BR100 Po

AIM
BR.100_PO_SOLUTIONS
PURCHASING APPLICATION SETUP
Author:
Creation Date:
Last Updated: Document Ref: BR100_PO _SOLUTIONS
Version: 1.0
Doc Ref: BR100_PO
Document Control
Change Record
Date Author Versio Change Reference

n
1.0 No Initial Document
Reviewers
Name Position
Doc Ref: BR100_PO
Contents
Document Control............................................................................................. ii
Application Setup Control Sheet - Purchasing..................................................5
References, Tax Names, and Associations/PO: Define Cross Reference Types

(See Inventory Setup Documentation).............................................................8
References, Tax Names, and Associations/PO: Define Tax Names (See

Accounts Payable Setup Documentation).........................................................9
INV: Define Descriptive Flexfield....................................................................11
References, Tax Names, and Associations/PO: Define Location Associations 12
Human Resources Job / HR: Define Jobs.........................................................14
Human Resources Position / HR: Define Position............................................15
Purchasing Approval/PO: Fill Employee Hierarchy.........................................16
System Options/PO: Define Financial Options................................................21
System Options/PO: Define Purchasing Options............................................23
System Options/PO: Define Receiving Options..............................................26
Purchasing Approval/PO: Define Document Types.........................................28
Document Controls/PO: Define Line Types.....................................................37
Purchasing Approval/PO: Define Approval Groups.........................................38
Purchasing Approval/PO: Assign Approval Groups..........................................39
Purchasing Approval/PO: Assign Positions to Employees...............................41
Lookups, Classes, and Buyers/PO: Define Inspection Codes..........................43
Lookups, Classes, and Buyers/PO: Define Buyers...........................................45
System Options/PO: Define Freight Carriers..................................................46
Standard Notes/PO: Define Standard Attachments........................................47
PO: Sourcing Rules.......................................................................................... 49

Doc Ref: BR100_PO
PO: Assignment Sets - Assign Sourcing Rules.................................................50
System Options/PO: Define Concurrent Processes.........................................51
System Options/PO: Receiving Transaction Processor...................................53
System Options/PO: Define Profile Options....................................................54
PO: Profile Option Descriptions......................................................................57
Open and Closed Issues for this Deliverable..................................................63

Open Issues.............................................................................................. 63
Closed Issues............................................................................................ 63
Doc Ref:
Application Setup Control Sheet - Purchasing
Environment Name: Machine: Type (definition, execution, or

both):
Workflow Set Up Responsibility Due Date QA Responsibility QA Due Signature Approval

Date
Sub Workflow Name
Purchasing Setup
Local; See Inventory

References, Tax Names, PO: Define Cross Setup Documentation
and Associations Reference Types
Local (See Accounts

References, Tax Names, PO: Define Tax Names Payable Setup
and Associations Documentation)
GLOBAL for Multi-Org
Purchasing Organizations PO: Define Locations Locations (Finance PMO)
Local for Receiving

Locations
Global/Local
Purchasing Personnel PO: Define Job
Global for both

Purchasing Personnel HR: Create Employees Employees and
Contractors
Local
Purchasing Approval PO: Fill Employee
Hierarchy
(See Below Sub-sections)

System Options PO: Define Financial
Options
Local
Supplier -
Purchasing
AP
Supplier -
Payables
AP
Encumbrance
AP
Tax
Doc Ref:

Date
Sub Workflow Name
AP
Accounting
PO
Human
Resources
(See Below Sub-sections)

System Options PO: Define Purchasing
Options
Global/Local
Accrual
Global/Local
Control
Global/Local
Default
Local
Internal
Requisition
Global
Numbering
Local
Tax Defaults
Global/Local
System Options PO: Define Receiving
Options
Global
Purchasing Approval PO: Define Document
Types
Global
Purchasing Approval PO: Define Approval
Groups
Local
Purchasing Approval PO: Assign Approval
Groups
Global
Lookups, Classes, and PO: Define Purchasing
Buyers Lookups
Local
Lookups, Classes, and PO: Define Inspection
Buyers Codes
Global
Lookups, Classes, and PO: Define Hazard
Buyers Classes
Global
Lookups, Classes, and PO: Define UN Numbers
Buyers
Doc Ref:

Date
Sub Workflow Name
Local
Lookups, Classes, and PO: Define Buyers
Buyers
Local (PO/OM)
PO: Define Freight
Carriers
Global/Local
Standard Notes PO: Define Standard
Attachments
Global
Document Controls PO: Define Line Types
Local
Sourcing PO: Sourcing Rules
Local
Sourcing PO: Assign Sourcing
Rules
Global
System Options PO: Define Vendors
Global/Local
System Setup Profile Options
Global/Local
Purchasing Approval Define Position
Doc Ref:
References, Tax Names, and Associations/PO: Define Cross Reference Types (See
Inventory Setup Documentation)
Purchasing>Items>Cross References
GEPS Process: Business Area: Date:
Purchasing Distribution 15-Dec-05
Control Number: Priority (H, M, L): Process Owner:
N/A H EMS
Description: Use this form to define Cross Reference Types, which define relationships between items and entities such as old item
numbers or supplier item numbers.
<Cross Reference Types>

Type Description Inactive On
See Inventory Setup

Documentation
Doc Ref:
References, Tax Names, and Associations/PO: Define Tax Names (See Accounts
Payable Setup Documentation)
Purchasing>Setup>Tax>Tax Codes
Purchasing Distribution
N/A M EMS
Description: Use this form to define the Tax Names you use on invoices to record invoice Taxes you pay to your suppliers and to
your tax authorities. Each
Tax Name has a tax type, tax rate, and account to which you charge tax amounts.
<Tax Name>
Tax Name Tax Type Rate Description Enable for Inactive GL Account
Self- Date
Service
Users
See Accounts Payable Setup

Documentation
Doc Ref:
INV: Define Descriptive Flexfield
Purchasing>Setup>Flexfields>Descriptive>Segment TBD-2/7/06
Inventory Manufacturing
N/A <Priority (H, M, L)> Manufacturing, PMO
Description: Use this form to define Descriptive Flexfields that will be used to collect additional data. Attached xls documents the Segments
and Values input into SIT. Included details from Local Site Information
Inventory/Setup/flex field /Key/ Segment

Application Title
Oracle Purchasing PO Headers
PO-Header-DFF.xls
Doc Ref:
References, Tax Names, and Associations/PO: Define Location Associations TBD- We

need to Bill 2 site needs to be given by Apex.- Steve to provide location list as in Paragon. One Time /See below
Purchasing>Setup>Organizations>Locations
Control Number: Priority(H, M, L): Process Owner:
N/A H EMS
Description: Inter-organization shipping network information describes the relationships and accounting information that exists
between a shipping (from) organization that ships inventory to a destination (to) organization.
The Global team should create locations that are tied to the Operating Unit. The Local team can create all the Receiving, Ship-To and
Bill-To locations.
BLUE ASH US
Name
Inventory
Organization IO
BLUE
Description
United States
Address Style
112 Dr,
Address United States
Contact
BLUE
Ship-To Location
Yes No
Ship-To Site Bill-To Site
Yes No
Office Site+ Internal Site
Yes
Receiving Site
OI7
Tax Code
Doc Ref:
Additional Locations :
Doc Ref:
Human Resources Job / HR: Define Jobs TBD
Purchasing > Setup > Personnel > Jobs- NA
Belly Henderson-
N/A M EMS
Description: Use this form to define the structure of your Jobs.
Job Group Purchasing Job Business Compensation Corporate Job Leadership Dates Dates
Types Class
Doc Ref:
Human Resources Position / HR: Define Position
Purchasing > Setup > Personnel > Position -- TBD

N/A M EMS
Description: Use this form to define the structure of your Jobs.
Position Name Organization JOB Location Status

Doc Ref:
Purchasing Approval/PO: Fill Employee Hierarchy
Purchasing>Setup>Personnel>Position Hierarchy TBD

N/A EMS
Description: Use this form to set up your Personnel Position Hierarchy.
<Position Hierarchy>
Name Hierarchy
<Version>
Number Date From Date To
<Position>
Name Holder Employee Number Exists in Hierarchy Number of Subordinates
<Subordinates>
Name Holders Name Holders Number Number of Subordinates
<Position>
Doc Ref:
<Subordinates>
<Position>
<Subordinates>
<Position>
<Subordinates>
Doc Ref:
<Position>
<Subordinates>
<Position>
<Subordinates>
Doc Ref:
<Position>
<Subordinates>
<Position>
<Subordinates>
Doc Ref:
System Options/PO: Define Financial Options
Purchasing>Setup>Organizations>Financial Options
N/A H EMS
Description: Use this form to enter various Financial Options. Please see details in attachment.
"PO Setup
document.xls "
Supplier - Purchasing
Ship-To-Location
ElPASSO US NRPS ES
Bill-To-Location
C32 - IX NRPS ECS Validation Org

Inventory Organization
FOB
Ship Via
Freight Terms
HUMAN RESOURCES
BG General Electric
BUSINESS GROUP
Home
Expense Reimbursement
Address
checked
Use Approval Hierarchies
Manual
Employee Numbering
Method
Doc Ref:
Method
Next Automatic Number

Doc Ref:
System Options/PO: Define Purchasing Options
Purchasing>Setup>Organizations>Purchasing Options
N/A H EMS
Description: Use this form to set up your system Options. Oracle Purchasing lets you define specific categories of system Options
when you enter one of the following values in the Additional Purchasing Options field. Please see attachment for details.
<Purchasing Options>
Default
Item MOR
Requisition Import Rate Type
Group-By
1.00
Minimum Release
Amount
Cumulative Fixed
Price Break Type Price Type
30
Quote Warning Delay RFQ Required
0 0
Receipt Close (%) Invoice Close (%)
Expense 3 Ways
Line Type Invoice Matching
Doc Ref:
Control
Price Tolerance (%)
10
Enforce Price tolerance n
Advisory checked
Enforce Full Lot Quantity Display Disposition
Messages
Received checked
Receipt Close Point Notify if Blanket PO
Exists
Optionally checked
Cancel Requisitions Allow Item Description
Update
Security Hierarchy Enforce Buyer Name
Text checked
PO Output Format Enforce Vendor Hold
Accrual
Period End
Accrue Expense Items
At Receipt
Accrue Inventory Items
100334-311700101-0-V-GEPM-0-0-0
Expense AP Accrual
Account
GE ENERGY MANAGEMENT SERV-EXPENSE A/P ACCRUAL

Accrual Account FOR A-DEFAULT-VARIABLE-NRPS PANEL MANUFACTURING-
Description FOR INTERCOMPANY SEGMENT -DEFAULT-DEFAULT
Internal Requisition
Order Type
Order Source
Doc Ref:
Numbering (Global Control) business needs to get this information.

Entry Type Next Number
Automatic Alphanumeric 1
RFQ Number
Quotation Number
PO Number
Requisition Number
Tax Defaults this will change per AP or not used based on Tax application requirement Refer AP
BR100)
Hierarchy
Ship-To Location
Item
Supplier Site
Supplier
Financial Options
Doc Ref:
System Options/PO: Define Receiving Options
Purchasing>Setup>Organizations>Receiving Options
N/A H EMS
Description: Use this form to define the Options that govern receipts in your system.
<Receipt Date>
10
Days Early
Days Late 110

(Warning)
Action
<Over Receipt Control>

0
Tolerance
Reject
Action
<Miscellaneous>
See Global Setup (No)
Allow Substitute Receipts

Allow Unordered Receipts
See Global Setup (Yes)

Allow Express Transactions
See Global Setup (Yes)

Allow Cascade Transactions

Allow Blind Receiving
Direct Delivery
Receipt Routing
(None)
Enforce Ship-To
(Warning)
ASN Control Action
Doc Ref:
Standard Receipt
RMA Receipt Routing
<Receipt Number Options>

Entry Type Next Receipt Number
See Global Setup(Automatic) See Global Setup (Numeric) 1
100334-062000007-0-0-GEPM-0-0-0
Receiving Accrual Account
GE ENERGY MANAGEMENT SERV-FINISHED PRODUCTS\-DIRECT

Account Description -DEFAULT-DEFAULT-NRPS PANEL MANUFACTURING-FOR INTERCOMPANY
SEGMENT -DEFAULT-DEFAULT
Retroactive Price
Adjustment Account
Account Description
100334-062000007-0-0-GEPM-0-0-0
Clearing Account
GE ENERGY MANAGEMENT SERV-FINISHED PRODUCTS\-DIRECT

Account Description -DEFAULT-DEFAULT-NRPS PANEL MANUFACTURING-FOR INTERCOMPANY
SEGMENT -DEFAULT-DEFAULT
Doc Ref:
Purchasing Approval/PO: Define Document Types

Doc Ref:
Purchasing>Setup>Purchasing>Document Types TBD

N/A H Global Sourcing
Description: Use this form to define and change Document Types used in purchasing. These are controlled at Global Level.
Type Subtype Name Quotation Class
Purchase Agreement Blanket Blanket

Purchase
Agreement
Purchase Agreement Contract Contract
Purchase
Agreement
Purchase Order Planned Planned
Purchase Order
Purchase Order Standard Standard
Purchase Order
Quotation Bid Bid Quotation Bid
Quotation Catalog Catalog Catalog

Quotation
Quotation Standard Standard Catalog
Quotation
Release Blanket Blanket Release
Release Scheduled Scheduled
Release
Request for Quotation Bid Bid RFQ Bid
Request for Quotation Catalog Catalog RFQ Catalog
Request for Quotation Standard Standard RFQ Catalog
Requisition Internal Internal
Requisition
Requisition Purchase Purchase
Requisition
Doc Ref:
Blanket Purchase Agreement

Yes Public
Owner Can Approve Security Level
Yes Full
Approver Can Modify Access Level
Yes HIERARCHY
Can Change Forward - To Forward Method
No Approve
Can Change Forward - Archive On
From
Yes TBD
Can Change Approval Default Hierarchy
Hierarchy
No PO Approval
Disable Approval Workflow
PO Approval Top Process

Workflow Startup Process
Blank
Autocreate Workflow
Blank
Autocreate Workflow Startup
Process
Contract Purchase Agreement

Yes Public
Yes Modify
Yes Direct
No Approve
From
No TBD
Hierarchy
No PO Approval

Blank
Autocreate Workflow
Blank
Process
Doc Ref:
Planned Purchase Order

Yes Public
Yes Full
Yes Direct
No Approve
From
No
Hierarchy
No PO Approval

Blank
Autocreate Workflow
Blank
Process
Standard Purchase Order

Yes Public
Yes Full
Yes HIERARCHY
No Approve
From
Yes TBD
Hierarchy
No PO Approval

Blank
Autocreate Workflow
Doc Ref:
Blank
Process
Bid Quotation
No Blank
No Modify
No Blank
No Blank
From
No Blank
Hierarchy
No Blank
Blank
Blank
Autocreate Workflow
Blank
Process
Catalog Quotation
No Blank
No Modify
No Blank
No Blank
From
No Blank
Hierarchy
No Blank
Blank
Doc Ref:
Blank
Autocreate Workflow
Blank
Process
Standard Quotation
No Public
No Modify
No Blank
No Blank
From
No Blank
Hierarchy
No Blank
Blank
Blank
Autocreate Workflow
Blank
Process
Blanket Release
Yes Public
Yes Full
Yes HIERARCHY
No Approve
From
Yes TBD
Hierarchy
No PO Approval
Doc Ref:

Blank
Autocreate Workflow
Blank
Process
Scheduled Release
Yes Public
Yes FULL
Yes Direct
No Approve
From
No
Hierarchy
No PO Approval

Blank
Autocreate Workflow
Blank
Process
Bid RFQ
No Purchasing
No Modify
No Blank
No Blank
From
No Blank
Hierarchy
No Blank
Doc Ref:
Blank
Blank
Autocreate Workflow
Blank
Process
Catalog RFQ
No Purchasing
No Modify
No Blank
No Blank
From
No Blank
Hierarchy
No Blank
Blank
Blank
Autocreate Workflow
Blank
Process
Standard RFQ
No Purchasing
No Modify
No Blank
No Blank
From
Doc Ref:
No Blank
Hierarchy
No Blank
Blank
Blank
Autocreate Workflow
Blank
Process
Internal Requisition
Yes Public
Yes Full
nO Hierarchy
No Blank
From
No
Hierarchy
No
Autocreate Workflow

Process
Purchase Requisition
Yes Public
Yes Full
Yes HIERARCHY
No Blank
Doc Ref:
From
Yes TBD
Hierarchy
No Requisitions
GEPS Main Requisition Approval

PO Create Documents
Autocreate Workflow
Overall Document Creation/Launch Approval

Process
Doc Ref:
Document Controls/PO: Define Line Types
Purchasing>Setup>Purchasing>Line Types
Description: Use this form to update and define Line Types. These are controlled at Global level. See attachment.
"PO Line Type.xls "
<Line Types>
Name Description Value Basis Category Receipt UOM Price Outside Inactive
Required Processing Date
Doc Ref:
Purchasing Approval/PO: Define Approval Groups
Purchasing>Setup>Approvals>Groups TBD-Sally
Description: Use this form to define and maintain Approval Groups for use by Oracle Purchasing. MUST BE DONE FOR EACH
OPERATING UNIT. This setup is globally controlled. Local Business Units should contact Sourcing PMO for required values. This has
account codes changed to reflect GEIS US SOLUTIONS operating Unit. Please see attachment for details.
Doc Ref:
Purchasing Approval/PO: Assign Approval Groups TBD
Purchasing>Setup>Approvals>Approval Assignments
N/A EMS
Description: Use this form to assign Approval Groups for use by Oracle Purchasing. MUST BE COMPLETED FOR EACH OPERATING
UNIT.
<Approval Groups>
Position (Holder)
Job
OPERATING UNIT
<Approval Assignments>
Document Type Approval Group Effective From: Effective To:
<Approval Groups>
Position (Holder)
Job
Doc Ref:
OPERATING UNIT
<Approval Assignments>
Document Type Approval Group Effective From: Effective To:
Doc Ref:
Purchasing Approval/PO: Assign Positions to Employees TBD
Purchasing>Setup>Personnel>Employees
Description: Use this form to assign Position and Job to Purchase approval specific employees.
<Employee Position assignment>

Name Organization Position Job Supervisor
Doc Ref:
Name Organization Position Job Supervisor

Doc Ref:
Lookups, Classes, and Buyers/PO: Define Inspection Codes
Purchasing>Setup>Purchasing>Quality Inspection Codes

N/A L EMS
Description: Use this form to define and update your Inspection Codes.
"Quality Ins pection

Code.xls "
<Quality Inspection Codes>

Ranking Quality Code Description Inactive Date
Doc Ref:
Lookups, Classes, and Buyers/PO: Define Buyers TBD- Sally
Purchasing>Setup>Personnel>Buyers
N/A H EMS
Description: Use this form to define and maintain your Buyers. Buyers can review all requisitions using the View Requisitions form.
<Buyers>
Buyer Category Ship-To (To be updated for all Effective Effective
Buyers as per his/her From: To:
Location.)
Doc Ref:
System Options/PO: Define Freight Carriers
Setup>Purchasing>>Freight Carriers-
N/A EMS
Description: Use this form to define your Freight Carriers.
Refer attached xls document for reference details
Freight Carrier -
ISS=>Paragon data
<Freight Carriers >

ORG Carrier Name Description Distribution Account Inactive
After
Doc Ref:
Standard Notes/PO: Define Standard Attachments
Purchasing>Setup>Attachments
N/A L EMS
Description: Use this form to define your standard Attachments. UTILIZE STANDARD NAMING CONVENTION FOUND IN
GLOBAL DOCUMENT.
None Setup
<Documents>
Category Description
<Source>
Data Type Storage File
<Usage>
Usage
<Text>
Usage
<Security>
Type Owner Share
<Effective Dates>
Doc Ref:
From To
Doc Ref:
PO: Sourcing Rules TBD
Supply Base>Sourcing Rules

N/A M EMS
Description: Use this form to define sourcing rules to attach to items in the assignment sets.
Need Site-specific details for setting the rules For CRP following setup for test.
<Sourcing Rules > Need to update based on Site needs.

ORG Name Effective Type Supplier Supplier Allocation Rank
Site %
Doc Ref:
PO: Assignment Sets - Assign Sourcing Rules
Supply Base>Assign Sourcing Rules TBD

N/A M EMS
Description: Use this form to assign sourcing rules to assignment sets.
Need Site-specific details for setting the rules
<Assignment Set > Need to update based on Site needs.
Assignment Description Assigned Organization Item/Category Type Sourcing
Set To Rule/BOD
Doc Ref:
System Options/PO: Define Concurrent Processes
System Administrator>Concurrent>Manager>Define
N/A M EMS
Description: Use this form to define Concurrent Processes for Purchasing.
None
<Concurrent Manager>
Manager
Enabled
Short Name
Application
Description
Type
Data Group
Cache Size
Doc Ref:
<Parallel Concurrent Processing Details>

Node System Queue Platform
Primary
Secondary
<Program Library>
Name
Application
Specialization Rules
Include / Exclude Type Application Name
Work Shifts
Work Shift Description Processes Sleep Seconds
Doc Ref:
System Options/PO: Receiving Transaction Processor
Purchasing>Reports>Run
Control Number: Priority(H, M, L): Process Owner:
N/A L EMS
Description: Use this form to set Standard Report Submission parameters to run the Receiving Transaction Processor at specified
intervals so that your
pending transactions are processed as often as required.
<Run this Request>

Request Name
Parameters
Language
<At these Times>

At these times
<Upon Completion>
Save All Output Files
Notify
Print To
Doc Ref:
System Options/PO: Define Profile Options
System Administrator>Profile>System
N/A M EMS
Description: Use this form to define System Profiles for Purchasing.
Profile Site Applications Responsibility User
MO: Operating Unit Refer to Site Level Setup OU_NRPS_ECS for PS PO default from Responsibility
SUPERUSER
(NRPS_GEPM)If different
from Site value, set at
Responsibility Level
MRP: Default Sourcing Assignment Set Updateable at Site Level Only Updateable at Site Level Only Updateable at Site Level Only
MRP: Sourcing Rule Category Set Updateable at Site Level Only Updateable at Site Level Only Updateable at Site Level Only
PO: Allow Buyer Override in Autocreate Yes Updateable at Site Level Only If different from Site value, set User, if desired, otherwise
Find at Responsibility Level default from Responsibility
PO: Allow Category Override in Autocreate Yes Updateable at Site Level Only If different from Site value, set User, if desired, otherwise
Find at Responsibility Level default from Responsibility
PO: Allow Rate Override for User Rate Type Null Refer to Site Level Setup Refer to Site Level Setup Refer to Site Level Setup
Updateable at Site Level Only Updateable at Site Level Only Updateable at Site Level Only
PO: Archive Catalog Upon Approval Null
Refer to Site Level Setup If different from Site value, set User, if desired, otherwise
PO: Autocreate GL Date Option Null at Responsibility Level default from Responsibility
Updateable at Site Level Only Updateable at Site Level Only Updateable at Site Level Only
PO: Automatic Document Sourcing Null
Refer to Site Level Setup Refer to Site Level Setup Not Updateable at User Level
PO: Change Supplier Site Yes
If desired, Set it at Responsibility Level Update if desired User, If desired, otherwise
PO: Convert Requisition UOM to Source Null default from Responsibility
Document UOM Level
Refer to Site Level Setup Update if desired If desired, Set it at
PO: Default Supplier Item Catalog Option NEGOTIATED_SOURCES Responsibility Level
Refer to Site Level Setup Refer to Site Level Setup Refer to Site Level Setup
PO: Display the Auto created Document Yes
PO: Display the Auto created Quote Null
PO: Enable SQL Trace for Receiving Null
Processor
Doc Ref:
Refer to Site Level Setup Refer to Site Level Setup Cannot be updated
PO: ERS Aging Period 0
Refer to Site Level Setup Refer to Site Level Setup Cannot be updated
PO: ERS Invoice Number Prefix ERS
Refer to Site Level Setup If different from Site value, set User, if desired, otherwise
PO: Item Cross Reference Warning Null at Responsibility Level default from Responsibility
Updateable at Site Level Only If different from Site value, set User, if desired, otherwise
PO: Legal Requisition Type BOTH at Responsibility Level default from Responsibility
PO: Price Tolerance (%) for Catalog Updates Null
Null Refer to Site Level Setup Refer to Site Value Refer to Site Value
PO: Release During Req. Import
Null Refer to Site Level Setup Refer to Site Value Refer to Site Value
PO: Set Debug Concurrent On
Null Refer to Site Level Setup Refer to Site Level Setup Refer to Site Level Setup
PO: Set Debug Workflow On
PO: Use P-Cards in Purchasing
PO: Write Server output to file
Null Refer to Site Level Setup If different from Site value, set User, if desired, otherwise
PO: Warn if RFQ Required Before at Responsibility Level default from Responsibility
Autocreate
PO:Workflow Processing Mode Online
RCV: Allow Routing Override
Refer to Site Level Setup Refer to Site Level Setup Not Updateable
RCV: Fail All ASN Lines if One Line Fails No
Null Refer to Site Level Setup If different from Site value, set User, if desired, otherwise
RCV: Print Receipt Traveler at Responsibility Level default from Responsibility
RCV: Processing Mode ONLINE
Flex fields: Validate On Server Yes
Not Updateable Refer to Site Level Setup Not Updateable
PO: In File Path Null
PO: Terms and Conditions filename Null
PO: Secondary Email address Null
Null
PO Check Open Periods
Doc Ref:
Null
PO Custom Measure Precedence
Null
PO Enable direct delivery to Shop Floor
PO Override ASL Status No Longer Used in 11.5.7
PO Supplier Pricing Method Not Longer Used in 11.5.7
Null
PO Enable Trace for Receiving Processor
PO Override Fund Reservation Null (not using fund

reservations)
Null
RCV Default Use Closed PO Option
Null
RCV Debug Mode
Doc Ref:
PO: Profile Option Descriptions
MRP: Default Sourcing Assignment Set

This profile option indicates which sourcing rules assignment set will be used in Purchasing and Supplier Scheduling. Planning allows
you to use multiple Assignment Sets, but Purchasing looks at only a single Assignment Set--the one that is specified in this profile
option. Therefore, the Assignment Set name you choose for this profile option is the Assignment Set name you should specify when
you assign sourcing rules in the Sourcing Rule/Bill of Distribution Assignments window. This profile option must be set if you are using
sourcing rules in Purchasing.
MRP: Sourcing Rule Category Set

If you are using sourcing rules in Purchasing, this profile needs to be set to the name of the default category set used by Purchasing
as indicated in the Default Category Sets window. Otherwise, you will not be able to display Category and Category-Organization
assignments in the Sourcing Rule / Bill of Distribution Assignments window.
PO: Allow Buyer Override in AutoCreate Find

Yes or No indicates whether the suggested buyer (from the Enter Person window) defaulted into the Find Requisition Lines window can
be cleared or overridden. The default is Yes.
PO: Allow Category Override in AutoCreate Find

Yes or No indicates whether the category (from the Buyers window) defaulted into the Find Requisition Lines window can be cleared or
overridden.
PO: Allow Rate Override for User Rate Type

Yes or No indicates whether the Rate in the Currency tabbed region of the Receipts window can be changed. Even if the Rate Type is
User, you cannot change the Rate if this profile option is set to No. This profile option affects the Rate on the receipt only, not in the
Currency window of a purchase order, RFQ, or quotation. (In the Currency window, you can modify the Rate if the Rate Type is User.)
PO: Archive Catalog on Approval

Yes or No indicates whether Purchasing archives blanket purchase agreements in a price/sales catalog submission upon approval. You
need to consider this profile option only if you receive price/sales catalog submissions from your suppliers through the Purchasing
Documents Open Interface. This profile option comes into effect only if Archive on Approval is chosen in the Document Types window
in Purchasing and you import the documents with a status of Approved; if you then choose No for this profile option, Purchasing does
not archive the price/sales catalog agreements.
Note: If a document update is pending review in the Exceeded Price Tolerances window, the revision of that document
is not updated until you accept all line updates.
For more information, see the Oracle Manufacturing, Distribution, Sales and Service Open Interfaces Manual.
PO: AutoCreate GL Date Option

Indicates the date used on purchase orders generated by AutoCreate:
AutoCreate Date The autocreate date is used as the purchase order date.
Requisition GL The GL date on the requisition distribution is used as the purchase
Doc Ref:
Date order date.
PO: Automatic Document Sourcing

Yes means that Purchasing automatically defaults source document and pricing information for an item from the most recently created
blanket purchase agreement or quotation. No means that this source document information comes from the Approved Supplier List
window, where you must specify which source documents to use. Note that if an item on a requisition is associated with both a blanket
purchase agreement and a quotation, Purchasing uses the blanket purchase agreement even if the quotation was created more
recently. See: Setting Up Automatic Sourcing.
PO: Change Supplier Site

Yes or No indicates whether users can change the supplier site on approved purchase orders.
PO: Convert Requisition UOM to Source Doc UOM During Release Creation
A Null setting (default value) indicates that the functionality continues as in the past (AutoCreate of releases from a requisition will fail
with different UOMs, but the Create Releases concurrent program will convert UOMs and create a release). If set to Yes, users can
create requisitions in a different UOM from the UOM on the blanket agreement line and the conversion will be done by Purchasing
when the release is created. No means the UOM on the requisition must match the UOM on the blanket purchase agreement for a
release to be created by any process.
PO: Default Supplier Item Catalog Option

Indicates the default source tabbed region in the supplier item catalog: Negotiated Sources, Prior Purchases, Sourcing Rules, or
Requisition Templates.
PO: Display AutoCreated Quotation

Controls the viewing of an autocreated quotation.
PO: Display the Autocreated Document

Yes or No indicates whether Purchasing opens the appropriate transaction window (Purchase Orders window or RFQs window) and
displays the created line(s) when you autocreate a document.
PO: Enable Sql Trace for Receiving Processor

Yes means that when you run the Receiving Transaction Processor to import data from another system using the Receiving Open
Interface, the View Log screen displays the receiving transaction pre-processor's actions, including errors, as it processed the receipt
data from start to finish. (The profile option RCV: Processing Mode must also be set to Immediate or Batch for the Yes option to work.)
Yes also generates a database trace file; if you need help with an error that occurs while the Receiving Transaction Processor runs,
Oracle Support Services may ask you for this trace file. This profile option should be set to Yes only while debugging the Receiving
Open Interface or for generating a trace file. The Receiving Open Interface validates receipt transactions from other systems and uses
the Receiving Transaction Processor to import the validated data into Purchasing. See the Oracle Manufacturing, Distribution, Sales
and Service Open Interfaces Manual, Release 11i.
PO: ERS Aging Period

The value in this profile option indicates the number of days between the receipt date and the Payment on Receipt automatic invoice
creation date. For example, a value of 2 means that Payment on Receipt creates invoices only for receipts that are 2 or more days old.
Any corrections or returns you make against a receipt during that 2-day period are included on the Payment on Receipt invoice.
Doc Ref:
PO: ERS Invoice Number Prefix

'ERS-' is the prefix that appears before all invoices that you create automatically using Payment on Receipt. This profile option allows
you to change this prefix. For example, shortening this prefix allows extra spaces for longer packing slip or receipt numbers.
PO: Item Cross Reference Warning

Indicates the Item Cross Reference Type that you want to use as a disposition warning message for requisitions.
PO: Legal Requisition Type

Indicates whether users can enter internal requisitions sourced from stock by means of an internal sales order, purchase requisitions
sourced from a purchase order, or both types. Available values are Both, Internal, and Purchase.
PO: Override Approved Supplier List Status

If you have upgraded from a previous release, you will see this profile option in the application, but the profile option is no longer
used.
PO: Price Tolerance (%) for Catalog Updates

A value in this profile option specifies the maximum percentage increase allowed to an item's price when your supplier sends updated
price/sales catalog information through the Purchasing Documents Open Interface. This profile option affects only blanket purchase
agreements and catalog quotations imported through the Purchasing Documents Open Interface. If the tolerance is exceeded, the
buyer receives a notification and can accept or reject the price increase in the Exceeded Price Tolerances window.
This profile option is used only if price tolerances are not already defined at lower levels, in the purchase agreement Terms and
Conditions window or the Supplier-Item Attributes window.
See: Receiving Price/Sales Catalog Information Electronically.
PO: Release During ReqImport

Yes or No indicates whether Purchasing can automatically create releases during the Requisition Import process.
PO: Set Debug Concurrent ON

This profile option is used, usually by technical support staff only, for finding problems with Requisition Import. The default value is
No. The user can view and update this profile option. It can also be updated at the user, responsibility, application, and site levels.
Caution: For performance reasons, it is very important that this profile option always be set to No, unless you are
instructed otherwise by Oracle Corporation for debugging purposes.
PO: Set Debug Workflow ON

This profile option is used, usually by technical support staff only, for finding problems with Purchasing workflow processes. The
default value is No. The user can view and update this profile option. It can also be updated at the user, responsibility, application,
and site levels.
Caution: For performance reasons, it is very important that this profile option always be set to No, unless you are
instructed otherwise by Oracle Corporation for debugging purposes.
Doc Ref:
PO: Supplier Pricing Method

If you have upgraded from a previous release, you will see this profile option in the application, but the profile option is no longer
used.

Set this profile option to Yes if you use procurement card--also known as P-Card or corporate credit card--numbers on requisitions in
iProcurement. Set this profile option to Yes to display the procurement card number in the Purchase Orders, Releases, and Purchase
Order Headers summary windows.
Set this profile option to No if you do not have iProcurement installed or do not want to display the procurement card field to buyers.
Purchasing windows can physically display the procurement card field even if iProcurement is not installed and procurement cards
aren't used. Therefore, set this profile option to No if you are not using procurement cards.
PO: Warn if RFQ Required before AutoCreate

Yes or No indicates whether you are given a warning message and an opportunity to cancel autocreate if one or more of the
requisition lines selected for inclusion requires an RFQ and has not been placed on an RFQ.
If you use the PO Create Documents workflow to create purchase orders automatically from approved requisition lines, note that
setting this profile option to Yes can affect the workflow. If it is set to Yes and the requisition line is not on an RFQ (but RFQ Required is
checked for the requisition line), the workflow stops automatic document creation because it is unable to issue the warning. (The
requisition line will still be available in the AutoCreate Documents window.) Even if an RFQ is required for the requisition line, as long
as this profile option is set to No, the workflow will continue creating the document.
PO: Workflow Processing Mode

Affects the performance of the Purchasing approval workflow processes:
Online Completes an entire approval workflow process before letting you proceed to the next activity, but provides you with an
updated Status (for purchase orders) as soon as it finishes.
Backgrou Enables you to proceed to the next activity while the approval process completes in the background.
nd
Whichever option you choose, you can always view the current status of a requisition or purchase order through the Requisitions
Summary or Purchase Orders Summary windows.
The default value is Background.
Note: When this profile option is set to Background, you must start the Workflow Background Engine, which you access
through the System Administrator responsibility. It is recommended that you set this process to run frequently, if you
are using it for Background mode approvals. See: To Schedule Background Engines.
PO: Write Server Output to File

Yes or No indicates whether log details are written to a flat file rather than to the standard concurrent manager details log viewable
through the View Log button in the Submit Request window when running the Purchasing Documents Open Interface program.
Yes means log details are written to a flat file. No means log details are written to the concurrent manager log screen, which can cause
overflow problems for large catalogs. Leaving this profile option blank means log details are not written at all, which improves
performance.
You need to consider a value for this profile option only when debugging a price/sales catalog submission from your supplier through
the Purchasing Documents Open Interface.
See the Oracle Manufacturing, Distribution, Sales and Service Open Interfaces Manual, Release 11i.
Doc Ref:
RCV: Allow routing override

Yes or No indicates whether the destination type assigned during requisition or purchase order entry can be overridden at receipt
time.
RCV: Fail All ASN Lines if One Line Fails

If you choose yes, you can reject an entire Advance Shipment Notice (ASN) if any ASN line fails validation or processing. If you choose
No, then you can accept an ASN if at least one ASN line is successful.
RCV: Print Receipt Traveler

Yes or No indicates whether Purchasing automatically prints the receipt traveler when you perform a receipt or a receiving transaction,
and when you match unordered receipts. You can always print receipt travelers from the Submit Requests window.
PO: Check Open Periods

Yes or No Yes indicates that the need by date and the promise by date must be in an open Purchasing period when entering purchase orders.
Any other setting provides no validation against Purchasing periods.
PO: Custom Measure Precedence

This profile is used by Oracle Purchasing Intelligence. It determines the survey matching precedence.
PO: Enable Direct Delivery to Shop Floor

If Enterprise Assest Management has been implemented and this profile is set to Yes, Outside Services items can be delivered directly to the shop floor. See the Oracle
Enterprise Assest Management Users Guide.
PO: Enable Trace for Receiving Transaction Processor

Yes means that when you run the Receiving Transaction Processor to import data from another system using the Receiving Open Interface,the View Log screen displays
the receiving transaction preprocessors actions, including errors, as it processed the receipt data from start to finish. (The profile option RCV: Processing Mode must
also be set to Immediate or Batch for the Yes option to work.) Yes also generates a database trace file; if you need help with an error that occurs while the Receiving
Transaction Processor runs.
PO: Override Fund Reservation

Doc Ref:
RCV: Default Include Closed PO Option.

If it is set to Yes, a search in the Enter Receipts window and the Receiving Transactions window will include closed orders. The Receiving Open Interface (including
ASN) will allow a receipt against orders with the status of Closed for Receiving if this profile is set to Yes. Any setting other than Yes prevents receiving against orders
with the status of Closed for Receiving.
RCV: Debug Mode

If set to Yes, and RCV: Processing Mode set to Immediate or Batch, debug messages will be printed to the concurrent log file.
RCV: Processing Mode

Indicates the processing mode used after you save your work for receiving transactions:
Batch The transaction goes to the interface table, where it will be picked up the next time the Receiving Transaction Processor runs.
Immedia The transaction goes to the interface table, and the Receiving Transaction Processor is called for the group of transactions that
te you entered since you last saved your work.
On-line The Receiving Transaction Processor is called directly.
Doc Ref:
Open and Closed Issues for this Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date

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Date Author Versio Change Reference

1.0 No Initial Document

Application Setup Control Sheet - Purchasing..................................................5

References, Tax Names, and Associations/PO: Define Cross Reference Types

References, Tax Names, and Associations/PO: Define Tax Names (See

INV: Define Descriptive Flexfield....................................................................11

References, Tax Names, and Associations/PO: Define Location Associations 12

Human Resources Job / HR: Define Jobs.........................................................14

Human Resources Position / HR: Define Position............................................15

Purchasing Approval/PO: Fill Employee Hierarchy.........................................16

System Options/PO: Define Financial Options................................................21

System Options/PO: Define Purchasing Options............................................23

System Options/PO: Define Receiving Options..............................................26

Purchasing Approval/PO: Define Document Types.........................................28

Document Controls/PO: Define Line Types.....................................................37

Purchasing Approval/PO: Define Approval Groups.........................................38

Purchasing Approval/PO: Assign Approval Groups..........................................39

Purchasing Approval/PO: Assign Positions to Employees...............................41

Lookups, Classes, and Buyers/PO: Define Inspection Codes..........................43

Lookups, Classes, and Buyers/PO: Define Buyers...........................................45

System Options/PO: Define Freight Carriers..................................................46

Standard Notes/PO: Define Standard Attachments........................................47

PO: Sourcing Rules.......................................................................................... 49

PO: Assignment Sets - Assign Sourcing Rules.................................................50

System Options/PO: Define Concurrent Processes.........................................51

System Options/PO: Receiving Transaction Processor...................................53

System Options/PO: Define Profile Options....................................................54

PO: Profile Option Descriptions......................................................................57

Open and Closed Issues for this Deliverable..................................................63

Application Setup Control Sheet - Purchasing

Environment Name: Machine: Type (definition, execution, or

Workflow Set Up Responsibility Due Date QA Responsibility QA Due Signature Approval

Local; See Inventory

Local (See Accounts

Local for Receiving

Global for both

(See Below Sub-sections)

Workflow Set Up Responsibility Due Date QA Responsibility QA Due Signature Approval

(See Below Sub-sections)

Workflow Set Up Responsibility Due Date QA Responsibility QA Due Signature Approval

<Cross Reference Types>

See Inventory Setup

See Accounts Payable Setup

INV: Define Descriptive Flexfield

Inventory/Setup/flex field /Key/ Segment

Oracle Purchasing PO Headers

References, Tax Names, and Associations/PO: Define Location Associations TBD- We

Human Resources Job / HR: Define Jobs TBD

Purchasing > Setup > Personnel > Jobs- NA

Description: Use this form to define the structure of your Jobs.

Human Resources Position / HR: Define Position

Purchasing > Setup > Personnel > Position -- TBD

Description: Use this form to define the structure of your Jobs.

Position Name Organization JOB Location Status

Purchasing Approval/PO: Fill Employee Hierarchy

Purchasing>Setup>Personnel>Position Hierarchy TBD

Name Holder Employee Number Exists in Hierarchy Number of Subordinates

Name Holders Name Holders Number Number of Subordinates

System Options/PO: Define Financial Options

C32 - IX NRPS ECS Validation Org

Next Automatic Number

System Options/PO: Define Purchasing Options