HANOI UNIVERSITY OF SCIENCE AND TECHNOLOGY

UNIVERSITY OF ST MARK AND ST JOHN

BA Honours International Professional English (IPE)

IPEH05
Work Placement
Module Handbook

Dau Thi Le Hieu

2016/17

0
1
 Work Placement

Table of Contents
Module outline 2
Assessment 3
Indicative Reading 3
Tentative Module Syllabus 4
Assessment Outlines 5

1
Module outline
Module Leader/Tutor: Dau Thi Le Hieu, Nguyen Thi Dieu Linh, Nguyen Thi Kim
Oanh, Tran Hong Thuy, Do Lan Phuong, Le Thi Tuyet Ngoc, Nguyen My Binh

Timetable

Activity Time Venue

Meeting between students January 16th, 2016 Meeting Room Second
and mentors Floor of D4 Building
Internship February 6th to March 31st, Internship organisation
2017
Contingency (if needed), April 3rd to April 7th, 2016 Internship organisation
but preparation for
graduation paper should be
given more priorities.
*Notes: The internship should be from 120 hours to 180 hours long, including time for
report completion.

Content
The syllabus will typically include:
orientation sessions at beginning of module: students issued with guidelines to
help them derive maximum benefit from placement;
eight week work placement during which students perform one or more tasks
(translation, interpretation, teaching, administration work) with a specific
organisation.

Teaching and Learning Experience

Modes of delivery: Independent Study, Tutorials, Work-based learning activity

Learning Outcomes
On successful completion of this module students will be expected at threshold level to:
1. apply knowledge and professional skills acquired from the course to perform
specific tasks in a real working context;
2. learn from direct experience and observation;
3. reflect and report on the work-based learning experience in an organised and
accurate manner.
2
Assessment
Learning
outcomes
Coursework (100%) Portfolio (assessment will not be
anonymous) 100% 1-3

Indicative Reading
Websites
Guarin-Klein, N. (2014) 8 GREAT REASONS WHY COLLEGE STUDENTS SHOULD
INTERN. Diversity Employers. Vol. 45, No. 2: 6-8.
[Online] Available from: http://eds.a.ebscohost.com/ehost/detail/detail?
vid=8&sid=181e7a0d-6986-40be-bf2d-
eda9403a7474%40sessionmgr4005&hid=4211&bdata=JnNpdGU9ZWhvc3QtbGl2ZQ%3d
%3d#AN=109424718&db=a9h [accessed 18 December 2015].
Kelly, W.E. (2012) ACADEMIC ADVICE EOR STUDENTS ABOUT INTERNSHIP
SELECTION. Joumal of Alabama Academy of Science. Vol. 83, No. 1: 6-8.
[Online] Available from: http://eds.a.ebscohost.com/ehost/detail/detail?
vid=11&sid=181e7a0d-6986-40be-bf2d-
eda9403a7474%40sessionmgr4005&hid=4211&bdata=JnNpdGU9ZWhvc3QtbGl2ZQ%3d
%3d#AN=83543461&db=a9h [accessed 18 December 2015].
Newman, B.S., Dannenfelser, P.L., Clemmons, V. and Webster, S. (2007) WORKING TO
LEARN: INTERNSHIPS FOR TODAY'S SOCIAL WORK STUDENTS. Journal of Social
Work Education. Vol. 43 , No. 3: 513-528.
[Online] Available from: http://eds.a.ebscohost.com/ehost/detail/detail?
vid=7&sid=181e7a0d-6986-40be-bf2d-
eda9403a7474%40sessionmgr4005&hid=4211&bdata=JnNpdGU9ZWhvc3QtbGl2ZQ%3d
%3d#AN=31902104&db=a9h [accessed 18 December 2015].
The Gateways to the Professions Collaborative Forum, 2013. Common Best
Practice Code for High-Quality Internships. [online] Available at:
https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/251
483/bis-13-1085-best-practice-code-high-quality-internships.pdf. [Accessed 29
October 2014]

3
Tentative Module Procedure

Person in charge Rights and obligations Time, venue

Interns Prepare a resume to submit to the Before 16 January

internship organization via the mentor. 2017

Meet with assigned mentors for the first 16 January 2017

time to discuss and get an agreement on Meeting room, 2nd
the internship objectives and procedure. flood, D4 Building

Contact with the mentor to discuss related Every week if

issues (on phone, via email, or face-to- necessary
face).

Submit unmarked weekly observations On Monday every

(100 words) in the electronically written week from 13
form to the mentor. February to 31
March, 2017

Complete and submit the mid- term report March 8th, 2017
electronically to the mentor. See Mid-term
Assessment on page 7 below.

Complete and submit the final report to be April 7th, 2017

marked by the mentor. See Final
Assessment on page 7 below.

Get travelling allowance as stipulated in the From April 10 to

School of Foreign Languages, HUSTs 14th, 2017
Spending Regulation approved by HUST.

Mentors Meet with assigned interns for the first time 16 January 2017
to discuss and get an agreement on the Meeting room, 2nd
internship objectives and procedure. flood, D4 Building

Communicate with the supervisor at the At least twice

internship sponsor organisation regularly
by telephone, email and/or face-to-face if
needed for coordinating and evaluating the
interns learning experiences at the
internship sponsor organization.

Provide guidance for interns during the Every week

internship and encourage in the intern
appropriate attitudes and relationships as
4
 members of the internship sponsor
organisation in order to engender a
cooperative spirit. The guidance can be
based on the interns unmarked weekly
observations.

Evaluate interns performance based on From February 6th

the supervisors feedback and interns to April 14th, 2017
midterm and final written reflections.

Representative of Contact with internship sponsor Within two weeks

HUST & UMJ organisations to discuss and get an before January
(SOFL Dean and agreement on the internship objectives and 16th, 2017
module leader) procedure.

Assign tutors to students (at the ratio of six- Within two weeks
seven students to one mentor). before January
16th, 2017

Sign a Memorandum of Agreement* on the Within two weeks

work placement. before January
16th, 2017

Employer Discuss with the module leader and reach Within two weeks
an agreement on the internship objectives before January
and procedure. 16th, 2017

Comply with all regulations and laws

including those affecting the interns health
and safety.

Provide orientation of the intern and mentor

to rules, regulations, policies and
procedures of the organization.

Assign a supervisor to supervise interns

during the internship and assure effective
cooperation with the mentor so that the
interns practical learning experiences are
designed to achieve educational purposes
of the module.

Sign a Memorandum of Agreement on the Within two weeks

work placement*. before January
16th, 2017

Evaluate interns performance based on From March 31st to

the Template B (see below) and send to the April 7th, 2017

5
 mentor.

Get supervision allowance as stipulated in From April 17th to

the School of Foreign Languages, HUSTs 21st, 2017
Spending Regulation approved by HUST.

* A Memorandum of Agreement is signed between the School of Foreign Languages and the
employer for the delivery of a jointly executed work placement module for students of the
undergraduate programme in International Professional English. It specifies rights and
obligations of both sides based on the national labour and education legal documents.

Assessment outlines
The interns performance is assessed by the mentor and supervisor.

Assessment by the mentor (90%)

Assessment by the mentor is in the form of midterm and final assessments. The mid-
term assessment takes place after the first four weeks and accounts for 30% of the
coursework score. The final assessment is at the end of the internship and accounts for
60% of the coursework score.

Mid-term assessment (30%)

After the first four weeks working at the internship sponsor organisation, the intern is
required to write a 550-600 word reflection on his/her internship using HUST-UMJ
template (see Appendix A). In particular, the reflection is to:
introduce his/her internship organisation briefly (150 words)
describe his/her assignments in the organisation (100 words)
evaluate his/her success (100 words)
evaluate his/her challenges and responses to those challenges (100 words)
propose future actions to better cope with the internship circumstances in the next three
weeks (100 words)
Be aware that the word limits are provided as guidance for an effective report.

Final assessment (60%)

Upon completion of the internship, the intern is to write a 1500 word report on his/her
internship using HUST-UMJ template (see Appendix B) and its score accounts for 60%
of the final score. The report should:
describe his/her assignments in the organisation (250 words)
evaluate his/her success to illustrate the connection between assigned tasks and IPE
modules (350 words)
evaluate his/her challenges and responses to those challenges to illustrate the
connection between assigned tasks and IPE modules (350 words)
evaluate if his/her proposals mentioned in the mid-term reflection works and state the
reasons (150 words)
identify if there are any changes in personal development after the internship (150
words)
propose future actions for the interns professional development (200 words)
6
 Be aware that the word limits are provided as guidance for an effective report.

In addition, interns are requested to submit their weekly observations in the written form
to the mentor in order that the mentor is able to provide more effective guidance during
the internship. This weekly written communication is not graded though it is likely to
contribute to a better outcome to the module.

The midterm reflection and final reports are assessed based on the following criteria:
Task fulfilment: the examiner considers if the reflection and report fully address the
requirements of the task and present, highlight and illustrate key features/bullet points
clearly and appropriately.
Language proficiency: the examiner evaluates if the writer organises the ideas with
appropriate illustration in a logical way using cohesion and coherence devices and
language appropriate to the context.

Assessment by the mentor (10%)

The interns performance is evaluated by the supervisor at the workplace using HUST-
UMJ template (see Appendix C).

7
Appendix A: Mid-term reflection template

IPEH05 - Mid-term Reflection

Interns full name:

Class:
Date:

Type your reflection here.

8
Appendix B: Final report template

IPEH05 Final report

Interns full name:

Class:
Date:

Type your reflection here.

9
Appendix C: Intern Evaluation Template for Internship Organisation

IPEH05 Intern Evaluation

Interns name:
Job title or type of work:
Date of evaluation:
Name of supervisor:
Company:

Supervisors evaluation is helpful to us in evaluating the interns performance and is taken as

part of the interns score. We would appreciate your frank opinions on the form below.

Score*
Areas of Evaluation
Good Fair (70) Pass Fail (35)
(85) (55)
1. Professionalism (Quantity of work,
Quality of work, Dependability)
2. Professional development (Ability to
learn, Ability to work independently,
Reaction to supervision)
3. Attitude towards work (Attendance,
Punctuality Relations with co-workers,
Appearance, Reaction to supervision)
4. Students college preparation (Ability to
fulfil work assignments using the
knowledge and skills learnt)
5. Overall performance, Future
employability

Total score (./100)**

Notes
* Score: Put a check ( ) in the column that reflects how the supervisor evaluates the
interns ability.
** Total score (./100): The mentor shall convert the evaluation into score of 100.
Additional comments could be provided on the back.

Rated by Date:
(signature and full name of the supervisor) (Title of the companys leader)
(Signature and stamp)

Adapted from: https://www.umfk.edu/pdfs/academics/business/bus397infopacket.pdf

10
 Additional Comments

Type your comments here.

11