Sr Particulars Status

No
1 Check whether any bill from vendor/supplier is pending to be entered
for which Goods/service received entry is passed in the system. (Use
T Code: MB5S. Balance in GR/IR account will be zero if all the MIGO
& MIRO entries are passed)

2 Check whether Balance of Main Cash/petty cash as per FBCJ & as

per G L account are same. If not, there must be few cash
receipt/payment entries which are only saved in FBCJ and not
posted. (Entries with yellow triangle)
(Manual attached for ready reference)

3 Check whether there are entries which are only parked & not posted
in finance using T code: S_ALR_87012289. If there are parked
entries, then either post them or delete them.
(Manual attached for ready reference)

4 If you want to check the opening balance, debits during the year,
credits during the year & closing balance for the Ledger accounts run
Report using T Code: S_ALR_87012277
(Manual attached for ready reference)

5 If you want to check Trial Balance, run Report using T Code:

S_PL0_86000030. Check the balances for current year in
comparison with the balances for the previous year.
(Manual attached for ready reference)

6 If you want to check final statement of accounts, run Report using T

Code: S_PL0_86000028 and use FSV version: Aid (for other than
SVKM C.O.) and ZCEN (for SVKM)
(Manual attached for ready reference)

7 For ledger scrutiny, use T code: FAGLL03

8 For vendor scrutiny, use T Coode: FBL1N

9 For vendor scrutiny for advance, imprest, use T code: FBL1N with
tick mark on special G L Indicator (Sp GL Indicator A means
advance, I means imprest, D means security deposit given, J means
security deposit taken)

10 For customer scrutiny, use T Coode: FBL5N

11 For customer scrutiny for advance, security deposit, use T code:

FBL3N with tick mark on special G L Indicator (Sp GL Indicator H
 means Security deposit taken)

12 For vendor balance details Profit center wise, run report using T
code: S_AC0_52000888
(Manual attached for ready reference)

13 For customer balance details Profit center wise, run report using T
code: S_AC0_52000887

14 After Asset upload for pre SAP assets is complete, run Depreciation
using T code: AFAB (run Depreciation for March only after you
receive AUC transfer from SVKM C.O.)
(Manual attached for ready reference)

15 If there are open items in the account which needs to be cleared, use
T codes: F-44 for Vendor Clearing, F-03 for G/L Clearing and F-32 for
Customer Clearing.

16 If you want to check the closing entries passed last year, use T code:
ZFB03 or S_ALR_87012287.

17 Check that TDS payable accounts (from 140200 to 140206) and

Service Tax payable Accounts (from 140131 to 140136) reflect liability
for the month of March only as on 31.03.2012.

18 Check that liability accounts for P.T, P.F, Pension Fund, Bank Loan,
LIC, etc. reflect liability for the month of March only as on 31.03.2012.

19 If you have received any Grant which needs to be spend before 31 st

March, ensure that the same is spend for the purpose intended &
entries are passed in the books accordingly.

20 If you have received any amounts from students towards university

exam fees, form fees, etc. and the same is credited to liability account
on receipt, ensure that payment is made by debiting liability account.
If you have booked expense account for this, then pass a rectification
entry using T code: FB50.

21 In Bank Reconciliation Statement, if cheques issued but not

presented are pending for over six months, reverse the cheques
using T code: FBRA (if cheque written manually) or FCH8 (if cheque
printed in system)

If cheque is pertaining to the period prior 1.10.2010, then reverse it

using T code: F-02 by debiting bank incoming account (Posting key
 40) and crediting vendor account (Posting key 31)

22 Ensure that in Bank Reconciliation Statement, cheque deposited but

not cleared is only for the month of March and not earlier.

23 Check that balance in migration accounts is nil at the year end.

G L account 900001: Vendor Open Items Offsetting account

G L account 900002: Customer Open Items Offsetting account
G L account 900003: GL balances Offsetting account
G L account 900004: Asset Balances Offsetting account
G L account 900005: TB Migration Account
G L account 900006: Student Balance Migration Account

24 Check that balance in clearing accounts from Student accounting is

nil at the year end.

G L account 232996: Cash Desk Trf to MC

G L account 232997: Cash Desk Clrg - Cash
G L account 232998: Cash Desk Clearing - Incoming payments
G L account 232999: Cash Desk Clearing - Outgoing

25 Check that balance in G L account 237223: Incoming cheque clearing

account is nil at the year end.

26 Check balance in G L account 231001: Contract Receivable A/c. This

shows the balance of Fees Receivable from students as at the year
end.

27 Check whether fees reconciliation for all the courses at your

Institution is done.

28 Check that all the Bills pertaining to the period April-March are
entered in the books.

29 Check whether payment to internal visiting faculty (series 4 vendors)

is considered in Salary income and is taxed accordingly. Use T code:
ZFIHR1 along with variant IVF

30 Check that bills for Electricity, Infra Contribution, Rent, Municipal

Taxes etc are entered for the Period of 12 Months.

31 Check that income receivable for Rent, Compensation, MDP, etc are
entered on receivable basis.
.
32 Ensure that cash/cheques received for hall income, tenders, gym,
 material testing ,etc are entered in the books and deposited in the
Bank.

33 Check that TDS deducted on our income is properly accounted for in

the books e.g TDS on Bank Interest, TDS on Sponsorships, TDS on
Hall Income, etc.

34 Check whether Interest on Term Loan is properly accounted in the

Books.

35 If expenses are incurred at Central Office level also, allocate them to

your sub institutes.

36 Ensure that loan account balance with SVKM in your books matches
with loan account balance in SVKM books.

37 If the deposits of Library, Laboratory, Caution money, Hostel, etc. are

no more payable then transfer the same to unclaimed deposit
accounts.

38 If assets are purchased during the year out of unclaimed deposit

accounts, transfer equivalent amount to utilization of unclaimed
deposit.
39 If Hall deposits are no more payable then transfer the same to
income.

40 If you have received grant for specific purpose & for incurring
expenditure you have created Internal Order, then transfer the
expenses incurred to Grant account by debiting Grant acct and
crediting expenses account. You can get the details of expenses by
running report using T code S_ALR_87013019

41 Check that Tuition Fees received during the year are transferred to
separate Bank account designated for the purpose in aided
institutions.

42 Check the ST claimable accounts from 250100 to 250102. If your

Institution is not availing any CENVAT credit then balance in these
accounts should be zero. You can use T code F-04 for transferring
balance in these accounts to expense account.