Whether you are in process of incorporating

company in Singapore or you have registered a

Singapore company, one of the key requirements for
all companies incorporated in Singapore is to have a
company secretary who must be a resident of
Singapore. Company secretary in Singapore is the
primary person or officer responsible for
administrative and reporting functions mandated
by law.
It is therefore the job of company secretary to ensure that
the Singapore company he is responsible for meets all the
regulatory obligations.

As per law, every Singapore company has to appoint

company secretary within 6 month of its incorporation.

As the company secretary is such a key position in a

company, the following are 5 reasons why you need to
appoint company secretary in Singapore. These reasons
are important for companies and individuals who want to
incorporate company in Singapore.
The Accounting and Corporate Regulatory Authority
(ACRA), which is the national regulator of business entities and
public accountants, mandates that every company must appoint
a company secretary within six months of the date of its
incorporation.

This person must be a Singapore resident and cannot be a sole

director of company.

It is possible for a local resident company director to also be the

company secretary, but only when the company has more than
one director.
According to ACRA website, The Secretary may also be
held liable for the companys failure to comply with the law
in certain situations.
In this very case, the secretary holds the highest standard
of responsibility and care towards its directors. He or she
has a fiduciary duty to keep the directors updated of
changes on Singapores Companies Act, all the statutory
requirements and compliance requirements of the
company as well as the deadlines associating with them.
Company secretary of a Singapore company plays
extremely vital and key role, not only in the context of
being responsible for regulatory compliance but in
terms of being answerable to the company, directors as
well as shareholders.
To company: ensures all relevant statutory obligations
are met, business interest of the company is always
protected and good corporate governance is practiced.
To company directors: serves as an adviser to the
directors and provide any practical support that is
needed; share timely information with all the directors
so that they can contribute fully during the board
meetings.

To company shareholders: regularly communicate with

the shareholders and ensure their interests are
protected; timely disseminate financial statements so
that shareholders are prepared to take part in decision
making at the companys Annual General Meeting.
There are several duties of company secretary in Singapore which
are obligatory to be complied and a Singapore company secretary
is therefore necessarily required to exercise them:
Statutory compliance with ACRA filing of the companys
annual accounts on time and maintaining the necessary
registers; notice of share transfers, amendments to MAA, notice
of removal or resignation of auditors, change of registered office
address and any other regulatory requirement by ACRA
Board meetings organize these meetings and facilitate the
companys formal decision making process
General meetings arrange for the Annual General Meetings in
compliance with the Companies Act and the companys
constitution
 Memorandum & Articles of Association (MAA) ensure
that the company and the board of directors comply with
this at all times
Duties related to shareholders supervise share
allotments, issues and transfers and deal with other
matters affecting shareholdings and queries from
shareholders
Duties related to non-executive company directors act
as a channel of communication and information for them
Corporate governance assist the company directors in
implementing good corporate governance practices
Company seal ensure the safe custody of company seal
 Company identity ensure that all business letters,
notices and other official publications of the company carry
the name of the company and Unique Entity Number
Overseas operations supervise the establishment of
overseas operations of the company according to proper
procedures and laws
Acquisitions and disposals ensure all acquisitions,
restructuring, mergers and amalgamations are
implemented with the companys best interests in mind

In addition to this, Singapore company secretary is also

responsible to exercise fiduciary duties similar to the
company directors.
A company secretary in Singapore, apart from all the
various roles and responsibilities has the power to
authenticate documents or formal proceedings of the
company. He or she may be required to execute official
documents with a company director under the common
seal. Generally, a company secretary can issue certified
copies of company resolutions along with any one of
directors, which is considered proof of passing of the
resolution. In most cases, authentication of resolutions
by company secretary is the necessary requirement for
the respective resolution to be considered valid.
Having such important roles, responsibilities, duties
and powers, the company secretary in Singapore is no
doubt a custodian of Singapore company and therefore
choosing who should be your company secretary has to
be a conscious and cautious choice.

At Precursor, we offer unmatched corporate secretarial

services in Singapore providing you end-to-end
support and consultancy for your need of company
secretary in Singapore.
Our Corporate Secretarial Services Team provides
clients with a one stop service to set up and do
business in Singapore. It can be a branch,
representative office, partnership, Singapore
incorporated company or offshore entities, our clients
are assured that they can have the peace of mind to
entrust us to do the set up and advise them on all the
compliance matters.
For More information visit this link:

http://precursor.com.sg/5-reasons-company-why-
engage-secretary-singapore/