ACSDI 2016

Filing System
[Note: Eventually when K-12 is operational, the Grade school and high school will be
titled, Grades 1-6 and Junior High respectively, and the Senior High will be added for
Grades 11 & 12.)

A. CESDI Office

1. Summary Performance Reports

(Consolidated Comparative Reports of all Schools)
1.1. Student Performance
1.2. Faculty Performance
1.3. Leadership Performance
1.4. Non-Academic staff performance
1.5. Comparative Annual Finance Performance (monetary and inventories)
1.6. Projects and Implementation Reports

2. Resource Materials/ Seminar and Training Materials

2.1. Leadership and Management
2.2. 21st Century Skills
2.3. Curriculum and Curriculum Framework (by subject for basic education)
2.4. Learning Plan Frameworks
2.5. Instructional Strategies
2.6. Formative Assessment (includes rubrics among many others)
2.7. Summative Assessment
2.8. Feedback
2.9. The Art of Questioning, Cues, Prompts
2.10. Classroom Management
2.11. Guidance and Counseling (Including homeroom guidance)

3. Office Finances

4. Minutes of the Meeting and Communications

5. Legal Papers

5.1. SEC Incorporation; SEC Reports

5.2. Contracts with personnel
5.3. Land titles
5.4. Insurance Contracts
5.5. Buildings plans as built and supporting engineering and architectural
documents; Permits [building permit, occupancy permit, etc.]
5.6. Other legal documents

6. Commission on Higher Education

7. Department of Education

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8. Securities and Exchange Commission

B. SCHOOLS

9. Columban College, Olongapo City

9.1. Department of Education
9.2. Department of Engineering
9.3. Department of Commerce
9.4. Etc.
9.5. High Scholl
9.6. Grade School

10. Columban College, Barretto, Olongapo City

10.1. Department of Nursing
10.2. Etc.
10.3. High School
10.4. Grade School

11. Columban College, Sta. Cruz, Zambales

12. St. Joseph College

12.1. Department of (Criminology?)
12.2. Department of (etc.)
12.3. High School Department
12.4. Grade School

13. Magsaysay Memorial College

13.1. Department of Education
13.2. Department of (etc.)
13.3. High School
13.4. Grade School

14. Christ the King

14.1. High School
14.2. Grade School

15. St. Anne Academy

15.1. High School
15.2. Grade School

16. St. Anthony

17. St. James

17.1. High School
17.2. Grade School

18. San Nicolas Academy

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18.1. High School
18.2. Grade School

19. St. Williams School

19.1. High School
19.2. Grade School

20. TRYCEI
20.1. High School
20.2. Grade School

21. Columban Montessori

21.1. High School
21.2. Grade School

22. Immaculate Conception Academy, Cabangan

23. Sta. Monica Institute

24. St. Augustines School

24.1. High School
24.2. Grade School

25. Carmel Academy

26. San Andres School of Masinloc

26.1.1. High School
26.1.2. Grade School

27. St. Vincent Academy

28. Santa Cruz Academy

For Every Section for Each School, the following are the
file folder titles:
1. Legal Status

a. SEC Incorporation; SEC Reports

b. Contracts with personnel
c. Land titles
d. Insurance Contracts
e. Buildings plans as built and supporting engineering and architectural
documents; Permits [building permit, occupancy permit, etc.]
f. Other legal documents
g. Laws; Memoranda and Circulars from DepEd, SEC, BIR, HDMF, SSS,
Philhealth

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2. Manuals
a. Adminsitrative
b. Faculty
c. Staff manual
d. Finance Manual
e. Student Handbook

3. Strategic Plans and Operations Plans

4. Personnel
5. Fiscal Resource
a. Financial Reports
b. Inventories

6. Summary Performance Reports

a. Checklist of Accomplishment of Requirements of SEC, CHEd, DepEd,
BIR, SSS, HDMF, Philhealth, Retiremnt, CESDI
b. General Performance
i. On Student population
ii. On Scholarships and Grants
c. Student Performance
d. Faculty Performance
e. Leadership Performance
(Would include among others the following:)
i. BoT: Annual summary of the salient points of BoT meetings.
ii. Director:
1. Annual summary of salient points of meetings conducted
by the Director
2. Summary of the major decisions of the director and
corresponding results and recommendation
3. Summary of assessment of performance of school director
iii. Principal
1. Results of Studies (action researches) of various decisions
and actions of the principal
2. Annual summary of salient points of meetings conducted
by the Principal
3. Summary of assessment of performance of principal
f. Non-Academic staff performance
g. Chaplains Performance
h. Curriculum and Instruction (one section each for each college
department, for each subject in basic education)
i. Scope and sequence
ii. Learning Plans
iii. Examinations and Performance Tasks
i. Partnerships Performance (with NGOs, other schools, etc.)
j. Fiscal Performance
i. Financial
ii. Physical Plant Development
iii. Acquisitions (developmental presentations)
1. Real estate

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 2. Library books
3. Equipments, tools, furnishings
4. Etc.
k. Program and Projects; and Implementation Reports (All projects
undertaken by the School
i. Campus Ministry and Christian Living Programs and Projects
ii. Curricular Programs
iii. Subject Clubs (one section for each club)
iv. Guidance and Counseling
v. Human Resource Development Programs (one section for each
program)
vi. Community Extension Projects (one section for each project)
vii. Co-curricular Projects (one section for each co-curricular project)
viii. Student participant in competitions and networking
ix. School networking
x. Alumni Projects
xi. Parents-school association projects
xii. Security and safety programs and projects

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