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Configuring Outlook 2010 for Windows

This document assumes that you already have Outlook 2010 installed on your computer and you are ready to configure Outlook.

Table of Contents

Configuring Outlook 2010 for Windows

1

Table of Contents

1

Enabling Gmail for IMAP

2

Configuring a New Email Account

7

Configuring Access to the LDAP Directory

14

How to Search Using the LDAP Directory

20

Adding an Additional Email Account

21

Contact Info

27

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Enabling Gmail for IMAP Before Outlook can be configured, IMAP must be enabled in Gmail. To enable IMAP, follow the instructions below.

1)

Go to gmail.com

2)

You may or may not see the following image. If you do, click Sign in near the top right of the page. If you do not, proceed to the next step.

image. If you do, click Sign in near the top right of the page. If you

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3)

Enter your Email, Password, and then click Sign in

Enterprise Technology Services Rev 1.4 2013.12.04 3) Enter your Email , Password , and then click

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4)

Click the gear icon in the top right of the Gmail page.

5)

Select Settings

Rev 1.4 2013.12.04 4) Click the gear icon in the top right of the Gmail page.
Rev 1.4 2013.12.04 4) Click the gear icon in the top right of the Gmail page.

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6)

Select the Forwarding and POP/IMAP tab.

7)

Select Enable IMAP

8)

Click Save Changes

6) Select the Forwarding and POP/IMAP tab. 7) Select Enable IMAP 8) Click Save Changes Page

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9)

10) Next to the All Mail label, uncheck show in IMAP. This will stop duplicate emails from appearing when using the search function in Outlook.

Select the Labels tab.

will stop duplicate emails from appearing when using the search function in Outlook. Select the Labels

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Configuring a New Email Account

1)

When you first start Outlook, a window will appear.

2)

Select Manually configure server settings or additional server types

3)

Click Next >

2) Select M anually configure server settings or additional server types 3) Click N ext >

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4) The following screen appears. 5) 6) Select Internet E-mail Click Next >
4)
The following screen appears.
5)
6)
Select Internet E-mail
Click Next >

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7)

The Add New Account window opens.

8)

Enter Your Name: This is the name that will be displayed to people when you send

9)

messages to them. Enter your E-mail Address:

10) Change Account Type: to IMAP 11) Enter your Incoming mail server: imap.gmail.com 12) Enter your Outgoing mail server (SMTP): smtp.gmail.com 13) Enter your full email address as the User Name:

14) Uncheck Remember password (ETS Help Desk strongly recommends that you NOT save your password for security reasons) 15) Make sure that the checkbox for Test Account Settings by clicking the Next button is checked. 16) Click More Settings…

for Test Account S ettings by clicking the Next button is checked. 16) Click M ore

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17) The following window appears.

Enterprise Technology Services Rev 1.4 2013.12.04 17) The following window appears. Page 10 of 27

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18) Select the Outgoing Server tab. 19) Check My outgoing server (SMTP) requires authentication 20) Select Use same settings as my incoming mail server

o utgoing server (SMTP) requires authentication 20) Select U se same settings as my incoming mail

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21) Select the Advanced tab. 22) Change the Use the following type of encrypted connection: to SSL 23) Change the Incoming server (IMAP): to 993 24) Change the Use the following type of encrypted connection: to TLS 25) Change the Outgoing server (SMTP): to 587

to TLS 25) Change the O utgoing server (SMTP): to 587 26) Click OK 27) Click

26) Click OK 27) Click Next >

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28) The following window appears.

Rev 1.4 2013.12.04 28) The following window appears. 29) This test will send a test email

29) This test will send a test email to your account. If prompted, please enter your password. 30) Click Close 31) Click Next > 32) Click Finish

If prompted, please enter your password. 30) Click C lose 31) Click N ext > 32)

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Configuring Access to the LDAP Directory

1) 2) Click the File tab. Click Account Settings. A drop down window appears. Click
1)
2)
Click the File tab.
Click Account Settings. A drop down window appears. Click Account Settings…
3)
A pop up window appears.
Click Account Settings. A drop down window appears. Click Account Settings… 3) A pop up window

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4) Select the Address Books tab. 5) Click New…
4)
Select the Address Books tab.
5)
Click New…

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6) Select Internet Directory Service (LDAP) 7) Click Next >
6)
Select Internet Directory Service (LDAP)
7)
Click Next >

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8)

In the Server Name: field type in phonebook.sdsu.edu

9)

Leave This server requires me to log on unchecked.

9) Leave Th is server requires me to log on unchecked. 10) Click M ore Settings…

10) Click More Settings… 11) You will get a dialog box that reads, You must restart Outlook for these changes to take effect. Click OK

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12) Under the Connection tab in the Display Name field type SDSU Phonebook 13) Under Connection Details in the Port: field type 389

SDSU Phonebook 13) Under Connection Details in the P ort: field type 389 14) Click the

14) Click the Search tab.

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15) Under the Search Base section, select Custom: and type dc=phonebook,dc=sdsu,dc=edu 16) Click OK

and type dc=phonebook,dc=sdsu,dc=edu 16) Click OK 17) Click N ext > 18) Click Finish 19) Click

17) Click Next > 18) Click Finish 19) Click Close

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How to Search Using the LDAP Directory

1)

2)

3)

4)

5)

6)

Restart Outlook if you haven’t done so. Click the Home tab.

Click Address Book

A pop up window appears. Select SDSU Phonebook from the drop down list under the Address Book In the Search: field, enter the name to lookup. Click on the Go button at the top of the window.

lookup. Click on the G o button at the top of the window. icon. 7) The

icon.

Click on the G o button at the top of the window. icon. 7) The results

7)

The results of your search will appear in the Address Book window.

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Adding an Additional Email Account

This is an example for rohan.sdsu.edu

1)

2)

3)

Click on File tab. This will bring you to a new window.

3) Click on File tab. This will bring you to a new window. Click the Add

Click the Add Account button. Select Manually configure server settings or additional server types

button. Select M anual ly configure server settings or additional server types 4) Click N ext

4)

Click Next >

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5) Select Internet E-mail 6) Click Next >
5)
Select Internet E-mail
6)
Click Next >

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7)

Enter Your Name: This is the name that will be displayed to people when you send

8)

messages to them. Enter your secondary E-mail Address:

9)

Select your Account Type: You can select IMAP (recommended) or POP3. IMAP is a

mirror image of your Webmail account online. POP downloads a copy of your email messages from the server and saves it to your computer. 10) Enter secondary Incoming mail server: (e.g. rohan.sdsu.edu, yahoo.com, hotmail.com, imap.gmail.com, pop.gmail.com) 11) Enter secondary Outgoing mail server (SMTP): (e.g. smtp.gmail.com, rohan.sdsu.edu, yahoo.com, hotmail.com) 12) Enter your secondary User Name:

13) Enter your Password: ETS Help Desk strongly recommends that you NOT save your password for security reasons. 14) Uncheck Remember password 15) Make sure that the checkbox for Test Account Settings by clicking the Next button is checked. 16) Click More Settings…

This is an example for rohan.sdsu.edu

clicking the Next button is checked. 16) Click M ore Settings… This is an example for

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22) Select the Outgoing Server tab. 23) Check My outgoing server (SMTP) requires authentication 24) Select Use same settings as my incoming mail server

authentication 24) Select Use same settings as my incoming mail server 25) S elect the Advanced

25) Select the Advanced tab.

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26) Change the Use the following type of encrypted connection: to SSL 27) Change the Incoming sever (IMAP): to 993 28) Change the Use the following type of encrypted connection: to SSL 29) Change the Outgoing server (SMTP): to 465

to SSL 29) Change the O utgoing server (SMTP): to 465 30) Click OK 31) Click

30) Click OK 31) Click Next >

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32) A pop up window appears. 33) This test will send a test email to your account. If prompted, please enter your password.

to your account. If prompted, please enter your password. 34) Click C lose 35) Click N

34) Click Close 35) Click Next > 36) Click Finish

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Contact Info

If you are having problems please call the ETS Help Desk at (619) 594-5261 or email us at etshelpdesk@mail.sdsu.edu

A publication from Enterprise Technology Services, San Diego State University, San Diego, CA, USA ©2013

Disclaimer

Neither SDSU nor the State of California nor the California State University system nor any of their employees, makes any warranty or assumes any legal liability or responsibility for the accuracy, completeness, or usefulness of any information, apparatus, product, or process disclosed, or represents that its use would not infringe privately owned rights. Reference to any special commercial products, process, or service by trade name, trademark, manufacturer, or otherwise, does not necessarily constitute or imply its endorsement, recommendation, or favoring by SDSU or the State of California or the California State University system. The views and opinions of the author(s) do not necessarily state or reflect those of SDSU or the State of California or the California State University system and shall not be used for advertising or product endorsement.

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