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Attendance:
2. Logistics
- For layout,
The size and measurement of Convosquare have been done for
future reference.
Need to finalize early for PMMD, KHASS and other concerning party
to prepare.
Problem mainly from PMMD regarding electric usage to finalize
quota. (they sponsored our event)
It was good that tents where put up early to make sure everything is
good.
They focused more on big things compared to small ones such as
backdrop and comfortability of stage and such.
It was good that the contractor put up switches. This prevents the
whole row from losing electric power if one tent had a shortage.
Have a PIC Contractor, PMMD and KHASS on site on all three days.
Focus on water supply too and not just electric supply.
- Regarding communication,
For each event slot, a PIC is assigned. Anything regarding the event
slot, contact that one person for any changes.
- For stage, think of the light intensity.
- Provide a tablecloth for the VIP room.
- For foodcourt, have a plastic cover on top of the tablecloth. Because
the tablecloth is used for three days.
- For backdrop, think of the size. (better use LED compared to banner)
- Prepare extra tables and chairs because some vendors would request
on the day of event.
- If possible have a precise budget for KHASS every year (RM80 RM85K)
5. Creative Media
- There were not enough of photographers on hand during event day.
- Avoid using CMD manpower during main event.
- Include in database if anyone had a camera.
- Inform the size earlier for backdrop, mock cheque to ease the
designing team.
- To pass pictures to campro team, better pass through a pendrive rather
than uploading it. The wifi connection is not that good.
- Prepare a laptop to take in pictures each day.