Philippine Science High School

Finance and Administrative Division (FAD)

Accomplishment Report
January March 2017

The Philippine Science High School System is steadfast in making Pisay education accessible
to students gifted in science and mathematics nationwide. At the heart of the rapidly developing region
of Southern Luzon, the PSHS System established its 14th campusthe PSHS CALABARZON Region
Campus.

In less than a year from its inception, the PSHS CBZRC is now in the process of constructing its
Academic Building I, Dormitory Bldg. 1 (Phase 1) and Perimeter Fence. Although the PSHS curriculum
gives much emphasis on science, mathematics, and technology, school activities develop in the
students the PSHS brand --humanistic in spirit, global in perspective, and patriotic in orientation.

As part of the Finance and Administrative Division (FAD) among the accomplishments for
the month of January to March 2017 are as follows:

Finance and Administrative Division

Employees Index Salary and other Benefits Payments: Maintained and updated manually
the employees index of salary and other benefit payments for the months of October to
December 2016 including employees salary for the month, SALA, hazard pay, opt. policy
premiums, longevity pay, RLIP, Philhealth, w/holding tax, and PERA.
Employees Index of Loan Payments: Maintained and updated manually the employees
index of loan payments such as Consoloan, ELA, Policy, Optional, CA, CEAP, emergency,
HDMF-salary, HDMF-MPL and Calamity Loan.
Procurement Monitoring Report (PMR) January-February 2017: Prepared database system
(Procurement Monitoring Report Masterlist) with respect to the programs and projects
implemented for the months of January to February that incurred the MOOE and Capital outlay.
This also includes the actual procurement activity, the source of funds and the Approved Budget
for the Contract (ABC). This database system will greatly help in sorting the goods, services and
infrastructures.
Special Orders: Special Orders coming from the Office of the Director (OCD) will only take
effect upon recommending approval of the FAD Chief. Upon such approval, the said Order shall
take effect and shall remain in force until the return of the signatory.
PSHS System Board of Trustees (BOT Resolutions): Compiled and maintained the updated
BOTs from the year 2015 to 2017 coming from the Main Campus.

Bids and Awards Committee (BAC)

Pre-bid Conference: Organized, prepared conference agendas, recorded and transcribed

minutes of meeting for a whole-day Pre-Bid Conference of Academic Building II and Dormitory
Building II dated February 23, 2017.
 Opening of Bids: Organized, prepared recorded and transcribed minutes of meeting for a
whole-day Opening of Bids of Academic Building II and Dormitory Building II dated March 7,
2017.
Submission of Bid Documents: In compliance with the mandate of Commission on Audit, we
completed and successfully submitted the pertinent documents needed which were submitted
by the contractors for the Design and Build of Academic Bldg. 1 and Dormitory Bldg. 1 (Phase
1).

Other related activities: (Back-end Development and Technical Support for Supply)

Financial Reports: Uploaded and published reports for the year 2016 and 2017 submitted by
the Budget Head. The following files were uploaded to the website: General Appropriations Act
FY 2016 and FY 2017, Physical Report of Operations 2016, Financial Report of Operations
2016, Statement of Appropriation, Allotment, Obligation, Disbursement and Balance by Object of
Expenditures 2016, Statement of Appropriation, Allotment, Obligation, Disbursement and
Balance 2016, List of Allotments and Sub-allotments, Quarterly Report of Revenue and other
Receipts, Statement of Allotments, and Obligations and Balances 2016 and 2017.
Quality Management Systems: Uploaded and published Quality Management System for
2017
Database System for PR and PO: Maintained and updated filing, inventory of Purchase
Requests, Purchase Orders, Inspection and Acceptance Reports, and Requisition and Issue
Slip. Prepared a database program for PRs and POs consolidated by the Supply Officer, Head
of Budget Division and Head of Accounting Division and FAD Chief. Updated the status of every
Purchase requests of each member of the department.
Maintained and updated filing of Annual Procurement Plan for 2016-2017, Project
Procurement Plan for 2017