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STATE OF CONNECTICUT

STATE OF CONNECTICUT _____________________________________ Report Guide PC and KK Reconciliation CTPCR12862 Section 1. Introduction Purpose of

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Report Guide

STATE OF CONNECTICUT _____________________________________ Report Guide PC and KK Reconciliation CTPCR12862 Section 1. Introduction Purpose of

PC and KK Reconciliation

CTPCR12862

Section 1. Introduction

Purpose of the Report

The report displays any discrepancies between Project Costing and Commitment Control expenses. This report summarizes project data by fiscal year, accounting period, PC business unit and project ID with a balance not equal to zero. If there are no differences, then Projects Costing and KK are reconciled on a year to date basis through the last closed accounting period. If there is a Project ID with a balance, the agency user must investigate, reconcile and fix the discrepancy.

USER MUST SPECIFY PC BUSINESS UNIT, FISCAL YEAR, BUDGET PERIOD

Type of Report

Structured Query Report (SQR); Format - Portable Document Format (PDF) or CSV (MS Excel)

Legacy SAAAS/CAS Reports N/A Role(s) Needed to Access the Report

DOT Project Costing Report Viewer, Agency Project Costing

Report Viewer, Auditor of Public Accounts Report Viewer, Core-CT Production support

Navigation Path to the Report

Main Menu > Core-CT Financials > Project Costing > Core-CT Reports > PC v/s KK Reconciliation

Suggested Run Times

Ad hoc (This report should be run at least monthly to facilitate year end events)

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PC and KK Reconciliation

Section 2. Report Request Parameters

General Notes:

PC and KK Reconciliation Section 2. Report Request Parameters General Notes:  Select an existing Run

Select an existing Run Control ID or enter a new one

For reports that are run on a regular basis, user should select a Run Control ID naming convention that can be easily identified (e.g., PC_KK_Rec)

An asterisk * preceding the field name indicates input is required

Parameters

 

see screenshots below

 

In This Field

Enter

Notes

   

type business unit or use

 

* Business Unit:

the lookup to select

user must specify agency PC business unit

* Fiscal Year:

 

type fiscal year

a four digit numeric value, e.g. 2009

   

enter the ledger group or

 

* Ledger Group

use the lookup to select

select KK_PC1, KK_PC2 or KK_PC3

Save push the save button to save reports that you want to run on a

Save

push the save button to

save reports that you want to run on a

 
save report parameters regular basis

save report parameters

 

regular basis

   

click on the select box for report

leave the server name blank

 

Run

 

push the run control button

select format – PDF and both PDF and CSV (MS Excel) formats

 

are created

 

OK

 

push the OK button

   

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PC and KK Reconciliation

Report Request Parameters

PC and KK Reconciliation Report Request Parameters Process Monitor Process Monitor In This Field Enter Notes
PC and KK Reconciliation Report Request Parameters Process Monitor Process Monitor In This Field Enter Notes

Process Monitor

Process Monitor

 
 

In This Field

Enter

Notes

   

to view the processing status of the report

click the Process Monitor link

push the refresh button until the Run Status is “Success” and the Distribution Status is “Posted”

click the Details link

Process Monitor

 

click the View Log/Trace link

 

Refresh

click the report name link to display results

   

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Section 3. Example(s) of Report Output

PC and KK Reconciliation Section 3. Example(s) of Report Output Examples of rows generated for a

Examples of rows generated for a PC and KK Reconciliation report with the suggested parameters.

PC and KK Reconciliation Section 3. Example(s) of Report Output Examples of rows generated for a

Figure 1 – CTPCR12862 in PDF format

PC and KK Reconciliation Section 3. Example(s) of Report Output Examples of rows generated for a

Figure 2– CTPCR12862 in csv (MSExcel) format

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