SBEC 4514 Project Planning and Implementation 2014/2015-II

1. Introduction

In the group, you are to work within multidisciplinary teams on key aspects of
the pre-tender planning, pre-contract and contract phase of a technically large
and complex project. The coursework centres on the construction of the
housing scheme.

As a project manager for a medium sized contractor, you have been asked to
tender for the construction of an accomodation building to be situated in Port
Dickson, Negeri Sembilan. It should be noted that your company is based in
Johor Bahru and is not familiar with the Port Dickson area.

The coursework will require you to undertake various activities during pre-
tender planning, pre-contract and contract phase, normally undertaken by
members of the clients professional team and by contractors. By adopting a
holistic project perspective, the aim is that you gain a thorough
understanding of the key interrelated activities that comprise the pre-
construction and construction phase of a construction projects.

The emphasis of the project will be for you to explore and develop the
various aspect of the project independently. Thus this coursework is intended
as predominantly self-guided study in which you must harness and utilise the
varied skills of your team, as well as carry out individual tasks.

2. Learning Objectives/Outcome

After completing this coursework, students should be able to:

Appreciate the important elements of cost, time, quality, sustainablity,

health and safety management in planning, coordination and
management of a project.

Understand the functions and activities involved in contractorss

estimating, especially in developing a tender strategy and deciding upon
project requirement

Be able to plan, programme and schedule resources as an integral aspect

of the pre-contract and contract planning for the project.

Working as part of a multdisciplinary project team, combining expertise

and managing your time appropriately to ensure the completion of the
work to strict hand-in deadlines.

3. Implementation

This project is to be done in-group of five persons (Refer to the list in Page
6). The course will be conducted according to the programme shown in the
course outline (Refer to e-Learning: SBEC4514)

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SBEC 4514 Project Planning and Implementation 2014/2015-II

4. Project Information
Attached to this coursework brief are some basic details of the projects as
follows:
A site location plan the proposed site is located at Lot 1108, Mukim Sri
Rusa, Daerah Port Dickson, Negeri Sembilan.
Basic drawings (in A0 size) showing the overall size and structure of the
building
A copy of tender document comprises of specification, scope of works
and Bills of Quantities prepared by the QS consultant.

5. Tasks to be performed

You are required to carry out the coursework in two stages:

1) Pre-tender planning and pre contract stage.

Stage 1 begins with carry out a thorough analysis of the information

provided on the site. You may also ask the Client (your group
tutor) to provide you with additional information on the nature of
the site and the project. Outline the key factors which would
influence your decision of whether to tender for the project or not,
and your bid price for this project.

In particular, you should consider:

The preparation of a detailed project evaluation and the

formulation of an associated tender strategy;

The development of project admistration management and risk

assessment strategy for the project development,

The bid/tender price associated with the project development;

Prepare type of the work and resources needed when making a

decision to tender and resource scheduling activites. Resources
include finance, staff and labour, skills and quality needed for
a project, as well as availability of materials and plant;

Prepare and provide construction work programme and method

statement;

Prepare and provide project organisation structure;

Prepare and provide organisation management systems comprises

of Health & Safety; Environmental Management; and Quality
Management Plan.

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SBEC 4514 Project Planning and Implementation 2014/2015-II

Each group is expected to utilise computer technology in completing

this task.

2) Construction stage

Stage 2 should take the perspective of the overall project

monitoring to exercise control at the construction stage of the project
and deals with managing construction operations and site supervision
in order to achieve efficient and productive work on site.

The monitoring and control mechanisms should be clearly

illustrated and demonstrate the means of checking that the schedule is
being achieved and include steps for remedial action where
appropriate. Each group is expected to utilise computer technology in
completing this task.

Each group is required to provide detailed information and

illustration on the following elements:

Site establishment

Monitoring activities - Material scheduling and ordering,

Manpower and Machineries (plant and equipment) and cash
flow programme

Sub-programme (details activities)

Subcontract procurement and management.

6. Tutor identified incidents

The tutor may introduce incidents to change some aspects of the groups plans.

The incident should provide an intellectual test for group and require
them to react appropriately, having regard to the requirements of the
incident, which should be clearly specified;

The incident and the groups response to it, should be prominently

identified within the project;

The groups approach to, and solution of, the incident should be clearly
documented; and

The solution must be practical and directly related to the project.

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SBEC 4514 Project Planning and Implementation 2014/2015-II

7. Assessments

The assessment of the project report will be based upon the extent to
which the aims and objectives of the course will have been achieved.

The group/individual will be assessed in 2 stages according to the

breakdown indicated shown in the table below:

Presentation Peer Work

Stage Mark Report*
Oral Poster* Assessment Progress
Stage 1: Pre-construction 50 12 8 15 10 5
Stage 2: Construction 50 12 8 15 10 5
Total 100
*
*These marks will vary according to the degree of group member participation.

Stage 1 and Stage 2 assessments will be held on the 16 April 2015 (Week 8)
and 04 June 2015 (week 15) respectively.

7.1 Presentation

1) Oral Presentation

Oral presentation will be assessed according to the criteria in Page 8.

2) Poster Presentation

Two standard display boards will be allocated for each group to exhibit their
work. Oral presentation will be assessed according to the criteria in Page 7.

7.2 Project Reports

Reports must be:

(1) Typed

(2) Enclosed in a standard cover of binder

(3) These reports cover the elements described in Section 5 and complete
with details of any tutor identified incidents; and

(4) To be submitted during the scheduled stage presentation.

Reports will be assessed according to the criteria in Page 9 (Assessment

of Reports)

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SBEC 4514 Project Planning and Implementation 2014/2015-II

7.3 Peer Assessment

Peer assessment will be carried at the end of Stage 1 and Stage 2

presentation. The assessment criteria is shown in Page 12 (Peer Assessment
on Collaboration)

7.4 Work progress reporting and monitoring

1) Each group is required to submit groups work programme at beginning of each

stage of this project. The programme must indicate the activities, duration and
the person in charge of or lead the activity.

2) Groups are required to submit their Progress Report via e-learning portal
fortnightly without fail (refer to Page 15). The Progress Report entry must
be prepared by different member from the respective group.

3) Each student is required to evaluate other members of his/her group on their

relative contribution to the groups project fortnightly without fail (refer to Page
14). The evaluation must be carried out using electronic form on SBEC4514 e-
learning portal.

8. General points

Students should observe the following general points at all times during the
course of this project.

Generalisation and a highly theoretical approach should be avoided by

the student, making sure that all material produced is relevant to the
specific development and site.
Photocopied material is not discouraged. Where photocopied material
cannot be avoided, it must be properly cross-referenced within the text or
appendices.
Students are warned of the unacceptability of plagiarism. Quotations
used on context and clearly attributed are acceptable.
Where a written format is used then each submission should be
structured in the form of a report so as to facilitate reading and the
accessing of specific items of information. Other than written forms of
presentation may be acceptable e.g. audio and/or video cassette.

Appendices may form part of the submission but students should avoid
interruption in the presentation of material by requiring the reader to
refer to an appendix item. A brief extractor precis of the data or
information in the Appendix should be incorporated in the relevant
area of the report.
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SBEC 4514 Project Planning and Implementation 2014/2015-II

Grouping
No ID No. Name Group
1 A11BE0010 ANIS FATEHA BINTI MOHD AZIZI 1
2 A11BE0046 IVAN LOO JIEN HOENG 1
3 A11BE0088 MUHAMMAD FAEIZ BIN MOHD ZAINUDDIN 1
4 B12BE0072 NUR AFIQAH BINTI MOHAMMED RAZALI 1
5 A11BE0154 ROZANA BINTI OSMAN @ OTHMAN 1
6 B12BE0009 CHAN YOONG HOU 2
7 A11BE0051 KAW KEAN MENG 2
8 B12BE0032 MUHAMMAD SHAIFUL BIN ABDUL WAHID 2
9 B12BE0049 NUR ASILAH BINTI MOHAMMAD 2
10 A11BE0167 SHERYASHIKIN BINTI ZAKARI 2
11 A11BE0017 CHIN LI WEI 3
12 A11BE0055 KHALIMATUN SA'DIAH BINTI SULAIMAN 3
13 A11BE0094 MUHAMMAD SHAZWI YADIY BIN ZAHARI 3
14 B12BE0050 NUR ATIQAH BINTI ROSLI 3
15 A11BE0166 SHASHA SHAZIERA BINTI MOHD SULEIMAN 3
16 A11BE0018 CHIN MAY KEE 4
17 A11BE0072 MOHAMAD FAIZ SALFIAN BIN NASOHA 4
18 A11BE0100 NASUHAH BINTI JAMAL 4
19 A11BE0128 NUR SHAZWANY BINTI ROSLAN 4
20 A11BE0160 SEAN FARREL ANAK NISUM 4
21 A11BE0024 DONNA LISA DAVID 5
22 B12BE0020 MOHD AZUAN BIN ZAKARIYA 5
23 B12BE0039 NIL AISAH BINTI ABDUL KADIR 5
24 B12BE0054 NUR SHUHAILA BINTI AHMAD 5
25 A11BE0181 TAN SOH HUI 5
26 A11BE0082 MUHAMAD FERDAUS BIN MUHAYAN 6
27 A11BE0105 NOORHAYATIE BINTI YUSOF 6
28 A11BE0132 NUR ZAHIRAH BINTI AHMAD 6
29 A11BE0188 TEY CHAU YEN 6
30 B12BE0028 MUHAMMAD IZZUDDIN BIN AZMAN 6
31 A11BE0031 GAN CHEE SIEN 7
32 B12BE0023 MUHAMMAD AIMAN BIN KHAIRUDDIN 7
33 B12BE0042 NOR AMIRA BINTI AHMAD 7
34 A11BE0136 NURFATEHAH BT MOHAMED JAMALUDDIN SHAH 7
35 A11BE0195 YOGESVARI A/P NATHAN 7
36 A11BE0040 HENG SU YEN 8
37 B12BE0069 MUHAMMAD AZZIZAN BIN ZAINAL 8
38 B12BE0071 NORALIZA BINTI ISMAIL 8
39 A11BE0141 NURUL AFIQAH BINTI AHMAD PUAD 8
40 A11BE0027 FAISAR NG 8

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SBEC 4514 Project Planning and Implementation 2014/2015-II

Poster Presentation Assessment

Assessor:

Date:

Group: 1 2 3 4 5 6 7 8

Category 5 4 3 2 1 Comments
Content is very well organised Content is well organised, but an Content is adequately organised Content is poorly organised and Content is poorly organized and
Poster and demonstrated a strong level adequate level of scholarship was and an adequate level of there was a weak demonstration there is no evidence of
Content of scholarship. not demonstrated. scholarship was not of scholarship. scholarship.
(CO3) demonstrated.

Students demonstrate extensive
knowledge and understanding of
the subject and can readily apply
Level of this knowledge with high degree
Knowledge of competence to the problem at
(CO2) hand.
Students demonstrate thorough
knowledge and understanding of
the subject and a high level of
competence to apply their
knowledge to the problem at
hand.
Students demonstrate sound
knowledge and understanding of
the main areas of the subject and
have achieved an adequate level
of competence to apply their
knowledge to the problem at
hand.
Students demonstrate basic
knowledge and understanding of
the subject and have achieved a
limited level of competence to
apply their knowledge to the
problem at hand.
Students demonstrate elementary
knowledge and understanding in
few areas of the subject and have
achieved very limited competence
to apply their knowledge to the
problem at hand.

Poster is very attractive, neat, Poster is attractive, well- Poster is adequate to present Poster is poorly presented, but Poster is poorly presented, and is
Visual colourful, and lured the audience organised, but lacked the material, but is weak in does contain related topics to the irrelevant to the project.
Aesthetic to read the contents. allurement of the reader. organisation and neatness. theme.
(CO5)

There are no grammatical / There are 1-3 grammatical / There are 4-6 grammatical / There are 7-9 grammatical / There are 10 or more
Grammar mechanical mistakes on the mechanical mistakes on the mechanical mistakes on the mechanical mistakes on the grammatical / mechanical
(CO5) poster. poster. poster. poster. mistakes on the poster.

Overall
Score:
Comments 20

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SBEC 4514 Project Planning and Implementation 2014/2015-II

Oral Presentation Assessment (CO5)

Assessor: Date:

Group: 1 2 3 4 5 6 7 8

0-2 3-4 4-5 STUDENT

Attribute
Does Not Meet Expectations Meets Expectations Exceeds Expectations 1 2 3 4 5
The content lacks organization; transitions are The organization of the content is adequately The content is organized logically with fluid
Organisation missing or abrupt and distracting organized; transitions are evident transitions that capture and hold the audiences
attention through the presentation
The student was unconfident and demonstrated The student was occasionally confident with their The student was very confident in delivery and
Presentation Skills little evidence of planning prior to presentation. presentation however the presentation was not as they did an excellent job of engaging the
engaging as it could have been for the audience. audience. Preparation is very evident
Presentation reveals critical weaknesses in depth Presentation reveals some depth of knowledge in Presentation reveals exceptional depth of subject
Overall breadth of of knowledge in subject matter subject matter knowledge
knowledge Presentation does not reflect well developed Presentation reveals above average critical Presentation reveals well developed critical
critical thinking skills thinking skills thinking skills
Responses are incomplete Responses are complete Responses are eloquent
Arguments are poorly presented Arguments are well organized Arguments are skilfully presented
Quality of
Respondent exhibits lack of knowledge in subject Respondent exhibits adequate knowledge in Respondent exhibits superior knowledge in
response to
area subject area subject area
questions
Responses do not meet level expected of final Responses meet level expected of final year Responses exceed level expected of final year
year students students students
The teammates sometimes worked from others The teammates worked from others ideas most of The teammates always worked from others ideas.
Collaboration ideas. However it seems as though certain the time. And it seems like every did some work, It was evident that all of the group members
people did not do as much work as others. but some people are carrying the presentation. contributed equally to the presentation.
COMMENTS STUDENT TOTAL
1.
2.
3.
4.
5.

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SBEC4514 Project Planning and Implementation 2014/2015-II

ASSESSMENT OF REPORT

Group Stage

Department of Quantity Surveying, Faculty of Built Environment

Programme: Course:
BSc (Hons) in Construction SBEC4514 Project Planning and Implementation

Submissions: Student:
Final Report

Recommended Mark:
Lecturer-in-Charge :

Assessor :

Mark Awarded

monitoring & control,

plant management2
Method stmt, estd

Material, labour &

design of building

Site mgmt, work

Assessment Maximum
Sub con mgmt2
Evaluation and

contract value,

Comments
and facilities 1

criteria Mark
master prog

Knowledge of
construction 36 8 10 8 10
projects (CO1)

Justification of
28 6 8 6 8
choices (CO2)

Adequacy of
material and data 24 5 7 5 7
sources (CO3)

Originality,
creativity and
12 3 3 3 3
quality of report
(CO5)

Overall Comments
of Assessor

Assessor's
Signature

1= Please refer to rubric descriptors for Design Component

2= Please refer to rubric Descriptors for Non-Design Components

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 SBEC4514 Project Planning and Implementation
Rubric Descriptors for Design Component
5 4-3
Category
Exceeds Standard
Knowledge of Demonstrates sophisticated ideas
construction for the design of the project, which
projects (CO1) reflects awareness of contemporary
issues and new development in the
industry and relevant design
standards and regulations.
Justification of Demonstrates considerable thought
choices (CO2) in establishing criteria for evaluating
the design alternatives for example,
functional, aesthetic, economic, and
environmental considerations.
Uses sophisticated conventions to
represent the design
Adequacy of Provides sophisticated evaluation of
material and the design alternatives in terms of
data sources the criteria established in the design
proposal and with reference to
(CO3)
information gathered.
Project is unique, does not look like
the others.
Shows creativity that works, it is not
just weird but exciting and fresh.
Originality, Report is clear and tells a coherent
creativity and story, strong throughout and, it is
quality of report virtually error-free, and contains few
(CO5) if any reader distractions
Meets Standard
Demonstrates clear ideas for the
design, which reflects awareness
of contemporary issues and new
development in the industry and
relevant design standards and
regulations.
Demonstrates thought in
establishing criteria for evaluating
the design alternatives for
example, functional, aesthetic,
economic, and environmental
considerations.
Uses appropriate conventions to
represent the design alternatives
Provides thoughtful evaluation of
the design alternatives in terms
of criteria established in the
design proposal and with
reference to information
gathered.
Project is nice and works, but is
not unique.
It has similar components as
other groups.
Report has some gaps in story,
some weak sections but it is
logical and easy to read, and may
contain a few errors causing
minimal reader distraction
2014/2015-II
2-0
Below Standard
Demonstrates limited ideas for the
design, which may not reflect
awareness of contemporary
issues and new development in
the industry and relevant design
standards and regulations.
Lacks criteria for evaluation of the
design alternatives for example,
functional, aesthetic, economic,
and environmental considerations.
Lacks appropriate conventions to
represent the design alternatives.
Exhibits limited evaluation of the
design alternatives in terms of the
criteria established in the design
proposal and with reference to
information gathered.
Project appears forced, hard to
follow.
Has too many parts that are
strange and do not serve any
purpose.
Tried to be creative but does not
work.
Report is poorly organized,
missing key sections and it
contains many distracting
mistakes, making it generally
difficult to follow.
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 SBEC4514 Project Planning and Implementation
Rubric Descriptors for Non-Design Components
5 4-3
Category
Exceeds Standard
Knowledge of The student is able to demonstrate
construction good knowledge and understanding
projects (CO1) of the subject mater in relation to the
project.
The student is able to demonstrate
good knowledge and understanding
of the elements of the subject
matter.
The student is able to communicate
a good level of critical understanding
of the subject matter in the context
of the project.
Justification of Demonstrates sophisticated
choices (CO2) justification of choices with reference
to functional, aesthetic, social,
economic, or environmental
consideration.
Adequacy of Clearly distinguishes the relevancy
material and data and reliability of information and its
sources (CO3) impact on the credibility of issues.
Provides an in-depth evaluation of
the accuracy and quality of the
information using multiple sources..
Project is unique, does not look like
the others.
Shows creativity that works, it is not
just weird but exciting and fresh.
Originality, Report is clear and tells a coherent
creativity and story, strong throughout and, it is
quality of report virtually error-free, and contains few
(CO5) if any reader distractions
Meets Standard
The student is able to
demonstrate satisfactory
knowledge and understanding of
the subject matter in relation to
the project.
The student is able to
demonstrate satisfactory
knowledge and understanding of
the elements of the subject
matter.
The student is able to
communicate satisfactory critical
understanding of the subject
matter, in the project although
some opportunities are not
pursued.
Justifies choices made with
reference to functional,
aesthetic, social, economic, or
environmental considerations.
Includes relevant, accurate, and
reliable information appropriate
for the issue.
Evaluates the accuracy and
quality of the information along
with sources used to access it
Project is nice and works, but is
not unique.
It has similar components as
other groups.
Report has some gaps in story,
some weak sections but it is
logical and easy to read, and
may contain a few errors
causing minimal reader
distraction
2014/2015-II
2-0
Below Standard
The student shows limited
knowledge and understanding of
the subject matter in relation to
the project.
The student is able to
demonstrate limited knowledge
and understanding of the
elements of the subject matter.
The student is able to
communicate a limited critical
understanding of the subject
matter, in the context of the
project
Lacks justification of choices
with little or no references to
functional, aesthetic, social,
economic, or environmental
considerations.
Excludes information that is
relevant and/or critical that could
enhance report.
Is unable to differentiate
between what is and is not
accurate or reliable material.
Project appears forced, hard to
follow.
Has too many parts that are
strange and do not serve any
purpose.
Tried to be creative but does not
work.
Report is poorly organized,
missing key sections and it
contains many distracting
mistakes, making it generally
difficult to follow.
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 SBEC4514 Project Planning and Implementation 2014/2015-II

Peer Assessment on Leadership, Ethical and Moral

(CO4-PO9, CO4-PO6)

Students are required to evaluate other members of a group on their collaboration at the end of first and second stage presentations
without fail. The evaluation must be carried out using electronic form on SBEC4514 e-learning portal

Group Stage

Your Name :

Time
Group Member Participation Leadership Listening Feedback Cooperation TOTAL
Management
1.

2.

3.

4.

5.

Score
Item
4 3 2 1
Group member participated Group member participated Group member did not
Participation Group member participated fully.
most of the time. but wasted time regularly. participate, and wasted time.
Group member assumed leadership in
an appropriate way when necessary Group member usually Group member did not
Group member sometimes
by helping the group stay on track, allowed others to assume assume leadership or
Leadership assumed leadership in an
encouraging group participation, leadership or often assumed it in a non-
appropriate way.
posing solutions to problems, and dominated the group. productive manner.
having a positive attitude.
Group member sometimes Group member did not listen
Group member listened carefully to Group member usually
Listening did not listen to others to others and often
others ideas. listened to others ideas.
ideas. interrupted them.
Group member occasionally
Group member offered detailed, Group member offered offered constructive Group member did not offer
Feedback constructive feedback when constructive feedback when feedback, but sometimes the constructive or useful
appropriate. appropriate. comments were feedback.
inappropriate or not useful.
Group member usually Group member sometimes
Group member treated others Group member often treated
treated others respectfully treated others disrespectfully
Cooperation respectfully and shared the workload others disrespectfully or did
and shared the workload or did not share the workload
fairly. not share the workload fairly.
fairly. fairly.
Group member did not
Group member usually
complete most of the
completed assigned tasks Group member often did not
assigned tasks on time and
Group member completed assigned on time and did not hold up complete assigned tasks on
Time Management often forced the group to
tasks on time. progress on the projects time, and held up completion
make last-minute adjustments
because of incomplete of project work.
and changes to
work.
accommodate missing work.
[1] Consistently carried more than his/her fair share of the workload.
[2] Consistently did what he/she was supposed to do, very well prepared and cooperative.
What is the overall [3] Usually did what he/she was supposed to do, acceptably prepared and cooperative.
rating of the [4] Often did what he/she was supposed to do, minimally prepared and cooperative.
performance of [5] Sometimes failed to show up or complete assignments, rarely prepared.
this member? [6] Often failed to show up or complete assignments, rarely prepared.
[7] Consistently failed to show up or complete assignments, rarely prepared.
[8] Practically no participation.
[9] No participation at all.

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SBEC4514 Project Planning and Implementation 2014/2015-II

Fortnightly Project Progress Report

Groups are required to submit their Project Progress Report fortnightly without fail. The
Progress Report must be submitted using electronic form on
SBEC4514 e-learning portal
Group No Week

List the dates of your group discussions in the last two weeks together with the
chairman and main topics of each discussion session.

Describe the activities being planned in the last two weeks and the person in charge
of each of the activities.

Describe what your group accomplished during the last two weeks.

Describe the activities/tasks that have failed to materialise and the problems
encountered (if any).

Prepared by :

Date :

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SBEC4514 Project Planning and Implementation 2014/2015-II

Fortnightly Team Member Evaluation Form

(C04-PO4, C04-PO6)

Students are required to evaluate other members of a group on their relative contribution to the groups project fortnightly without fail.
The evaluation must be carried out using electronic form on SBEC4514 e-learning portal

Group Week

The following evaluation of your team members is a tool to help improve your experience with group
work. Its purpose is to determine those who have been active and cooperative members as well as
to identify those who did not participate. Be consistent when evaluating each group members
performance by using the guidelines below.
1 never 2 rarely 3 sometimes 4 usually 5 always

Name of evaluator:

A
B
C
D
E

MEMBER
ITEMS
A B C D E F
Has the member attended team meetings?
Has the member made a serious effort at assigned work before the team
meetings?
Has the member made a serious effort to full fill his/her team role
responsibilities on assignments?
Has the member notified a teammate if he/she would not be able to attend a
meeting or full fill a responsibility?
Does the member attempt to make contributions in group meetings?
Does the member listen to his/her teammates ideas and opinions respectfully
and give them careful consideration?
Does the member cooperate with the group effort?
Based on your responses to these questions, assign an overall rating on the
following scale:
Excellent Consistently carried more than his/her fair share of the workload
Very good Consistently did what he/she was supposed to do, very well
prepared and cooperative
Satisfactory Usually did what he/she was supposed to do, acceptably
prepared and cooperative
Ordinary Often did what he/she was supposed to do, minimally prepared and
cooperative
Marginal Sometimes failed to show up or complete assignments, rarely
prepared
Deficient Often failed to show up or complete assignments, rarely prepared
Unsatisfactory Consistently failed to show up or complete assignments,
rarely prepared
Superficial Practically no participation
No show No participation at all

(Insert one of the given words.)

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