AALRT Management Contract

Contract management plan

 Contract agreement
Reference Description Action Yes No Remark
MM_Sec13_P28/3 Training MC agreed to provide in detail: These documents shall be submitted within 2
0 - Training type months after commencement
- Training methodology
- Scope of training
- HR required
- Assessment criteria
- Certification procedure
- List of trainees
MC shall establish a training unit Level and standard shall be equivalent to that of
SZMC training institute in SZMC
MC shall provide: To be offered to the ERC back stop managers
- schedule and experts to be conducted in Shenzhen &
- type of training Ethiopia
MM_Sec14_P28/3 Operational MC agreed to:
0 issues - Conduct trial run Trial run before May
- Prepare all documents and records in English
- Official language shall be English
- If required instructions may be in Amharic
Instructions to passengers, labors, etc
- Recheck the operation schedule to fit the
As July and August are already passed
current condition
- Supply orders to be made through ERC

MM_Sec15_P28/3 Factors affecting Both parties agreed to check:

0 the service
- The availability of the following equipments & To be provided by infrastructure contractors
facilities
o LRV
o Electromechanical systems
o Power supply systems
o Communication systems
o Fare collection systems
- Spare parts amounting 3% of the contract value
 Reference Description Action Yes No Remark
MM_Sec15_P28/30 Factors affecting the Both parties agreed to check:
service - The availability of the following equipments & To be provided by infrastructure
facilities contractors
o Industrial equipments & small devices
o Consumable materials
o Labor protection materials
o Emergency rescue supplies
o Office facilities and consumables
o Canteen management
o Dormitory allocation
o Transportation allocation ( 20 cars will be
purchased)
o Setting up infirmary, recreational and
sports facilities and equipments
o Allocation of occupational apparel
MM_Sec16_P2893 Related investments to MC will submit a comprehensive:
0 the AALRT service o Transit Oriented Development (TOD) In the 1st year of the contract period for
plan approval
MM_Sec17_P30/30 Other tasks - MC shall execute any other tasks related to Up on request by ERC
AALRT O and M management
- Make AALRT operation service close or In the end of the contract period
equivalent to SZMC service
 CONDITION OF CONTRACT (SCC&GCC)
Reference Description Action Yes No Remark
SCC_GCC Exit plan plan for transfer of: Shall be provided by MC within 2 months
1.2_P2/18 AALRT system after commencement
Management system Shall be applied after approved by ERC
SCC_GCC 23_P7/18
Skills
Knowhow etc
Plan for transfer of job position to:
Seconded staff
ERC
SCC_GCC Succession plan MC shall prepare and submit plan for transfer of: Transfer from MC to ERC in the duration
1.2_P3/18 Specific functions or end of the contract period
Departments
Sections of the AALRT system
Management system
Skills
Knowhow
Job positions
SCC_GCC Appointment MC appointed to provide the service:
1.2_P3/18 - Promptly, in a professional & courteous manner
& - Strictly in accordance with:
GCC 2_P3/36 Schedule of requirements
All provisions of the contract
All applicable laws and regulations of
Services
FDRE
Good industry practice
Polices, rules, and procedures of the
appropriate authority
Quality standards set by:
QSAE
Applicable international standards
 As specified in the project documents
Terms & conditions of appointment as
provided in this clause

Reference Description Action/Issue Yes No Remark

SCC_GCC Relationship of the - MC has been retained by ERC as in dependent In accordance with:
3.1_P3/18 parties MC to: Prudent LRT system management
Operate practice
Maintain Requirement of the contract
Mange the project
- ERC has contracted the MC for the overall
responsibility (O,M& Manage)
- MC shall purchase accessories and parts as it
In the name of ERC
sees fit and in accordance with:
Enter in to procurement contract as per
Approved annual budget
ERCs procurement directive
SCC_GCC Due diligence MC with ERC shall:
4.2_P3/18 - Inspect operating environment SIT
- Conduct test & commissioning activities
- Advise ERC: SAT
of any aspect of the operating environment
that is not suitable for the provisions of the SATOV
services
specified actions to remedy
together with timetable for and costs of all
actions
- in the end of the said month:
MC shall submit T&C report for ERCs
approval
- The entire test & commissioning activities shall
be carried and finalized before the official date
of completion of the EPC turnkey construction
project
System shall be transferred to the MC in official
One week after completion of construction
handover meeting
 MC with ERC shall conduct:
Pre operation & 3 months after handover
Test run activities ERC has the right to deploy experts that
Testing, commissioning & pre operation findings: witness the T & C activities
EPC contractor is responsible for
rectification of systems

Reference Description Action/Issue Yes No Remark

SCC_GCC Warranty The MC warrants and undertakes that: Validity of warranty one year after
24.2&24.4_P7/18 - Render the service with due diligence in termination of contract
accordance with good industry practice Amount of warranty: 5% of contract price
- All obligations will be performed by The warranty shall guarantee:
appropriately: Proper and timely performance of all
Sufficient personnel obligations
Experienced
Qualified
Competent
Trained
- The MC has and will continue to hold:
Regulatory approvals
Licenses
Permits necessary to perform the
obligations
- Provide Bank guarantee
GCC 27.3_P14/136 Commencement Before commencement of the service, the MC shall
notice and suppliers submit to ERC for approval:
program Its program of implementation of the task, broken
down by activity and by month and include:
Plan in order to do the service
General description of methodology
including the sequence by month and by
nature
Organization chart containing the names
and qualifications of the staff responsible
 for the site
A plan for the setting out and organization
of the site
Such further details and information as
reasonably required by ERC

Reference Description Action/Issue Yes No Remark

GCC_35_P19/36 Resources
SCC_GCC 32.2_ Management fee The contract price is the management fee however:
P9/18 - Reward for best performance ????
- Penalty for under performance
Each interim payment .
SCC_GCC 35.2_ Reimbursable cost ERC shall reimburse the MC for all costs incurred Expenditures in excess of annual budget
P10/18 by MC in performing the services: that are required to comply with any law
- Other than the items included in the applicable to the services or project, shall
management fee be approved and reimbursed by ERC.
- Including the costs set forth in SCC Annex 3 Reimbursable costs shall be paid as
ERCs obligation under this provision is: follows:
- Express approval of the costs
as part of an annual budget or .P11/36
separately in writing or
- The MC incurring costs in accordance with:
SCC 50.1(h) emergency
SCC 50.1(i) extra ordinary
circumstances

GCC_P_19/36 Obligation of the

MC