Stores PT 1

S.No Particulars Authority Headquarters Officers Divl.
Officers Depot Officers

Independent Charge
COS CMM Dy.CMM SMM AMM Sr.DMM/ Dy.CMM/D, SMM/D AMM/D
DMM Ch.M/P&S
PART - I PURCHASE
1. Quantity Approval Boards letter no. Full powers. Upto their Upto their Upto Upto their Upto their Upto their Upto Upto
Approval of quantity for 2007/RS (G)/779/1 power of power of their power of normal normal their their
purchase before dt. 4.4.2008 and acceptance. acceptance. power of acceptance. purchase purchase normal normal
placement of indent on 88/RS(G)/779/14Pt acceptan power as per power as purchase purchas
centralized procurement dt.12.03.2015 (para ce. item no. per item no. power as e power
agency or floating of 2.0 Sr.no.1) and 12/12A. 12/12A. per item as per
tenders for direct 88/RS(G)/779/14 no. item no.
purchase.( Boards letter Pt. dated 6.1.17. 12/12A. 12/12A.
no. 2007/RS (G)/779/1 CS No. 1 dtd.
dt. 4.4.2008 item no.2). 17.2.2017
NOTE: AAC for stock items to be approved by Officers upto their powers of acceptance, with Full Powers to COS.
1a issue of Advertised CS No. 1 dtd. Full powers * Upto their Upto their Upto Upto their
tender (in normal 17.2.2017 power of power of their power of
circumstances ): acceptance . acceptance power of acceptance.
Above Rs. 25 Lakhs . acceptan
ce.
NOTE : For Global Tenders: Concurrence of Finance ( on the essentiality of import based on Railway Boards Letter No. 2008/ RS(G)/779/12 dated 9.11.15) and approval of COS
Upto his power of acceptance will be needed. These powers are not to be delegated down below.
2(a) PURCHASE THROUGH Boards letter No Rs. 200 Crores. Rs. 5 Crores. Nil Nil Nil Nil Nil Nil Nil
ADVERTISED 2002/F(FEX)1/1
TENDERS. dtd. 9/1/02 and
Power of acceptance fo 98/F(FEX)17/1/Air
purchase of stores lifting dtd 28/2/2003
peculiar to Railways and letter no.
including stationery and 2007/F(S)1/PW7/1
printing items through dtd. 07.12.07 & CS
tender committee No. 5 dt. 31.12.07.
Rly.Bds letter
no.88/RS(G)/779/1
Pt. dated 01.01.15
and
88/RS(G)/779/14Pt
dt.12.03.2015 (para
1.0 item B ) and
88/RS(G)/779/14
Pt. dated 6.1.17.
CS No. 1 dtd.
17.2.2017
N-1
S.No Particulars Authority Headquarters Officers Divl. Officers Depot Officers
Independent Charge
DMM Ch.M/P&S
2(b) Direct acceptance of Boards letter no. Nil Nil Upto Rs. 45 Upto Rs. Upto Rs. 3 Nil Nil Nil Nil
cases 2007/F(S) 1/PW7/1 lakhs 8 lakhs lakhs
dtd. 7.12.07. and
88/RS(G)/779/14Pt
dt.27.02.15 (para
1.0 item A ) and
88/RS(G)/779/14
Pt. dated 6.1.17.
CS No. 1 dtd.
17.2.2017
NOTE:
1) The competence to exercise above powers will be decided by Including ED/ST & other Statutory Taxes, if any
2) The total value of a tender will be the criteria to decide the competent authority for acceptance where purchase proposals are put up in parts. Tenders above Rs.45 Lakhs are
to be put up to competent authority for acceptance by the appropriate Tender Committee.
CONSTITUTION OF TENDER COMMITTEE AND ACCEPTING AUTHORITY WILL BE AS UNDER: (88/RS(G)/779/14Ptdt.06.01.2017 (para 1.0 item B )
S.No Value limit Acceptance by Tender Committee
Stores Consumer Deptt. Finance
1. Above Rs. 45 lakhs. And upto Rs. 5 Crs. CMM Dy. CMM/Sr DMM JAG JAG
3
2. Above Rs. 5 Crs. & upto Rs. 200 Crs. COS CMM SAG SAG
4
3. Above Rs. 200 Crs. & upto Rs. 500 Crs. AGM COS PHOD/CHOD PHOD/ CHOD
5
4. Above Rs. 200 Crs & upto Rs. 500 Crs. CAO (CONS) COS PHOD/CHOD PHOD/CHOD
5. Above Rs. 500 Crs. GM ** COS PHOD/CHOD PHOD/CHOD

6
N-2
Independent Charge
DMM Ch.M/P&S
1) All the cases of acceptance of stores tenders which as per extant delegations are to be reffered to Railway Board by Zonal Railways/Prodution Units are to be finalized by Zonal
Railways/Prodution Units. Full powers have been delegated to General Managers. (Rly. Bd. Lettr no F(X)11-2014/PW/1 dated 01/01/2015
2) In case of Establishment which does not have AGM, GM will accept all tenders of above Rs. 200 Crores
**The term General Manager used in these rules is deemed to mean besides the General Managers of Railways, D.G./RDSO and Chief Administrative Officers working
Directly under the control of Railway Board.
3) (i) Purchase order valued above Rs. 8 lakhs will require finance vetting. This limit would be above Rs. 15 Lakhs for safety items as defined in Bds letter no 99-RS(IC) 165/SRC
dtd. 5/9/2003 &19.04.2000 subject to 10% test check by Accounts. As per Bds letter no 2001/F(S)/1/PW 7/2 dtd.9/1/2003 & Boards letters No 2007/RS (G)/779/1 dated 28.7.08
and 88/RS(G)/779/14Ptdt.12.03.15
(ii) However, all purchase orders which do not require vetting, may also got noted in liability register for strict budgetary control. (As mentioned in SN 9)
(iii)Non-Stock demands above Rs. 5 lakhs for Safety items and Rs. 2.5 lakhs for other than Safety items will require Finance vetting
( Boards letters No 88/RS(G)/779/14Ptdt.12.03.15)
4) Post audit of transactions below Rs 45 lakhs should be conducted thoroughly and cases of serious irregularities noticed, if any, should be reviewed at the level of COS/ FA&CAO
for necessary remedial action.
5) Store member of the Tender Committee will put up the proceeding direct to accepting authority.
6) The above delegation of power is subject to no additional man power will be created for handling the work at field level and the requirement of staff, if any, will be met by
redistribution of existing post.
7) Powers to permit air-lifting of Rly. Stores upto 200 Kg. shall be with COS and upto 500 Kg. with GM. These powers, however, shall be exercised with the concurrence of FA &
CAO (Authority: Boards letter No. 98/F (FEX) 17/1/ Air lifting dtd. 28/02/2003).
8) For track items officers of the same level from Civil Engineering Deptt. will be the convener and officers of Stores Deptt. of same level as convener shall be the third member.
Officers of the same level from Civil Engineering Deptt. will be accepting authority.Track items are items as defined in Store Code Para 702.
9) In case of only one SAG officer in finance/Stores/User Deptt., JAG level officer will be member of Tender Committee upto Rs. 120 Crores.
10) In case an item is indented by multiple departments, GM, may in consultation with COS and FA& CAO, decide to nominate the 3 rd TC member from one of the indenting
Department.
3. Value limit for issue of Boards letter Rs. 25 Lakhs Rs. 25 Lakhs Rs. 25 Rs.8 Rs. 3Lakhs Upto their Upto their Upto Upto their
Limited Tender/BT In No.2001/F(S)/1PW- Lakhs Lakhs normal normal their normal
Normal circumstances. 7/2 dt. 20/12/01 purchase purchase normal purchase
and 5/9/03 and power as per power as purchase power as
letter no. item no. per item no. power as per item
2007/F(S)1/1 12/12A 12/12A per item no. 12/12A
PW7/1 dtd. no.
7.12.07. CS No. 5 12/12A
dtd. 31.12.07.
Boards letters
No.2007/RS(G)/77
9/1 dated 4.4.2008
and
88/RS(G)/779/14Pt
dt.12.03.15( Para
1.1 A) and
88/RS(G)/779/14
Pt. dated 6.1.17.
CS No. 1 dtd.
17.2.2017
N-3
Independent Charge
DMM Ch.M/P&S
Note-
1) Open Tender System to be adopted by publishing advertisement in the most open and public manner as a general rule subject to exceptions noted in paras 331-S and
322-S in all cases in which the estimated value of tenders to be received is above Rs.25 Lakhs.
2) For purchase order valued above Rs.25 Lakhs , calling of Limited Tender requires prior finance concurrence and AGMs approval, subject to the conditions laid down in
para 331-S being satisfied. After the mode of tender has been approved by the competent authority, powers as per item no. (2) will be applicable.
3) Purchase order valued above Rs. 15 lakhs (for safety item) & 8 Lakhs (for other than safety item) will require finance vetting.
4) All POs which do not require finance vetting may also be got noted in the liability register for strict budgetary control.
5) Post audit of transactions below Rs. 25 lakhs should be conducted thoroughly and cases of serious irregularities noticed, if any, should be reviewed at the level of COS/
FA&CAO for necessary remedial action.
6) The purchase of stock items by depots & divisions will be subject to monthly ceiling limit for stock items to be circulated by COS/NR (with Associate Finance concurrence)
by 1st of April every year.
4 To approve Invitation of Board letter Upto Rs. 10 Upto Rs. 5 Upto Rs. 1.5 -- -- Nil Nil Nil Nil
Limited Tender/Bulletin No.2001/F(S)- crores Crores Crs.
tenders 1/PW-7/2 dt.05-09-
a) in emergencies 2003 and
2001/F(S)-1/PW-
7/1 dt. 07-12-2007
b) for safety items and & 04-04-08 Upto Rs. 10 Upto Rs. 5 Upto Rs.1.5 Upto Rs. Upto Rs. 3
items for which approved Railway Boards Crores Crores Crs. 8 Lakhs Lakhs
list is issued only by Letter No
centralized agency/ 2007/RS(G)/779/1
RDSO/PU/CORE dated 28.7.08 and
88/RS(G)/779/14Pt
dt. 12.03.15 (Para
1.1 B&C) and
88/RS(G)/779/14
Pt. dated 6.1.17.
CS No. 1 dtd.
17.2.2017
NOTE: 1) No finance concurrence is required upto Rs.10 Crores.

2) Beyond Rs. 10 crores, the powers are as follows: AGM upto Rs. 20 Crores , GM beyond Rs.20 Crores For purchase value above Rs. 10 Crores calling of Limited Tenders will
require approval of AGM/GM with prior finance concurrence.
3) Cases beyond Rs. 45 Lakhs to be examined by a Tender Committee.
5. To invite all types of Boards letter no. Full powers Nil Nil Nil Nil Nil Nil Nil Nil
Global Tenders 2007/RS(G)/1779/1 upto his powers
dated 4.4.08 and of acceptance
88/RS(G)/779/14Pt with FA&CAOs
dt.12.03.2015 (para concurrence
2 Item no.17 &18) (on the
and 88/RS(G) essentiality of
/77 /14 Pt. dated import based
6.1.17CS No. 1 on bds letter dt.
dtd. 17.2.2017 9.11.15)
NOTE :
For Global Tenders: Concurrence of Finance ( on the essentiality of import based on Railway Boards Letter No. 2008/ RS(G)/779/12 dated 9.11.15) and approval of COS Upto his powe
of acceptance will be needed. These powers are not to be delegated down below.
N-4
Independent Charge
DMM Ch.M/P&S
5A Acceptance of all types of Upto their Upto their Upto their Upto Upto their Nil Nil Nil Nil
Global tenders and power of power of power of their power of
acceptance acceptance acceptance power of acceptance
acceptan
ce
5B Release of FE and Upto their Upto their Nil Nil Nil Nil Nil Nil Nil
payment through letter of power of power of
credit/TT acceptance acceptance
6 Urgency certification in Boards letter no. Full Powers Above Rs. 8 upto Rs. 8 Nil Nil Nil Nil Nil Nil
case of receipt of a single 76/F(S)/1/PW-4/1 lakhs lakh
quotation against limited dated 5.10.76 and
tender if prices are found 83/F(S)/1P/7/1
to be reasonable. dated 17.12.93 &
2.3.94 and 2001
/F(S)-1/PW 7/2
dtd.20/12/2001 &
Boards letter no.
2007/RS(G)/779/1
dated 4.4.2008 and
88/RS(G)/779/14Pt
dt. 12.03.2015
(Para 2.0 Item 12)
and /RS(G)/779/14
Pt. dated 6.1.17.
CS No. 1 dtd.
17.2.2017
NOTE:
1. These powers are to be exercised only in case of urgency subject to tender enquiries having been issued to the last and likely suppliers and prices obtained being reasonable. Full
reasons should be recorded by the purchase officer justifying the course of action.
2. Normal powers of purchase will be available when a single quotation is received against a re-tender.
3. Urgency Certificate shall be given by officer of Store Department for stock items and officer of indenting department for non-stock items as delegated above.
N-5
Independent Charge
DMM Ch.M/P&S
7.0 PURCHASE THROUGH

SINGLE TENDER.
7.1 Invitation of Single Tender Boards letter no. Upto their level Upto their Upto their Upto Upto their Upto their Upto their Upto their Upto their
for proprietary items 83/F(S)/1/PW7/1 of acceptance level of level of their level level of power of power of power of power of
where it has been dt. 9.7.84 & acceptance. acceptance. of acceptance. acceptence acceptenc acceptenc acceptence
possible to certify that a 85/F(S)/1/ PW-7/1 acceptan as given in e as given e as given as given in
similar article, which could dt. 27.5.87 & ce. item in item in item item no.12A.
be used in lieu is not 88/R/PG(G)/779/28 no.12A. no.12A. no.12A.
manufactured/sold by any dt.25.3.92 &
other firm. 83(F(S) 1/PW-7/1dt
(PAC- (c) certified) 2.3.94 & CS No. 18
and Bds letter no
97/RS(G)/ 779/22
dtd.27/3/02 &
2007/RS(G)/779/1
dt. 04.04.08,
28.07.08 &
13.12.12 and
88/RS(G)/779/14Pt
dt. 12/03/2015
( Para 2.0 Item 21)
and 88/RS(G) /
779/14 Pt. dated
6.1.17CS No. 1
dtd. 17.2.2017
7.2 Invitation of Single Tender Boards letter no. Rs. 15 lakh Rs. 8 lakh Rs. 5 lakh Rs. 3 Rs. 1 lakh Nil Nil Nil Nil
for items where it has not 83(F(S)1/PW-7/1 lakh
been possible to certify dated 9.7.84,
that a similar article, 17.12.93 & 2.3.94
which could be used in and Bds letter no
lieu is not 2001/F(S)-1/PW
manufactured/sold by 7/2 dtd.5/9/03 &
any other firm. Boards letter No
(PAC- (a) certified) 2007/RS(G)/779/1
dated 28.7.08 and
88/RS(G)/779/14Pt
dt. 12/03/2015
( Para 2.0 Item
22) and 88/RS(G
779 /14 Pt. dtd
6.1.17CS No. 1
dtd. 17.2.2017
NOTE:1) Authority competent to sign Proprietary Articles Certificate is as under:-
(i) Indenting officer JS/SS upto Rs. 75000 /-
ii)JAG/SG of consuming department upto Rs. 3 lakhs
iii)SAG of consuming deptt. upto Rs. 15 lakhs
iv)PHOD/CHOD of consuming deptt above Rs. 15 Lakhs
N-6
Independent Charge
DMM Ch.M/P&S
7.3 Invitation of Single Tender Boards letter Upto Rs. 8 Upto Rs. 8 -- -- -- Nil Nil Nil Nil
for non-proprietary articles No.2001/F(S)/1PW- lakhs lakhs
without finance 7/2 dt. 27.1.2003
concurrence in Normal and
Circumstances. 2001/F(S)/1/PW
7/2 dtd. 5/9/03 &
. Boards letter No
2007/RS(G)/779/1
dated 4.4.08 and
88/RS(G)/779/14Pt
dt. 12.03.2015
( Para 2.0 Item 2(a)
and
88/RS(G)/779/14
Pt. dated 6.1.17.
CS No. 1 dtd.
17.2.2017
7.4 Invitation of Single Boards letter Upto Rs. 25 Upto Rs. 25 Nil Nil Nil Nil Nil Nil Nil
Tender for Non- No.2001/F(S)/1PW- lakhs lakhs
proprietary articles 7/2 dt 12/10/2001
without finance &. 27.1.2003 &
concurrence in Boards letter no
emergencies affecting 2001/F(S)/1/PW
maintenance, out-turn, 7/2 dtd 5/9/2003 &
train operation etc. Boards letter No
2007/RS(G)/779/1
dated 4.4.08 and
88/RS(G)/779/14Pt
dt. 12.03.2015
Para 2.0 Item 2( b)
and
88/RS(G)/779/14
Pt. dated 6.1.17.
CS No. 1 dtd.
17.2.2017
N-7
Independent Charge
DMM Ch.M/P&S
7.5 Invitation of Single Boards letter no. Rs. 15 lakhs Rs. 8 lakhs Rs. 5 lakhs Nil Nil Nil Nil Nil Nil
Tender for 83(F(S)1/PW-7/1
Developmental items: dated 9.7.84,
17.12.93 & 2.3.94
& Boards letter
No2007/RS(G)/779
/1 dated 28.7.08
and
88/RS(G)/779/14Pt
dt. 12.03.2015
(Para 2.0 Item 23)
and 88/RS(G) /779
14 Pt. dated 6.1.17.
CS No. 1 dtd.
17.2.2017
7.6 Purchase of oils & Boards letter no. Upto Rs. 10 Upto Rs. 5 Nil Nil Nil Nil Nil Nil Nil
lubricants marketed by 86/RS(G)/779/46 Crores in each Crores in
Public Sector dated 7.4.88 & case each case
Undertakings on single 8.8.88 & Boards
tender basis letter No
2007/RS(G)/779/1
dated 28.7.08 and
88/RS(G)/779/14Pt
dt. 12.03.2015
(Para 2.0 Item 20)
and
88/RS(G)/779/14
Pt. dated 6.1.17.
CS No. 1 dtd.
17.2.2017
NOTE: 1. These powers shall be exercised with finance concurrence in each case including 100% advance payment, without going into the formalities of tender committee Examination.
2. Limited tender to be called in place of single tender in case prices are not Government administered and case will be examined by tender committee. Finance Concurrence not
required for calling of limited tender.
N-8
Independent Charge
DMM Ch.M/P&S
7.7 To accept Single Tender Boards letter no. Rs. 10 Crores Rs. 5 Crores Rs.45 lakhs Nil Nil Nil Nil Nil Nil
purchase from stock 87/RS(G)/753/2
yards/buffer imports of dated 30.12.87 &
M/s SAIL, TISCO and 15.10.92 &
IISCO, RINL in respect of 87/RS(G)/753/2
steel items and to make dt.15-04-11 Boards
100% payment in letter No.
advance to them. 2007/RS(G)/779/1
dated 4.4.2008 and
88/RS(G)/779/14Pt
dt.-12.03.2015
(Para 2.0 Item 16)
and
88/RS(G)/779/14
Pt. dated 6.1.17.
CS No. 1 dtd.
17.2.2017
NOTE: 1) These powers including 100% advance payment requires no Tender Committee or finance concurrence.
2) Quotation/Price List from all the local stock yards should be obtained.
3) At the lowest possible reasonable price subject to availability of items.
4) Reasons for ignoring most economical stock yard price on account of non-availability on the days of purchase to be recorded in writing by COS/CMM.
5) Pig iron to be procured through normal tendering.
7.8 Purchase of non-ferrous Boards letter no. Upto their Upto their Upto their Upto Nil Nil Nil Nil Nil
metals viz. tin, antimony, 75/RS(G)769/1 normal power normal power normal their
copper and lead from dated 22.7.75 & of acceptance of acceptance power of normal
MMTC and other PSUs dated 12.1.75 and acceptance power of
(canalizing agency) No. 76(G)/753/2 acceptan
Without going through the dated 14.7.82 and ce
formality of tender 89/RS(G)/753/1 dt.
committee (with 13-10-89
concurrence of associate
finance)
7.9 Procurement of items on Rly. Bd. Letter no. Upto their Upto their Upto their Upto Upto their -- -- -- --
single tender basis from 2009/RS(G)/113/1Dt normal power normal power normal their normal
a) KVIC/ACASH .29-10-14 of acceptance of acceptance power of normal power of
b) Ordnance factories acceptance power of acceptance
(only for Fog Signals) acceptan
ce
Note :These powers will be exercised without going into the formalities of tender committee examination .
N-9
Independent Charge
DMM Ch.M/P&S
8. Direct procurement of Boards letter no. Upto Rs.8 lakhs Nil Nil Nil Nil Nil Nil Nil Nil
Stores by COS for which 2001/F(S)/1PW-7/2 in each case
DGS&D has entered into dtd. 12.10.01 & dtd. subject to
Rate/Running contracts, 5.9.03. Boards ceiling limit of
if stores are required letter no. Rs.25 Lakhs in
urgently or can be more 007/RS(G)/779/1 each case per
conveniently obtained dated 4.4.2008 and annum.
locally or from nearer 88/RS(G)/779/14Pt
station. dt. 12.03.2015(Para
2.0 Item 7) and
88/RS(G)/779/14
Pt. dated 6.1.17.
CS No. 1 dtd.
17.2.2017
9 Placement of supply Boards letter No Full powers. As per their As per their As per their Sr.DMM Rs. 5 Lakhs SMM/DUu Upto Rs. 2
orders against DGS&D 88/RS(G)/779/14Pt level of level of level of Nil & DMM per case pto Rs. 5 Lakhs
Rate/running Contract dt. 12.03.2015 para acceptance acceptance acceptance (indepe Lakhs per per case
2 item No. 6 &10 ndent case (independe
and charge) (independ nt incharge
88/RS(G)/779/14 Rs. 5 ent & upto
Pt. dated 6.1.17. Lakhs incharge) Rs.1.5
CS No. 1 dtd. per case & upto Rs. Lakhs per
17.2.2017 DMM 2 Lakhs case
(other per case (other
than (other than than
indepen independe independe
dent nt nt
charge). incharge ) incharge.
Rs.2
Lakhs
per case
ADMM
(indepe
ndent
charge).
Rs. 2
Lakhs
per case
ADMM
(other
than
indepen
dent
charge).
Rs.1.5
Lakhs
per case
N-10
Independent Charge
DMM Ch.M/P&S
NOTE:
1) The purchase of stock items by depots / divisions will be subject to monthly ceiling limit to be circulated by COS/NR (with Associate Finance concurrence) by 1 st of April every year.
2) The ceiling limit as circulated by COS/NR will be inclusive of local purchase or purchase through normal mode of tendering as per item no.12 &12A.
3) Depot and Divisional officers will exercise above powers for DGS&D Rate Contracts only.
4) The purchase will be subject to Budget availability and each demand allocation &P/unit. Purchase Officer in consultation with Associate Accounts Officer shall ensure that budget
availability is not exceeded.
5) The purchase by depot & divisions will be subject to terms and conditions laid down in N.Rly.s letter no.84-S/SOP/Part XVII/Store-Matters/SPS dt.20.05.2015
10. To sign indents placed on COS Case No. 84- Full Powers Full Powers Full Powers Nil Nil Nil Nil Nil Nil
other purchase agencies S/SOP/Pt.XVI/Storf
viz. DGS&D, Railway es Matters/SI &
Board, DLW, CLW, ICF, GMs Sanction at
etc. PP-9; CS No.6 dt.
31.07.2008 and
88/RS(G)/779/14
Pt. dated 6.1.17.
CS No. 1 dtd.
17.2.2017
NOTE:
1) In case of non-stock items certificate regarding availability of funds to be obtained from Indenting Officer. All indents will require signatures of Dy.CAO(S&W).
2) Express indents for stores placed on DGS&D/Railway Board to be accompanied by the urgency certificate signed by COS.
3) Vetting of indents by finance officers will be done as per Railway Boards letter No. 2014/F(S)1/Misc/12 dt. 24-12-14
4) Indent will require vetting for values above Rs. 15 Lakhs for safety items and above Rs. 8 Lakhs for items other than safety items.
11. Signing of purchase CS No. 1 dtd. Full powers. Full powers Full powers Full powers Full powers As given As given in As given As given in
orders/contracts. 17.2.2017 upto Rs. 45 in note- note-3 in note-3 note-3
Lakhs 3
NOTE:
1) AMM can sign all purchase orders of his own acceptance and Dy.CMMs acceptance upto Rs. 45 lakhs.
2) SMM can sign all other purchase orders.
3) AMM in Division/Depot can sign all purchase orders of his own acceptance and Dy.CMMs acceptance upto Rs. 45 lakhs.
SMM/Dy.CMM/Sr.DMM in Division/Depot can sign all other purchase orders.
12. Local purchase of items Para 711(S) as Upto Rs. 1 lac Upto Rs. 1 Upto Rs. 1 Upto Rs. 1 Upto Rs. 1 Upto Rs. 1 Upto Rs. 1 Upto Rs. Upto Rs. 1
of small value both stock amended vide per case. lac per case lac per lac per lac per lac per case lac per case. 1 lac per lac per
& non stock ACS 191/S case. case. case. case. case.
Boards letter No AMM/Chg./
2007/RS(G)/779/1 NDLS and
dated 4.4.08 CS AMM/FOIS
no.3 dt. 5.02.15 Rs.20,000/-
88/RS(G)/779/14 per item
Ptdt. 12.03.2015
para 2 item No.
13 C.S.No. 6
dtd. 21.4.2016.
and 88/RS(G)/
779/14 Pt. dated
6.1.17 CS No. 1
dtd. 17.2.2017
N-11
Independent Charge
DMM Ch.M/P&S
NOTE:
1) For items costing up to Rs. 25,000/- single quotation may be obtained, but quotation from more than one firm are necessary for item costing above Rs. 25000/-.
2) Procedure of accountal & procurement, as given in Para 711 of Stores Code should be adhered to.
3) SMM/AMM depot not having independent charges shall also exercise this power upto Rs. 50,000/- and Rs. 25,000/- per item respectively.
4) DMM/ADMM working in the Division not having independent charges shall also exercise this power upto Rs. 50,000/- and Rs. 25,000/- per item respectively.
5) Stock items will be purchased in proven emergency only.
6) The purchase of stock items will be subject to monthly ceiling limit to be circulated by COS/NR (with associate Finance concurrence) by 1st h of April every year. This ceiling limit as
circulated by COS/NR will be inclusive of purchase through DGS&D Rate Contract and purchase through normal mode of tendering (item no.9 &12A).
7) PC System/FAX machines printers should be procured as per delegation issued in chapter of IT matters and item no. 6 (a)(ii) of Misc. Matters respectively. All other electronic
items should be procured with finance concurrence and approval of AGM.
8) The monthly ceiling limit of AMM/Chg/New Delhi to be utilized mainly for the procurement of spare parts and consumables of preventive maintenance required for the Shatabadi/
Rajdhani trains
9) Purchase of non-stock items should be supported by an essentiality certificate from competent authority.
10) Purchase will be subject to budget availability. Purchase Officer in consultation with Associate Accounts Officer shall ensure that budget availability is not exceed.
11) The purchase by depot & divisions will be subject to terms and conditions laid down in N.Rly. letter No. 84-S/SOP/Part XVI/Stores Matters/ SPS dtd: 20./05.2015.
N-12
Independent Charge
DMM Ch.M/P&S
12A Powers of Divisional Para 328-S and - - - - - Rs. 5 Rs. 5 lakh Rs. 5 lakh Rs. 2 lac
Stores Officers and Depot Railway Boards lakh per case per case. per case
Stores Officers for letter No. per case (independ (independe
purchase of items through 2007/RS(G)/779/1 Sr.DMM ent nt charge)
normal mode of tenders dated 04.04.2008 & DMM charge) Rs 1.5 lakh
(Open, Limited, Bulletin & and (indepe Rs. 2 lakh per case
Single tender) in terms of 88/RS(G)/779/14Pt ndent per case (other than
Para 328-S of Stores dt.12/03/2015 charge) (other than independe
Code Vol.I ( Para 2.0 Item 9) Rs. 2 independe nt charge).
a)for stock items urgently and lakh per nt charge)
required CS no.3 dt. case
5.02.15 and DMM
88/RS(G)/779/14 (other
Pt. dated 6.1.17. than
CS No. 1 dtd. indepen
17.2.2017 dent
charge)
Rs. 2
lakhs
per case
ADMM
(indepe
ndent
charge)
9.
Rs. 1.5
lakhs
per case
ADMM
(other
than
indepen
dent
charge).
N-13
Independent Charge
DMM Ch.M/P&S
-- -- -- -- -- Rs. 3 Rs. 3 lakhs Rs. 3 Rs. 1.5

b) For stock items not lakhs per case. lakhs per lakhs per
covered in (a) above per case case
case. Rs. 1.5
Sr.DMM Lakh
& DMM per case
(indepe (Other
ndent than
charge) independe
Rs. 1.5 nt
lakhs Charge).
per case
(Other
than
Indepen
dent
Charge)
ADMM-
Rs.
Rs. 1.5
lakh per
case
-- -- -- -- -- Same Same as DA Same as Same as
as DA & & TC power DA & TC DA & TC
c) For non-stock items
TC of HQ Stores power of power of
(including requisition for
power of Officers of HQ Stores HQ Stores
turnkey contract )
HQ correspondin Officers of Officers of
Stores g level. correspon correspond
Officers ding level ing level.
of Including
corresp including offcer
onding officer having
level. having other than
other than independe
ADMM independe nt
will also nt charge . Charge.
have
same
power
as of
HQ
Stores
Officers
of
corresp
onding
level.
N-14
Independent Charge
DMM Ch.M/P&S
For TC Cases , the acceptance will be done by CMM based on the delegation as given in para 1.0 (b) of letter dt. 06.01.2017.
For ( c) above Funds availability certification to be given by indentor on each demand ensuring that liability during any financial year does not exceed the allotted budget
NOTE :
1) These powers to be exercised within available budgetary limits and each demand allocation and primary unit. Purchase Officer in consultation with Associate Finance Officer
shall ensure that budget available is not exceeded. For these purchase all procedure and terms & conditions as applicable in HQ purchases would be applicable.
2) These powers for purchase of stock items by depots & divisions to be exercised within annual ceiling limit (including local purchase and purchase through DGS&D R/C) to be
circulated by COS/NR (with Associate Finance concurrence) by 1st of April every year.
3) PC System/FAX machines printers should be procured as per delegation issued in chapter of IT matters and item no. 6 (a)(ii) of Misc. Matters respectively. All other electronic
items should be procured with finance concurrence and approval of AGM.
4) These powers to be exercised by Depot & Divisional Stores Officers but for the cases above Rs. 45 Lakhs, TC will be constituted and acceptance
Will be done by CMM.
5) Funds availability certification to be given by indenter on each demand ensuring that liability during any financial year does not exceed the allotted budget.
6) Direct acceptance powers of divisional & depot officers as above would be exercised through e-procurement i.e. IREPS.
7) The purchase by depot & divisions will be subject to terms and conditions laid down in N.Rly.s letter no.84-S/SOP/Part XVII/Store-Matters/SPS dt.20.05.2015
13. Local purchase of stock Para 701 & 711/A of i) DRMs only Full powers. ADRMs Full powers subject to overall limit of DRM not being exceeded.
& non-stock items of stores code, RBs - Selection Grade/JAG officers in the division upto Rs. 5000/- per item but not exceeding Rs.50,000/- in aggregate
stores other than L/No. per month subject to overall limit of DRM not being exceeded.
Rate/Running contract 79/F(S)/PW/7/4 - Sr.Scale Officers in division up to Rs. 5000/- per item but not exceeding Rs.25000/- in the aggregate per month
items entered into by dated 20.12.80; subject to overall limit of DRM not being exceeded. Jr.Scale/Asstt. Officers in divisions up to Rs.1000/- per item but
DGS&D up to and not exceeding Rs.6000/- in aggregate per month subject to overall limit of DRM not being exceeded.
Rs.10,000/- per item but 2007/RS(G)/779/1
ii) CCM - Full powers for PRS cases only.
not exceeding dt. 04.04.2008
- CCM/CR, Full powers subject to overall limit of CCM not being exceeded. Selection grade/JAG officer in PRS up to
Rs.1,00,000/- in (item 14) CS No.
Rs. 3,000/- per item but not exceeding Rs. 26500/- in aggregate per month subject to overall limit of CCM not being
aggregate per month 02 dated
exceeded.
non-stock items. 26.03.2012. Bd
letter No. iii) CWM holding independent charge of Workshop up to Rs. 5000/- per item but not exceeding Rs. 50,000/- in
99/RS(G)/779/22 Pt aggregate per month.
IV dt. 22-12-04 - JAG officers holding Independent charge of workshops upto Rs. 5000/- per item but not exceeding the limit of
Rs.50,000/- in aggregate per month.
- Sr.Scale Officers in the workshop upto Rs.2 500/- per item but not exceeding Rs.25,000/- in aggregate per month
subject to overall limit of CWM/JAG officer I/C of workshops not being exceeded.
- Jr. Scale/Asstt. Officer in workshops upto Rs. 1000/- per item but not exceeding Rs.10,000/- in aggregate per
month provided overall limit of CWM/JAG officers I/C of workshop not being exceeded.
iv) - Works Managers, Workshop Asstt. Elec. Engg. Holding I/C of workshop and XENs, DSTEs, DMEs, DEEs who
do not work directly under the control of DRMs up to Rs.1,000/- per item but not exceeding Rs.10,000/- in the
aggregate per month.
v) - AEN/W, Flash Butt Welding Plant, Meerut Cantt. Up to Rs.500/- per item but not exceeding Rs 5000/- per month.
NOTE:
1) These powers should be exercised for purchase of stores and equipment connected with operational and maintenance purposes only.
2) Purchase of stock items will be made in case of emergency and subject to prior concurrence of finance. Register showing details of such purchases should be maintained and
copies of all sanctions be forwarded to the concerned accounts officer who will keep a watch over the ceiling limit.
3) The Purchase Officer in consultation with Associated Finance Officer shall ensure that budget available is not exceeded.
4) Power upto Rs.10,000/- on Single Quotation basis to CWM/SG/JAG Officers having independent charge.
5) For the purchase of stock items in emergency ,the limit will be Rs.5,000/- per item but not exceeding Rs.50,000/- in aggregate per month.
14. To accept tenders with
price valuation clause.
N-15
Independent Charge
DMM Ch.M/P&S
14.1 Price variation due to N.Rly. PO No. 1670 Full powers. Upto power of Upto power Upto power Nil Nil Nil Nil Nil
variation in prices of steel dtd. 15.5.92 & acceptance of of
based on wholesale price Boards L.No. acceptance acceptance
index. 87/RS (G)77/9/9
dtd. 17.11.92 &
letter no. 2007/F(S)
1/1 PW7/1 dtd.
7.12.07 and
88/RS(G)/779/14Pt
dt.12/03/2015
14.2 Price variation due to Bds L.No. Upto power of Upto power of Upto power Upto power Nil Nil Nil Nil Nil
variation in the MMTC 70/RS(G) /779/46 acceptance acceptance of of
price of non-ferrous dtd. 13.3.81 and acceptance acceptance
metals and prices of CS No. 18 & letter
other inputs if such prices no. 2007/F(S) 1/1
are published by PW7/1 dtd. 7.12.07
recognized body like and
IEEMA. 88/RS(G)/779/14Pt
dt. 12/03/2015
14.3 Variation in exchange Bds L.No. 70/RS Upto power of Upto power of Upto power Nil Nil Nil Nil Nil Nil
rate for imported raw (G)779/.46 dtd. acceptance acceptance of
material/ finished product. 13.3.81 and CS acceptance
No. 18 & letter no.
2007/F(S) 1/1
PW7/1 dtd. 7.12.07
and
88/RS(G)/779/14Pt
dt. 12/03/2015
14.4 Statutory variation in Upto power of Upto power of Upto power Nil Nil Nil Nil Nil Nil
customs duty on imported acceptance acceptance of
raw material/ finished acceptance
product.
15. Acceptance of Force
Majure Clause.
15.1 Railways DGS&D Bds L.No. 75/RS Upto power of Upto power of Upto power Upto Nil Nil Nil Nil Nil
Standard Force Majure (G)/148/1 dtd. acceptance acceptance of power of
Clause. 27.9.77 & 3.7.78 & acceptance acceptan
CS No. 18 & letter ce
no. 2007/F(S) 1/1
PW7/1 dtd. 7.12.07
and
88/RS(G)/779/14Pt
dt. 12/03/2015
15.2 Non-Standard Force Upto power of Upto power of Upto power Nil Nil Nil Nil Nil Nil
Majure Clause acceptance acceptance of
acceptance
NOTE: 1) Force Majeure Clause may not be accepted normally for orders value below Rs.50,000/-
2) Non-standard Force Majeure Clause may be accepted by the competent authority not below JAG officer with prior consultation of Law Officer and finance concurrence.
N-16
Independent Charge
DMM Ch.M/P&S
16. a) To exempt from Bds L.No. 57/156/ Upto their Upto their Nil Nil Nil Nil Nil Nil Nil
depositing earnest money 1/RS(G) dtd. power of power of
in case of tenders for 12.4.61 & acceptance acceptance
purchase of stores from 86/RS(S)/709/14
firms other than Govt. dtd. 5.12.86 &
Deptt. Viz. firms 86/RS(G)/155/1
registered with N.Rly. dtd. 11.9.87 & Joint
manufacturers and their Stores and A/Cs
accredited agents and PO 69 dtd. 15.1.89
NSIC Units. & letter no.
2007/F(S) 1/1
PW7/1 dtd. 7.12.07
and
88/RS(G)/779/14Pt
dt. 12/03/2015 and
88/RS(G)/779/14
Pt. dated 6.1.17.
CS No. 1 dtd.
17.2.2017
16 b) To exempt security Bds L.No. Upto their Upto their Upto their Upto Upto their Nil Nil Nil Nil
deposit in case of tenders 57/156/1/ RS(G) power of power of power of their power of
for purchase of stores dtd. 12.4.61 & acceptance acceptance acceptance power of acceptanc
from firms other than 86/RS(S)/709/14 acceptan e
Govt. Deptt. Viz. SSI dtd. 5.12.86 & ce
units registered with 86/RS(G)/155/1
NSIC as per DGS&D dtd. 11.9.87 & Joint
Order No. 119 dtd. Stores and A/Cs
16.8.75 and firms PO 69 dtd. 15.1.89
registered with N.Rly. for & letter no.
tendered item. 2007/F(S) 1/1
PW7/1 dtd. 7.12.07
and
88/RS(G)/779/14Pt
dt. 12/03/2015 and
88/RS(G)/779/14
Pt. dated 6.1.17.
CS No. 1 dtd.
17.2.2017
NOTE : 1) In case of Global Tender Earnest Money/Security Deposit must be insisted upon from all firms.
2) To waive off earnest money/security deposit will require finance concurrence. For Tender Committee cases no separate finance concurrence is required.
3) Earnest money/ Security deposit will be waived off upto the monetary limit available in Firms Registration Certificate and for the trade item for which it is regd. As per RLY.
Bd letter no.2004/RS(G)/779/11 dt.24.07.2007.
N-17
Independent Charge
DMM Ch.M/P&S
17. Acceptance of deviations Boards L.no. 2001/ Normal Power Normal Power Normal Nil Nil Nil Nil Nil Nil
from IRS conditions of F(S)/ I/PW-7/2 dtd. of acceptance of acceptance Power of
contract without prior 12/10/01,27/1/2003 in TC case in TC case acceptance
finance concurrence. and 5/9/03 & and one level in TC case
Boards letters no. higher than and one
2007/RS(G)/1779/1 normal power level higher
dated 04.04.08 and of acceptance than normal
88/RS(G)/779/14Pt in DA case. power of
dt. acceptance
12/03/2015 (Para in DA case.
2.0 Item 8)
18. 98% payment to well Boards letter no. Rs. 200 Crores Rs. 5 Crores Rs. 45 lakh Rs.8 Nil Nil Nil Nil Nil
known firm of commercial 67/RS (G) 753/1 lakh
standing against dated 10.5.68. &
inspection and railway letter no. 2007/F(S)
receipt. 1/1 PW7/1 dtd.
7.12.07 and
88/RS(G)/779/14Pt
dt. 12/03/2015 and
88/RS(G)/779/14
Pt. dated 6.1.17.
CS No. 1 dtd.
17.2.2017
NOTE: These powers will be exercised with finance concurrence. Where, however, the purchase is through tender committee, no separate finance concurrence is required.
19. 100% advance payment Boards letter no. Rs. 200 Crores Rs. 5 Crores Rs. 45 lakh Rs. 8 lakh Rs. 3 lakh Nil Nil Nil Nil
against inspection and 77/RS (G) 779/29
railway receipt to PSUs. dated 3.1.78. &
letter no. 2007/F(S)
1/1 PW7/1 dtd.
7.12.07 and
88/RS(G)/779/14Pt
dt. 12/03/2015 and
88/RS(G)/779/14
Pt. dated 6.1.17.
CS No. 1 dtd.
17.2.2017
NOTE: These powers will be exercised with finance concurrence. Where, however, the purchase is through a Tender Committee, no separate finance concurrence is required.
N-18
Independent Charge
DMM Ch.M/P&S
20.1 a) 100% payment Boards L.No. 2001/ upto Rs. 25 upto Rs 15 Nil Nil Nil Nil Nil Nil Nil
against pro-forma F(S)/IPW-7/2 dtd. lakhs in each lakhs in each
invoice with finance 12.10.2001 CS No. case (for DA case (for DA
concurrence 5 dtd. 18.12.2002 cases). cases).
and 5/9/03 &
Boards letters no. In TC cases
2007/RS(G)/1779/1 Full power upto
dated 4.4.08 & his powers of
28.7.08 and acceptance.
88/RS(G)/779/14Pt
dt.12/03/2015 ( Para
2.0 Item 24) and
88/RS(G)/779/14 Pt.
dated 6.1.17 CS No.
1 dtd. 17.2.2017
b) 100% payment Boards L.No. 2001/ Upto Rs. 15 Upto Rs. 8 Nil Nil Nil Nil Nil Nil Nil
against pro-forma F(S)/IPW-7/2 dtd. lakhs in each lakhs in each
invoice with finance 12.10.2001 CS No. case (for DA case (for DA
concurrence 5 dtd. 18.12.2002 cases). cases).
and 5/9/03 & Normal power
Boards letters no. of acceptance
2007/RS(G)/1779/1 in TC case.
dated 4.4.08 &
28.7.08 and
88/RS(G)/779/14Pt
dt.12/03/2015
( Para 2.0 Item 24)
20.2 Acceptance of 100% Boards letter no. - - - - - - - - -
advance payment for 87/RS(G)/753/1
purchase of spares for dated 29.2.68 and
machinery and plant 9.5.97 CS No. 2
items of Proprietary dtd. 28.12.99.
nature.
NOTE:
1. DRM is competent to accept 100% advance payment upto a limit of Rs. 10,000/- in each case with finance concurrence (CS No. 2 dtd. 28.12.99)
2. CWMs, Amritsar, Charbagh , Jagadhari Workshops & Alambagh Workshops (Heads of these workshops only) Up to Rs. 10,000/- per case with finance concurrence and
against Bank Guarantee.
3. Dy.CME/Workshop with Independent Charge Up to Rs. 5,000/- per case with finance concurrence and against Bank Guarantee.
It should be ensured that sufficient safeguards like Bank Guarantee is provided so that the interest of the Govt. is protected in the event of failure of supplies, defective supplies
and short receipts, etc.
4. GM is competent to sanction 50% advance payment of value of the order. These powers are not delegated to lower authorities.
N-19
Independent Charge
DMM Ch.M/P&S
20.3 Standing/Blanket Boards letter no. Nil Nil Nil Nil Nil Nil Nil Nil Nil
sanction up to a period of 79/RS(G)/753/1
3 years for acceptance of dated 8.4.81
non-standard conditions
e.g. payment terms,
liquidated damages, risk
purchase clause,
arbitration clause, etc.
quoted by firms of repute.
NOTE:
1) Full powers to AGM only.
2) This power is to be exercised with finance concurrence.
21. In case of non- Boards letter no. Rs. 3 crores. Rs. 40 Rs. 10 Rs. 2 lakhs. Rs. 75,000/- Nil Nil Nil Nil
competitive telecom 86/RS(G)/753/2 lakhs. lakhs.
products of ITI for which dated 21.5.86.
ITI is sole supplier,
approval of 25% advance
payment along with the
order and balance 75%
payment on the basis of
pro-forma invoice against
inspection and despatch
or 100% payment on the
basis pro-forma invoice
against proof of
inspection and dispatch.
22. 100% advance payment Boards letter no. Rs. 25 lakhs. Rs. 25 lakhs. Rs. 8 Rs. 1.5 Nil Nil Nil Nil Nil
alongwith the order for 76/RS(G)/753/2 lakhs. lakhs.
non-ferrous metals dated 3.8.84
procured from MMTC or
other PSU (canalising
agency).
23. 50% advance payment Boards letter no. Nil Nil Nil Nil Nil Nil Nil Nil Nil
alongwith the order for 76/RS(G)/753/2
supply of telecomm. dated 18.6.88
equipments including
cables to M/s Hindustan
Cables.
NOTE: GM is competent to sanction 50% advance payment of value of the order. These powers are not delegated to lower authorities.
N-20
Independent Charge
DMM Ch.M/P&S
24. To vary the quantity of 628-F(Vol.1). Full powers upto Full powers Full Full powers Nil Nil Nil Nil Nil
any item in a contract amended value upto powers upto
provided the value of the of contract upto amended upto amended
amended contract does Rs. 3 crores. value of amended value of
not exceed the powers contract value of contract
of the authority who upto Rs. 40 contract upto Rs. 2
approved the original lakhs. upto Rs. lakhs.
contract and subject to 10 lakhs.
conditions of 628/C/F-
Vol. I and 441 S.
NOTE: These powers will be exercised with finance concurrence.
25 Cancellation of contracts Para 132-S (Item Full powers in Rs. 40 Rs. 10 Rs. 2 Rs. 75,000/-. Nil Nil Nil Nil
at firms risk and cost as 5) respect of lakhs. lakhs. lakhs.
per clause 0702(b) of IRS contract entered
conditions of contract. into under his
own powers of
purchase and
those under
powers of GM
NOTE: These powers can be exercised without finance concurrence.
26. Cancellation of contracts Boards L.No. Full powers for Rs. 5 Crores Rs. 45 lakh Rs.8 lakh Rs. 3 lakh Nil Nil Nil Nil
without financial 76/RS(G)/753/2 contracts
repercussions or with dtd. 3.8.84 & letter entered under
general damages. no. 2007/F(S) 1/1 his/or GMs
PW7/1 dtd. 7.12.07 powers
and
88/RS(G)/779/14Pt
dt.12.03.15 and
88/RS(G)/779/14
Pt. dated 6.1.17 CS
No.1 dtd. 17.2.2017
NOTE:
These powers can be exercised with finance concurrence.
N-21
Independent Charge
DMM Ch.M/P&S
27. Penalties for failure to Para 132-S(Item 4) Full powers for For contract For contract For For contract For contract For contract For For
deliver stores within the & letter no. contract value upto value upto contract value upto value upto value upto contract contract
stipulated period. 2007/F(S) 1/1 entered into their level of their level of value their level of their level of their level of value upto value upto
i) Cancellation of the PW7/1 dtd. 7.12.07. under his/or acceptence acceptence upto their acceptence acceptence acceptence their level their level
contract and Railway Boards GMs or AGMs level of as per item as per item of of
recovery of any loss letter No. powers. accepten No. 12A No. 12A acceptenc acceptenc
of damages which 2008/RS(G)/779/9 ce e as per e as per
the railway may dated 06.02.09 item No. item No.
sustain by reason of ACS-16 and 12A 12A
such failure on the 88/RS(G)/779/14Pt
part of contractor or dt 12/03/2015
ii) Forfeiting of security
deposit at the rate
of 10% of contract
value, provided the
same has been
submitted as per
contract condition or
iii) To purchase stores
at the risk and cost
of the contractors
risk where SD @
10% has not been
taken or
iv) Recover from the
contractor liquidated
damages and
not by way of
penalty, a sum
equivalent to 2% of
the price of any
stores (including
element of taxes,
duties, freight etc.)
which the contractor
has failed to deliver
within the period
fixed for delivery in
the contract or as
extended for each
month or part of a
month during which
the delivery of such
stores may be in
arrears which
delivery thereof is
accepted after
expiry of the
aforesaid period,
N-22
Independent Charge
DMM Ch.M/P&S
NOTE: 1) These powers can be exercised without finance concurrence.

2) There should normally be no system of waiver of LD and imposition of token LD for delayed supplies in supply contracts. System of waiver of LD and imposition of token LD for
delayed supplies in supply contracts will strictly be an exception rather than rule and only in situations where the circumstances leading to delay in supplies were beyond the
control of supplier.
3) In respect of purchases made under the GMs/AGMs sanctions, the COS will have powers to impose or waive penalties in such cases, with the concurrence of FA&CAO.
28 Re-fixation of delivery Para 445-S & letter Full powers for Upto their Upto their Upto Upto their Upto their Upto their Upto their Upto their
period. no. contract level of level of their level level of level of level of level of level of
2007/RS(G)/779/1 entered into acceptance. acceptance. of acceptance. acceptance acceptance acceptanc acceptanc
dated under his/or acceptan as per item as per item eas per e as per
07.12.2007&28-07- GMs/ AGMs ce. No. 12A No. 12A item No. item No.
2008 and powers. 12A 12A
88/RS(G)/779/14Pt
dt. 12/03/2015
NOTE: Finance concurrence required only in case of order valued above Rs. 6 lakhs in normal cases and Rs. 12 lakhs for safety items.
29 To waive off liquidated Rly. Bd.letter no. Full powers for Upto their Upto their Upto Upto their Upto their Upto their Upto their Upto their
damages if indenter 2007/RS(G)/779/1 contract level of level of their level level of normal normal normal normal
certifies no loss/ dated entered into acceptance.. acceptance. of acceptance. purchase purchase purchase purchase
inconvenience in case of 07.12.2007&ACS under his/ or acceptan power as power as per power as power as
late deliveries. no.16 (item no.4) GMs/ AGMs ce. per item item No. 12A per item per item
and powers. No. 12A No. 12A No. 12A
88/RS(G)/779/14Pt
dt. 12/03/2015
NOTE: 1) There should normally be no system of waiver of LD and imposition of token LD for delayed supplies in supply contracts. System of waiver of LD and imposition of token LD for
delayed supplies in supply contracts will strictly be an exception rather than rule and only in circumstances leading to delays in supplies were beyond the control of supplier.
2) These powers can be exercised with finance concurrence.
30 Forfeiture/with-holding of Full powers for Full power Full power Full power Full power Full power Full power to Full power Full power
earnest money / Security contract to forfeit to forfeit to forfeit to forfeit to forfeit forfeit to forfeit to forfeit
Money. entered into EM/SMD in EM/SMD in EM/SMD in EM/SMD in EM/SMD in EM/SMD in EM/SMD EM/SMD in
under his/ or contracts contracts contracts contracts contracts contracts in contracts
GMs/ AGMs upto their upto their upto their upto their upto their upto their contracts upto their
powers. level of level of level of level of level of level of upto their level of
acceptance. acceptance acceptance acceptance acceptance. acceptance.a level of acceptanc
. . as per item s per item acceptanc e.as per
No. 12A No. 12A e.as per item No.
item No. 12A
12A
31 Refund of Security Para 132/S(ii) and Full powers for Full power to Full power Full . Full power Full power . Full power Full power Full power
Deposit after satisfactory Boards letter no. contract forfeit to refund power to to refund to refund to refund to refund to refund
completion of orders. 86(RS)(G)/164/0/1 entered into EM/SMD in SD in refund SD in SD in SD in SD in SD in
dated 18.8.87 & under his/ or contracts upto contracts SD in contracts contracts contracts contracts contracts
letter no. 2007/F(S) GMs/ AGMs their level of upto their contracts upto their upto their upto their upto their upto their
1/1 PW7/1 dtd. powers. acceptance. level of upto their level of level of level of level of level of
07.12.07 and acceptance. level of acceptance. acceptance acceptance acceptance acceptanc
88/RS(G)/779/14Pt acceptan as per item as per item as per e as per
dt. 12/03/2015 ce. No. 12A No. 12A item No. item No.
12A 12A
N-23
Independent Charge
DMM Ch.M/P&S
Fabrication contract like Rs. 3 crores. Rs. 40 lakhs. Rs. 10 Rs. 2 Rs. Nil Nil Nil Nil
fabrication of garments, lakhs. lakhs. 75,000/-
32A
body building of vehicles,
other fabrication
contracts using railways
raw material, handling
contracts/printing
contracts.
NOTE: All rules and procedures relating to purchase of stores will be applicable in addition to all other rules peculiar to works contract.
32B Emergent printing jobs NIL NIL NIL NIL NIL Rs. 5,000/- Nil Nil Nil
including printing of per item
forms other than money subject to
value items, outside annual
railway press with ceiling of
associate finance Rs. 25,000.
concurrence (Emergency
to be certified by DRM).
33 Variation in IRS Conditions of Contract -
33.a) To waive off operation of Boards letter no. Full powers. Nil Nil Nil Nil Nil Nil Nil Nil
clauses relating to risk 77/RS(G)779/29
purchase, liquidated dated 7.12.81 &
damages and arbitration letter no. 2007/RS
appearing in IRS (G)/1779/1 dated
conditions of contract for 28.07.08 and
purchase orders valued 88/RS (G)/779/14
up to. Rs.15 lakhs each Pt. dt. 12/03/2015
at post contract stage in ( Para 2.0 Item 25)
order to avoid dis- and
proportionate 88/RS(G)/779 /14
administrative Pt. dtd 6.1.17 CS
expenditure in small No. 1 dtd.
recoveries. 17.2.2017
NOTE: 1. These powers can be exercised without finance concurrence.
33 b.. For Contracts upto Rs. 15 Rly.Bds L/No. Full powers Full powers
Lakhs, RP may be waived 88/RS(G)/779/14
in individual cases by Pt. dated 6.1.17
imposing GD @ 10% of CS No. 1 dtd.
outstanding value of 17.2.2017
contract without Finance
Concurrence
33 c For contract above Rs. 15 Rly. Bds. L.No. Full powers Full powers.
lakhs, RP may be waived 88/RS(G)/779/14
in individual cases by Pt. dated 6.1.17 CS
imposing GD @ 10% of No. 1 dtd.
outstanding value of 17.2.2017
contract with finance
concurrence.
N-24
Independent Charge
DMM Ch.M/P&S
NOTE:
1. The above decision mentioned at 33 (b) and 33 (c) should be taken before floating of the fresh tender. Further to the extent SD has been taken (say of value A (which is less than 10%
value of contract), in such cases, the GD will be leviable only for the difference amount i.e. GD leviable (sayB) will be equal to 10% of outstanding value of contract minus the value
Of SD submitted (A). In such cases, SD amount A shall be forfeited and GD amount B shall be recovered from the firm.
2. For Contract more than Rs. 15 lakhs, whenever R.P. is being waived without levying G.D., COS/ CMM will take finance concurrence.
34. To write off loss due to Boards letter no. Rs. 1.5 lakh Rs. 75,000/- Rs. Nil Nil Nil Nil Nil Nil
risk purchase, general 77-79/RS (G) 40,000/-
damages, liquidated 779/29 dated
damages. 3.1.78 &
79/RS/G/779/ 29
dtd. 1.10.85 &
Boards letter no.
77/RS(G)/779/29
dtd. 3.4.98 &
Boards letter no.
2007/RS(G)/1779/1
dated 28.07.08
and
88/RS(G)/779/14Pt
dt. 12/03/2015
( Para 2.0 Item 26)
NOTE: 1. These powers can be exercised without finance concurrence.
2. These powers should be exercised with utmost care only and only when all other modes of recovery except through Arbitration & legal action have been exhausted. Suitable
administrative action should be taken against defaulting firm.
35. Acceptance of arbitration Boards letter no. Full powers to Nil Nil Nil Nil Nil Nil Nil Nil
awards against any F(X)11/86/PW/6 accept
dispute arising out of a dated 5.5.87 arbitration
contract subject to the GM./Gs letter no. awards in
conditions laid down in 98-G/O dated respect of
item 36 of Boards letter 27.12.88 contracts with
no. F(X) 11/86/PW/6 Boards letter no. value less than
dated 5.5.87 and F(X)/11/1/PW dated Rs. 200 crores
FXII/2010/PW/2 13.12.91 & letter
dt.11.10.2010 no. 2007/F(S) 1/1
PW7/1 dtd.
07.12.07 and
88/RS(G)/779/14Pt
dt.12/03/2015 CS
No. 1 dtd.
17.2.2017
NOTE: (1) Arbitration awards in respect of contracts value of which exceeds Rs.200 crores will be accepted by AGM.
(2) Finance (Store) concurrence and legal vetting is required where the execution of the arbitration award is delayed and invited additional payment of interest.
36. To enter into contract for Nil Nil Nil Nil Nil Nil Full powers. Full powers. Full
cutting grass in railway powers.
premises.
NOTE: These powers are to be exercised with finance concurrence.
N-25
Independent Charge
DMM Ch.M/P&S
37. To enter into contract for Nil Nil Nil Nil Nil Nil Upto Rs. upto Rs. Upto Rs.
purchasing of ice for 5,000/- in a 3,000/- in a 3,000/-
cooling water for drinking year. year. in a year.
purposes.
NOTE: These powers are to be exercised with finance concurrence subject to availability of budget.
38. To enter into contract for Full powers Full powers Nil Nil Nil Nil Full powers Nil Nil
delegation of the power with finance upto Rs. 200/- upto Rs.
to incur expenditure on concurrence. p.a. with 150/- p.a.
renewal of license fee for finance with finance
storage of spirit. concurrence. concur-
rence.
39A Invitation of Boards letter no. Full powers. Full powers. Nil Nil Nil Nil Nil Nil Nil
Open/Limited Tenders 89/RS(G)/363/5
with finance concurrence dated 9.2.95 and
for hiring of private 14.2.95 and CS
transport for transporting No. 5.
material meant for
railway.
NOTE:
1) Subject to COS/CMM clearly recording the specific nature of the exceptional circumstances warranting the decision.
2) Payment should be made on receipt of goods in complete and satisfactory condition by the consignee.
3) Transit risk will be on the contractors account.
4) Bulk movement of steel and POL will be by rail.
39B Acceptance of Open Boards letter no. Full powers up Full powers Full powers Nil Nil Nil Nil Nil Nil
Tenders for hiring of 89/RS(G)/363/5 to Rs. 5 crores. up to Rs. 3 upto Rs10
private transport for dated 9.2.95 and crores. lakhs
transporting railway 14.2.95 & CS No 9
material on the
recommendations of
Tender Committee.
Constitution of Tender Committee will be as under:

Value Store Accounts Other Deptt. Accepting Authority
Up to Rs. 10 lakhs Sr.Scale Sr.Scale Sr.Scale JAG
Rs.10 lakhs to Rs. 3 cores JAG JAG JAG SAG
Above Rs.3 crores and upto Rs. 5 crores SAG SAG SAG PHOD
NOTE B : Constitution of Tender Committee in the division will be as under:

Upto Rs. 20 lakhs DMM in the division Sr.Scale Sr.Scale SAG i.e.CMM
Rs. 20 lakhs to Rs. 40 lakhs Sr.DMM in the Division Sr. Scale JAG SAG i.e.CMM
39C Acceptance of Limited Boards letter no. Upto Rs. 15 Upto Rs. 15 Nil Nil Nil Nil Nil Nil Nil
Tenders for hiring of 83/W1/CT/14(P) lakhs in each lakhs in each
N-26
Independent Charge
DMM Ch.M/P&S
private transport for dated 13.3.87 and case. case.

transporting railway Engg. Code Para E
material on the 1214.
recommendation of
Tender Committee in
each case without
finance concurrence
from contractors borne
on the approved list.
Note A While exercising the power above the following conditions should be fulfilled :
1) The minimum number of contractors to be borne on the approved list should be not less then 10.
2) The approved list of contracts must be updated annually without fail in accordance with Railway Boards letter no.85/CT/23-GCC dated 31.1.86 and 80-CE/1/CT 74 dated 30.4.93
3) Not withstanding the provision above, competent authority may invite open tenders in the following circumstances:
a) On the event of any insufficient response to tender from the contractors borne on the approved list.
b) When the works is of special nature and contractors with requisite experience are not available on the approved list.
c) When ring formation is suspected.
Note - B Constitution of Tender Committee for Limited Tenders would be as under :
Upto Rs. 1 lakh Jr. Scale Jr. Scale - SAG
Rs. 1 lakh to 5 lakhs Sr. Scale Sr. Scale - SAG
Rs. 5 lakhs to 15 lakhs JAG JAG JAG SAG
Rs. 15 lakhs to 20 lakhs SAG SAG SAG AGM
39 D Invitation of Single Full powers Nil Nil Nil Nil Nil Nil Nil NIL
Tender for hiring private upto Rs. 20
transport for transporting lakhs only with
railway material. finance
concurrence at
SAG level.
NOTE: All cases above Rs. 20 lakhs will require sanction of AGM.
39E Acceptance of Single Full powers Full powers Nil Nil Nil Nil Nil Nil Nil
Tender for hiring of upto Rs. 50 upto Rs. 10
private transport for lakhs in each lakhs in each
transporting railway case. case.
material on the
recommendation of an
appropriate level Tender
Committee (as per Open
Tender Committees
constitution).
N-27
Independent Charge
DMM Ch.M/P&S
39.F To sign contract and Para 1259 of Engg. Full powers Upto the Upto the Upto the Nil NIL Rs.50 lakhs Rs. 20 Nil
subsidiary agreement on Code .and CS No Upto the value value of value of value of in each case lakhs in
behalf of President of 20 GMs letter No of contract contract contract contract each case.
India in each case 98-G/O/Pt.VII/L accepted by accepted by accepted by accepted
provided the award of dtd.19/11/03 & CS AGM/GM. one level one level by one
contract has had the No 9 higher officer. higher level
sanction of the officer. higher
Competent Authority and officer.
is vetted by Finance.
39G Hiring of private transport Full powers Full powers Nil Nil Nil Nil Full powers Full powers
for railway material when upto Rs. 1 lakh. upto Rs. upto Rs. upto Rs.
railway transport cannot 50000/-. 20,000/- with 5,000/- with
be arranged in a ceiling of a ceiling
emergencies. Rs. 50,000/- limit of Rs.
p.a. 40,000/-
p.a.
40 Spot Purchase- Rly Bd letter no. - - - - - - - - -
Purchase of Misc. Items 2002/RS(G)/779/12 DRM
such as furniture, dt.14/12/11 CS No. 5 Full powers
crockery, drapers, dtd. 17.7.2015 upto Rs. 5
furnishing articles, lakh in each
cooking utensils etc., for case.
which it is not practicable Workshop
to make drawings, Independen
specifications etc. in t Charge:-
details covering all the CWM
alternatives available in Full power
the market, through upto Rs. 1
purchase committee. lakh in each
case.
DRM
(ii) Purchase of ART & Rly. Bds letter No. Full powers
ARMV items through 2002/RS(G)779/72 upto Rs. 5
Spot Purchase dtd. 03.03.2004 lakh in each
Committee for CS No. 6 dtd. case.
maintenance of ART & 21.4.2016 CWM
ARMV Full powers
upto Rs. 1
lakh in each
case.
N-28
Independent Charge
DMM Ch.M/P&S
NOTE:
Constitution of Spot Purchase Committee will be as under:-
SN Value of Purchase. Stores Department Consuming Department Account Department
1. Upto Rs. 5 lakh Sr. Scale Officer Sr. Scale Officer Sr. Scale Officer
2. Above Rs. 5 lakh and upto Rs.10 lakh JAG Officer JAG Officer JAG Officer
1. First such a local purchase through spot purchase committee is to be sanctioned by DRM/CWM (not below SAG) personally with associate finance concurrence.
2. Where more than one Jr. Scale /Sr. Scale officer is available, the officer looking after the tenders of the particular Department/Branch/Section will be the standing member.
3. Where Sr. Scale post does not exist or is vacant, a JAG officer will be the member of committee and vice-versa.
4. The concerned Associate Finance officer looking after the tenders of the particular Department/Branch/Section will be the standing member from Account Department.
5. Where Accounts/Stores Department is the consuming department, the third member will be from the Engineering Department.
6. In the event of non-availability of an officer from Stores Department in Division/Workshop, alternative member from HQ/Stores may be associated in Spot Purchase by the
consuming department, in consultation with the COS.
7. Authority competent to nominate Spot Purchase Committee, if consider necessary, can nominate more than 3 officers in the Spot Purchase Committee. However, one officer in
this committee has to be from Stores & One from Finance. In case of ART/ARMV items, any one member or more of the Mec.h./Elect./ Med./S&T officers should be included as
per the need and nature of the equipment/ Stores under purchase and other requirements.
8. All Spot purchase proposal for more than Rs. 5 lakhs for Division and Rs. 1 lakh for workshop, for above items, after being agreed to in principle by DRM/CWM/PHOD/CHOD
shall be submitted to AGM for approval after concurrence by Associated Finance at HQ.
9. The purchase shall be completed within 45 days from the date of approval of SPC, extendable by another 15 days with the approval of Competent Authority, failing which fresh
approval of Competent Authority shall be obtained for purchase through Spot Purchase Committee.
N-29
Independent Charge
DMM Ch.M/P&S
PART - II Stores (General)

1. To sanction estimates for Rs. 50,000/- Rs. 25,000/- Rs. 5,000/- Nil Nil Rs. 5000/- Rs. 5000/- Nil Nil
additional tools and
plants for subordinate
officers chargeable to
capital and revenue.
2. To fix imprest of each Full powers. Full powers. Full powers. Nil Nil Full powers. Full powers. Nil Nil
item of consumable
stores.
3. To sanction adjustment Item 17 of para Rs. 5,000/- for Rs. 5,000/- for Rs. 2,000/- Nil Nil Nil Rs. 2,000/- Nil Nil
against stock adjustment 132-S/76/RS(G) each individual each for each for each
account provided 779/ 47 dated case. individual individual individual
adjustment is not due to: 15.11.76 (ACS No. case. case. case.
a) Negligence, 140-S)
carelessness or
dishonesty of
railway employee.
b) Different methods of
measurement
adopted by the
Accounts Deptts.,
stock verifiers and
other departments.
c) As such that the
Chief Accounts
Officer agrees, need
not be referred to
the GM.
NOTE:
The limit of Rs. 5000/- may be extended to Rs. 10000/- with respect to adjustments due to fluctuations in market rates.
4. To write off shortages of Item 18 of para

articles of dead stock, 132-S and item 44
losses of cash, stores and Ann.II chapter V
tools and plants in stock IRFC vide Bds
and in transit on Revenue letter no.
Account and to sanction F(X)/11/86/PW/6
adjustments affected in dated 5.5.87
numerical accounts
verifications undertaken
departmentally or by
Accounts Deptt.
a) when a railway Rs. 50000/- in Rs. 25,000/- in Rs. Nil Nil Nil Rs. 1,000/- Nil Nil
employee is in any way each case. each case. 10,000/- in in each
responsible. each case. case.
N-30
Independent Charge
DMM Ch.M/P&S
b) when a railway Rs. 1 lakh in Rs. 50,000/- in Rs. Nil Nil Nil Rs. 2,000/- Rs. 500/- in Rs.
employee is not in any each case. each case. 25,000/- in in each each case. 400/- in
way responsible. each case. case. each
case.
NOTE:
1) Finance concurrence should be taken relating to loss of cash. In all cases, finance concurrence should be obtained if amount exceeds Rs. 1000/- in each case.
2) Cases of loss involving more than Rs. 50000/- or presenting unusual features of revealing serious defects in procedure should be referred to Board.
3) For exercising these powers on Revenue Account COSs powers will be as under:
a) Upto Rs. 5,000/- in each case provided that the adjustments are not due to negligence, carelessness or dishonesty of any railway employee or the adjustments arise out of Accounts
Deptt. verifications.
b) Upto Rs. 2,000/- in each case when a railway employee is responsible.
5. To sanction repair and Rs. 50,000/- in Rs. Rs. Nil Nil Rs. 1000/- in Rs. 10000/- Rs. 1000/- Rs.
maintenance of motor each case. 25,000/- 50,00/- in each case. in each in each 500/- in
vehicles, material in each each case. case. each
handling equipments, case. case. case.
plant and machinery, etc.
NOTE:
1) For repairs and maintenance of printing machinery, Sr.Mgr. P&S will have powers of Rs. 10000/- in each case.
2) Finance concurrence will be required if repair cost exceeds Rs. 10000/-.
PART - III SALE
1. Sale to other Zonal Paras 2306-S, Full powers. Full powers. Full powers. Nil Nil Nil Full powers Nil Nil
Railway/Production units 2328-S and 2329-S
and railway projects at
book rates.
2. Sale of over stocks of Para - 2307-S Full powers to Full powers to Upto Rs. 5 Nil Nil Nil Nil Nil Nil
ordinary emergency or sell and to sell and to lakhs.
special stores through adjust the adjust the
advertised tender. difference difference
between the between the
book rate and book rate and
sale value. sale value.
3. Sale of Scrap, Paras 2310-S to
unserviceable, surplus 2312-S
and obsolete stores and
adjustment of the
differences between the
book rate and sale value,
subject to Para 2224-S.
a) By advertised tender. Bd letter no. (See note 2 (See note 2 (See note 2 (See (See note 2 Nil Nil Nil Nil
2015/RS(S)/709/5 below) below) below) note 2 below)
dt 29.01.2016 below)
CS No. 7 dtd.
07.9.2016
N-31
Independent Charge
DMM Ch.M/P&S
b) By auction. Bd letter no. Full powers. Full powers. Full powers. Nil Nil Rs.1,00,000 Full powers Nil Nil
2012/RS(S)/709/4 /-(see note
dt 29.05.2012 3) below)
CS No. 7 dtd.
07.9.2016
d) Through Bulletin/Limited Bd letter no. Full powers. Full powers. Full powers. Nil Nil Rs.1, Nil Nil Nil
Tender. 2012/RS(S)/709/4 00,000/-
dt 29.05.2012 (see note 3)
CS No. 7 dtd. below)
07.9.2016
NOTE:
1) If as a condition of sale, freight is to be borne by the administration, cost of such freight should be taken into consideration in computing the loss.
2) The delegation of powers for acceptance of sale tender will be same as that applicable for purchase cases but for direct acceptance minimum level is JAG level Stores Officers.
3) Divisions should finalise the list of low value items with the concurrence of DFM/Sr.DFM and with the approval of DRM , keeping in view the codal provision in para 2314 of Stores
Code. These items should be disposed off on as is where is basis.
4(a) Extension of time for Bd letter no. Full powers Full powers Full powers Nil Nil Full powers Full powers Nil Nil
depositing balance 2012/RS(S)/709/4 with maximum with maximum with (Sr. DMMs with
payment after the auction dt 29.05.2012 CS up to 35 up to 35 maximum only with maximum up
beyond free period of No. 7 dtd. days(for depot days(for depot up to 35 maximum to 35
10/15 days (as 07.9.2016 scrap) of 40 scrap) of 40 days(for upto 40 days(for
applicable) with interest. days (P.way days (P.way depot days depot scrap)
scrap & other scrap & other scrap) of 40 ( P.way of 40 days
line lots) from line lots) from days (P.way scrap & (P.way scrap
the date of the date of scrap & other line & other line
auction auction. other line lots) from lots) from the
lots) from the date of date of
the date of auction. auction.
auction. Where
acution is
conducted
by
Divisional
Office.
4(b) Forfeiture of earnest -do- Full powers Full powers Full powers Nil Nil Nil Nil Nil Nil
money/ lot
N-32
Independent Charge
DMM Ch.M/P&S
4(c) Extension of delivery -do- Full powers to Full powers to Full powers Nil Nil Nil See note Nil Nil
period or enforcing/ enforce ground enforce to enforce below
waiving off ground rent in rent or to waive ground rent or ground rent
connection with delivery off ground rent to waive off
of scrap to contractor and maximum up to ground rent
in case of stores awaiting 50 days (for maximum up
removal from railway depot scrap) or to 50 days
premises 65 days (P. way ( for depot
scrap & other scrap) or 65
line lots) from days (P. way
the date of scrap & other
auction line lots) from
the date of
auction
NOTE:
1) The powers for extension of time or waiving off ground rent may be exercised subject to the condition that the railway has suffered no loss by such extension or waiving. The facts
must be recorded in writing in each case. In case of contracts entered into by a higher authority, COS cannot exercise this power unless he is specifically authorized to do so in
terms of the contract.
2) Depot officers or Sr.DMM ( for P. way scrap and other line lots) can extend delivery period upto 30 days on payment of ground rent for removal of sold lots of scrap.
3) These powers can be exercised without finance concurrence.
4) Free delivery time shall be maximum 40 days ( for depots lotes) and 50 days (for P. way scrap and other line lots)from the date of auction. This time can be extended upto 65
days by COS/CMM at the time of auction depending on complexity of lot or even after auction in case Railway administration is responsible for delay. However, beyond 65 days,
delivery can be given only after imposing ground rent. In exceptional circumstances when delay is purely due to fault of Railway Administration, delivery time can be extended
without ground rent with personal approval of GM/AGM.
5) For P. way scrap and other line lots, the powers to extend delivery period from 50 days to 65 days without ground rent, in deserving cases, the powers delegated to COS/CMM will
also be exercised by ADRM in division for delivery of all types of line lots where auction is conducted by Divisional officers.
6) Earnest money shall stand forfeited if balance sale value is not deposited within 40 or 15 days (for P. way scrap and other line lots) and within 35 or 15 days (for depot scrap) as
the case may be from the date of auction.
7) Balance sale value is to be deposited within 10 days for lots upto and including Rs. 3 lakhs and within 15 days for more.
8) In cases which requires more time for cutting like bridge girders, microwave towers etc., CMM/Sales at HQ will be empowered to allow the free delivery period of that lot as 80
days. However, this free delivery period should be fixed in advance on recommendations of auction conducting officer duly recording proper justification for such enhanced free
delivery period and should be published in the catalogue in advance as a special condition of sale so as to maintain equity of sales.
N-33
Independent Charge
DMM Ch.M/P&S
5. Direct sale to railway Para 2317-S Full powers. Full powers. Full powers. Full Full powers. Full powers. Full powers Full Full
employees of items of powers. powers powers
scrap like scrap wood
below 900 mm in length,
packing cases wooden
upto 500 Kgs, scrap hose
pipe upto 30 mtrs. Scrap
drums empty 45 gallons
capacity, scrap drums
40/45 gallon capacity,
saw dust 250 Kgs., scrap
durries, carpet upto 25
Kg, scrap gunny covering
for packing upto 10 Kgs.,
scrap tarpaulins upto 25
kgs and scrap asbestos
cement sheet upto 300
Kgs.
NOTE:
1) Scrap wood (below 900 mm in length) will be issued in units of 60 Kgs once in a month to every staff.
2) Scrap wood over 900 mm in length can be issued to all categories of staff upto 250 Kgs. once in a year.
3) Drums of 4/5 gallon capacity can be issued once in a month.
4) Other items once in a year.
6. To sanction adjustment of Item No. 9 of Para Full powers. Full powers. Full powers. Nil Nil Nil Nil Nil Nil
difference between book 132-S
value and sale value of
over stock or surplus
stores to stock
adjustment account.
7. To classify stores as Item 13 of para Rs. 5 lakhs per Rs. 3 lakhs Rs. 1 lakh Nil Nil Nil Rs. 5,000/- Rs. Rs. 5,000/-
Dead Surplus reclassify 132-S para 2223-S item subject to for each item for each for each item 5,000/- for for each
stores in stock and rate and Bds letter no the recommen- subject to the item subject without each item item
them as second hand or 2003/RS(G)/777/2 dation of the recommenda- to recommen- without without
scrap and to write down dtd.4/6/04, survey tion of survey recommendation of the recommen recomm-
the value of surplus or 20.10.2009 CS No. committee. committee. dation of survey -dation of endation of
obsolete stores in books. 1 dtd. 29.3.2010 the survey committee. the survey the survey
committee. Rs. 25000/- committee committee
for each item . Rs.
subject to 25000/-
recommenda for each
tion of the item
survey subject to
committee. recommen
dation of
the survey
committee
N-34
Independent Charge
DMM Ch.M/P&S
NOTE:
1. Items costing more than Rs. 5,000/- should be offered to other railways.
2. Items costing more than Rs. 1,000/- should be offered to users deptts. or other depots.
3. Beyond Rs. 5 lakhs, case to be put up to GM for approval.
4. Item means total stock value of the item and not unit value.
7.1 To approve survey sheets GM/Gs letter no Full powers Full powers Nil Nil Nil Nil For depot NIL NIL
for auction/sale of scrap. 98/G/O dtd. 4/10/88 subject to the subject to the lots : To
and no. 3-S/O/1/Pt- recommenda- recommenda- system of
XV/S-10/ survey/ tion of the tion of the survey by
Sheet dtd. 1/5/97 survey survey survey
Bd letter no. committee. committee. committee
2015/RS(S)/709/5 and its
dt 29.01.2016 sanction is
abolished for
all depot
scrap
received as
scrap
through DS-
8. The
survey sheet
generated
after lot
formation
should be
sanctioned
by depot
officer
himself and
lot should be
put for sale.
For surplus
items, the
existing
system to
continue.
N-35

Stores PT 1

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S.No Particulars Authority Headquarters Officers Divl.

Officers Depot Officers

5. Above Rs. 500 Crs. GM ** COS PHOD/CHOD PHOD/CHOD

NOTE: 1) No finance concurrence is required upto Rs.10 Crores.

7.0 PURCHASE THROUGH

-- -- -- -- -- Rs. 3 Rs. 3 lakhs Rs. 3 Rs. 1.5

NOTE: 1) These powers can be exercised without finance concurrence.

Constitution of Tender Committee will be as under:

NOTE B : Constitution of Tender Committee in the division will be as under:

private transport for dated 13.3.87 and case. case.

PART - II Stores (General)

4. To write off shortages of Item 18 of para

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