Configure Outgoing Email in SAP Basis

Services
PostalMethods provides email-to-post functionality for SAP
R/3 and enables post fulfillment from SAP. This is step 1 of
our How To Automate Postal Mail From SAP guide.

The following steps are required in order to allow SAP R/3 to send
email messages.

Step 1.1: Set the Instance Profile (RZ10 transaction) to allow

SAP to connect to external SMTP servers:
To set the required parameter in your instance profile:

1. Access the RZ10 transaction, and select Instance Profile

2. Look for a parameter named icm/server_port_2. If it does not

exist, create it

3. Set the icm/server_port_2 parameter value to the

following: PROT=SMTP, PORT=1080, TIMEOUT=180

4. If you created the parameter or changed the value, restart the

instance to update the new value
Step 1.2: Activate and Configure the SMTP node in
SAPConnect Administration
To activate and configure SMTP node:

1. Access the SCOT transaction (SAPconnect Administration)

2. From the Settings menu, select Define Domain. The Internet

Mail Addresses dialog is displayed

3. In the Default domain field, type your company's email

domain (for example, mycompany.com) and click the
confirmation button

4. In SAPconnect Administration, ensure you are in node view, and

select the SMTP node
 The SAPconnect: General node data dialog is displayed:

5. In the General node data dialog, ensure that:

o Node in use is selected

o The Mail host field contains your SMTP (outgoing mail)

provider. For example, smtp.provider.com

o The Mail port field contains the correct port used to

connect to your SMTP server

6. Under Supported address types, click the Set button next to

the Internet checkbox. The Address type for node dialog is
displayed.

7. In case the Address area box does not contain an asterisk (*,
meaning that all addresses are permitted), ensure that the email
address "send@letter.postalmethods.com" is permitted for
outgoing emails
 8. Under Output Formats for SAP Documents, from
the SAPscript/Smart Forms drop-down menu, select PDF

9. Click the confirmation button. In SAPconnect: General node

data, click the confirmation button again

Step 1.3: Schedule an email sending job in the SAPConnect

Administration
To schedule a job that sends outgoing emails in SAPconnect
Administration:

1. Access the SCOT transaction (SAPconnect Administration)

2. From the View menu, select Jobs. If there is an existing job of

the variant SAP&CONNECTALL, a job is already scheduled for
 sending outgoing emails. Skip items 3 and 4 and move forward
to Step 1.4

3. In case the variant SAP&CONNECTALL is NOT defined yet: from

the Job menu, select Create

4. Define the following options for the new job:

o Type a name for the job

o Select the SAP&CONNECTALL job variant

o Select the option Schedule Periodically

o Specify a reasonably short time interval (for example, 10

minutes). Users will need to wait for this time interval before
their letters are sent

Step 1.4: Assign email addresses to SAP users

To define internal email addresses for users who need to send
letters via PostalMethods:

Identify which SAP users will need to use PostalMethods from

SAP R/3

Access the SU01 transaction

If any of the relevant users do not have an internal email

address, create an address for each of them. When creating each new
address, ensure that Comm. Method is set to INT E-Mail