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Grant Unit Day 4

Dr. Will Kurlinkus
University of Oklahoma
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Required Parts
1. Formal Cover Page and Table of Contents (1 Page Each)
2. Abstract/Executive Summary (1 Paragraph)

3. Project Description
1. Statement of Need/Problem Description (1 Page)
2. Goals and Objectives: (1 Page Bulleted List + Appendix Logic Model)
3. Pre-Existing Research on Topic/Literature Review (3 Pages)
4. Methodology Proposal/Plan of Work (2 Pages)
5. Project Evaluation/Deliverables (1 Page)
6. Works Cited (1 Page)

4. Biographical Sketch/Key Personnel (1 Paragraph for each)

5. Budget and Budget Justification: The prices matter much less than the
descriptions and calculations (1-2 Pages)

6. Timeline (Gantt Chart)

7. Letter to partners, matching funders, and collaborators requesting letters of
support (1 Page)
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Executive Summary

Include one to two sentences on each (follow any application

character/word limits):
1. Info on your organization or research
2. Your capacity to carry out the grant
3. A statement of need
4. A program or research description
5. The goals/objectives of your program or project
6. How you will evaluate your success
7. How much money youre requesting and what it will fund
(depending upon the application type)
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Proposal/Method/Plan of Work
n What will you do? The methods section describes your
project activities in detail, indicating how your objectives will
be accomplished. The description should include the
sequence, flow, and interrelationship of activities. It should
discuss the risks of your method, and indicate why your
success is probable. Finally, tell what is unique about your
approach.
n Explain how your proposal relates to your pre-existing research
n Explain why you chose one methodological approach and not
another
n Describe major activities for reaching each objective
n Indicate the key project personnel who will carry out each activity
n Show the interrelationship among project activities
n Identify all project data that will be collected for use in evaluating
proposal outcomes
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Project Evaluation, Deliverables,
Dissemination
n Evaluations pinpoint what is really
happening in your project so you can
improve your project efficiency.
Surveys, judges, metrics of success.
n Clearly identify the purpose of
your evaluation and the audiences
to be served by its results
n Demonstrate that an appropriate
evaluation procedure is included
for every project objective
n Clearly summarize any reports to
be provided to the funding source
based on the evaluation, and
generally describe their content
and timing?
n KPI: Key Performance Indicators.
How do you know you succeeded?
n Deliverables What are you
actually going to produce?
When will this be produced?
n Dissemination is the means by
which you let others know
about your project. Specify the
tentative titles, target journals,
and submission dates.
Likewise, indicate which
meetings will be attended,
including dates and locations
for presenting papers.
n How do we know your
project has been successful
or needs improvement?
How do we know this stage
of your project is done?
What do we get as a
funding institution?
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Biographical Information
(Organizational History)
n A short paragraph that explains why you are the person to
perform this project. What skills and experiences do you
have? Training? Who have you been trained by? What have
you done that proves that you can do this?
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Budget

n A project budget is more than just a statement of proposed

expenditures; it is an alternate way of expressing your project.
Programs officers will look at your budget to see how well it fits your
proposed activities.
n Provide sufficient resources to carry out your project
n Include a budget narrative that justifies major budget categories
n Present the budget in the format desired by the sponsor
n Provide sufficient detail so the reviewer can understand how various
budget items were calculated
n Separate direct costs from indirect costs and describe what is covered in
the latter
n Relate budget items to project objectives
n Include any attachments or special appendixes to justify unusual requests
n Identify evaluation and dissemination costs
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Budget Tips

n Direct Costs. Those costs that are line items listed in the budget
as an explicit project expenditure are called direct costs. The
direct costs are usually categorized into personnel (people) and
nonpersonnel (things) components.

n Indirect Costs. Those costs that are not directly listed in the
budget and yet are costs incurred in the project are called
indirect costs. Indirect costs are real costs that are hard to pin
down, such as payroll and accounting, library usage, space and
equipment, and general project administration.

n Cost Sharing. Those costs that your organization will contribute

to the total project costs are called shared costs. You may
contribute partial personnel costs, space, volunteer time, or
other costs towards the total project expenses. Your cost sharing
may be in the form of "hard" dollars (cash) or soft dollars (in-
kind contributions).
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Timeline Gantt Chart

https://www.youtube.com/watch?v=_u_jm1211D4
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Letter of Support
n An actual letter, formatted like the cover letter, in which you
describe to a donor that is not your primary granting
institution what your project is and what you are requesting
from them.

n Often this letter might be written to your current working

institution (especially if its a big university of company) for
matching funding.

n It could also be written to other private institutions or donors.

n Basically its a more detailed summary of your project than

the executive summary written to another institution as proof
to your current granting institution that you are seeking
outside funding beyond them. It illustrates sustainability.

n Grant Packet 2: pp13-16