JKR 20403-0002-07

NOTA TEKNIK (JALAN) 25/07

GUIDELINES ON THE
CONTENTS OF A ROAD
SAFETY AUDIT REPORT
 FOREWORD

The following guideline is presented as a supplement to the Guidelines For The Safety
Audit Of Roads And Road Project In Malaysia produced by Public Works Department
Malaysia.

This guideline has been prepared by a working group listed below:

i. Ir. Aishah Othman - JKR
ii. Ir. Mohd Shahrom Ahmad Saman - JKR
iii. Cik Razhiah Wahab - JKR
iv. Cik Aminah Ali - JKR
v. Pn. Safinas Saroji - JKR
vi. Ir. Che Ali Che Hitam - PB-TRSS Consultancy
vii. Ir. Mohamed Shafii Hj. Mustafa - Mirage Consultancy
viii. Ir. Aik Siaw Kong - Pintar Jurutera Perunding
ix. En. Amran Alias - Trars Consult Sdn. Bhd.

The contents of this guideline was presented and discussed at the Road Safety Auditors
Meeting on 3rd October 2006 at Bilik Mesyuarat Melati, Tingkat 6, Blok B, Kompleks
Kerja Raya, Jalan Sultan Salahuddin, 50582 Kuala Lumpur.
TABLE OF CONTENTS
PAGE NO

1. Introduction 1
2. Contents of An Audit Report
2.1. Format of the report cover 1
2.2. Table of contents for an audit report 1
2.3. Summary of Audit Findings & Recommendation 1
2.4. General layout of main report 1
2.5. Introduction to project 2
2.6. Information made available to auditor 2
2.7. List of relevant references/review technical guidelines 2
2.8 Details of the Road Safety Audit
2.8.1 Findings or Identification of safety deficiencies 3
2.8.2 Recommendation / corrective treatments 3
2.9 Conclusion 3
2.10 Details of the auditor & team member 3
2.11 Appendices 4

List of Appendices
1. Example of a Report Cover Appendix 1
2. Example Table of Contents Appendix 2
3. Example of Standard Format Summary
RSA Stage 1, 2 & 3 Appendix 3(i)
RSA Stage 3 Compliance Audit Appendix 3(ii)
RSA Stage 4 Part 1 Appendix 3(iii)
RSA Stage 4 Part 2 & 3 Appendix 3(iv)
RSA Stage 5 Appendix 3(v)
4. Example of Report Layout
Header, Footer, Page Number & Headings Appendix 4 (i)
Tables & figures Appendix 4 (ii)
Guidelines on the Contents of A Road Safety Audit Report

1. INTRODUCTION
An audit report should provide the client or other decision makers with full and
comprehensive statements of the road safety concerns and implications of the project
planning, design, construction and operation of new road or of an existing road. The
main objective of this guideline is to ensure uniformity & consistency in the
preparation of an audit report for JKR projects. Notwithstanding this, the Guidelines
For the Safety Audit of Roads and Road Project in Malaysia by PWD Malaysia
should be complied.

2. CONTENTS OF AN AUDIT REPORT

2.1. Format of the report cover
- Appendix 1

2.2 Table of contents for an audit report

- Appendix 2

2.3 Summary of Audit Findings & Recommendation (to be included in the report)
- Standard Format Summary Of Audit (RSA Stage 1, 2 & 3) Appendix3(i)
- Standard Format Summary Of Audit (Compliance Audit) - Appendix 3(ii)
- Standard Format Summary Of Audit (RSA Stage 4 Part 1) - Appendix 3(iii)
- Standard Format Summary Of Audit (RSA Stage 4 Part 2 & 3) Appendix3(iv)
- Standard Format Summary Of Audit (RSA Stage 5) - Appendix 3(v)

2.4. General layout of main report

- Arrangement of Header, Footer, Page Number & Headings - Appendix 4(i)
- Arrangement of tables & figures Appendix 4(ii)

Prepared by Unit Keselamatan Jalan, Cawangan Jalan

Oktober 2006 page 1 of 4
Guidelines on the Contents of A Road Safety Audit Report

2.5. Introduction to project

need to include:
Location of project
Project/Road name, limit of work, length of road & other project general
characteristics
Project owner
When project work started
Appointment date of auditor & stages to be carried out
Details of standard use in the design
Scope & objective of the audit

2.6. Information made available to auditor

to be stated/listed e.g.:
Development plans
Traffic reports
Drawings
Audit reports & decision of previous audits
Site Visit
Date of meeting or discussion with the client

2.7 List of relevant references/review technical guidelines

- include all relevant references/reviews of technical guideline in carrying out the
audit

Prepared by Unit Keselamatan Jalan, Cawangan Jalan

Oktober 2006 page 2 of 4
Guidelines on the Contents of A Road Safety Audit Report

2.8. Details of the Road Safety Audit

2.8.1 Findings or Identification of safety deficiencies
ensure all major items (as in checklist of Guidelines For the Safety Audit
of Roads and Road Project in Malaysia) are reported irrespective whether
acceptable or non-acceptable to the auditor. The auditor may add new
items not specified in the abovementioned checklist if required
the order of reporting must be logical and helpful for the reports recipient
when they consider the corrective action.
photos of deficiency for stage 4 & 5
general implication of safety deficiencies with regard to safety need be
stated for major findings/deficiencies

2.8.2 Recommendation / corrective treatments

Not an essential requirement but auditor may include this after each
finding/deficiency
An audit recommendation should indicate the direction in which a solution
should be sought, rather than specifying the solution. The auditors may not
always know all of the project constraints and possibilities

2.9. Conclusion
- include:
Indicate adequacy of drawings & information provided at the time of audit
Indicate only general safety deficiencies not specific deficiencies
Specify the needs of any immediate amendments/corrective actions (e.g.
before next stage of audit, before construction etc.)

2.10. Details of the auditor & team member

Name of auditor & team member, include signatures & dates
Professional Engineer Stamp (with Registration number) only for lead
auditor
Auditor's accreditation certificate number only for lead auditor

Prepared by Unit Keselamatan Jalan, Cawangan Jalan

Oktober 2006 page 3 of 4
Guidelines on the Contents of A Road Safety Audit Report

2.11. Appendices
- Include in the following order irrespective whether it is not applicable or not
provided.

Appendix:
Appendix A: A copy of the Auditor's accreditation certificate
Appendix B: Location plan of project
Appendix C: Strip map of the project
Appendix D: Photos of existing site
Appendix E: Decisions of the previous audit, e.g.
- Summary of Audit for previous audit with decisions of
meeting included Minutes of meeting
- Letters
Appendix F: List of drawings use for audit
Appendix G and onwards..
Safety Deficiencies & Recommendations
- If there are similar type of deficiencies (repetitive in
same/different locations), attaching an example in the
form of drawings/sketches will suffice with the locations
specified in the main report
- If there are different type of deficiencies, attaching all
relevant drawings / sketches is required
- The deficiencies need to be highlighted by clouding and
indicating what are the deficiencies in the drawings
- Should try as much as possible to use minimum numbers
of drawings as appendices without losing clarity and
content i.e. use shared drawings that contain
many/different deficiencies (where possible)

Prepared by Unit Keselamatan Jalan, Cawangan Jalan

Oktober 2006 page 4 of 4
 APPENDIX 1

EXAMPLE OF REPORT
COVER
 EXAMPLE OF REPORT COVER Appendix 1

Font : Times New Roman:

Saiz : 26 (Bold) Saiz : Height : 1 , Width: 1. 2

KERAJAAN MALAYSIA
JABATAN KERJA RAYA MALAYSIA
Font : Times New Roman:
Saiz : 24 (Bold)

Menaiktaraf Simpang Dungun Font : Times New

Roman
Saiz : 18 (Bold)
FT0127, Dungun, Terengganu

ROAD SAFETY AUDIT REPORT

STAGE 1 Font : Times New
Roman
(Planning & Feasibility) Saiz : 16 (Bold)
June 2006

Saiz : Height : 0.7 , Width: 1

Prepared By

Ir Ismail b. Ahmad
JABATAN KERJA RAYA Acreditiation No : JKR/CJ/UKJ/028/07
Cawangan Jalan, 2005
Ibu Pejabat JKR Malaysia,
Jalan Sultan Salahuddin, Jitu Consultancy
50582 Kuala Lumpur No 100, Jalan Jitu 4
Font : Times New Damansara Utama
Roman Selangor
Design Consultant Saiz : 11
Syarikat Perunding XXX Tel No: 03-41078650
No 12, Jalan Liku Fax No: 03 41067854
32100 Shah Alam , Selangor Email :

Contractor
Bina Siap Sdn. Bhd.
No 176, Fasa II
Bandar Baru Puncak Alam
23100 Kuala Selangor
Selangor
 APPENDIX 2

EXAMPLE TABLE OF
CONTENTS
 Appendix 2
EXAMPLE TABLE OF CONTENTS

MENAIKTARAF SIMPANG DUNGUN FT0127, TERENGGANU Font : Times

New
Road Safety Audit (Stage 1) Roman
(Planning & Feasibility) Saiz : 11 (Bold)

TABLE OF CONTENTS PAGE NO.

1 1
1.1 2
1.2 4

2 .. 5
2.1 6
2.2 6

List of Appendices

1. A copy of the Auditor's accreditation certificate Appendix A

2. Location plan of project Appendix B

Standard Text

Font : New Times Roman

Saiz : 12
Paragraph :1.5 lines spacing

Standard Margin

Top : 1. 5
Bottom : 1
Left / Right : 1. 25
 APPENDIX 3

STANDARD FORMAT
SUMMARY OF AUDIT
STANDARD FORMAT SUMMARY OF AUDIT (RSA STAGE 1, 2 & 3) Appendix 3 (i)

MENAIKTARAF SIMPANG DUNGUN FT0127, DUNGUN, TERENGGANU Font : Times

First Page Only Road Safety Audit (Stage 1) New Roman
(Planning & Feasibility) Saiz : 11 (Bold)

Summary Of Audit

Auditors Comment &

No Item Recommendation Designers Response Decision Of Meeting

Text For Table

Font : New Times Roman
Saiz 11/12

Ir Ismail b. Ahmad Font : Times New Roman Font : Times New Roman June 2006
Saiz : 11 Saiz : 11 i
STANDARD FORMAT SUMMARY OF AUDIT (RSA STAGE 3 - COMPLIANCE AUDIT) Appendix 3 (ii)

Font : Times New Roman

MENAIKTARAF SIMPANG DUNGUN FT0127, DUNGUN, TERENGGANU Saiz : 11 (Bold)
First Page Only Compliance Audit

No Item Auditors Comment Decision of stage 3 RSA Designers Compliance Auditors Compliance Audit
& Recommendation Meeting
in Stage 3

Text For Table

Font : New Times Roman
Saiz 11/12

Ir Ismail b. Ahmad Font : Times New Roman

Saiz : 11
Font : Times New Roman
Saiz : 11 June 2006
i
STANDARD FORMAT SUMMARY OF AUDIT (RSA STAGE 4 Part 1)
Appendix 3 (iii)
MENAIKTARAF SIMPANG DUNGUN FT0127, DUNGUN, TERENGGANU
Font : Times New Roman
Road Safety Audit (Stage 4 Part 1)
First Page Only Saiz : 11 (Bold)
(Construction)

Verification Audit

No Item Decision of RSA Designers Compliance Auditors Verification

Stage 3 Meeting Audit

Text For Table

Font : New Times Roman
Saiz 11/12

Ir Ismail b. Ahmad Font : Times New Roman

Saiz : 11 Font : Times New Roman June 2006
Saiz : 11 i
STANDARD FORMAT SUMMARY OF AUDIT (RSA STAGE 4 Part 2 And 3) Appendix 3 (iv)

MENAIKTARAF SIMPANG DUNGUN FT0127, DUNGUN, TERENGGANU Font : Times

New Roman
Road Safety Audit (Stage 4 Part 2) Saiz : 11 (Bold)
First Page Only (Construction)

Summary Of Audit

Auditors Comments &

No Item Recommendation Contractors Response Decision of Meeting

Text For Table

Font : New Times Roman
Saiz 11/12

Ir Ismail b. Ahmad Font : Times New Roman Font : Times New Roman June 2006
Saiz : 11 Saiz : 11 i
STANDARD FORMAT SUMMARY OF AUDIT (RSA STAGE 5)
Appendix 3( v)

MENAIKTARAF SIMPANG DUNGUN FT0127, DUNGUN, TERENGGANU Font : Times

Road Safety Audit (Stage 5) New Roman
First Page Only (Operational Stage) Saiz : 11 (Bold)

Summary Of Audit

Auditors Comments &

No Item Recommendation Contractors Response Decision of Meeting

Text For Table

Font : New Times Roman
Saiz 11/12

Ir Ismail b. Ahmad
Font : Times New Roman Font : Times New Roman June 2006
Saiz : 11 Saiz : 11 i
 APPENDIX 4

EXAMPLE OF REPORT
LAYOUT
 Appendix 4(i)
EXAMPLE OF REPORT LAYOUT 1

MENAIKTARAF SIMPANG DUNGUN FT0127, TERENGGANU Font : Times New

Roman
Road Safety Audit (Stage 1) Saiz : 11 (Bold)
(Planning & Feasibility)

Standard Number
1 MAJOR HEADING (Capital + Bold)
1.1 Minor Heading (Bold)
1.1.2 Subsequent Heading (Bold)

2 MAJOR HEADING (Capital + Bold)

2.1 Minor Heading (Bold)
2.1.2 Subsequent Heading (Bold)

Standard Text
Font New Times Roman
Saiz 12
Sentence spacing : 1.5
Paragraph : 3.0

Standard Margin
Top : 1. 5
Bottom : 1
Left / Right : 1. 25

Ir Ismail b. Ahmad Font : Times New June 2006

Roman
1 of 30
Saiz : 11 (Bold)
 Appendix 4(ii)
EXAMPLE OF REPORT LAYOUT 2

MENAIKTARAF SIMPANG DUNGUN FT0127, TERENGGANU Font : Times New

Roman
Road Safety Audit (Stage 1) Saiz : 11 (Bold)
(Planning & Feasibility)

Arrangement of Tables & Figures

Figure 1: Location of Project.

Table1: Inadequate Vertical Gradient

Chainage
Start End Gradient

0.00 217.866 0.1%

585.152 628.190 0.0 %

(Bridge)

962.419 1090.282 0.4 %

1090.282 1482.387 0.1%

2245.727 2512.392 0.1%

Ir Ismail b. Ahmad Font : Times June 2006

New Roman 1 of 30
Saiz : 11 (Bold)