DEPARTMENT OF QUANTITY SURVEYING

FACULTY OF BUILT ENVIRONMENT

SBEQ 4324 PROJECT EVALUATION &

DEVELOPMENT
SEMESTER 2015/2016-02
ASSIGNMENT 1: DEVELOPMENT PROCESS

LECTURER: ASSOC. PROF. DR. RAZALI BIN ADUL HAMID

COURSE: 4 SBEQ

GROUP 2
Prepared by :

NAME IC NO. MATRIC NO.

ANA FATIHA BT ROSMANSHAH 930423-08-5722 A12BE0158

CHUAH SHIANG PIN 920901-08-5956 A12BE0164

DOMININC PANG KIEN BOON 910719-12-6337 B13BE0003

EVA YOLANDER SINEL A/P GENOT 921129-13-5384 B13BE0046

MUHAMAD DANIEL BIN SHARIFUDDIN 920602-01-5579 B13BE0054

Table of Contents
1.0 Company Profile............................................................................................................1
1.1 Company Data............................................................................................................1
1.2 Company Organization Chart....................................................................................2
2.0 Site Selection.................................................................................................................3
2.1 Introduction................................................................................................................3
2.2 Site Location..............................................................................................................4
2.3 Proposed Development..............................................................................................6
3.0 Land Ownership.............................................................................................................9
3.1 Detail of Land Ownership........................................................................................10
3.2 Procedures of Transferring and Registering Land Title (Ownership)......................11
3.2.3 Transfer of Land Owner....................................................................................11
4.0 Appointment of consultants.........................................................................................13
5.0 Development Process...................................................................................................15
5.1 Introduction..............................................................................................................15
5.1.1 Inception Stage..................................................................................................16
5.1.2 Design and Costing Stage..................................................................................17
5.1.3 Construction Stage............................................................................................18
5.1.4 In-Use Stage......................................................................................................19
5.1.5 Demolition Stage...............................................................................................19
5.2 Parties Involved in the Development Process..........................................................20
6.0 Conversion of Land use...............................................................................................23
6.1 Introduction..............................................................................................................23
6.2 Application Fees.......................................................................................................23
6.3 Requirement Document...........................................................................................24
6.4 Procedures................................................................................................................25
7.0 Subdivision, Partition, and Amalgamation of Land.....................................................27
7.1 Introduction..............................................................................................................27
7.2 Subdivision...............................................................................................................28
7.2.1 Definition...........................................................................................................28
7.2.2 Provision in the National Land Code 1954.......................................................28
 7.2.3 Requirements.....................................................................................................29
7.2.4 Application Documents.....................................................................................30
7.2.5 Applicable Fees.................................................................................................31
7.3 Partition....................................................................................................................31
7.3.1 Definition...........................................................................................................31
7.3.2 Provision in the National Land Code 1954.......................................................32
7.3.3 Requirements.....................................................................................................33
7.3.4 Application Documents.....................................................................................34
7.4 Amalgamation..........................................................................................................35
7.4.1 Definition...........................................................................................................35
7.4.2 Provision in the National Land Code................................................................36
7.4.3 Requirements.....................................................................................................37
7.4.4 Application Documents.....................................................................................37
7.5 Subdivision, Partition and Amalgamation Process..................................................38
8.0 Application for Approval of Building Plan..................................................................40
8.1 Introduction..............................................................................................................40
8.2 General Information to be Indicated in the Building Plan.......................................42
8.3 Procedures for Application for Building Plan Approval..........................................45
8.4 Fee and Charge for Building Plan Approval............................................................46
8.5 Decision Makers at One Stop Centre (OSC)...........................................................48
8.5.1 Membership of the Committee Members of the One-Stop-Centre (OSC)........48
9.0 Surrender and Re-alienation........................................................................................49
9.1 Introduction..............................................................................................................49
9.2 Application Fees......................................................................................................49
9.3 Required Documents................................................................................................49
9.4 Procedures of Application for Surrender and Re-alienation....................................50
9.5 Flowchart for Approval Building Plan.....................................................................52
10.0 ONE STOP CENTRE (OSC).....................................................................................53
10.1 Introduction............................................................................................................53
10.2 Flow Chart..............................................................................................................54
11.0 Appendix....................................................................................................................57
11.1 Appendix A: Land Particulars................................................................................57
11.2 Appendix B: Guideline for Transfer of Land Owner.............................................61
11.3 Appendix C: Payment Transfer for Land...............................................................71
11.4 Appendix D: Form for Transfer of Land................................................................75
11.5 Appendix E: Form for Conversion of Land...........................................................81
11.6 Appendix F: Form for Conversion of Land............................................................84
11.7 Appendix G: Forms for Sub-Division/ Partition/ Amalgamation of Land.............87
11.8 Appendix H: Checklist for Sub-Division/ Partition/ Amalgamation of Land........94
11.9 Appendix I: Planning Permission Checklist Form...............................................101
11.10 Appendix J: Planning Permission Form.............................................................109
11.11 Appendix K: Fee Planning Permission Form.....................................................117
11.12 Appendix L: Building Plan Approval.................................................................120
11.13 Appendix M: Checklist for Surrender and Re-alienation...................................130
11.14 Appendix N: Form for Surrender and Re-alienation..........................................133
11.15 Appendix O: Building Plan Acceptance Checklist Form...................................136
11.16 Appendix P: Calculation for Building Plan Process Payment-Renovation &
Extension......................................................................................................................145
List of Figures

Figure 1 Site Plan.................................................................................................................4

Figure 2 Site Map................................................................................................................5
Figure 3 Location of plot.....................................................................................................5
Figure 4 Location of Site.....................................................................................................7
Figure 5 Commercial area...................................................................................................7
Figure 6 Housing area..........................................................................................................8
Figure 7 Kota Tinggi Waterfalls Resort...............................................................................8
Figure 8 Makam Sultan Mahmud Mangkat Dijulang..........................................................8
Figure 9 Transferring & Registering Procedure for Land Title (Ownership) without
Conditions and Blockade...................................................................................................12
Figure 10 Transferring & Registering Procedure for Land Title (Ownership) with
Conditions and Blockade...................................................................................................13
Figure 11 Procedure of land conversion............................................................................25
Figure 12 : Procedure of land conversion..........................................................................26
Figure 13 Conditions of subdivisions................................................................................29
Figure 14 Applicable fees of Subdivision..........................................................................31
Figure 15 Conditions of Partition......................................................................................33
Figure 16 Personal Application.........................................................................................37
Figure 17 Corporate Application.......................................................................................38
Figure 18 Application process for subdivision, partition and amalgamation....................39
Figure 19 Flowchart for Approval Building Plan..............................................................52
Figure 20 Flow chart of all development proposal applications under ONE STOP
CENTRE (OSC)................................................................................................................54
List of Tables

Table 1 Details of land ownership.....................................................................................10

Table 2 The development process......................................................................................15
Table 3 Fees of application conversion of land use...........................................................23
Table 4 The plans and document that need to be submitted..............................................40
1.0 Company Profile

Global Development Sdn Bhd was established on 29 March 2005 at Nusajaya,

Johor. There are total of 11 years of history. Global Development Sdn Bhd has widely
develops the lands in Johor and Kuala Lumpur. The projects include apartment, school,
condominium, shopping centre, shop lots and others. The aim of Global Development
Sdn Bhd is to create an effervescent township and becomes the iconic developer in
Malaysia.

1.1 Company Data

Company Name : GLOBAL DEVELOPMENT SDN BHD

Company Address : 306, Jalan Tun Sri Lanang, 81900 Kota Tinggi, Johor

Website : www.global_development.com.my

E-mail : global_dev@gmail.com

1
Tel No. : +6 07-8832255

Fax No. : +6 07-8832254

Nature of Business : Property development, construction, infrastructure and project

management.

1.2 Company Organization Chart

Director
Chuah Shiang
Pin

Secretary
Ana Fatiha Bt
Rosmanshah

Financial Marketing
Project Manager
Manager Manager
Dominic Pang
Eva Yolander Muhamad Daniel
Kien Boon
Sinel A/P Genot Bin Sharifuddin

2
3
2.0 Site Selection

2.1 Introduction

In developing a project, there are several factors that must be taken into account
in selecting a site for a project. In general, there are many factors influencing the decision
making in selecting a site comprises of various aspects:

Location
The planning policies of the local authority
The development strategy that will be hired by the developer
Legal consideration
Types of development that will be carry out
Physical characteristics and properties of the site
Ownership and acquisition procedures
Government assistances
Environmental care
Public utilities

As a successful private developer would say, the three most important ingredients
of any project are: location, location, and location. This is a quote from one successful
developer in Singapore. Therefore, site location will be the strongest factor that should be
taken into account in order to ensure that a project can be successful. The proposed
project site is located at Kota Tinggi and covers a total area of 1 acres.

4
2.2 Site Location

As for the commercial project proposed by Global Development Sdn. Bhd. we

decided to choose a very suitable site located in Kota Tinggi. Kota Tinggi is a town in
Kota Tinggi District, Johor, Malaysia, located around 42 kilometers north-east of Johor
Bahru, on the road to Mersing. Kota Tinggi can also be reached by ferry from Changi
terminal in Singapore where tourists need to pass through the immigration check point at
Tanjung Belungkur ferry terminal before their arrival.

The proposed project development is located at Kampung Sri lalang, Kota Tinggi
which is near to Jalan Johor The land is registered with lot number 2079. The area of land
for the proposed development project is 4046.86 square metres (1.0 acres). It is situated
in Mukim Kota Tinggi and under local authority of Majlis Perbandaran Kota Tinggi
(MPKT).

Figure 1 Site Plan

5
 Propos
ed Site

Figure 2 Site Map

Propos
ed Site

Figure 3 Location of plot

2.3 Proposed Development

6
 The proposed property development is under the category of commercial. The
development may take full of the land which is 1 acres to build shops lot. The actual
land category of the site is for agricultural use, so a land conversion procedure will
need to be applied. Commercial project seems to be the most suitable development
for that area since the site location is surrounded by many facilities and development
such as housing area and commercial area.

Kota Tinggi is known as a historical town because the Sultanate of Johor was
established there. Many historical tombs are found here including the famous Makam
Sultan Mahmud Mangkat Dijulang (the tomb of the last sultan of the Malaccan
Sultanate line), Makam Bendahara Tun Habib Abdul Majid and Makam Tauhid in
Kampung Makam. Makam Laksamana Bentan is located in Kampung Kelantan.

The 36 meters high of Kota Tinggi Waterfalls at Lombong, north-west of

town, are popular tourist destinations. The cool river water drains through a series of
shallow pools ideal for swimming. Therefore, commercial buildings are most suitable
for development of the proposed site.

Besides that, the site is chosen due to its potential of development because
there are lack of commercial development in Kota Tinggi. According to studies Kota
Tinggi District Local Plan 2020, the main land use in Kota Tinggi are agriculture
(50.61%) and housing (27.24%). Hence, commercial development will have a
positive impact on the growth of development in Kota Tinggi.

7
Figure 4 Location of Site

Figure 5 Commercial area

8
 Figure 6 Housing area

Figure 7 Kota Tinggi Waterfalls Resort

Figure 8 Makam Sultan Mahmud Mangkat Dijulang

9
3.0 Land Ownership

The term land development refers to the conversion of land for the purpose of
residential, commercial, industrial, or other activities. Land development can be
described by the type of land use in an area, as well as the characteristics of the
development like residential density. Land development is an intermediate impact that
results in a variety of other impacts on the physical environment which can potentially
include the loss of sensitive habitats. It is also associated with a demand for travel to and
from the developed site, which in turn affects the transportation system.

Land ownership in Peninsular Malaysia is governed by the National Land Code

1965 (NLC), in force since January 1966. Since the law is based on the Torrens System
(where the register is everything) ownership is evidenced by having ones name on the
title. There are three routes to ownership. The first method is by dealings, such as by
purchase and followed by transfer, which must be in the prescribed form followed by
registration at the relevant land registry. The second is through inheritance (from ones
parents or ancestors), and the third is by acquiring it through alienation from the State
Authority.

As for our proposed project, it will involve land piece owned by Mr. Ho Chow
Hin. Then, to proceed to the plan, it will involve land title transfer between Global
Development SDN. BHD. This is the freehold land that owned by Global Development
after the transfer or land title. It is planned to develop the commercial shop lot, since the
original land use is agriculture, it shall go through the conversion to proceed the
development.

10
3.1 Detail of Land Ownership

Name of Owner GLOBAL DEVELOPMENT SDN. BHD.

Previous Owner HO CHOW HIN
State Johor
Lot Number LOT 2079
Place 26 TH MILES JALAN JOHOR
Shift Number Standard 60 B I
Total Land Area 0.4502 hectare
Mukim MUKIM KOTA TINGGI
District KOTA TINGGI
Type of land use ARGRICULTURE
Yearly tax RM 30.00
Fail Number CLR 389/31 SO 1028/35
Land Title PERMANENT

Table 1 Details of land ownership

11
3.2 Procedures of Transferring and Registering Land Title (Ownership)

3.2.3 Transfer of Land Owner

Land ownership transfer can be defined as a process of changing the owner of a

particular land from the current owner to the new owner. The ownership of land can be
transferred from person to person or person to company.

At the very beginning, if the developer does not own the land, he or she must
transfer the land from the land owner. In order to get this job done, both parties must
agree to make the transfer.

There are two ways to own a land, which are:

a) Land title without conditions and blockade; and
b) Land title with conditions and blockade

In our development land title, there is with condition and blockade, which are the
land shall plant with Orchard plant, and the owner shall take the appropriate action that
according and directed by Pentadbiran Tanah to take care of the erosion.

3.2.3.1 Land Title (Ownership) Without Conditions and Blockade

In order to change the ownership of a land without conditions and blockade, both
the land owner and the purchaser are required to attend Pejabat Tanah Daerah (PTD) and
fill in the form 14A in front of a PTDs officer. The entire document needed such as
Identity Card (IC), copy of land tax receipt, the original land title and other necessary
documents should be submitted along with the form. The PTDs officer will approve the

12
application immediately if there are no any arguments. A lawyer is required if the
particular land is under a pawn.

Current land owner and applicant

Fill Form 14A

Signed by both parties

Approve/ reject

Stamping and valuation of market land by LHDN

Attact Form 14A and documents ( pass to PTD if land title by

Mukim, PTG if land titled by registrar )

Figure 9 Transferring & Registering Procedure for Land Title (Ownership) without
Conditions and Blockade

13
3.2.3.2 Land Title (Ownership) With Conditions and Blockade

Before proceeds to the first step of the method as above, the land owner has to fill
an extra form first. To process the first form, it will consume around 2 weeks. For the
land title with conditions and blockade, the current land owner need to fill up an
additional form before it can proceed to the next step. It will take time about 2 weeks to
process the first form. Once the application of the first form is approved, then the other
procedures are same as the land title without conditions and blockade.

Current
Fill land Signed by
Fill Form Approve/
additional owner both
14A reject
form and parties
applicant

Figure 10 Transferring & Registering Procedure for Land Title (Ownership) with
Conditions and Blockade

4.0 Appointment of consultants

Appointment of consultants is necessary in a construction project. Professional

consultants will be appointed to manage the works which are necessary for implementing
the project development. The selection of appropriate consultants is important to ensure
the feasibility of the development. The consultants involve in a project are Architect,
Quantity Surveyor, Civil & Structure Engineer, Mechanical & Electrical Engineer, Town
Planner and Land Surveyor. Our company has appointed the following consultants to
manage the development process, they are:-

14
ARCHITECT M & E ENGINEER
M & R ARCHITECT SDN BHD NHK ULTIMATE CONSULTANT

26-1, JALAN DIAN 8, TAMAN MUNSHI NO. 40-02, JALAN SETIA TROPIKA
IBRAHIM, JOHOR BAHRU, 81200, 1/24, TAMAN SETIA TROPIKA,
JOHOR BAHRU, JOHOR 81200 JOHOR BAHRU, JOHOR.

TEL : 07-5591295 TEL : 07-2323009

FAX : 07-5589109 FAX : 07-2323130

E-MAIL : skudai@mnr-architects.com E-MAIL: : nhksb@nhkultimateconsult.com

.my

QUANTITY SURVEYOR CIVIL&STRUCTURAL

ENGINEER
TOTAL QS SERVICES SDN BHD PIE CONSULTANT SDN BHD

42-A, JALAN KUNING, TAMAN SUITE 6.1, LEVEL 6, MENARA

PELANGI, 80400 JOHOR PELANGI, JALAN KUNING, TAMAN
BAHRU, JOHOR81100 PELANGI, 80400 JOHOR BAHRU,
TEL : 07-3331411 JOHOR
FAX : 07-3329368 - 355 TEL : 07-3342902
E-MAIL : tqsjb@streamyx.com FAX : 07-3342903
E-MAIL : piekonjb@tm.net

LANDSCAPE ARCHITECT LAND SURVEYOR

NAJIHA GROUP SDN BHD MESRA UKUR SDN BHD
NO 37, JALAN PERANG, 20 & 20A, JALAN GERONGGANG,
TAMAN PELANGI, TAMAN MELODIES, 80250 JOHOR
80400 JOHOR BAHRU, BAHRU, JOHOR, MALAYSIA
JOHOR.

TEL : 07-3322872 TEL : 07-3339988

FAX : 07-3322888 FAX : 07-3342788
E-MAIL : jihagrp@gmail.com EMAIL : general@mesraukur.com.my

5.0 Development Process

15
5.1 Introduction

Development process is a cycle of activities, which consists of different stages. A

simple way to describe the cycles could mainly be design, construction, use and disposal.
A more detailed stages for the whole development cycle can be described into five
categories namely inception stage, design and costing stage, construction stage, in-use
stage and demolition stage. Different stages consist of its phases, which will be further
described. Below shows the table of development process:

STAGE PHASE
Inception Brief
Feasibility
Viability
Design and costing Outline Proposals
Sketch design
Detail design
Contract and documentation
Procurement
Construction Project Planning
Installation
Commissioning
In-Use Maintenance
Repair
Modification
Demolition Replacement
Table 2 The development process
5.1.1 Inception Stage

The initial stage kickstart with where developer will start to look for a suitable site
location for its proposed development or the idea development. The site could be a
redevelopment of structures or even a replacement of site by demolition of existing

16
buildings. The development idea proposed would consists of all different types of
buildings which is applicable equally for both public and private sectors namely housing,
commercial, industrial, recreational, social, forestry and agriculture. The concept of
development is sometimes based on the social benefits and well being while taking
account of the profitability of the projects.

i) Brief
The client or developer will prepare an outline brief proposal for proposed
projects in terms of making market analysis and the potential of such development with
its budgeted costs generally. The amount of investments or financial standing should suit
to the suitable project proposed. Besides, the suitability of site location must first
determine the location, size and ground conditions. The necessary local authority consent
and ownership matters have to be taken in consideration in the proposals so that outline
planning permission will be granted.

ii) Feasibility and viability

The proposed development going through this phase will have to make evaluation
on the viability proceedings taking into account of factors like capital development and
time frame. At the same time, it is imperative to appoint and make consultation with
architect or project manager in drawing schemes and handling of the projects. The
feasibility study will determine whether the proposed development is viable establish in
terms of physical complexities, planning requirements and development economics.

5.1.2 Design and Costing Stage

This stage consists of three phases where the design and costing become more
detailed as the development proposal become more established.

17
i) Outline proposals
The requirements that have been outlined in the briefing stage will be transformed
into schematic outline proposals for approval, which will then lead to a more detailed
design. The outline proposals also need to meet the relevant planning authorities for
approval and permission for further proceedings.

ii) Sketch design

As the outline proposal progress with approvals, the sketch design phase will
determine the layout, form, quality of materials and standards of construction. Several
specialist consultants will be employed such as quantity surveyor to prepare cost plans
for the proposed project and making cost estimation.

iii) Detail design

When the scheme have been agreed upon and well approved by the client and
then thorough investigations are made at this phase. Revision and amendments have to be
made based on design problems or related issue pertaining to the proposed project.
Changes have to be cost so that the initial cost plan drafted would remain on target, and
an exceed of such amount would require agreement from developer or client before
further designs are made. Realistic and reliable information have to be known by taking
account of the planning permission in order to produce an accurate detailed estimate
costing of construction. The initial cost plan will then be frequently updated and further
modifications will be made arising from planning and changes in design.

iv) Contract documentation and procurement

The procurement method will then be selected and tendering will be made.
Invitation to bid for the tender shall proceed for contractor to give their tender amount for
comparison and analysis. The award of tender would then be reviewed and given to the

18
most competent contractor. At the end of this process, all documentation will be made
including tender documents, contract documents, reports and certificate of award.

5.1.3 Construction Stage

i) Project planning and installation

This phase is where the selected contractor begins to plan and commence on site
for construction. It is also referred as post-contract period where erection of site
commences after the award of tender. This phase are imperative for the main contractor to
work based on the work programme proposed and ensure that the project could complete
on time. Any changes in design and variations must first be instructed and permit by the
architect. The valuation will be performed as such for the interim payment certificates to
be honored. During this phase, it is often that dispute may arise which mostly due to
misunderstandings and miscommunication between parties in the construction team.
Upon completion, the commissioning handover of site to client or developer will be
made.

ii) Commissioning
The main concerned by developers at the construction stage would be to make
sure the three essential factors being met which are the time scale appropriately met, the
project completed with its specified quality and the calculated cost are within budget.
Although some factors are not within the parties control but the goals would lies in how
effective and quickly unpredicted issues can be solved and resume work in accordance to
the initial plan. Meanwhile the commissioning may be made promise in passing over the
property to ready buyer or future purchaser.

5.1.4 In-Use Stage

19
i) Maintenance, repair and modification

This is the longest period phase in the life cycle of development process. The
completed project is handover to the occupier in serving its purpose. However the
development is only consider complete and successful upon confirmed occupiers and
purchasers. At this phase, the maintenance has to be routinely made to avoid possible
future defects. It would be costly to repair defects and ignorance to such defects will lead
to building damage and obsolete. Modification would be necessary when building comes
about of its life expectancy. Normally would incur for retail outlets where the use of the
outlet may be changed as required with the introduction of new technologies or concept.

5.1.5 Demolition Stage

The final stage of a projects life cycle at its disposal phase where the beginning
of new life cycle may be introduced when the project is no longer can be made use of.
Some buildings can either be collapsed due to natural disaster like fire, floods, vandalism
and such that may require demolition before the building meet their expected lives.
Sometimes when new development concept comes into place of a re-development, thus
demolition will be the only option to make new development. If not, the building will be
built to last until the expected lives are met and are obsolete.

5.2 Parties Involved in the Development Process

20
i) Government and State Authority

The government would act as a party in making approval or rejection to the

development proposal while State authority would be dealing with the approvals in
regards of land matter as land are subject to state matters. The development will need to
be in accordance to the local plan in state Johor Bahru.

ii) Local Authority

The local authority that involved in this development is known as Majlis

Perbandaran Johor Bahru Tengah (MPJBT) which functions to ensure that all associated
development under the planning and development controls and requirements, distribution
and control of business license, redecoration and beautification, health services, road
works and maintenance, traffic management and public transport, ensure environment
cleanliness and preparation and maintenance of public facilities and infrastructures.

iii) Pejabat Tanah Daerah Johor Bahru (PTD)

Pejabat Tanah Daerah Johor Bahru (PTD) controls and monitors all land matters
throughout all Johor area while assisting government in dealing with land revenues
collection, land transfer or registration, process applications for any land development,
issuing and keeping records of related land documents.

iv) Technical Agencies and Departments

21
 Technical departments will be in charge of all the services associated with project
development in providing advices, approving services plan as well as ensure the
conformance of requirement for the development process. The technical departments and
agencies are:

a. Ministry of Health
b. Department of Environment Malaysia
c. Economic Planning Unit
d. Department of Irrigation and Drainage
e. Public Works Department
f. Agriculture Department
g. Fire And Rescue Department
h. Telekom Malaysia Berhad
i. Department of Sewerage
j. SAJ Holdings Sdn Bhd
k. Tenaga Nasional Berhad

v) Professional Consultants

Professional consultants are engaged in a development of project to provide the

best consultation advices and providing their professional services in ensuring the success
of the development. The professional consultants are:
a. Architect
b. Landscape Architect
c. Civil and Structural Engineer
d. Mechanical and Electrical Engineer
e. Quantity Surveyor
f. Land Surveyor
g. Urban and Town Planner

vi) Financial Institution

Bank or financial institution assists in providing financial funding to the client or

developer to ensure the cash flow of a development. The types of banks available are like
commercial bank, merchant bank, community bank, universal banks and so on.

22
vii) Contractor and Sub-contractors

The contractors and sub-contractors are the builder team chosen and appointed
through tendering process to commence construction works. With the appointment, the
contractor will have to ensure the project to be completed on time and as per accordance
to the contract signed.

23
6.0 Conversion of Land use

6.1 Introduction

Under Section 124 of the National Land Code (NLC), conversion of land means
land conversion from one type of use to one type of use other than as permitted now. For
example, a parcel of land designated for agricultural purposes can be converted for the
purpose of building or industry by submitting an application to the Pejabat Tanah
Daerahor Pejabat Pengarah Tanah dan Galian Negeri.

6.2 Application Fees

TYPE FEE
From agriculture to housing RM 100
Change type/storey of housing RM 100
From agriculture to shop RM 200
Change type/storey of shop RM 200
From nothing to housing RM 100
From housing to shop RM 200
From nothing to shop RM 200
From semi-permanent to permanent house RM 60

From agriculture to cinema / school / pump station / hotel / RM 1,000

supermarket / emporium and other commercial purpose
From housing / building to cinema / school / pump station / hotel / RM 1,000
supermarket / emporium and other commercial purpose
From housing / building to cinema / school / pump station / hotel / RM 1,000
supermarket / emporium and other commercial purpose

24
 Table 3 Fees of application conversion of land use
6.3 Requirement Document

Individual Application

- 2 copies of application form

- 2 copies of Hak milik Daftar document which has been approved
- 2 copies of the current land tax receipt
- 2 copies of permission letter of charges / caveats lien / caveat / lease / rental
listing free
- 2 copies of personal particulars form
- 2 copies of identity card of owner of the land
- 20 copies of plan
- 2 copies of letter of appointment licensed surveyors from land surveyors
institutions.
-
Company Application

- 2 copies of all document in above except identity card of owner of the land
- 2 copies of company resolution
- 2 copies of Memorandum and Articles company
- List of the company's board of directors resolution by company secretary
- 2 copies of Form 24 or Form 32A which has been approved by company
secretary
-
In our development in Mukim Kota Tinggi, we shall convert it from agriculture to
shop lot, we shall fill in the required forms, pay the application fees, and prepare the
following documents required and submit to pejabat tanah for futhur approval. The
detailed procedures will be shown at below.

25
6.4 Procedures

Document check

Document
PTD will re-check the form re-check
again. Pembantu Tadbir Pembangunan in PTD take
note and send to Penolong Pentadbir Tanah Pendaftaran (PPTD).

Land
Land investigation
evaluation and
is commenced Preparation
to ensure of Land
the land is suitable Report
for the propose
development . Land report prepared for re-check.

The application
Referwill refer to the technical
to Technical department: Perancangan
Department
Bandar,Telekom Malaysia (TM), Syarikat Air Johor Holding Sdn. Bhd. (SAJ),
Tenaga Nasional Berhad (TNB), Jabatan Kerja Raya (JKR), MPJBT, Jabatan
Bomba & Penyelamat, Jabatan Alam Sekitar, Jabatan Kesihatan

All technicalTechnical Department

departments will approval
discuss the application in Penyelarasan
Jabatan-Jabatan Teknikal (JKPJT). Pengarah PTD Negeri Johor will conduct the
discussion and Laporan Atas Tanah prepared

Preparation
A report prepared. Unit Pembangunanof report
Ekonomi Negara will further the
discussion with Setiausaha Kerajaan Negeri (SUK).

Result
Result of discussion will be informed to applicants.

Once the applicationApproval of applications

approved, Pembantu Tadbir Pembangunan will prepare
the notice 7G and notice 7C will be given to applicant.

Figure 11 Procedure of land conversion

26
Figure 12 : Procedure of land conversion

27
7.0 Subdivision, Partition, and Amalgamation of Land

7.1 Introduction

Among the major land legislative procedures involve subdivision, partition, and
amalgamation. These procedures are crucial towards development of a certain piece of
land within an area. However, development projects are often large-scaled and complex
in which they might not come in line with the current status or condition of land.
Therefore, these procedures enable developers to develop a piece of land according to
their project requirements while abiding by the regulations specified for the area.

The process of planning and control of development of land uses in Malaysia,

now, is primarily exercised by the local and state authorities. In order to ensure the
synchronization and organization of development and land planning, local and state
authorities imply the use of these procedures. However, the procedures in applying the
method mentioned earlier are carried out differently at every state according to the
National Land Code as land are usually owned by the state. Despite the slight differences
among these procedures, all implemented procedures which exists within the Malaysian
Peninsular are bound to the requirements stipulated within the National Land Code.
Subdivision, partition and amalgamation in this chapter follows the Johor state
requirement.

28
7.2 Subdivision

7.2.1 Definition

Subdivision is simply an act of dividing a land into two or more smaller units. In
large development, subdivision enables a piece of land to be divided and converted
according to the project characteristics to achieve larger revenue. On the other hand, in a
different case, subdivision enables a part of land to be sold to another party. However,
subdivision is not to be confused with partition. When a land is subdivided by the owner,
he will no longer have full ownership over the whole lot.

7.2.2 Provision in the National Land Code 1954

In the National Land Code 1965 under Section 135 to Section 139, provision for
subdivision state that an owner of a land can apply for subdivision of his land. However,
Section 135 (2) specifically note that there are two power able to approve subdivision
provided that there is no objection from the state authorities.

In Section 140 (2) of the National Land Code however, approval for subdivision
application shall only be certified and given by:

a The Director of State and Land Minerals

b Land Administrator

Approval of the application for land sub-division, as stated in the

National Land Code, lies solely in the hands of Land Authority. With the

29
approval of the State Commissioner or Land Administrator, the proprietor

was entitled to the benefit of:

a A charge over the land, or

b A lease over the whole or any part of the land, or
c A charge of such lease over the whole or any part of the land,
or
d A lien over the land or any such lease, necessary -Section
136 (e)

For subdivision application, it must be submitted to the Land Administrator in

writing, accompanied by the prescribed fee, a plan of land which includes details of sub-
division and consent from other authority which has interest in the land. A certified Land
Surveyor is typically necessary to get ready the plan for the sub-division and other details
needed for planning subdivision program and for the documentation procedure under the
Subdivision Act 1988.

7.2.3 Requirements

According to the National Land Code, approvals are bound to satisfy the
conditions below:

30
 Approval is obtained
Subdivisions do not
Subdivisions are not from the local
oppose any written
bind to any authorities for land
law & the intention
blockade. under provision of
of law
the local state.

Consigned Subdivision must

Land must not be
agreement to not be less than or
submitted to any
parties involved in equal to 0.4 Hectare
debt history.
written. for Agriculture Land.

For other land

purposes, The subdivided land Subdivided land
subdivision must structure must be in must have logic
abide by the line with the border & serve the
Undang-Undang purpose of the land purpose for
Kecil Bangunan of proposed. entrance route.
the local authority.

Figure 13 Conditions of subdivisions

7.2.4 Application Documents

In subdivision, application must be accompanied with the documents stated

below, according to the type of applicant:

Personal Application

9A Form

Document of Land Title (2 copies)

Current land tax receipt

Letter of appointment from Board of Land Surveyors

Letter of consent for related parties

Receipt of application payment

Copy of applicant details

31
 Copy of applicant identification certificate

Layout plan

Corporate Application

9A Form

Document of land title (15 copies)

Current land tax receipt

Letter of appointment from Board of Land Surveyors

Letter of consent for related parties

Receipt of application payment

Copy of applicant details

Copy of applicant identification certificate

Copy of companys resolution

Copy of memorandum and company article

Certified copy of Board of Directors list

Copy of stock statement

7.2.5 Applicable Fees

Throughout the subdivision procedure there are a variety of charges needed.

Fees consist of, but are not restricted to:

32
 Fees for Planning Permit Application

Fees for certification application

Open area contributions

Service power charges and / or costs

Land Victoria charges for lodgment of Qualified Plans

Works guidance fees

Maintenance of the task bonds

Professional charges for proper parties (e.g. certified area surveyor)

Figure 14 Applicable fees of Subdivision

7.3 Partition

7.3.1 Definition

Partition is almost similar to subdivision but the only differences are the
scenario of which it exists and procedures. Partition of land is applied when there is co-
proprietorship to the land. Co-proprietorship means there are two or more owners to the
land. Nevertheless, when partition is applied, the existing title to the land will no longer
be effective.
Each of the proprietors should have separate Title deed of his share of a land. The
partition is necessary to separate the documents of the co-proprietor which will represent
the separate ownership of that particular land.

33
7.3.2 Provision in the National Land Code 1954

In the National Land Code, provisions for partition is set out in Section 140 to
Section 145. Section 140 highlights the involvement of division of land into portions in
which each co-proprietor has separate title to that portion. Some important conditions for
getting the approval of partition of land which are:

Each co-proprietor has to join the application or they have consented.

If the co-proprietor has a large share in the land then the condition will be drooped
according to section 141A National Land Code.
The part of the land obtained by the proprietor of the and after the partition is as
nearly as may be related to the total complete share in total.

The subsection (a) and (b) of section 141 is changed to waive to permit the owner
of the particular land to attend the application for getting the approval of partition without
the consent of other co-owner of that land. There are some other matters accompanied
with the amendment of the partition of land. Those are:

The fees payment should be prearranged.

The proprietor should have a plan of that particular land on a scale which will
sufficient to satisfy the administrator of land, including master plan, location plan
and site plan.
All the written paper for making the application will be necessary

Section 142 of the National Land Code states the provisions on application for
partition of land. An applicant has to submit in writing to the Land Administrator
including all the required documents. The Land Administrator shall then endorse the
application on the Register Document of Title. If the application is made by majority co-
proprietor, the Land Administrator will notify other co-proprietors for any objections
within twenty eight (28) days. After the 28 days period, the Land Administrator will

34
notify applicants on any existing objections. If good grounds exist on the objections, the
Land Administrator will reject the application. If otherwise approved, the Land
Administrator shall then approve the application.

Section 143 notes the power of the Land Administration in application while
Section 144 provides provision for the issuance of title to individual portions. Section 145
describes the possible action for the co-proprietor who refuses to partition.

7.3.3 Requirements

According to the National Land Code, approval are tied to satisfying the
conditions below:

Owners of land agree to partition

Size of land division might possibly the same

No blockade to the land

Does not abide any laws or intention related to it

Does not contradict local plans requirements

Land not tied to any debt

Subdivided land must have logic border and serve the purpose of entrance
route

Figure 15 Conditions of Partition

7.3.4 Application Documents

In subdivision, application must be accompanied with the documents stated

below, according to the type of applicant:

35
Personal Application

9B Form (4 copies)

Document of Land Title (2 copies)

Current land tax receipt

Letter of appointment from Board of Land Surveyors

Letter of consent for related parties

Receipt of application payment

Copy of applicant details

Copy of applicant identification certificate

Layout plan

Corporate Application

9B Form

Document of land title (15 copies)

Current land tax receipt

Letter of appointment from Board of Land Surveyors

Letter of consent for related parties

Receipt of application payment

Copy of applicant details

Copy of applicant identification certificate

Copy of companys resolution

Copy of memorandum and company article

36
 Certified copy of Board of Directors list

Copy of stock statement

7.4 Amalgamation

7.4.1 Definition

Amalgamation is a process of combining two or more adjoining pieces of

alienated land. These lands are originally held under separate land titles but then later
under a single land title with all proprietors appearing in the title together with their
shareholdings of which after lands are combined. By this, the other titles will then be
ineffective. However, the owner can amalgamate the land if the desired lands have the
same purpose. If the land purpose to be amalgamated are not the same, the land purpose
shall be changed first before amalgamation can take place. Lands to be amalgamated
shall share at least one same boundary.

In Malaysia, land subdivision commonly occurs when inheritors subdivide land

property among themselves. Besides that, land subdivision happens when there is an
increment in the commercialization of land in which land sellers prefer to subdivide to
earn more money than if he sells it as a whole. With time, land ownership has reduced to
purchases of very small pieces of land. In conjunction to that, to aid the amalgamation
process, the government has put in place policies which bring definite benefits.

One of the benefits of amalgamation in Malaysia is that the applicant will be able
to enjoy the economies of scale. This benefit can be gained when put in a situation of
tilling of agricultural land. Tilling a small plot of land is very expensive and could cost a
developer or the land owner so much. Besides that, it would be impossible for big,
modern machineries to access the area if lands are too small. Thus, in order to increase

37
profitability, land owners or developers prefer to amalgamate the land which at the same
time, increases efficiency and effectiveness of development projects. Amalgamation also
eases the plan for further production.

7.4.2 Provision in the National Land Code

Chapter 3 of Part Nine National Land Code 1965 states that amalgamation of
lands consisting of two or more contiguous lots of alienated land held under separate final
titles by the same person or body are combined into one and held by him or that body
under single title. Section 146 (2) of the National Land Code 1965 explains the condition
of amalgamation in which lots held under Land Office Title and in which they are to be
amalgamated, shall not exceed 4 Hectares. Amalgamation of land in such situation will
be approved by the Land Administrator. Section 146 (3) however, highlights that any two
or more lots are considered contiguous if each of them shares one common boundary. The
lots cannot be amalgamated if they are not situated in the same town, village or mukim.

When amalgamation is applied to the lands, a single title will then be issued to the
owner with the names of all proprietors on the title together with their shareholdings. The
existing titles will no longer be effective. Section 147 (1) later notes that the approval of
such application under amalgamation shall only be approved by the Land Administrator
or State Director provided that all the conditions in Section 136 (a) to (g) are satisfied.

In addition, according to Section 147 (2), approval from the State Authority is
needed when combined lots are held partly under Registry Title and partly Land Office
Title or differences in any lots such as the dissimilarity of duration in holding the lot. For
instance, one lot is held for 99 years while the other for perpetuity. Besides that, there
could also be differences in sense of land rental fees. A lot might cost RM50.00 while the
other might cost lesser than that. Difference in categories of land title when
amalgamation is about to be applied may also need the approval of the State Authority.
Therefore, in order to overcome these differences, the State Authority shall then direct

38
amalgamation to be approved under any conditions he may deem necessary. Section 148
however, details the necessary documents and prescribed fees for amalgamation and any
written law and consent from the involved parties.

7.4.3 Requirements

According to the National Land Code, approval are tied to satisfying the conditions
below:
Lands to be amalgamated share at least a single same boundary.
Lands shall be in the same land purpose as stated by the local authorities.
Lands are free from blockade.
Land size shall not be more than 10 acre.
Age of title shall be the same.

7.4.4 Application Documents

For the purpose of amalgamation, the documents for application as well as needed
supportive documents are as below:

Personal Application

39
 9C Form

Document of Land Title (2 copies)

Current land tax receipt

Letter of consent for related parties

Receipt of application payment

Copy of applicant details

Copy of applicant identification certificate

Layout plan from licensed Land Surveyor

Figure 16 Personal Application

Corporate Application

Certified memorandum and articles of association

24/32A Form

Certified 49 Form

Company's resolution

Land Surveyor appointment letter

Figure 17 Corporate Application

7.5 Subdivision, Partition and Amalgamation Process

40
 All three land conversion process above share the same method of application.
The only similarities are the use of forms in the process which are:

a Subdivision: Form 9A
b Partition: Form 9B

c Amalgamation: Form 9C

The application process for subdivision, partition and amalgamation are further
simplified as shown below:

41
Figure 18 Application process for subdivision, partition and amalgamation

42
8.0 Application for Approval of Building Plan

8.1 Introduction

After the application of conversion of land use and process for Sub-
Division/Partition /Amalgamation of Land has approved, the application of building plan
need to be apply follow the specification in Undang-undang Kecil Bangunan Seragam
1984 and Akta Jalan, Parit & Bangunan. All building plan should submitted to Local
Authority for approval before the construction process starts.

Every developer must submit development plan (all related drawing and
information) to Majlis Daerah Kota Tinggi (MDKT) which proposed land is located in
the area of Kota Tinggi. There is a department under MDKT that control and approve all
the procedure involves under development process called Urus Setia Pusat Setempat
(OSC).

The plans and document that need to be submitted include:

Complete Building Plan Land Title

Landscape Plan Land Condition and Approval Letter
Road and Drainage Plan Land Premium Paid Receipt
Earthwork Plan Land Latest Quit Rent Payment
Sanitary Plan Sale and Purchase Agreement of Land
Table 4 The plans and document that need to be submitted

All plans for buildings get approval according to Undang-undang Kecil

Bangunan Seragam 1984 in addition to the requirements of section 70 of Akta Jalan,
Parit & Bangunan (Act 133) where;

43
 i. Be deposited at the office of the local authority together with the fees
prescribed for the submission of such plans in accordance with the First
Schedule to these By-laws;

ii. Bear upon them a statement showing for what purpose the building for which
the plans are submitted is to be erected and used;

iii. Bear the certification of the qualified persons on these plans together with
Form A as set out in the Second schedule to these By-laws for which they are
respectively responsible;

iv. Have attached thereto a stamped copy of the relevant site plan approved by
the competent planning authority and certified within twelve calendar months
preceding the date on which the building plans are deposited unless otherwise
exempted under any law relating to planning. Each plan, drawing or
calculation in respect of any building shall be submitted only by a qualified
person. All plans submitted shall be signed by the qualified person and by the
owner or his agent and shall bear the full address of the owner.

44
8.2 General Information to be Indicated in the Building Plan

Building plan given must be completed with the following information:

1. Title of the plan should contain the following:-

i. Type of building
ii. Total number of units
iii. Total number of floors
iv. Lot number/land title number
v. Road/Street name
vi. Section name
vii. Names of owner and company
viii. Address of building owner

2. Building plan should be complete with the following information:-

i. The size and format of the plan shall be in accordance with the size and
format specified.
ii. Building plans must be approved by the Architect / Engineering
Consultant as follows: "I certify that the items in this plan is in accordance
with the requirements of Uniform Building Law (Johor Bahru Local
Authority) 1986 and I agree to accept full responsibility accordingly"
iii. Name, address and signature of the applicant, Architects and Engineering
Consultant in the top of each sheet of plans.
iv. Confirmation by licensed land surveyor on the site plan for the boundary
location.
v. Facilities for People with Disabilities (OKU) should be provided.
vi. Calculation of table lighting and ventilation should be submitted.
vii. Door & Window Schedule shall be submitted.
viii. The plans should be submitted as follows: -
8.1 Location Plan/Key Plan / Site Plan
Floor Plan and Roof Plan.
Plan of the transverse and longitudinal sections

45
 Plan view of the front, back and sides.
Layout Plan of Sanitary & Plumbing

ix. Location plan and clear site plan with a scale of not less than 1:1000 or
more, whichever is suitable. Name of road/street leading to the proposed
site should be shown in the location plan.
x. Name of road/street leading to the proposed site
xi. Floor plan, vertical elevation plan, section and roof plans (front, rear and
side), section and roof plans with a scale of 1:100 or 1:200 (according to
building size).
xii. Drainage and sewerage layout plan should be indicated clearly in the site
plan.
xiii. Road layout plan, entrance road access and vehicle parking lots and traffic
flow
xiv. Indicate calculation of plot ratio, vehicle parking lots, volume capacity of
solid waste disposal area
xv. Indicate clearly building set backs from land boundary in compliance with
MPJBT requirements.
xvi. Calculation of building floor area in accordance with usage such as
residential, office, commercial, and others for the purpose of calculation of
plan processing fee.

All plans must be approved and signed by the consultant, land owner and
building owner. The drawings given must be in colour. At the first page of every
set of building plan, applicant must attach the B1 form (Appendix A).

The building plans which have been certified by the appointed Architect /
Engineer must be submitted together with the application letter to the Internal and
External Technical Department through Local Centre (OSC).

The Internal Technical Department are Building Department - 3 sets (1

linen) (The plans submitted to the Building Department should include Appendix

46
M ), Engineering Department- 4 sets (1 linen) (Refer to the checklist of the
Engineering Department), City Planning Department- 1 set (paper) and Landscape
Department- 1 set (paper) . The External Technical Department includes Fire
Department, Water Supply Department, Tenaga Nasional Berhad,
Telecommunication Company and Indah Water Konsortium

47
8.3 Procedures for Application for Building Plan Approval

All application of Building Plan approval is refer to OSC/PBT. Number of

technical agency in Building Plan approval might be different in different PBT (Pihak
Berkuasa Tempatan). This is due to different conditions apply against Building Plan
approval at different location. Additional technical agency can be exclude from the
Building Plan process.

i. Applicant submits application to secretariat of OSC and registers the application

with the secretariat of the OSC and a receipt of processing fees will be given to
the applicant. The Secretariat will check and examine all documents submitted
based on the checklist prepared.

ii. After that, secretariat will refers to the Technical Agency to process the
application. The technical agency are include:

Tenaga Nasional Berhad

Water Supply Corporation
Department of Fire and Rescue Services
Department of Sewerage Services
Internal technical departments
External technical departments

iii. Applicant gets comments and opinions about the need to obey the Act or any
other act, orders, methods or rules that has been made under it or any other needs
of technical conditions for the means of Approval for Building Plan. (Seksyen
70(4) Akta 133).

48
 iv. After received the comment, applicant should submit the modified plan and
documents according to the technical department required.
v. Applicant gets comments from technical departments.

vi. Application of Approval for Building Plan is issued to Local Authority by using
Form A. Local Authority will make document checking:

vii. Local Authority register / open applications file after the information and the
documents are complete. Written directions will be prepared to the applicant and
ensures applicant comply with the conditions. After that, recommendation paper
will be prepared to the OSC Secretariat.

viii. The OSC Secretariat will compile and coordinate all recommendation papers,
issue letter of calling for meeting attached with meeting agenda to all members of
the OSC Committee.

ix. OSC Committee Meeting will undertake to consider and make decisions on the
application. After the meeting, the OSC Secretariat will inform the applicant on
the decision of the application.

8.4 Fee and Charge for Building Plan Approval

In the Uniform Building By-Laws 1984, First Schedule, Clause 1 stated fees for
the consideration of plans submitted for approval in respect of new buildings shall be
calculated as follows:

49
 Ground Floor RM7.00 per every 9 square metres or part thereof subject to a
minimum of RM70.00
1st Floor RM6.00 per every 9 square metres or part thereof subject to a
minimum of RM60.00
2nd Floor RM5.00 per every 9 square metres or part thereof subject to a
minimum of RM50.00
3rd Floor RM4.00 per every 9 square metres or part thereof subject to a
minimum of RM40.00
4th Floor and above or
basement storey RM3.00 per every 9 square metres or part thereof subject to a
(other than an open minimum of RM30.00
basement)

There are also many other fees like alteration for existing building, amendment
plan to an approved plan, inspection of plan, etc. can be found in the First Schedule of the
Fees For Consideration of Plans, Permits, etc.

50
 8.5 Decision Makers at One Stop Centre (OSC)

8.5.1 Membership of the Committee Members of the One-Stop-Centre (OSC)

The following are the Committee Membership of the OSC: Chairman: Mayor
Secretary: OSC Director Members:

1 Deputy Mayor
2 4 Ordinary Members of the Council
3 Director of State Urban and Town Planning
4 Director of Mineral and Land
5 Land Administrator
6 Director of Public Works
7 Director of Department of Drainage and Irrigation
8 Director of Department of Environment
9 Director of Department of Fire Fighter and Life Saving
10 Director of Department of Sewage Services
11 Manager of Tenaga Nasional Berhad
12 Manager of Telekom Malaysia Berhad
13 Manager of Department of Planning
14 Manager of Department of Building
15 Manager of Department of Engineering

51
9.0 Surrender and Re-alienation

9.1 Introduction

Serah Balik Kurnia Semula (SBKS) is defined as the return of the land, whether
in whole or in temporary ownership by the owner of the land to the state authorities for
specific purpose.

9.2 Application Fees

Application fee - RM100.00 each title

9.3 Required Documents

1 10 copies of layout plan which has been approved by local authorities

2 2 copies of planning permission
3 2 copies of Dokumen Hakmilik Daftar (DHD)
4 2 copies of the current land tax receipt
5 Permission for stakeholders
6 a) For individual application
- Attachment personal particulars
- 2 copies of applicants identity card
b) For company application
- 2 copies of Memorandum And Articles of Association which confirm
- 2 copies of Form 24/32A which confirm
- 2 copies of Form 49 which confirm
- 2 copies of Company resolution

52
9.4 Procedures of Application for Surrender and Re-alienation

In the first stage, the applicant has to submit the application to the director of
Pejabat Tanah dan Galian (PTG) together with payment and required documents. Director
of PTG will then get comments on soil suitability aroused from Department of Urban and
Countryside Planner and Local Authority and get land report from Pejabat Tanah Daerah
Johor Bahru (PTD).

Then, they will make land investigation and report from Placement Officer. PTD
will submit the report and certificate to PTG while the planner and Local Authority will
submit comment on development suitability respectively. Next, PTG will present the
proposals in Jawatankuasa Hasil Bumi (JKHB) meeting complete with soil suitability and
land report from technical departments.

After that, JKHB will make decision regarding the applications. PTG will
announce the decision to applicant with copy to the Land Administrator, Department of
Urban and Countryside Planner and Local Authority. If approved, applicant is being
informed to submit application of Development Orders within three months from the date
of PTG approval letter.

In the second stage, applicant will have to send 10 copies of layout plan and
departments comments from the Local Authorities to PTG, then PTG will present the
application at JKHB meeting. The JKHBs decision will be disclosed by Secretary of
JKHB to PTG and PTG will inform the applicant about the decision within seven days
from the date of decision is received. If the application has been approved, applicant will
be required to prepare 6 copies of pre-calculated plan to PTG.

53
 When the licensed Surveyor appointed by the applicant prepared the pre-calculate
plan to PTG, the plan will be checked by the Placement Officer and compared with the
plan that has passed. If there is any inaccuracy, the plan will be returned back to
applicant for correction. If it is well organised, the plan will be signed and returned to the
applicant together with approval letter.

After receiving the verification letter from the applicant, PTD will prepare 4
copies of agreement letter that explain the condition that will be imposed, to sign by
applicant. Applicant will then need to sign it, put stamp and return the agreement letter to
PTD. Upon receiving the agreement letter that signed and stamped by the applicant, PTD
will send all the copies to PTG to get the signature of Y.B. Setiausaha Kerajaan Negeri.
After getting the signature of Y.B. Setiausaha Kerajaan Negeri, the agreement letter
returns to Land Administrator, and another copy kept by PTG.

Licensed Surveyor appointed by the applicant will send to the Pendaftar Hakmilik
at PTG together with Mineral Document for registration, applicant also submits the Land
Work Plan and Building Plan to Local Authority. The entire document will then be
checked, if complete and all the payments have been paid, the Title will be registered by
Pendaftar Hakmilik. Title that has been registered will be returned 2 copies to PTD for
submit 1 copy to owner and 1 copy to be kept at Land Office.

The related application checklist form can be referred to (Appendix L).

54
9.5 Flowchart for Approval Building Plan
Applicant
Advice service/applicant need
PBT Check List B

Applicant
Submit application
B1 Acknowledgment letter receiving
Applicant #
OSC / PBT
B2
TECHNICAL DEPARTMENT
External Internal
JKR* Jab Bangunan
JPS* Jab Perancangan
JPP* Jab Kejuruteraan
JBA* J.Taman & Rekreasi
TNB* J.Perkhidmatan Bnadar
JBPM*
STMB*
etc*

OSC / PBT

(No problem) B5-Problems occur beyond OSC/PBT

Problems
B3- Application submit to PBT
(Small problem)
B4- Call for meeting with the attendance of AT representative
Applicant and
# Applicant
Applicant #

Settled State OSC

YES B3 NO B5

PBT Settled
YES
B7
Committee
B9of Bangunan, Perancangan, dan Majlis Penuh
B6 Feed back OSC / PBT
B8

Applicant, OSC/PBT and # OSC / PBT # Applicant

#

Notes:

OSC- Pusat Setempat (One Stop Center)

AT - Internal and external Agency Technical
PBT- Pihak Berkuasa Tempatan
* - Those related only
# - Copy to JKT/MIDA

Figure 19 Flowchart for Approval Building Plan

55
10.0 ONE STOP CENTRE (OSC)

10.1 Introduction

One stop centre (OSC) was developing as initiative to ensure the development
process in this country to be fast, efficient, effective and competitive. It will work by
improvement of the approval process of development proposal through the establishment
of One Stop Centres at all the Local Authorities. Besides that, replacement the Certificate
of Fitness for Occupation (CFO) System to Certificate of Completion and Compliance
(CCC) System are one of the initiatives of development process. Another initiative taken
by government is Formulation of the Building and Common Property (Maintenance and
Management) Act 2007 (Act 663).

Application for the development proposals involves four main stages which
require approval application for the land matters, application for the planning permission,
application for building plan and application for earthworks plan and road and drainage
plans. All the application processes need to be refer under a few legislation which are
National Land Code (NLC 56), Town and Country Planning Act 1976 (Act 172) and
Street, Drainage and Building Act 1974 (Act 133).

Different department have their own responsible for each application in

implementing process in order to making the process to be fast, efficient, effective and
competitive.

56
 10.2 Flow Chart

APPLICANT

ONE STOP CENTRE

Checking of Document

Requesting Additional
Complete?
Documents / Information
No
Yes

Land Office Local Authority Planning Local Authority Planning Local Authority
Department Department Engineering
Simultaneous Department
Application for Planning Permission Planning Permission
Conversion & Application Application
Subdivision Road & Drainage Plan
or (Including Landscape Plan (Including Landscape Plan Application &
Surrender & Re- & Proposal Plan for & Proposal Plan for Earthwork Plan
alienation housing scheme name and housing scheme name and
road name)
road name)

* OSC Secretariat will inform ONE STOP CENTRE

planning permission decision to land
(COMPILATION/ COORDINATION
office for further processing land
RECOMMEDATION PAPERS)
matters

ONE STOP CENTRE COMMITTEE

MEETING
(DECISION)
Land Administrator prepare
recommendation paper to ONE STOP CENTRE
Land & Mines Director (PREPARE NOTIFICATION OF
RECOMMEDATION PLANNING APPROVAL)
PAPERS)
Local Authority Full
ONE STOP CENTRE Council Meeting
State EXCO Meeting
(PREPARE DECISION PAPER) (Acknowledgement)
(Decision)

Land Office APPLICANT

Figure 20 Flow chart of all development proposal applications under ONE STOP CENTRE
(OSC)

57
APPENDICES

58
 APPENDIX A
Land Particulars

59
11.0 Appendix
11.1 Appendix A: Land Particulars

60
61
62
 APPENDIX B
Guideline for Transfer of Land Owner

63
11.2 Appendix B: Guideline for Transfer of Land Owner

64
65
66
67
68
69
70
71
72
 APPENDIX C
Payment Transfer for Land

73
11.3 Appendix C: Payment Transfer for Land

74
75
76
77
 APPENDIX D
Form for Transfer of Land

78
11.4 Appendix D: Form for Transfer of Land

79
80
81
82
83
 APPENDIX E

84
 Form for Conversion of
Land

85
11.5 Appendix E: Form for Conversion of Land

86
87
 APPENDIX F
Checklist Conversion of Land

88
11.6 Appendix F: Form for Conversion of Land

89
90
 APPENDIX G
Forms for Sub-Division/ Partition/ Amalgamation of Land

91
11.7 Appendix G: Forms for Sub-Division/ Partition/ Amalgamation of Land

92
93
94
95
96
97
 APPENDIX H
Checklist for Sub-Division/ Partition/ Amalgamation of Land

98
11.8 Appendix H: Checklist for Sub-Division/ Partition/ Amalgamation of Land

99
100
101
102
103
104
 APPENDIX I
Planning Permission Checklist Form

105
11.9 Appendix I: Planning Permission Checklist Form

106
107
108
109
110
111
112
 APPENDIX J
Planning Permission Form

113
11.10 Appendix J: Planning Permission Form

114
115
116
117
118
119
120
 APPENDIX K
Fee Planning Permission Form

121
11.11 Appendix K: Fee Planning Permission Form

122
123
 APPENDIX L
Building Plan Approval

124
11.12 Appendix L: Building Plan Approval

125
126
127
128
129
130
131
132
133
 APPENDIX M
Checklist for Surrender and Re-alienation

134
11.13 Appendix M: Checklist for Surrender and Re-alienation

135
136
 APPENDIX N
Form for Surrender and Re-alienation

137
11.14 Appendix N: Form for Surrender and Re-alienation

138
139
 APPENDIX O
Building Plan Acceptance Checklist Form

140
11.15 Appendix O: Building Plan Acceptance Checklist Form

141
142
143
144
145
146
147
148
 APPENDIX P
Calculation for Building Plan Process Payment-Renovation & Extension

149
11.16 Appendix P: Calculation for Building Plan Process Payment-Renovation &
Extension

150
151