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CHAPTER IV
This chapter is the most important part of this research. It intends to answer the
various questions in the study. It presents the data gathered through the questionnaires.
The data gathered by the researchers would serve as a guide in the presentation,
analysis and interpretation of the study. The respondents of the study are the PNP
personnel in some selected police station who are E-Blotter PNCO. The responses
were presented in the form of graphs and tables for more systematic presentation. The
study.
The questionnaire was set into four parts in accordance with the sub-problems of
the study.
Part I deals with the demographic profile of the respondents, which was
presented in graphical form. It includes their age, sex, educational attainment, rank, and
Part III reveals the level of effectiveness of Electronic Blotter System as a basis
40%
35%
30%
25%
20%
15% 36%
Percentage 32%
10%
5% 12%
0% 0% 8% 12%
21-25 26-30
31-35 36-40 0%
41-45 46-50
51 Above
Age of respondents
Figure 2 shows that 9 or 36% of the PNP personnel respondents ages were
ranging from 31 to 35 years old while 8 or 32% is in the age of 36 to 40 years old. The
two age bracket which is 26 to 30 and 51 above are with the same responses of 3 or
It indicates that majority of the respondents who handle E-Blotter were old
enough and can understand the importance of E-Blotter in the field of PNP.
Male 68 68%
Male Female
Female 32 32%
The above figure shows the distribution of respondents in terms of sex. This
shows that out of 25 PNP personnel respondents 17 or 68% of them were male, while
This only indicates that majority of the respondents were male. Thus, they were
Educational Attainment
College Graduate 100%
Figure 4 shows that the distribution of PNP personnel respondents were 100%
college graduates.
capability of police personnel who handles E-Blotter. This indicates that the respondents
Rank
44%
45%
40% 32%
35%
30%
25%
Rank
20% 12%
15%
10% 4% 4% 4%
5%
0%
0% 0% 0% 0% 0% 0% 0% 0%
Figure 5. Distribution of respondents according to rank.
The above figure shows that 11 or 44% of the respondents were Police Officer 3,
while 8 or 32% of the respondents were Senior Police Officer 1, and 3 or 12% of the
rank of the respondents were Police Officer 2. The three rank bracketed which is Non-
respondents.
Rank is important to show the difference of how an officer with higher address
Length of Service
45% 40%
40% 36%
35%
30%
25%
20% Length of Service
15% 8% 8%
10% 4% 4%
5%
0%
This figure shows that 10 or 40% of the PNP respondents have been working as
a police officer for 11 to 15 years, while 9 or 36% of the PNP respondents have been
working as a police officer for 6 to 10 years. The two rank bracketed 1 to 5 years and 26
to 30 years have the same percentage of 2 or 8% and the other two ranks bracketed
It only shows that most of the PNP personnel who handle E-Blotter have been in
service for 11 to 15 years. Length of service in PNP determines the familiarity on the
functions and responsibilities as a police officer. This indicates that majority of the PNP
personnel have enough length of service to have knowledge and familiarity on e-blotter
system.
Table 2.1
Rank
5 4 3 2 1 TOTAL
Advantages
WM
WV
WV
WV
WV
WV
WV
F
1. E-blotter system
uses internet
connection which
19 95 2 8 0 0 4 8 0 0 25 111 4.44 7
provides a safe
transmission of data.
2. Confidentiality of
blotter incidents with
spot report is secured 14 70 6 24 1 3 4 8 0 0 25 105 4.20 9
through EBS.
3. E-blotter system
provides information
about crime statistics 0
15 75 10 40 0 0 0 0 0 25 115 4.60 3.5
of a specific area
instantaneously.
4. It helps the security
planners to have an 75 10 40 0 0 0 0 0 0 25 115 4.60 3.5
easy and intelligent 15
way of mapping out
peace and order and
anti-criminality
strategies.
5. It provides format
for easy encoding of
19 95 6 24 0 0 0 0 0 0 25 119 4.76 1.5
crime incident
information.
6. Through e-blotter
system, updating the
19 95 6 24 0 0 0 0 0 0 25 99 4.76 1.5
status of the case is
easy.
7. E-blotter system is
13 65 7 28 0 0 1 2 4 4 25 103 3.96 11
tamper free.
8. The system is
protected using
19 95 1 4 0 0 1 2 4 4 25 103 4.12 10
username and
password.
9. Information is
secured because
limited or authorized 18 90 2 8 0 0 5 10 0 0 25 108 4.32 8
personnel only have
access on it.
10. E-blotter system
has a backup memory
16 80 8 32 0 0 1 2 0 0 25 114 4.56 5
in case of file
corruption.
11. It ensures accuracy
in crime data 14 70 10 40 0 0 1 2 0 0 25 112 4.58 6
documentation.
Legend: 5 Strongly Agree(SA) 4.21 - 5.00
4 Agree (A) 3.41 4.20
3 No Opinion(NO) 2.61 3.40
2 Disagree(DA) 1.81 2.60
1 Strongly Disagree(SD) 1.00 1.80
Table 2.1 reveals that in terms of advantages, the police officers strongly agreed
that it provides format for easy encoding of crime incident information and that through
e-blotter system, updating the status of the case is easy, which got the same rank of 1.5
and weighted mean of 4.76. They strongly agreed that e-blotter system provides
information about crime statistics of a specific area instantaneously and helps the
security planners to have an easy and intelligent way of mapping out peace and order
and anti-criminality strategies. Both obtained the rank of 3.5 and weighted mean of 4.60.
They strongly agreed that e-blotter system has a back up memory in case of file
corruption, with a weighted mean of 4.56 and that it ensures in crime data
Meanwhile, they least agreed that confidentiality of blotter incidents with spot
report is secured through EBS, which got a rank of 9 and a weighted mean of 4.12. Last
in rank is that the system is protected using username and password, with a weighted
mean of 4.12, and that e-blotter system is tamper free, with a rank of 11 and a weighted
mean of 3.96.
Electronic Blotter System. They particularly see its advantage in providing format for
easy encoding of crime incident information and updating of the status of the case.
being used nationwide. Thus, each PNP operating unit maintains an official police
blotter where all types of operational and undercover dispatches are recorded
containing the five Ws (who, what, where, when and why) and one H (how) of an
information.
Sheldon and Wright (2010) added that the police service uses electronic custody
records that are far more efficient and reliable than the earlier handwritten ones which
Table 2.2
Disadvantages of Electronic Blotter System
5 4 3 2 1 TOTAL
Rank
Disadvantages
WM
WV
WV
WV
WV
WV
WV
F
F
1. E-blotter system is
prone to corruption of
files due to viruses and 11 55 7 28 0 0 7 14 0 0 25 97 3.88 5
other computer
diseases.
2. The system is very
sensitive because any
single mistake upon 17 85 4 16 0 0 1 2 3 3 25 106 4.24 2
saving cannot be
corrected.
3. Police stations that
are in far flung area
cannot adopt the
7 35 7 28 0 0 10 20 1 1 25 84 3.36 8
investigative
innovation due to lack
of computers.
4.Transmitting
information through
internet, especially
police blotter, provides 3.5
10 50 4 16 1 3 10 20 0 0 25 89 7
an opportunities to 6
possible hackers
accessing the e-mail of
the police station.
5. E-blotter system
cannot be applied to
other police station due 3 15 5 20 0 0 7 14 1 1 25 59 2.36 9
to lack of internet
connection.
6. Police personnel
exert more effort in
encoding information
5 25 1 4 0 0 7 14 12 12 25 55 1.20 10
which they already
have written in the
police blotter logbook.
7. The system cannot
provide the
photographs of person 10 50 10 40 5 0 0 0 0 25 105 4.20 3
or things involved in
the crime.
8. Blotter records that
can be kept in the new
22 110 1 4 0 0 2 0 0 25 118 4.72 1
system are only those
which has a spot report.
9. E-blotter system
contributes to the
expenses of the
organization because it
13 65 1 4 7 21 0 0 4 4 25 94 3.35 6
needs internet
connection and
electricity for the
system to function.
10. The number of a
specific crime recorded
in the police station
12 60 9 36 0 0 1 2 4 4 25 102 4.08 4
sometimes doesnt
match to the tally of the
National Headquarter.
Legend: 5 Strongly Agree(SA) 4.21 - 5.00
4 Agree(A) 3.41 4.20
3 No Opinion(NO) 2.61 3.40
2 Disagree(DA) 1.81 2.60
1 Strongly Disagree(SD) 1.00 1.80
Table 2.2 reveals the perceptions of the PNP personnel or E-Blotter PNCO on
The table indicates that they strongly agreed that the blotter records that can be
kept in the new system are only those which has a spot report, which ranked first with a
weighted mean of 4.72, followed that the system is very sensitive because any single
Likewise, they agreed that the system cannot provide the photographs of person
or things involved in the crime, with a rank of 3 and a weighted mean of 4.20, that the
number of a specific crime recorded in the police station sometimes does not match to
the tally of National Headquarters, with a weighted mean of 4.08. They also agreed that
E-blotter is prone to corruption of files due to viruses and other computer diseases, with
a weighted mean of 3.88, and that e-blotter system contributes to the expenses of the
organization because it needs internet connection and electricity for the system to
function, with a weighted mean of 3.36. They agreed that transmitting information
accessing the e-mail of the police station, with a weighted mean of 3.56.
On the other hand, they had no opinion whether police stations in far flung area
cannot adopt the investigative innovation due to lack of computers, which got a
They also disagreed that E-blotter system cannot be applied to other police
station due to lack of internet connection, with a weighted mean of 2.36, and that that
police personnel exert more effort in encoding information which they already have
written in the police blotter logbook, with a weighted mean of 2.20 and a rank 10.
Thus, it could be deduced that its disadvantages lie more on the system itself
and not so much on the police personnel. It could imply that they are familiar with the
The PNP personnel agreed that the disadvantages of Electronic Blotter System
is its not being totally developed for future use and efficiency. It could then possibly
replace the manual and traditional system which is still extensively used.
Table 3
5 4 3 2 1 TOTAL
Level of
Effectiveness
Rank
WM
WV
WV
WV
WV
WV
WV
F
F
1. E-blotter system
is reliable in terms 20 100 1 4 0 0 4 8 0 0 25 112 4.88 2
of record keeping.
2. Filing using the
new system is 14 70 7 28 0 0 4 8 0 0 25 106 4.24 8
organized.
3. It has an easy
retrieval of 15 75 10 40 0 0 0 0 0 0 25 123 4.92 1
information.
4. There is hassle-
free transmission
11 55 13 65 0 0 1 1 0 0 25 104 4.16 9
from police station
to station.
5. The system
provides quick and
accurate data on
crime incident
19 95 5 20 0 0 1 2 0 0 25 117 4.68 3
which is essential in
the investigation and
deployment of law
enforcers.
6. The integrity of
data is ensured as it
will be transmitted
11 55 10 4 0 0 4 8 0 0 25 103 4.12 10
directly by the
frontline units of the
PNP.
7. Blotter incident is
tamper-free using e- 12 60 9 36 1 3 6 0 0 25 114 4.56 4.5
blotter system.
8. Confidentiality of
blotter incident is 20 100 2 8 0 0 3 6 0 0 25 114 4.56 4.5
protected.
9. The system has a
daily update on what
15 75 6 24 1 3 3 6 0 0 25 108 4.32 7
is really happening
on the ground.
10.E-blotter system
gives complete
information about
the progress of a
19 95 2 8 0 0 4 8 0 0 25 111 4.44 6
particular crime
incident that
transpired to a
specific area.
Legend: 5 Very Effective(VE) 4.21 - 5.00
4 Effective(E) 3. 41 4.20
3 No Opinion(NO) 2.61 3.40
2 Slightly Not Effective(SNE) 1.81 2.60
1 Not Effective(NE) 1.00 1.80
information, which ranked first with a weighted mean of 4.92. E-blotter system is also
reliable in terms of record keeping, with a weighted mean of 4.88 and a rank of 2. It is
likewise very effective as it provides quick and accurate data on crime incident which is
essential in the investigation and deployment of law enforcers, with a weighted mean of
protected, with a weighted mean of 4.56. It is also very effective as it gives complete
information about the progress of a particular crime incident that transpired to a specific
area, with a weighted mean of 4.44. The system has a daily update on what is really
happening on the ground with a weighted mean of 4.32, and filing using the new system
from police station to station, with a weighted mean of 4.16, and integrity of data is
ensured as it will be transmitted directly by the frontline units of the PNP, with the lowest
Overall, it shows that the respondents generally found it very effective as a basis
for record management. It could mean that the electronic blotter system has a high level
5 4 3 2 1 TOTAL
Rank
Problems Encountered
WM
WV
WV
WV
WV
in the Use of EBS
WV
WV
F
F
1. There is lack of F
internet connection in the 10 50 0 0 0 0 7 14 8 8 25 72 2.88 5.5
police station.
2. Database is limited to
0 0 5 20 0 0 8 16 12 12 25 48 1.92 8
the data entered.
3. It is time consuming in
terms of encoding of
4 20 1 4 1 3 4 8 15 15 25 40 1.60 10
information which have
already been written.
4. The success of reliable
information in e-blotter
12 60 3 12 0 0 3 6 7 7 25 85 3.40 3
system depends on
human/police personnel.
5. Some application in e-
blotter system are not yet 13 65 6 12 0 0 6 12 0 0 25 101 4.04 1
totally developed.
6. E-blotter requires
clerical skills of 3 15 2 8 0 0 4 8 16 16 25 47 1.88 9
personnel.
7. The system is only
accessible by personnel 9 45 0 0 3 9 5 10 8 8 25 72 2.88 5.5
in charge.
8. Police personnel lack
skills in using the 12 60 2 8 0 0 11 22 0 0 25 90 3.60 2
computer.
9. There is limited
knowledge on the part of
the officer-in-charge in 5 25 2 8 0 0 8 16 10 10 25 59 2.36 7
handling electronic
blotter system.
10. There is limited
number of personnel who
10 50 4 16 0 0 10 20 1 1 25 77 3.04 4
are authorized to handle
e-blotter.
Legend: 5 Very Serious Problem(VSP) 4.21 - 5.00
4 Serious Problem(SP) 3. 41 4.20
3 No Opinion(NO) 2.61 3.40
2 Slightly Serious Problem(SSP) 1.81 2.60
1 Not Serious Problem(NSP) 1.00 1.80
Table 4 reveals the problems encountered by law enforcers in using electronic
blotter system. The serious problem encountered by the law enforcers in using
electronic blotter system were that some applications of e-blotter system are not yet
totally developed, which got the highest weighted mean of 4.04. The police personnel
who lack skills in using the computer was seen as a problem, with a weighted mean of
3.60.
3.40, limited number of personnel who are authorized to handle e-blotter system, with a
weighted mean of 3.04, that the system is only accessible by personnel in charge, with
a weighted mean of 2.88, and lack of internet connection in the police station, with a
electronic blotter system were the following: there is limited knowledge on the part of the
database is limited to the data entered, with the weighted mean of 1.9; e-blotter requires
clerical skills of personnel, with a weighted mean of 1.88; and it is time consuming in
terms of encoding of information which have already been written, with a weighted
mean of 1.60.
Therefore, it could be concluded that the main problem with the use of electronic
blotter system was that it is not yet totally developed and still undergoing observation by
the PNP. It is more on the hardware and software components rather than peopleware,
although they have also seen the need for training people regarding its use.
CHAPTER V
previous chapter. These are based on the sub-problems set by the researchers
Summary of Findings
Based on the data gathered from the respondents, the following findings are
derived:
1. Most or 36% of the police respondents were 31-35 years old; majority or 68%
of them were male; most or 32% were female. The respondents were all
college graduate. In terms of rank, 44% of the police respondents were Police
Officer 3 (PO3); 32% were Senior Police Officer 1 (SPO1); 12% were Police
(P/Insp.), and Police Superintendent (P/Supt.) got 4%. Most or 40% of them
new system provides format for easy encoding of crime incident information
and through this updating the status of the case is easy, which got the highest
weighted mean of 4.76. They also said that EBS helps the security planners
to have an easy and intelligent way of mapping out peace and order and anti-
area instantaneously, both with a weighted mean of 4.60. On the other hand,
they agreed that blotter records that can be kept in the new system are only
those which has a spot reports, with a weighted mean of 4.72. Also, the
system is very sensitive because any single mistakes upon saving cannot be
corrected, which got a weighted mean of 4.24. They further said that it cannot
provide the photographs of person or things involved in the crime, which got a
3. That in terms of its level of effectiveness, the new system is very effective in
terms of record keeping, with a weighted mean of 4.88. They also said that it
provides quick and accurate data in crime incident which is essential in the
System, the respondents agreed that some applications in the system is not
yet totally developed, which got a mean of 4.04. Also, lack of skills in using
drawn:
2. The Electronic Blotter System could help make the police work easier since it
provides a format which can only be filled by encoding the data needed so
that saving information is not time consuming at all. Through this system,
those blotter records which have a spot reports, which means there is a
limited or specific cases that can only be kept in the system. It is also very
system also cannot provide the photographs of the person or things involved
3. That e-blotter system is effective as it can make possible the easy retrieval of
information, has reliability in terms of record keeping, and can provide quick
and accurate data on crime incident which is essential in the investigation and
charge of it, some applications that are not yet totally developed, and its being
human dependent.
Recommendations
develop an application for the electronic blotter system which can provide
spot report because a simple case is still a part of the records of the police
about the system. However, personnel in the police station should have
handle the said system anyone in the station could take charge of it. They
should create two teams that shift in handling EBS for the convenience of
personnel.
every police station that can be used in case of emergency, which will serve
system.
This study reveals the effectiveness of the Electronic Blotter System in selected
maintenance, transmission, and retrieval could be more efficient with the new system.
Although there are some aspects of the system that is not fully developed, the study
implies that if it is improved, it will be more effective and negative effects would be
wiped out.
This study also implies that when the application for the photographs is installed