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SAP-CO-Internal Order
Configuration Guide
Prepared By - Jayanth Maydipalle
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SAP-CO-Internal Order Configuration Guide
Content:
A. Internal Order Overview 3
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SAP-CO-Internal Order Configuration Guide
Internal Orders:
Internal orders are used to monitor overhead costs incurred for a specific event,
project or activity. It can be used for a restricted period when executing a job, or for
long-term monitoring of portions of overhead costs. Internal Orders are company
code dependent. Internal order groups can be created for cross-company reporting.
Overhead cost orders will be used to collect actual costs incurred. This allows costs
to be monitored continuously. The overhead costs assigned to the overhead cost
orders are settled (in full) as costs to other cost collectors. This is generally on the
periodic basis, at month-end.Internal orders plan and monitor the costs of a specific
job.
T-Code: OKKP
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SAP-CO-Internal Order Configuration Guide
Internal order is a cost object that tracks the cost of a specific event. IO has a short
life compared to a cost center. In SAP solutions, you will find two types of IO:
(1) Real IO
(2) Statistical IO.
Through real IO, you can track the cost of a particular event, and at the end you
can settle the IO cost to the respective cost center.
In statistical IO, you can only collect cost; you cant settle statistical IO to any other
cost object.
T-Code: KOT2_OPA
Click on
Press Enter
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SAP-CO-Internal Order Configuration Guide
Click on
Here you can hide the various fields or make it as required entry or only display or
available for input. Thus while creating internal order only those fields are displayed
and available for input.
T-Code: KONK
Click on Groups
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SAP-CO-Internal Order Configuration Guide
Then click on
The internal order type Z910 moves under the group which can be seen
as follows:-
If you want check the Number ranges assigned for internal orders then following
steps,
Select check box of Trade Real Internal orders type
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SAP-CO-Internal Order Configuration Guide
Click on
In this work step you define the layout for the order master data. You can assign a
layout to each order type.
The system displays the order master data as a tab with a series of tab pages. On
the tab pages there are group boxes with a series of fields for the order master
data. The group boxes are defined by the system.
Which group boxes should be displayed in which position on the tab pages.
The tab pages are numbered from left to right with "Tab Page 01" to "Tab Page xx".
On every tab page there are five positions, which you can assign individually to a
group box. One of the group boxes can contain user-defined master fields (see work
step Develop enhancements for order master data").
Standard settings
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SAP-CO-Internal Order Configuration Guide
Layout SAP0 corresponds to the default settings. You can copy this layout if you
want to make changes to the default settings.
Activities
Check whether you need your own layouts. If you only want to make small changes
to the standard delivery, you can copy layout SAP0 and use it as the basis for your
layout.
You can define model orders in this section. Model orders are not orders in the
commercial sense, but serve merely as references for creating "normal"
orders. Model orders contain default values for the orders in an order type. You
need to enter the model order as the reference order in the order type.
When you create a new order, all the fields active in the relevant order type are
copied from the model order to the new order. Model orders make the work of
entering new orders considerably easier. The data that recurs in orders from a
particular order type is already defined. This reduces the likelihood of errors.
The order status is not copied from the model order. The new order is given the
default status for the relevant order type.
The system checks to see if the entries exist in the model order. When you create
settlement rules, it also checks to see whether the settlement receivers match the
organization units you entered. A model order does not contain any dependent
objects such as assets under construction, even if you entered an investment
profile.
Example
You want to settle all your marketing orders to the same sales cost center.
Stipulate the cost center as the default value in the model order for marketing
orders.
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SAP-CO-Internal Order Configuration Guide
When you create a new marketing order, the system defaults this cost center.
If you want to settle the order to a different cost center, you can overwrite the
default cost center in the orders.
T-Code: KOM1
Then click on
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SAP-CO-Internal Order Configuration Guide
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SAP-CO-Internal Order Configuration Guide
Currency: INR
Click on SAVE
Click on
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SAP-CO-Internal Order Configuration Guide
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C.1 Creation of Internal Order Groups:
i
Press Enter
Click On Save
SAP Easy Access Accounting Controlling Internal Orders Master Data Special
Functions>Order Group KOH2- Change
T-Code: KOH2
Press:Enter
Change Description
Click on Save
T-Code: KOH3
Press Enter
D.1 Creation of Internal Orders:
SAP Easy Access Accounting Controlling Internal Orders Master Data
Special Functions Order KO01- Create
T-Code: KO01
T-Code: KO02
Click onSave
T-Code: KO03
E.1 Planning
E.1.1 Maintain User-Defined Planner Profiles:
You use planner profiles to control the way planning is carried out. In a planner profile,
you specify per planning area which planning layout is to be used with which default
values. Per planning area, you can create as many planning layouts as you require. The
profile item determines the order of the planning layouts within a planning area and can
be used to assign the same planning layout to a planner profile in multiple areas, but with
a different default setting each time.
IMG Controlling Internal Orders Planning Manual Planning Maintain
User-Defined Planner Profiles
T-Code: KP34
Click on Save
Preliminary costing for production orders that do not have a quantity structure (CO
production orders).
Financial budgeting
You can create new planning profiles, or change existing ones.
Time frame
You can specify which values are to be planned, and in which fiscal years.
Value display
You can specify which standard view the system is to display with the plan value,
when you call up the initial screen for planning. You can default the number of
decimal places and the display factor.
T-Code: OKOS
Click on Save
Come Back,
F.1 Settlement
You assign the debit cost element groups to a settlement cost element.
You settle by cost element - that is, the debit cost element is the settlement cost
element.
This is a good idea, for example, if the required capital spending for an asset you are
building yourself is to be monitored. These costs are settled by cost element to an
inventory account in Asset Accounting at the end of the year, or when the measure is
complete.
Completeness
Each cost element in which costs are incurred may only appear once in an
allocation structure. Only one settlement cost element may be assigned to a source
within a particular allocation structure.
Note:
When you settle to materials you do not need to create settlement cost elements.
Click on BACK -
In the above screen shot Overlapping check box has been changed into Green
color, If you put cursor on green check box, it shows OK
Now Select,
In the settlement profile, you define a range of control parameters for settlement. You
must define the settlement profile before you can enter a settlement rule for a sender.
If you want to settle the costs each time to just one cost center or just one G/L account,
you need a settlement profile. As you cannot maintain the settlement parameters during
settlement to a receiver, you must save the settlement profile either in the order type or
in the model order or reference order.
The settlement profile includes, among other things, the retention period for the
settlement documents. You should bear in mind the following when you determine the
retention period.
The settlement documents take up additional storage capacity. When a posting period is
finally locked against further postings in Financial Accounting and Controlling, you can
clear the settlement documents. However, you should build in a safety margin, as you will
need the settlement documents if you have to cancel any settlements or repeat the
period end close.
Go Back,
T-Code: KOAL
Double Click on Enter Settlement Profile in Order types
Choose Order type,
Click on Save
Press Enter
Click on
Click on
Click on Save
Click on Continue