User Manual - FI08.

05
Title: Asset Periodic Processing Depreciation
Module Name Asset Management

OVERVIEW

Business Process Description Overview

Depreciation is the normal wear and tear of the asset. In SAP the depreciation on assets is posted by
executing depreciation run at each month end .Depreciation Keys attached in the asset master
automatically control the calculation and planning of depreciation in the system or you can manually post
using a special posting transaction (Planning Manual Depreciation). In both cases, planned depreciation
from Asset Accounting must be periodically posted to the corresponding asset and expense accounts of
the General Ledger.

The below mentioned transactions will be covered in the following pages:

FI08.05.01 Depreciation Run AFAB
FI08.05.02 Depreciation Log ABP
FI08.05.03 Manual Deprecation ABMA
FI08.05.04 Miscellaneous transactions ABSO

FI08.05.01 DEPRECIATION RUN

The depreciation run will be a part of month end activity, at every month once all the entries related with
assets are posted the depreciation run should be executed.

Via Menus Accounting Financial Accounting Fixed Assets Periodic

processingDepreciation Run Execute

Via Transaction Code AFAB

Input Required fields Field Value/Comments

Company Code Enter the company code from the selection
Fiscal year Enter the fiscal year
Posting Period Enter the posting period for which the depreciation is to be posted.
Planned Posting Select the radio button if the depreciation run is executed first time for the
period
List Assets Click on this to get the list of all the assets.
Test Run Make sure to mark the indicator on before actual run

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Click on the EXECUTE icon

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Note: If the following message is displayed, Press yes to continue

You will be prompted with the below screen

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Test run completed successes fully.

Press green arrow .

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Title: Asset Periodic Processing Depreciation
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Before executing the actual run, remove the Test Run tick from the box.

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Click on the icon

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Click on IMMEDIATE icon

Now click on SAVE icon

Depreciation run job has been scheduled.

To check the status of the job click on System Services Jobs Job Overview , refer the screen
below :

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You will be promted with the below screen

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Click on the EXECUTE icon

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Select your job for depreciation run and click on SPOOL icon

Select the line and click on the icon SPOOL

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Click on the icon

The asset list with depreciation amounts will be displayed .

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FI08.05.02 DEPRECIATION LOG

Once the depreciation run has been successfully executed, the details for the asset number and amount
of depreciation posted can be obtained from the depreciation log.

Via Menus Accounting Financial Accounting Fixed Assets Periodic

processingDepreciation Run Display Log

Via Transaction Code AFBP

Input Required fields Field Value/Comments

Company Code Enter the company code from the selection
Fiscal year Enter the fiscal year
Posting Period Enter the posting period for which the depreciation is to be posted.
Asset number If the values are to be seen only for limited assets , then enter the asset
values in this field.
List Assets Click on this to get the list of all the assets.

Click on the EXECUTE icon

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The list displayed for the depreciation run.

END OF TRANSACTION.

FI08.05.03 MANUAL DEPRECIATION

In case we want to post depreciation manually on any asset the manual depreciation transaction should
be used. The asset on which the depreciation has to be posted manually should have the depreciation
keys as MANU i.e. post manually allowed.

Via Menus Accounting Financial Accounting Fixed Assets Postings

Manual Value correction Manual Depreciation

Via Transaction Code ABMA

Input Required fields Field Value/Comments

Company Code Enter the company code from the selection
Asset number Enter the asset number
Sub asset number Enter the sub asset number , if manual depreciation is to be posted on that
Document date Enter the date of the document.
Posting date It is set as default by the system same as entry date.
Posting Period Enter the posting period in which the document is getting posted.

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Press Enter or click on the icon

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You will be promted with the below screen

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Press Enter or click on icon .

Now , Click on the SAVE icon .

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Message reads Asset transaction posted with document number xxxx.

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FI08.05.04 MISCELLANEOUS TRANSACTIONS

This transaction is used for posting of miscellaneous transactions with any Transaction Type.

Via Menus Accounting Financial Accounting Fixed Assets Postings

Miscellaneous

Via Transaction Code ABSO

Input Required fields Field Value/Comments

Company Code Enter the company code from the selection
Asset number Enter the asset number
Sub asset number Enter the sub asset number , if manual depreciation is to be posted on that
Document date Enter the date of the document.
Posting date It is set as default by the system same as entry date.
Posting Period Enter the posting period in which the document is getting posted.
Transaction Type Enter the relevant transaction type from the selection.

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Press Enter and click on icon

Click on SAVE icon

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Message reads : Asset transaction posted with document number xxxx.

END OF TRANSACTION

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