majority of the leak problem.
Additionally, the rennovation would allow the City to move its Emergency Operations Center from the basement into an area ajacent to the
dispatch center. This would make communication much more efficient and provide an eventual cost saving in the reduction of radios, positions ad
personnel needed durign an emergency.
Total 75,000 75,000

Measure D 75,000 75,000
Total 75,000 75,000
Budget Impact/Other
The $75,000 is carryover from FY 16/17.
89
Capital Improvement Plan FY 17 thru FY 21 Department Services: Public Works
City of Carmel-by-the-Sea, CA Contact Public Works Director
Type Improvement
Project # PW-1718-01
Project Name Street and Road Projects Category Street Reconstruction
Policy Plan: Pavement Management Plan
Total Project Cost: $3,256,000
Description
This project involves the patching and overlay of various streets identified within the Nichols Pavement Management Study (2013) based on a
street's condition, as determined by its Pavement Condition Index (PCI). This assumes $814,000 annually for maintenance to maintain an average
PCI of 63.
Justification
The street improvement priorities represent data from the Nichols Pavement Study, analysis and observation from Neill Engineers and
recommendations from Public Works staff. Cost estimates range from $3.00 per square foot for a two-inch thick asphalt overlay to $22.00 per
square foot for a seven-inch thick concrete pavement repair section plus 20% for engineering and contingencies.
Planning/Design 162,800 162,800 162,800 162,800 651,200
Construction/Maintenance 651,200 651,200 651,200 651,200 2,604,800
Total 814,000 814,000 814,000 814,000 3,256,000

Measure D 664,000 664,000 664,000 664,000 2,656,000
Traffic Safety 150,000 150,000 150,000 150,000 600,000
Total 814,000 814,000 814,000 814,000 3,256,000
Budget Impact/Other
FY 17-18 assumes funding from utility company for costs to restore road pavement condition to status prior to commencement of PG&E projects.
It costs less to maintain a street in good condition than to repair a street that has failed. Funding for preventative maintenance helps reduce the
costs associated with deferred maintenance of roads.
90
Type Maintenance
Project Name Sidewalk Repair Category Street Paving
Policy Plan: Circulation Element
Description
This project involves the removal and replacement of existing sidewalk as needed.
Justification
Replacement increases the safety of pedestrians and ADA compliance, improves water retention and enhances the aesthetics of sidewalks in the
business/commercial district.
Total 125,000 125,000

Measure D 125,000 125,000
Total 125,000 125,000
Budget Impact/Other
Replacement of existing sidewalk reduces the cost to maintain and repair aging sidewalk and reduces potential liability from trip and fall claims.
91
Type Improvement
Project Name Ocean Avenue Median (carryover) Category Park Improvements
Account #: Priority 4 Less Important
Description
This project involves design, public approval, and installation of median lighting on Ocean Avenue.
Justification
The City Council policy, action, and discussions have sought to address the appropriate type and level of lighting on the Ocean Avenue median.
This project will enable a lighting design consultant to develop a lighting plan for consideration by the City.
Total 30,000 30,000

Measure D 30,000 30,000
Total 30,000 30,000
Budget Impact/Other
There will be electricity and maintenance costs but it is undetermined at this point if the costs will be higher or lower than the current costs.
92
City of Carmel-by-the-Sea, CA Contact Public Srvs Dir.
Type Improvement
Project Name Guadalupe to 5th Storm Drain Category Storm Drainage
Total Project Cost: $1,090,000
Description
Re-route the existing storm drain in this area off private property onto City property for proper maintenance and to prevent flooding. This project
includes the overlay of 5th Ave. between Guadalupe and Torres, thereby smoothing out an existing street.
Justification
The current drainage line is located on private property and is maintained by the City. Accessing private property for proper maintenance is often
limited and poses other difficulties. The existing piping runs under existing houses, posing another undesirable situation. This system has existed
for many years and is very antiquated.
Construction/Maintenance 570,000 320,000 200,000 1,090,000
Total 570,000 320,000 200,000 1,090,000

Measure D 570,000 320,000 200,000 1,090,000
Total 570,000 320,000 200,000 1,090,000
Budget Impact/Other
Maintenance would be part of the existing storm drain and streets programs.
93
Type Improvement
Project Name Bikeway Project (Larsen Field/Rio Park-permitting) Category Street Paving
Policy Plan: Circulation Element
Description
The Transportation Agency for Monterey County prepared the Bicycle and Pedestrian Master Plan in 2011 identified twelve bikeway projects, or
six miles of bikeway improvements costing approximately $700,000. An updated gap analysis was produced in 2014 connecting Carmel to the
regional system of bicycle and pedestrian trails and will be incorporated into the Bicycle Plan and Regional Transportation Plan.
Justification
The Circulation Element of the General Plan, Policy 02-6, directs the City to promote and participate in alternative transportation programs. The
City may undertake improvements to identified bikeway projects while exploring the development of additional bikeways. In 2014 the Trails Ad
Hoc Committee of the City Council developed a segment list.
Construction/Maintenance 140,000 140,000 140,000 420,000
Total 140,000 140,000 140,000 420,000

Measure D 140,000 140,000 140,000 420,000
Total 140,000 140,000 140,000 420,000
Budget Impact/Other
Environmental review will be required for the development of bikeway paths. Once developed, new bikeway paths will increase the number of
miles needing to be maintained by City staff.
94
Type Maintenance
Useful Life
Project Name Junipero and 5th Storm Drain Category Storm Drainage
Policy Plan:
Description
The funds for this project will replace the storm drain pipe under 5th Avenue between Torres Street and Junipero Street and provide for the
installation of two new manholes. The recent storm activity has caused the storm drain to shift from beneath the sidewalk into the public right of
way.
Justification
Due to recent storms the storm drain pipe shifted from beneath the sidewalk into the public right-of-way which is a potential safety hazard.
Total 70,000 70,000

Measure D 70,000 70,000
Total 70,000 70,000
Budget Impact/Other
95
Capital Improvement Plan FY 17 thru FY 21 Department Services: Facilities
Type Improvement
Project # CPB-1718-01
Project Name Water Conservation Projects (carryover) Category Unassigned
Account #: 13-69902 Priority 5 Future Consideration
Policy Plan: Water Conservation Plan
Description
In 2011 the City Council adopted a Water Conservation Plan. The purpose of the plan is to assess the Citys current water usage and identify
opportunities for small water conservation projects. Projects may include retrofitting City facilities and irrigation systems.
Justification
In October, 2009 the State Water Control Resources Board issued a Cease and Desist Order requiring that Cal-Am cease unauthorized overdrafting
by December 31, 2016.
Total 30,000 30,000

Total 30,000 30,000
Budget Impact/Other
New water projects may require regular maintenance and repair.
96
Type Maintenance
Project # FAC-1718-03
Project Name Sunset Center Railing Replacement (carryover) Category Buildings
Policy Plan: Facilities Use Plan
Description
Repair or replace the railing located along the north service driveway of Sunset Center, adjacent to the City parking lot. Repair and restore the
railing at the main entrance to the Center for Photographic Art, the Marjorie Evans Gallery/Sunset North Wing.
Justification
Existing railing is old, rusty, broken, unstable and potentially not within code requirements for height. Safety is a concern. Preservation of these
architectural details of this historic building is also a concern.
Total 52,000 52,000

Total 52,000 52,000
Budget Impact/Other
There will be minimal costs associated with maintenance of the wrought iron railings once replaced.
97
Type Unassigned
Project Name Sunset Center Projects (carryover) Category Buildings
Policy Plan:
Description
This project is an "umbrella" to cover various facility repairs and enhancements to the Sunset Center. Improvements could encompass the main
building and cottages, such as painting and window replacement and the campus in general for example; parking lot improvements, lighting, and
access improvements to stairs and ramps. Enhancements to the interior, such as stage lighting and sound equipment, would also be included
within this category.
Justification
Improvements would address any deferred maintenance items necessary to extend the useful life of the building as well as items to enhance the
safety and comfort of visitors to the Center. Improvements within the facility would help improve the Center's ability to offer quality and enjoyable
concerts and other productions for attendees.
Construction/Maintenance 50,250 43,500 93,750
Total 50,250 43,500 93,750

Measure D 50,250 43,500 93,750
Total 50,250 43,500 93,750
Budget Impact/Other
Operating budget for mainteance items may be reduced as deferred maintenance projects are addressed,
98
Type Unassigned
Useful Life
Project Name ADA Facilities Survey and Transition Plan (carry) Category Unassigned
Policy Plan:
Description
The American Disabilities Act (ADA) Facilities Survey and Transition Plan consists of developing a comprehensive study identifying barriers to
accessibility at City owned buildings, parks, sidewalks, etc. From the Survey, the Transition Plan provides budgetary estimates and a proposed
schedule to remove these barriers.
Justification
The Survey will identify areas in need of improvements to comply with ADA and mitigate the City's potential exposure to non-compliance.
Total 100,000 100,000

Measure D 100,000 100,000
Total 100,000 100,000
Budget Impact/Other
Assumes $5,000 annually to update survey, which can be incorporated into the operating budge. Projects that are identified as part of the survey
and transition plan will be added as stand alone capital improvement projects.
99
Type Improvement
Project Name Sunset Center Awning (carryover-design only) Category Buildings
Account #: Priority 4 Less Important
Policy Plan: Facilities Use Plan
Description
Construct an awning to cover the outdoor space near the concession area. This 22 x 44 structure would be designed and built to connect to the
Promenade Lobby roof and supported by the existing arbor columns. This project would provide outdoor event space and an expanded concession
service area year-round.
Planning Commission and Historic Resources Board review required.
Justification
The proposed area has an arbor with climbing plants, and is not functional to support theater or lobby events. This project proposal is in response
to feedback from theater patrons as well as event organizers seeking more space and increased capacity for events in the lobby. The new outdoor
space would greatly enhance Sunset Centers ability to service our current user groups, attract new business, and reach goals to upgrade
concessions service. Additionally, the awning would help protect the part of the building proven to be most vulnerable to harsh weather conditions,
especially wind and driving rain that has already begun to deteriorate the structure. Recommendation in 2013 Facility Assessment Report.
Total 25,000 25,000

Measure D 25,000 25,000
Total 25,000 25,000
Budget Impact/Other
100
Capital Improvement Plan FY 17 thru FY 21 Department Srvs: Forest, Parks, & Beach
Type Maintenance
Project Name Scenic Pathway and Landscape Renovation Category Beach
Description
This project continues the renovation of the landscaping, irrigation, and walking surface along the Scenic Pathway. Landscaping redesign for 5 or
6 priority areas along the Scenic Road Path was completed in FY16/17.
Justification
The Scenic Pathway is over 25 years old and is in need of an overhaul. Many of the original plantings along the path are gone and have not been
replaced or the plants are suffering from low levels of maintenance and irrigation infrastructure deficiencies. The pathway surface has been worn
down from heavy use and is in need of redefinition and resurfacing. Maintaining the landscaping and pathway is an implementation element of the
Shoreline Master Plan. Landscaping redesign for 5 or 6 priority areas along the Scenic Road Path was completed in FY16/17.
Total 140,000 140,000

Total 150,000 150,000
Budget Impact/Other
Once renovated, there will be ongoing costs to maintain the plantings and pathway by staff or through a landscape maintenance contract as well as
costs of irrigation through the Del Mar tank or water meter.
101
Type Maintenance
Useful Life 5 years
Project Name North Dunes Habitat Restoration Category Park Improvements
Policy Plan: Del Mar Master Plan
Description
This project involves the removal of non-native species at the Dunes including ice plant, acacia and invasive grasses and the planting of native
species, including 100 Tidestrom lupine plants at ten locations within in the North Dunes. The North Dunes restoration plan outlines a phased
approach to the restoration process. The City has entered into a five year consulting agreement to ensure the required surveying, monitoring, and
seed collection and propogation are performed as outlined within the Plan.
Justification
The Del Mar Master Plan and the North Dunes and Del Mar Dunes Habitat Restoration Plan addresses management policies and practices related
to the Dunes including ensuring that long-term management activities maintain the natural dune ecology of Carmel Beach in a manner consistent
with public safety; protection and enhancement of the fragile plants and fauna in the Dunes against any significant disruption of habitat values; and
identify, protect and manage Environmentally Sensitive Habitat Areas to ensure their long-term integrity and the biological productivity of these
habitats.
Planning/Design 17,500 8,500 8,500 34,500
Total 45,750 17,500 8,500 8,500 80,250

Measure D 45,750 17,500 8,500 8,500 80,250
Total 45,750 17,500 8,500 8,500 80,250
Budget Impact/Other
Minor maintenance costs are currently included within the operating budget. Volunteer efforts also contribute to the removal of invasive plants.
102
Type Maintenance
Project Name Beach Stair Maintenance (carryover) Category Beach
Description
A survey and study of the beach stairways was completed in 2015. Many of the hardware and wood elements of the stairs along the waterfront are
showing significant degradation due to salt exposure, oxidation and age. Small repairs were made in FY 16/17.
Justification
Replacement is necessary to maintain safe public access to Carmel Beach. Continued degradation of the hardware and stair materials will lead to
the increased risk of failure to key components resulting in closure of beach access and possible injury to the public.
Construction/Maintenance 216,450 300,000 100,000 10,000 626,450
Total 216,450 300,000 100,000 10,000 626,450

Unfunded 216,450 300,000 100,000 10,000 626,450
Total 216,450 300,000 100,000 10,000 626,450
Budget Impact/Other
Minor repairs to stairs are performed as needed and absorbed as part of the operational budget with repairs made by staff or outside labor as
warranted. An analysis of the condition of the stairs was performed by a structural engineer in 2015.
103
City of Carmel-by-the-Sea, CA Contact City Forester
Type Maintenance
Useful Life n/a
Project Name Mission Trail Nature Preserve Improvements (carry) Category Park: Mission Trail
Policy Plan: Mission Trail Nature Preserve
Description
This will provide for ongoing maintenance needs in the Mission Trail Nature Preserve, including trail maintenance and repairs, drainage
improvements, signage and the removal of invasive species, including English Ivy, Cape Ivy and invasive trees, primarily eucalyptus and acacias,
and other large non-native trees.
Justification
This supports the Mission Trail Nature Preserve Master Plan.
Construction/Maintenance 50,000 50,000 100,000
Total 50,000 50,000 100,000

GF: Capital Improvements 50,000 50,000 100,000
Total 50,000 50,000 100,000
Budget Impact/Other
104
City of Carmel-by-the-Sea, CA Contact City Forester
Type Improvement
Useful Life
Project Name Shoreline Landscape Barriers (carryover) Category Beach
Policy Plan:
Description
Replacement of the shoreline landscape barriers along the Scenic Road Pathway and rerouting of selected segments.
Justification
The landscape barriers are in unsatisfactory shape, resulting in both safety issues and aesthetic issues. The City's 2015 Shoreline Assessment
recommended replacement of the entire length of single-rail barriers and also recommended minor relocation of certain segements.
Total 55,000 55,000

Total 55,000 55,000
Budget Impact/Other
Implementation of this project will result in cost savings for annual maintenance costs.
105
Type Improvement
Useful Life
Project Name Sea Level Rise Analysis Category Beach
Policy Plan:
Description
This project would be to conduct a Sea Level Rise Analysis to inform the City as to the potential environmental and economic impacts of sea level
rise on Carmel-by-the-Sea.
Justification
Conducting a Sea Level Rise Analysis will allow for accurate future planning if mitigation is needed to combat the effects of sea level rise.
Total 75,000 75,000

Total 75,000 75,000
Budget Impact/Other
106
WORK PROGRAMI2017
High Priorities
Update City policies and procedures in the areas of personnel, payroll and benefits to meet current
federal, state and local laws and regulations (Administration/HR)
Create a Personnel Rules and Regulations and update the Personnel Ordinance within the City's
Municipal Code ((Administration/HR)
Explore the feasibility of outsourcing payroll and human resource functions (Administration/HR)
Update the Purchasing Ordinance within the City's Municipal Code (Administration/Finance)
Review the City's existing policies (Policy Manual) and update policies as applicable (Administration)
Develop a Council policy governing Board and Commission work plans (Administration)
Develop a policy on "in memoriam" and honoring former mayors (Administration/Clerk)
Monitor /participate with CPUC investigation and resolution regarding PG&E incident (Administration)
Adopt an Accessory Dwelling Units ordinance to bring accessory dwelling unit regulations into
compliance with state law while maximizing local regulatory authority (Planning & Building)
Adopt an ordinance to regulate recreational marijuana in the City (Planning & Building)
Increase compliance with the City's short-term rental policy (Planning & Building)
Review a long-term lease or other alternatives for Flanders Mansion (Administration)
Negotiate and execute a long-term lease with the Sunset Cultural Center (Administration)
Medium Priorities
Update policies and systems for asset inventory management (Administration/Finance)
Continue efforts with contract management and control program (Administration/Finance)
Develop a Facilities Maintenance Plan (Public Works)
Explore the concept of renovating the library buildings (Library)
Low Priorities
Sunset Center Master Campus Plan (Administration/Council subcommittee)
Parking Management Plan (Police)
Collaborate with Carmel Area Wastewater District on Rio Park master planning (Planning & Building)
Review the City's policy on tour bus parking and associated fees (Police)
Consider short-term rental policy in terms of charging transient occupancy tax (and/or review of hotel
cap in the commercial district) (Planning & Building)
Preserving the presence of the military (BRAC) (Administration, Councilmember serving as FORA rep)
107
3/17/2017 Carmel-by-the-Sea Mail - Follow up to request for Capital Improvement Project on Lincoln
ATTACHMENT - 6
r.l'fi Carmel- Chip Rerig <crerig@ci.carmel.ca.us>
i,W} by-the-Sea
Follow up to request for Capital Improvement Project on Lincoln

1 message
Cathy Stokes <stokes50@aol.com> Fri, Mar 17, 2017 at 12:41 PM

To: crerig@ci.carmel.ca.us, dallasforcarmel@gmail.com, janetr2016@gmail.com, carrie@carrieforcarmel.com,
chardy824@gmail.com, letsgocarmel@gmail.com
Good afternoon Mr. Rerig,, Mr. Dallas, and City Council members,
I am looking forward to attending the special City Council meeting this coming Tuesday to hear more about the budget
and understand the process for choosing and prioritizing Capital Improvement Projects in the City.
Thank you Mr. Rerig for acknowledging the email I sent on March 8, 2017 about a much-needed fix to a storm drain on
Lincoln negatively affecting 6 families. I wanted to take a few minutes to write about our particular situation and include
some pictures and a video that attempt to show the extent of damage that has been done to our property this winter.
We bought our home in 2012. Built in 1959 and occupied by the original owner and his sister until they were 98 and 96
respectively, it was definitely a '1ixer upper." The realtor made a point of letting perspective buyers knew there was a
water issue to the back of our garage. There was clear evidence that there once was a pipe coming down the hill but
that pipe was now a partially buried, broken down rusted piece of metal that terminated onto the open ground about 10
feet behind the garage. Nevertheless, we proceeded with the purchase of the property knowing that plans for renovating
the house would need to include addressing the water issue behind the garage.
The original owner had "engineered" a cheap fix that included the installation of concrete and river rock along the back
and side of the garage that helped direct water coming down the hillside around the garage and down the surface of the
driveway. However, it did not prevent water from seeping into the ground and under the garage which caused significant
damage to the concrete floor and more than 6" of subsidence/settling to the back of the garage. This caused the
building to become so ''twisted" that the garage door rails were literally being pulled apart causing the garage door
sections to finally fall out of the rails in 2013. It required having a garage door company to come and safely take the door
apart under all the tension that was created by the collapsing sections. We were told that a new garage door was
impossible to install until the garage was repaired and squared up again.
We honestly never thought about where the pipe to the back of our garage originated. Neighbors said there was a
corrugated metal pipe that carried water to Pescadero Canyon but the county said they had no record of any metal
culvert on the hillside taking water to the canyon. Evidence of a culvert infrastructure that carried water from our
property to Pescadero Canyon became more evident as we started renovating our home, including the garage. When
our contractor dug out the old concrete garage floor, he found the metal culvert that was must have once connected to
the exposed pipe behind the garage. I've attached a picture of the pipe taken out from under our garage showing how the
entire bottom was rusted out which obviously resulted in all the water under the garage that caused to garage to settle.
As we dug up the broken asphalt driveway, the corrugated metal culvert continued down our property and under the
private access road (Tayan Heights on Google maps) used by 6 homeowners. Our two neighbors across the street both
have evidence that this culvert continued onto their properties and terminated into Pescadero Canyon. "
The point I'm trying to make is that somewhere in the past, well before our property was even conceived of being a
possible building site for a home that would eventually be built in 1959, there was some sort of infrastructure in place to
direct water to Pescadero Canyon.
Our litle Report indicates "An easement affecting that portion of said land and for the purposes stated herein and
incidental purposes as provided in the following Instrument: Deed
Reserved By: Del Monte Properties Company, a corporation, For Poles, Polelines, open culverts, pipes and pipelines
Recorded March 31, 1945
Affects: A strip of land 5 feet wide along the rear and side lines of said premisis.
This tells me that as early as 1945, perhaps when the owner of the tract of land called Tayan Heights was considering
subdividing and eventually selling individual lots, a drainage easement was referenced. Over the course of years, as
Carmel by the Sea incorporated land that was once part of the Del Monte Properties Company, whatever drainage
infrastructure was in place in 1945 was never maintained, which takes us to 2017.
https://mail.google.com/mail/u/O/?ui=2&ik=5561de7636&vieN=pt&search=inbox&lh=15addca7732c6ed7&siml=15addce7732c6ed7 108 1/5

3117/2017 Carmel-by-the-Sea Mail - Follow up to request fur Capital Improvement Project on Lincoln
Until an estimated 300+ cubic feet of mud and debris came down the hill this January and piled up behind our garage,
we had never met our uphill neighbors. When they found significant erosion on their property following the storm event
on January 7-8, 2017, they came down to inquire how our property was affected. We started to connect the dots and we
all came to the realization that our water problems on the hillside were not the result of natural precipitation. The dots all
led to the fact that the City's storm water management infrastructure is inadvertently diverting water collected in its
Lincoln storm drain, and using our collective properties as a conduit to access Pescadero Canyon.
After a yearlong renovation process, we moved into our home in November 2015. Our contractor squared up the garage
so a functioning garage door is now installed. A retaining wall was installed behind the garage and concrete basin and
new plastic 12" pipe was installed behind the retaining wall to collect water coming down the hill and directing it
underground down the side of the garage and down the driveway to the street. Unfortunately, the 300+ cubic feet of mud
and debris that came down the hillside on January 7-8 completely filled the concrete basin and blocked this 12" pipe,
rendering our engineered solution to managing the water coming down the hillside completely useless. I've attached a
few pictures that show this accumulation of debris on our property and in the street and a video of the torrential amount
of water that comes down the hill and flows over the wall and down our driveway. Clearly, this volume of water we
experience during a rain event is the direct result of surface water being directed on to our property from the storm drain
on Lincoln. W e have no way of know how all this water might have already started to undermine our repaired garage, the
driveway and walkways we've installed during our renovation. We are obviously anxious to minimize further damage to
our property.
We look forward to learning more about the budget and how planned Capital Improvement Projects will be prioritized at
the special Council meeting on March 21. We thank you for your time learning a little more about how we have
personally been affected by this storm drain problem on Lincoln.
Respectfully,
Cathy and Bill Stokes
This is the 12" pipe installed to carry water that collects at the base of the hill. You can see a remnant of the old metal
culvert under the vegetation.
109
hllps://mail.google.com/mail/u/O/?ui=2&ik=5561de7636&vieN=pt&search=inbox&th=15addca7732c6ed7&siml=15addca7732c6ed7 2/5
3117/2017 Carmel-by-th&-Sea Mail - Follow up to request for Capital Improvement Project on Lincoln
This is a piece of the rusted out correlated metal culvert that ran under our garage. The same rusted pipe ran all the way
down our driveway, across the private access road and behind two additional properties across the street.
The mud and debris backed up behind our retaining wall. The culvert we installed is buried at least 6' below this mess.
https://mail.google.com/mail/u/O/?ui=2&ik=5561de7636&vi<m=pt&seerch=inbox&lh=15addca7732c6ed7&siml=15addca7732c6ed7 110 315

3117/2017 Carmel-by-the-Sea Mail - Follow up to request for Capital Improvement Project on Lincoln
This was the side of garage after the January 7-8 storm. It was a mess with lots of our river rocks washed into the
street.
This shows just a small portion of the mess on our street the morning of Sunday, January 8. This required hours of clean
up and left our private access road in a state of major disrepair as asphalt has been swept away.
Download Attachment
Available until Apr 16, 2017
Please check out this video that shows the volume of water
that was coming over the retaining wall during a late January
storm. This was coming from the storm drain on Lincoln.
111
hllps://mail.google.com/mail/u/O/?ui=2&ik=5561de7636&vi('N,!=pt&search=inbox&th=15addca7732c6ed7&siml=15addca7732c6ed7 415
3117/2017 Carmel-by-the-Sea Mail - Fol ION up to request for Capital Improvement Project on Lincoln
Click to Download
IMG_0244.MOV
O bytes
Sent from my iPhone
2 attachments
IMG_4279.JPG
184K
IMG_4170.JPG
109K
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ATTACHEMENT - 7
March 8, 2017
To: Carmel-by-the-Sea City Council

Steve Dallas, Mayor
Chip Rerig, City Administrator
From: Bill and Cathy Stokes, Monte Verde 1 NE of 2nd

Angie Jenson and Mac Wilson, Monte Verde 1 NW of 2nd
Robert Davies, NW comer of 2'' Avenue and Monte Verde
Brooke and Barbara Gabrielson, 2ru1 Avenue 2 NW of Monte Verde
Greg and Donna Kostigen, 24956 Lincoln Street
Bob and Betsy Sullivan, 24976 Lincoln Street
Re: Run-off of Surface Water discharged through a storm drain on Lincoln Street
We are 6 homeowners that have sustained significant damage to our properties with associated major
clean-up requirements as a result of the discharge of a large volume of water run-off through an open
pipe attached to a storm drain located on Lincoln between 1" and 2'' Avenue.
The problem is simply this: Prior to 1945, surface water was collected and transported through a
corrugated metal pipe collected just south of 1" Avenue on Lincoln Street and carried west down the hill
to Pescadero Canyon. At some point the corrugated metal pipe disintegrated and collapsed.
Today, that same storm water now flows through an open 18" pipe that drains directly onto the
terrestrial hillside of the Kostigen property on Lincoln. From there, this surface water flows down the
hill, across the Stokes property at the end of Monte Verde, across the Toyon Heights private access road
and along the bouodaries of the Jensen/Wilson, Davies and Gabrielson properties where it empties into
Pescadero Canyon.
This letter is to request that the city of Carmel-by-the-Sea place a high priority on a Capital
Improvement Project to re-route the large volumes of surface water currently being channeled and
discharged from Lincoln Avenue with a force that has been sufficient to inflict significant damage to a
number of properties on both Lincoln and Monte Verde. This could be accomplished by re-directing the
water currently discharged directly through an open pipe onto the above properties to a location further
south on Lincoln Avenue so that it runs down an existing storm drain and culvert that the city maintains
between Lincoln and Monte Verde.
Background
On February 3, following an initial series of storms, all six homeowners affected by the surface water
run-off met with Public Works Superintendent, Rob Culver to examine the extent of the damage and
explain our concerns. Mr. Culver was very generous with his time, examining both the damage to our
properties and the extensive erosion of the hillside between Lincoln and Monte Verde.
During Mr. Culver's visit, he was able to observe how the surface water that collects in the Lincoln
storm drain and empties through an open pipe between 24936 and 24956 Lincoln has caused significant
erosion on the hillside leading to:
a massive accumulation of mud and debris on the Stokes property;
113
on-going damage to the foundations o f the Sullivan ahd Kostigan properties;
the deposition oflarge quantities o f mud and debris with sig n ificant damage to the asphalt
surface on Toyon Heights - the access road serving five homeowners; and
water and erosion damage to 3 properties adjacent to Pescadero Canyon.
From our meeting with Mr. Culver it appeared that the city was aware that its management o f surface
water was creating a significant problem for the homeowners unfortunate enough to be located
downstream, and that preliminary discussions had taken place within the Public Works Department to
address this known issue. Indeed, Mr. Culver outlined a tentative plan for re-routing the surface water by
re-grading on Lincoln to direct accumulated surface water towards an existing pipe on Second Avenue.
We were all greatly encouraged by this plan, indicating both that the City acknowledged that there was a
problem, and had even identified a possible solution that would prevent further property damage
At a follow-up meeting on February 27 with Mr. Culver, Public Works Director Mr. Mullane, and City
Engineer Mr. Low, we discussed the process and possible timeline for engineering a fix for this known
problem, and how the solution would be prioritized in light o f other Public Works projects and budget.
Our argument for placing a high priority on this project rests on the following:
The city has created and maintains a system of man-made waterways and asphalt berms linked to
storm drains to manage surface water in an effort to protect property from storm run-off. This
infrastructure has been desig n ed to alter and deflect the natural flow o f surface water. However,
in this case the unintended consequence has actually been to concentrate and direct the surface
towards our properties.
There is physical evidence that an old metal closed culvert, referenced in a Title Report dated
1945 which identifies an easement granted to the Del Monte Corporation, once carried water
down the hill from Lincoln to Pescadero Canyon. However, that culvert is completely rusted out
and is no longer serviceable. At some point in the past, the city of Carmel-by-the-Sea
incorporated that area that includes the east side o f Lincoln where the storm drain is located.
However, the metal culvert that took water from the Lincoln storm drain down the hillside to
Pescadero Canyon was not maintained. Consequently all the surface water that now flows into
the Lincoln storm drain empties through an open pipe directly onto bare earth and vegetation on
three private properties. This run-off, with accumulated debris, flows through the Stokes'
property and across the Toyon Heights caused damage to three additional properties.
Water that falls as precipitation on the hillside is something as homeowners we are all prepared
to manage. Indeed, each o f us has invested, individually, in engineering drainage systems
designed to accommodate the amounts of rainfall that might be predictable, even in the face o f
heavy storms. During this storm season, however, it has become obvious that our individual
engineered systems cannot handle the unpredictable quantity o f additional surface water being
diverted from the storm drain and through the open pipe on the hillside between 24936 and
24956 on Lincoln. One obvious problem we face is that any additional individual investment on
our part will merely treat the downstream symptom o f a problem created upstream by the
channeling o f City run-off, with the likely effect o f merely creating further problems for
homeowners located further downstream.
114
In effect, it appears to us that the City's storm water management infrastructure is inadvertently
diverting water collected in its Lincoln storm drain, and using our collective properties as a
conduit to access Pescadero Canyon.
We believe that the City has an obligation to take the necessary steps to ensure that its storm
water management systems moves water is such a way that it does not cause avoidable property
damage.
We therefore respectfully request that a high priority be placed on a Capital Improvement Project to
tackle the problem at its source by redirecting the surface water run-off on Lincoln to avoid any further
damage to our properties.
Yours sincerely,
Bill and Cathy Stokes

PO Box 4713, Carmel by the Sea, CA 93921
408-390-1830
stokes50@aol.com
Angie Jenson and Mac Wilson

PO Box 1001
Carmel by the Sea, CA 93921
831-915-6882
angienps l@hotmail.com
Robert Davies and Soo Chin

PO Box3292
831-624-5757
robertjdavies@yahoo.com
Brooke and Barbara Gabrielson

P.O. Box 5056
949-852-8500
nbrooke@earthlink.net
Greg and Donna Kostigen

24956 Lincoln St, Carmel, CA 93923
408-398-1005
gregk@kostigencpa.com
Bob and Betsy Sullivan

24976 Lincoln St, Carmel, CA
559-970-3565
robert.sullivan@mccormickbarstow.com
115
October 12, 2016
Robert Mullane
City of Carmel-by-the-Sea
Public Works Director
PO Box CC
Carmel, California 93921
Dear Rob,
The Lincoln Cul-de-Sac, just south of 3rd, has a dangerous pedestrian and vehicle safety
problem.
Vehicles are constantly heading down our short cul-de-sac, many at a rapid speed. Then they
realize they have reached a dead end, so they have to brake, back up, and turn around. With so
many parked cars along the sides of our street, it is difficult to turn around while avoiding
pedestrians and other vehicles.
This is a serious city pedestrian safety issue because of the heavy foot traffic that uses our
street to access the Lincoln Bridge Footpath. Added to that concern, are the pot holes in our
street that have caused many pedestrians to fall, especially when trying to avoid the cars that
are constantly turning around.
The Lincoln Bridge Footpath is a very important part of the uniqueness of our city ... and is used
and enjoyed by a significant number of our residents, as well as numerous visitors, especially
those looking to see the historic "Rose Cottage." We want to preserve that special part of
Carmel and re-paving the cul-de-sac (which is less than half of a standard city block) is
important to keeping the city's pedestrians safe, as well as showing the care for maintenance of
our community.
Sherman Low, City of Carmel's Traffic Engineer, along with you and your staff, have come up
with an excellent solution to solve the turn around problem, which is fully supported by all the
residents of the Lincoln Cul-de-Sac.
Mr. Low believes that the biggest reason we have so much turn-around traffic is because our
street is much wider than a normal street (standard street width is 22' to 24' wide, and our street
is 40' wide ... and even wider at the opening). He believes its width makes it appear that we are
a main thoroughfare into town and does not help slow down traffic. Additionally, there is not a
good location to place a visible "dead end" sign. His solution to solve these problems is to
"narrow" the opening of our cul-de-sac.
His recommendation is to create two "bump-outs" at the beginning of our cul-de-sac, thereby
narrowing the opening to 24' wide (standard street width). These two "bump-outs" would give us
room to plant a tree in each one, along with some other vegetation, and most importantly, to
install two "dead end" signs that would be clearly visible to all traffic. The east side "bump-out"
116
would also provide plenty of space to incorporate a "foot trail" (from Lincoln, heading east on 3rd
street) to accommodate pedestrians who use the Lincoln Bridge Footpath, which supports the
City's long term "Trail Plan."
This proposal should not negatively affect any resident on our cul-de-sac, or any city traffic. It
does eliminate one small vehicle parking area on the east "bump-out," however, its elimination
will enhance safety, because when a car is parked there, it severely impacts visibility of vehicles
traveling west on 3rd street as they approach the Lincoln intersection.
Attached is a drawing of this proposal, along with a drawing of our "existing" street ... for
comparison purposes.
Because pedestrian and vehicle safety are of the utmost importance to the city, we strongly
request the City of Carmel to )nclude the follovvlng in theupcoming fiscafb1..1i:lget2017/2018:
1. I:create two 1:>ump:outs

'
at the beginning
'
of- the Lincoln cu1-ae:sac.
2. ,Re-pave the Lincoln Cul-de-Saq.
Sent with respect,
Marcia and John Nagel
Gaston Georis and Sheila Sheppard

James and Caroline Gill
Cecilia Brown
Ron and Claudia Howe
Jim Griffith and Kim Whitney
Charles Geoly
Kay Allan
Betty Kniesche
Cal and Carol Oaks
117
ATTACHMENT - 7
February 21, 2017
Mr. Marc Wiener

Community Planning & Building Director
Mr. Robert Mullane

Public Works Director
P.O. Box CC
Carmel-by-the-Sea, California 93921
Dear Marc and Rob,
The residents who live on the Lincoln cul-de-sac, just south of 3rd, have been working for
several months with Rob Mullane and the Public Works Department, to solve a very dangerous
pedestrian and traffic problem that exists on our short street. Sherman Low, the City's Traffic
Engineer, recommended a solution and last November, The Public Works Department installed
a ''test" (simulation), to determine if the recommendation would solve the problem. The "test"
has been more than successful, as it has completely eliminated this city safety issue.
The problem and the recommended solution, are addressed in a proposal that was submitted to
Rob Mullane in October 2016. That proposal, along with "before" and "after" street drawings are
attached for your review.
We are now requesting the City to permanently implement the proposed solution by including in
the upcoming fiscal budget, the following two items:
1. Create two esthetically pleasing bump-outs at the beginning of the Lincoln cul-de-sac.
2. Re-Pave the Lincoln cul-de-sac.
Both of these requests are important to the safety of the city's visitors, as well as all the
numerous residents who use the Lincoln Footpath. So in advance, thank you for your
consideration.
Sent with respect,
Marcia and John Nagel
Gaston Georis & Sheila Sheppard

James & Caroline Gill
Cecilia Brown
Ron & Claudia Howe
Jim Griffith & Kim Whitney
Charles Geoly
Kay Allan
Betty Kniesche
Cal & Carol Daks
118
Skip & Nancy Kniesche
P.O. Box 67
Kentfield, CA 94914
February 25, 2017
Mr. Rob Mullane

City of Carmel-by-the-Sea Public Works Director
P.O. Box CC
Carmel-by-the-Sea, CA 93921
Dear Mr. Mullane,
I represent my mom, Betty Kniesche and sister, Lisa Lutz who together with me are owners of
the property at #2 SW off 3rd on Lincoln. I am writing to express my support of the proposal
written by Marcia and John Nagel regarding the Lincoln Cul-de-Sac, just south of 3rd.
I understand that the idea of creating two esthetically pleasing bump-outs at th'e beginning of the
Lincoln Cul-de-Sac and repaving the Lincoln Cul-de-Sac are being considered at an upcoming
budget discussion at the April 12th Planning Commission Meeting. Unfortunately, we won't be
in attendance, but we would like to voice our support of the idea.
My wife and I have seven grandchildren and our greatest concern is their safety. They visit
Carmel often and we have experienced numerous cars turning into the street, only to have to
back up, often in our driveway, and turn around. This is a serious safety issue as our kids are
often playing on the driveway and the front area of the house. Since the installation of the
planter boxes, the usage of the street as a turn-around has decreased immensely.
I hope you will support the neighbors of the Lincoln Cul-de-Sac and budget the bump-outs and
the repaving of the street. Please feel free to contact me if you have any questions.
Thank yu
Skip Kniesche
415-456-4983
119
October 12, 2016
Robert Mullane
City of Carmel-by-the-Sea Public Works Director
PO Box CC
Carmel, California 93921
Dear Rob,
The Lincoln Cul-de-Sac, just south of 3rd, has a dangerous pedestrian and vehicle
safety problem.
Vehicles are constantly heading down our short cul-de-sac, many at a rapid speed.
Then they realize they have reached a dead end, so they have to brake, back up, and
turn around. With so many parked cars along the sides of our street, it is difficult to turn
around while avoiding pedestrians and other vehicles.
This is a serious city pedestrian safety issue because of the heavy foot traffic that uses
our street to access the Lincoln Bridge Footpath. Added to that concern, are the pot
holes in our street that have caused many pedestrians to fall, especially when trying to
avoid the cars that are constantly turning around.
The Lincoln Bridge Footpath is a very important part of the uniqueness of our city ... and
is used and enjoyed by a significant number of our residents, as well as numerous
visitors, especially those looking to see the historic "Rose Cottage." We want to
preserve that special part of Carmel and re-paving the cul-de-sac (which is less than
half of a standard city block) is important to keeping the city's pedestrians safe, as well
as showing the care for maintenance of our community.
Sherman Low, City of Carmel's Traffic Engineer, along with you and your staff, have
come up with an excellent solution to solve the turn around problem, which is fully
supported by Bilthe residents of the Lincoln Cul-de-Sac.
Mr. Low believes that the biggest reason we have so much turn-around traffic is
because our street Is much wider than a normal street (standard street width is 22' to
24' wide, with many in Carmel less than that ... and our street is 40' wide ... and even
wider at the opening). He believes its width makes it appear that we are a main
thoroughfare into town and does not help slow down traffic. Additionally, there is not a
good location to place a visible "dead end" sign. His solution to solve these problems is
to "narrow" the opening of our cul-de-sac.
His recommendation is to create two "bump-outs" at the beginning of our cul-de-sac,

thereby narrowing the opening. These two "bump-outs" would give us room to plant a
tree In each one, along with some other vegetation, and most importantly, to install two
"dead end" signs that would be clearly visible to all traffic. The east side "bump-out"
120
would also provide plenty of space to incorporate a ''foot trail" (to accommodate
pedestrians who use the Lincoln Bridge Footpath), which supports the City's long term
''Trail Plan."
This proposal should not negatively affect any resident on our cul-de-sac, or any city
traffic. It does eliminate one small vehicle parking area on the east "bump-out,"
however, its elimination will enhance safety, because when a car is parked there, it
severely impacts visibility of vehicles traveling west on 3rd street as they approach the
Lincoln intersection.
Attached is a drawing of this proposal, along with a drawing of our "existing" street ... for
comparison purposes.
Because pedestrian and vehicle safety are of the utmost importance to the city, we
strongly request the City of Carmel to include the following in the upcoming fiscal
budget 201712018:
1. Create two bump-outs at the beginning of the Lincoln Cul-de-Sac.
2. Re-pave the Lincoln Cul-de-Sac.
Sent with respect,
Marcia & John Nagel
Gaston Georis & Sheila Sheppard

James & Caroline Gill
Cecilia Brown
Ron & Claudia Howe
Jim Griffith & Kim Whitney
Charles Geoly
Kay Allan
Betty Kniesche
Cal & Carol Oaks
121
"EX! ST! NG"
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122
"PROPOSED"
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123
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124
ATTACHMENT - 8
Mission Trail Nature Preserve

March 16, 2017
From: Friends of Mission Trail Nature Preserve {FOMTNP)
To: Chip Rerig, City Administrator
I: Challenge Grant Partnership Proposal - New Pedestrian Bridge:

Doolittle Trail Bridge Crossing Safety Improvements - Project Design Proposal
Fiscal Vear 2017/2018
II: White Paper Proposal:

Removal of Old Gravity Well and Supporting Infrastructure
Fiscal Vear 2017/2018
I. Doolittle Trail - New Pedestrian Bridge Project Partnership
Project Overview:
The City of Carmel completed its Coastal Development Permit (CDP) process for
implementation of the Mission Trail Nature Preserve Master Plan in 2016. The CDP identified
numerous maintenance issues requiring immediate attention and made recommendations for
establishing ongoing maintenance programs to properly manage the Preserve, including its
unique biological ecosystems and a wide variety of support facilities.
FOMTNP reviewed the CDP's Biological Assessment and has identified one important project
that, if accomplished, would solve some existing problems by addressing both hazards to public
safety and providing improved access for visitors: The installation of a pedestrian bridge (See
MTNP CDP, page 55 sec. 7.3.1, Summary and page 69, *Realign Creek Crossing to Doolittle
Trail) spanning the seasonal creek adjacent to the Liaolo Memorial Redwood Grove. Installing a
bridge at this location would eliminate significant hiking hazards created as the existing trail
route transitions to a concrete "forest service crossing'' adjacent to well head infrastructure.
Realigning the trail to cross the new bridge with connector trails to the redwood grove and
linking the remainder of Doolittle Trail will provide safe footing for hikers using both Doolittle
and Serra Trails.
Funding Partnership Proposal:

Friends of Mission Trail Nature Preserve requests that the City Council approve a project for
Fiscal Vear 2017/2018 to install a new pedestrian bridge and trail realignment improvements in
the above location. FOMTNP proposes that the city allocate funds for the purpose of
architectural design and construction documents for the bridge project. In return, upon City
Council approval and preparation of design and construction documents, FOMTNP proposes to
raise the necessary funds to pay for the new bridge and the realignment of Doolittle Trail.
125
\\
The installation of the improvements would not commence until sufficient grant funding has
been acquired by FOMTNP in a manner and amount confirmed by the city to purchase the
prefabricated bridge and its supporting structure. Once funding has been acquired, the city
would then advertise bids calling for construction. FOMTNP volunteers would rebuild new trails
to and from the bridge to reconnect Serra and Doolittle Trails. Costs for construction would
then be paid by the city.
II. White Paper - Proposed Abandonment and Removal of Discontinued Gravity

Well and Supporting Infrastructure (Area of Laiolo Redwood Grove)
Background:
The City of Carmel installed a gravity well and accompanying support infrastructure located in
the lower wetlands area near the edge of the Preserve's seasonal creek channel near the Liaolo
Memorial Redwood Grove in the late 1970's. This well was constructed as a water supply for
various municipal uses. Primarily, the water draws were used for portable irrigation of trees
and isolated landscaping throughout the village. The site was also used by Public Works for
cleaning the street sweeper and other construction equipment. During a period of about 12
years, the city siphoned off water from this source.
In the late 1980's and early 90's city officials recognized that these activities were drawing
down the water table and causing substantial degradation of the wetlands ecosystem including
a severe decline and die-off of redwoods in the immediate vicinity. Use of the gravity well was
discontinued to halt further environmental damage to both wetland vegetation and the
seasona I creek.
Project Proposal:
In conjunction with Proposal I above, FOMTNP requests that the city abandon and deconstruct
the gravity well and its supporting facilities including: the lOK gallon steel water storage tank,
pump house, utility pole with power line and half the concrete creek crossing structure. Friends
proposes these facilities be removed at city expense.
Ill. Findings:
Bridge:
A new pedestrian bridge, (see Proposal I above) will eliminate dangerous footing
conditions at the interface between the Doolittle Trail and the forest service concrete
crossing near the Liaolo Memorial Redwood Grove.
Removal of Well and Infrastructure:

Water draws from the gravity well are recognized as the cause for the severe
environmental damage to the wetland ecosystem and pollution of the seasonal creek.
126
The well shaft is a public safety hazard if vandalized or accessed without authorization.
The shaft should be filled with permeable soil/sand to existing grade eliminating any
possibility of someone falling into the well shaft.
Filling the well shaft with permeable soils will enhance the wetlands' original water
storage capacity capabilities.
The utility pole and power feed should be removed to prevent any potential for a power
line failure that could cause a wildfire.
The creek crossing ramp should be partially removed to eliminate inappropriate uses
and to restore that portion of the creek channel damaged by the original installation.
The power shed has no beneficial purpose and has begun to collapse because of
vandalism. It is a hazard.
The 10,000-gallon steel tank is no longer useable as a water storage facility, is corroding
and is considered a potential public hazard that exposes the city to liability.
Removal of these facilities would help restore the surrounding environment.
The bridge project is identified in the Mission Trail Nature Preserve CDP as a preferred
option in addressing a recognized hazardous trail condition.
Project Cost Centers:

Design review process including fees, permits and other charges.
Architectural design, construction drawings, bid documents and request for bids.
e Bridge acquisition and supporting infrastructure: pathway access improvements and
signage.
Construction contract and engineering.
Decommissioning and removal of water drafting infrastructure and electric utility.
Creek channel and site stabilization and restoration.
Dump and landfill fees.
Landscape restoration.
Request Re: Fiscal Years 2017/2018 and 2018/2019 City Budgets:

1. City Council approves the proposed bridge project concept with initial funding provided
for design and construction plans in Fiscal Year 2017 /2018. Subsequently, Friends will
begin fund raising for acquisition of prefabricated bridge system and trail realignment as
a City/Friends partnership. Project to be completed prior to commencement of Proposal
11.
2. City Council approves and funds removal of water drafting infrastructure and storage
facilities including demolition of the concrete pad previously used to clean city
construction equipment following completion of bridge project installation.
3. Restore areas to natural vegetation as directed by the City's Consulting Biologist.
127

Draft FY 2017-2018 Capital Improvement Plan 03-21-17

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CITY OF CARMEL-BY-THE-SEA

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Chip Rerig, City Administrator

March 21, 2017

Mayor Dallas and

Fiscal Year 2016/17

Vista Lobes Roof

Server system replacement

Fiscal Year 2017/18

Proposed Carry Over Projects

ADA Facilities Study and Transition Plan

Proposed Annual/Multi-Year Projects

North Dunes Habitat Restoration

Proposed New projects

Harrison Memorial Library Emergency Generator

Projects Not Scoped nor Budgeted

We very much look forward to your questions and direction, Council.

Administrative Services Total 95,000 72,000 30,000 197,000

Community Planning & Bldg

Community Planning & Bldg Total 92,000 92,000

Library & Community Activities

Library & Community Activities Total 271,000 271,000

Safety: Fire Total 38,500 38,500

Safety: Police Total 333,000 130,000 155,000 102,000 0 720,000

Services: Public Works

Services: Facilities Total 257,250 43,500 300,750

Srvs: Forest, Parks, & Beach

GRAND TOTAL 3,417,950 1,887,000 1,447,500 934,500 0 7,686,950

PROJECTS BY FUNDING SOURCE

GF: Capital Improvements

GF: Capital Improvements Total 556,500 50,000 606,500

Measure D Total 2,282,000 1,215,000 1,012,500 672,500 5,182,000

Traffic Safety Total 150,000 150,000 150,000 150,000 600,000

Unfunded Total 266,450 300,000 100,000 10,000 676,450

Vehicle Replacement Fund

Vehicle Replacement Fund Total 210,000 160,000 185,000 102,000 0 657,000

GRAND TOTAL 3,464,950 1,875,000 1,447,500 934,500 0 7,721,950

City of Carmel-by-the-Sea, CA Contact

Total 8,000 8,000

Funding Sources FY 17 FY 18 FY 19 FY 20 FY 21 Total

Total 8,000 8,000

City of Carmel-by-the-Sea, CA Contact Admin Srvs Director

Total 30,000 30,000

Funding Sources FY 17 FY 18 FY 19 FY 20 FY 21 Total

Total 30,000 30,000

City of Carmel-by-the-Sea, CA Contact

Total 2,000 30,000 32,000

Funding Sources FY 17 FY 18 FY 19 FY 20 FY 21 Total

Total 2,000 30,000 32,000

City of Carmel-by-the-Sea, CA Contact

Type Software or Subscription

Total 5,000 12,000 17,000

Funding Sources FY 17 FY 18 FY 19 FY 20 FY 21 Total

Total 17,000 17,000

City of Carmel-by-the-Sea, CA Contact

Total 30,000 30,000 30,000 90,000

Funding Sources FY 17 FY 18 FY 19 FY 20 FY 21 Total

Total 30,000 30,000 30,000 90,000

City of Carmel-by-the-Sea, CA Contact

Total 10,000 10,000

Funding Sources FY 17 FY 18 FY 19 FY 20 FY 21 Total

Total 10,000 10,000

City of Carmel-by-the-Sea, CA Contact

Total 10,000 10,000