SAP No.

5100001147
is
Energy Saved

CENTRAL POWER DISTRIBUTION COMPANY OF A.P. LTD.

(Purchase Order)
Energy Produced

Phone : 040-23431033/1448 Phone : 040-27172672/73

Fax : 040-23431034 Fax : 040-27172675

From To
Chief General Manager (P&MM) M/s. Analogics Tech India Ltd.,
APCPDCL, 4th floor, Corporate Office, Plot No : 9/10, Road No : 6,
Mint Compound, Hyderabad 500 004. Nacharam Industrial Estate,
Nacharam, Hyderabad

P. O. No. CGM/P&MM/E-21/STN-331/PM- 4005/13, Dt: 03-05-2013

Dear Sirs,
Sub:- CPDC of AP Ltd., P&MM wing Supply of Integrated Spot Billing
Machines with GSM / GPRS modems Purchase order -Issued.

Ref:- 1. Tender Specification No. STN-331/12

2. Your quotation submitted against subject tender.
3. Negotiations held on 22-04-2013
4. Lr.No.CGM/P&MM/E-21/STN-331/LOI/D.No.681/13, Dt: 25-04-2013
6. LOI Acceptance Lr.No. ATIL/CPDCL/13-14/028H, Dt: 29-04-2013

~~ ~~
1. ACCEPTANCE :- I, acting for and on behalf of and by the order and
direction of the CPDC of AP Ltd, accept the rates for supply of Integrated Spot Billing
Machines with GSM / GPRS modems as per the above cited correspondence subject
to the following terms and conditions.

2. PRICES :- The prices are Firm, Free at destination stores, inclusive of F&I-NIL,
Excise Duty @ 12.00% and Cess @ 3% and VAT @ 5%.

3. SCHEDULE OF MATERIAL:

Sl. Description of material Qty. Rate Amount

No Nos. Rs. Ps. Rs. Ps.
.
1. Integrated Spot Billing Machines 180 Rs. 10,800.00 19,44,000.00
with GSM/GPRS modems as per the
specification given in Section-V Ex-works : 9,155.00
Technical and with cables for ED & Cess
communication to desktop (PC) and @ 12.36% :
with Impact Printer. 1,131.00
(As per specification No.STN-331/12) F&I : -
VAT @ 5% :
514.00
Total : 19,44,000.00
(Rupees Nineteen Lakhs and Forty Four Thousand only)

NOTE:

1. The machine should accompany with application software for online spot
billing and collection. The code of the software for spot billing will be the property
of CPDCL. The code shall be given to APCPDCL clearly. The steps involved in the
code should be explained to the software personnel of CPDCL (with flowchart). If
any compiler is required to compile the module on Windows-95 or 98/DOS based
Desktop, the compiler with valid license should be supplied. Any problems or
modifications in Software/hardware or if any updations/ modifications are required
they should be attended to within 24 hours during guarantee period. Clear copy of
the tools for uploading and downloading from/to ISBM to Desktop or vice versa is to
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be supplied. The license for this tool should be unlimited (this will be copied to
number of systems and utilized). The tool for uploading and downloading
data/software from ISBM to Desktop and vice-versa shall be compatible to Windows
(95 or 98 or 2000) or DOS operating of Desktop.

2. The billing collection format/structure shall be collected from GM/IT, APCPDCL

within 10 days of issue of purchase order and spot billing machines should be
supplied incorporating the above billing structure.

The hand held computer shall be capable of producing bills as per

specification and requirement. It is the responsibility of the supplier to rectify any
mistakes in billing within 24 hours of intimation.

You may provide one each of hardware/software personnel for 3 months as

resident engineer in our office for maintaining hand held computers and software.

3) The software should be designed in such a way that, if the vicinity of

Integrated Spot Billing Machine under use is not in the coverage of communication,
the ISBM should be provided a facility of working as Non-GSM ISBM and once the
ISBM will come in contact with a communication, it has to link up the files/bills to
the central server.

4) TRAINING:- Extensive training shall be imparted by you to all the personnel

connected with spot billing activity i.e. on operations of hand held computers and
on desktop for downloading and uploading activity free of cost.

5) DELIVERY : The material to be supplied by 31-05-2013.

However, you are requested to advance and improve the quantity to be

delivered.
Delay in delivery of material free at destination stores due to non-availability
of transport facility or any such reasons will not be considered. It is your
responsibility to make alternate arrangements for transporting the materials to the
destination within the stipulated period.
The CPDC of AP Ltd., shall have the right to vary the delivery schedules
mentioned in the Purchase Order due to any operational exigencies at any time
during the execution of the order by the supplier after due notice. Unloading of the
materials at the destination stores shall be arranged by the consignees at
APCPDCL's cost.

The CPDC of AP Ltd., shall have the right to vary the ordered quantity by +/-
50 % at any time during the execution of the order.

6. PAYMENT:- 100% payment will be arranged within 45 days reckoned from the
date of receipt of materials in good condition at destination stores duly certified by
the consignee (check measurement) or after approval of test certificates whichever
is later, duly transferring the said amount to the bank account of the supplier by the
purchaser bank subject to furnishing of performance bank guarantee/Demand Draft
to the extent of 10% of the contract price in a prescribed proforma covering a
period of 2 months over and above the period of performance guarantee, which is 5
years from the date of receipt of materials in good condition. The demand draft
shall be from any Nationalized bank only.

NOTE:-i) The date of delivery would be the date on which the stores/concerned
officer certifies the receipt of materials at stores in good condition i.e. Check
Measurement Date.
(ii) The supplier should invariably submit test certificates as soon as
despatch is made so that the test certificates can be checked up and
approved well before it becomes due for payment.
Routine Test Certificates of the entire lot shall be submitted to the Consignee.
(iii) The performance guarantee to be executed in accordance with this
specification shall be furnished on a stamp value of Rs.100/-. The Bank Guarantee
 3

shall be extended if required suitably in accordance with the provisions of clause No.
38 of specification.

iv) If the supplier has received any over payments by mistake or if any
amounts are due to the CPDC of AP Ltd. due to any other reason, when it is not
possible to recover such amounts under the contract resulting out of the subject
specification, the CPDC of AP Ltd. reserves the right to collect the same from any
other amounts and/or bank guarantee given by you due to or with the CPDC of AP
Ltd..

v) When you do not at any time, fulfill your obligations in replacing / rectifying
etc., of the damaged / defective materials in part or whole promptly to the
satisfaction of the CPDC of AP Ltd. officers, the CPDC of AP Ltd. reserves the right
not to accept the bills against subsequent despatches made by the supplier and
only the supplier will be responsible for any demurrages, wharfages or damages
occurring to the consignment so despatched.

7) DESPATCH: Please arrange to supply the articles specified herein and despatch
them lorry, freight prepaid to ADE/Dist. Stores of APCPDCL. Despatch instructions
will be communicated to you after due inspection and clearance by the inspection
officer.

8) ACKNOWLEDGEMENT: The transport receipt should be sent to the persons

noted against each item and should be accompanied by two copies of the
invoice/challan, one of which will be returned to you direct in token of
acknowledgement of receipt of the goods.

9) LOSS OR DAMAGE :

a) Supplier is responsible for the safe delivery of the goods in good condition
at destination stores. He should acquaint himself of the conditions obtaining for
handling and transport of the goods to destination and shall include and provide for
security and protective packing of the goods so as to avoid damage in transit.

b) External damages or shortages that are prima facie, the results of rough
handling in transit or due to defective packing will be intimated within a fortnight of
the receipt of the materials. Internal defects, damage or shortages or any internal
parts which can not ordinarily be detected on a superficial visual examination
though due to bad handling in transit or defective packing would be intimated
within two months from the date of receipt of these articles. In either case the
damaged or defective materials should be replaced by you free of cost to the
APCPDCL.

c) If no steps are taken within 15 days of receipt of intimation of defects or

such other reasonable time as the APCPDCL may deem proper to afford, the
APCPDCL may without prejudice to its other rights and remedies arrange for
repairs/rectification of the defective materials or replace the same and recover the
expenditure incurred from the deposits such as EMD, SD and Performance or other
monies available with the APCPDCL by resorting to legal action and also decline to
accept further delivery of materials/equipment.

d) For the purpose of any legal construction the material shall be deemed to
pass into APCPDCl ownership only at the destination stores where they are delivered
and accepted.

10. GUARANTEE:
i) The equipment have been guaranteed by you for satisfactory operation
for a period of 5 years from the date of supply. The warranty covers the
Hardware/Software components of the equipment and also for items like
printer, battery, casing etc.,
 4

ii) In case, any unit fails within the guarantee period the same have to be
guaranteed by you for satisfactory performance for an extra period 6
months from the date of re-commissioning. If the same unit fails again for
second time within the guarantee period, you may be asked to replace it
with a NEW Unit at the discretion of APCPDCL.

iii) Please note that you shall rectify or replace the defective materials within
15 days of receipt of intimation of defects or such other reasonable time
as the APCPDCL may deem proper to afford, failing which, payment to the
extent of failed units will be deducted from the subsequent bills/ bank
guarantee.

11. DEFECTIVE SUPPLIES: If, during the guarantee period, any of the goods are
found to be defective in materials or workmanship, they shall be replaced by you
free of cost.

12. PENALTY FOR LATE DELIVERY: i) GENERAL: The delivery of materials as per
the agreed schedule of delivery is the essence of the contract.
ii) In case of delay in delivery of materials at destination for whatever be the
reason. APCPDCL may at its option demand and recover from you an amount
equivalent to half percent (1/2%) per week or part thereof on the undelivered
portion of the material subject to a maximum of 5% of cost of the undelivered
portion within scheduled time. This right of the APCPDCL shall be without prejudice
to its rights under the including the right to cancel the contract, forfeit the deposit
and / or recover damages for breach of contract.
Check Measurement Date i.e. the date of receipt of materials at destination
stores in good condition will be taken as Date of delivery. For calculation of penalty
the date of receipt of material at the destination stores is the date of delivery
subject to the condition that the goods/material are received in good condition. The
number of days would be rounded off to the nearest week and penalty calculated
accordingly

iii) Materials which are not of acceptable quality or not conforming to

specification would be deemed to be not delivered.
iv) Any variation up or down in Excise Duty or sales tax or other statutory
levies or new levies introduced after placing of the orders under this specification
shall be to the APCPDCL account where the delivery schedules are adhered to by the
supplier. If there are increases in the ED or ST or other statutory levies or new
imposts after the agreed delivery dates, the supplier shall bear the impact of these
levies and if there is downward variation/revision the APCPDCL shall be given credit
to that extent.

v) In case of supplier who has not adhered to the delivery schedule, APCPDCL
reserves the right to purchase the balance quantity from the open market and
recover the extra expenditure thus incurred from the supplier. This is in addition to
the rights of the APCPDCL mentioned in the first para of this clause.

13. FORCE MAJEURE: Means an event beyond the control of the supplier and
not involving the suppliers fault or negligence and not foreseeable. Such events
may include, but are not restricted to, wars or revolutions, fires, floods, epidemics,
quarantine restrictions and freight embargoes. You shall not be liable for any
liquidated damages for delay or for failure to perform the contract for reasons of
Force Majeure and provided that you shall within ten (10) days from the beginning
of such delay notify the APCPDCL in writing of the cause of delay. APCPDCL shall
verify the facts and grant such extension as facts justify.

14. EXTENSION OF TIME:- If the completion of supply is delayed due to the

reasons beyond the control of the supplier, the supplier shall without delay give
notice to the purchaser in writing of his claim for an extension of time . The
purchaser on receipt of such notice may agree to extend the contracted delivery to
such date as may be reasonable but without prejudice to other terms and conditions
of the contract. However, such extension of time shall be for the purpose of penalty
waiver only and payment of duties, taxes etc shall be regulated as per P.O or as per
actual supplies whichever results in lower commitment to APCPDCL.
 5

15. INSPECTION: a) ) The accredited representative of APCPDCL shall have

access to you or your subcontractors works at any time/stage during working hours
for the purpose of inspecting the materials and may select test samples from the
materials going into plant and equipment or from the materials offered for
inspection. You shall provide the facilities for testing such samples at any time. As
soon as the materials are ready, you shall duly advise the APCPDCL and carryout
the tests in the presence of representatives of the APCPDCL.
b) One ISBM will be selected at random and will be tested with test data and
bills are produced. The test data shall meet all circumstances of billing. The ISBM
shall operate successfully for these tests and bills so produced shall be correct.
Besides, the following tests will be conducted.
i) Up loading, down loading, billing and master data from ISBM to PC and
vice versa.
ii) Portability of software.
iii) Selected data transfer.
iv) Endurance Test (battery backup for 8 hours without power supply)

In case of material, not of acceptable quality or not conforming to the

specification, the materials will be rejected. You have to re-offer the material for
inspection. In such a case the 2 nd inspection charges are to your account only. In
case the materials are rejected in the 2nd inspection also, the APCPDCL reserves the
right to cancel the order.

The dispatches shall be made only after the inspection to the CPDCLs
satisfaction or such inspection is waived by this office.

16. DESPATCH INSTRUCTIONS; All the materials detailed in Clause-3 must be

consigned and despatched as per the despatch instructions to be issued after
inspection and the bills sent to as per Annexure.

17. PACKING:- i) The packing may be in accordance with the manufacturers

standard practice unless other wise specified. The supplier should however, ensure
that the packing is such that the equipments reach the departmental stores with out
damages after transport by Rail or road. The packing should stand unloading and
inter stores transfer with reasonable care.

ii) The supplier when ever he dispatches materials to consignees would prepare the
following information in the form of packing slip in quadruplicate and send the same
to the consignee and obtain his acknowledgement on the same. The consignee will
return to the supplier one copy of the packing slip with his remarks. The proforma
of packing slip shall be as follows.

PACKING SLIP

1. Purchases Order No. and date.

2. Quantity allotted to the stores and rate applicable.
3. Quantity so far supplied to the stores and rate applied.
4. Quantity now supplied and rate applied.
5. Total quantity supplied under the purchase order.
6. Programme for supply of balance quantity.
7. The supplier shall invariably sent to the purchasing officer, a copy of the
delivery challan when ever materials are dispatched.
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18. IT MAY BE NOTED THAT:

a) Prices cited are FIRM free at destination stores.

b) Inclusive of Excise Duty, Education Cess, VAT @ 5% and F&I NIL.
c) The ownership of the materials would rest with you till they are
received at destination in good condition.
d) Interchangeability: All similar materials and removable parts of similar
equipments shall be interchangeable with each other.
e) Name plate: The ISBMs shall be marked with your trademarks, month
and year of manufacture, P.O.No./Date, guarantee and the letters
APCPDCL.

19. GENERAL: i) Your bills in duplicate alongwith a duplicate copy of invoice and
substantiating vouchers for all extra claims to be made separately should be
forwarded to the concerned officers mentioned in the dispatch instructions.

ii) All General and technical correspondence should be addressed to the

Chief General Manager/P&MM, 4th floor, Corporate Office, Mint Compound,
Hyderabad-04.

iii) All Correspondence regarding bills, payments etc. should be addressed to

the concerned officers cited in the dispatch instructions with a copy to the Pay
Officer, APCPDCL, 3rd floor, Corporate Office, Mint Compound Hyderabad - 4.

iv) All and any disputes or differences arising out of or touching this order
shall be decided by courts or tribunals situated in Hyderabad/Secunderabad cities.
No suit or other legal proceedings shall be instituted elsewhere.

v) Please return within a period of 15 days one copy of the purchase order
duly signed in token of acceptance of all the terms and conditions of this order.

vi) The Performance Security of 10% of purchase Order value shall be

submitted within a week on the receipt of this purchase order.

Yours faithfully,

Encl: Annexure

(M. VENKATESULU)
CHIEF GENERAL MANAGER/P&MM
Acting for and on behalf of APCPDCL

We accept all the terms and

conditions of this order.

Signature of the supplier.

Copy to:-
The Chief General Manager/Finance/APCPDCL/Hyderabad.
The Senior Accounts Officer/CPDCL/Hyderabad.
The Superintending Engineer/Operation/Anantapur, Kurnool, Mahaboobnagar,
Nalgonda, Medak, Ranga Reddy-South, Ranga Reddy-North,
Ranga Reddy-East, Hyd-North, Hyd-
Central, Hyd-South.

The Asst. Divisional Engineer/Stores/Anantapur, Kurnool, Mahaboobnagar, Nalgonda,

Sangareddy, Ranga Reddy, City-Hyd.
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