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How to use Mail Merge feature in Word 2013 The Mail Merge feature in Microsoft Word 2013
presents a simple way to create multiple documents from a single template. The Mail Merge
feature requires a Main Document and a Data Source. Combining these two saves time and
effort. Using Mail Merge feature you can
Note: In this tutorial we will use Mail Merge feature to send an invitation letter to a group of
people. The Main Document will be a letter. The Data Source is an Excel file which contains
information such as Name, Designation, Department, Residential Address, City and State for
each individual in the group. Using the Mail Merge feature, we will add data fields in the Main
Document and capture the information stored in Excel file in the Main Document (letter)
3. Click on Mailings
Note: For demonstration purpose, we have selected Letters from the list.
6. Select Recipients
Note: In this step, you will be selecting Data Source. You are presented with 3 options which
includes
Type a New List( Select this option if you dont have any data source)
Use an Existing List
Choose from Outlook contacts
Note: For demonstration purpose, we have selected Use an existing list. The Data Source we
have used is in the form of an excel file.
A dialog box opens. Browse and open the target excel file (Data Source) which has the
information that needs to be merged.
(Note: This is an important step. You need to select the right recipient field list for the
corresponding address field component.)
9. Position the cursor in the Main Document where you want to insert Merge Field
10. Click on Insert Merge fields and select the Merge Field you want to insert in the document
Repeat the 9-10 steps to add more merge fields in the Main Document
Print all is the default option selected in the pop-up dialog box. Specify the range of records if
you want to print invitation letters for selected records.
Note: In this step, the records refers to each individual record in the Data Source.
13. A new Print dialog box opens, Click on OK to print the invitation letters.