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Subject: Intellectual Property Office Subsidiary under AstraQom Inc.

Date: 20 April 2017

I. Subject Overview
II. Proposed Timeline
III. Proposed Work Schedule until 21 June 2017
IV. Proposed Work Schedule 22 June 2017 onwards

I. Subject Overview

Based on the meeting last 19 April 2017:

1. A subsidiary company, that will focus on Intellectual Property (IP)

Protection and other regulatory requirements incidental to the main
purpose, will be established;
2. That such subsidiary company is envisioned to offer the same
protection services to other subsidiaries and may extend to IP
elements and creations of clients that will get the services of AstraQom
Inc. - such as, but not limited to: Company Recorded Answering Mails,
manuals, guidelines, database, software, and others;
3. That the subsidiary is also expected to form processes and policies
when it comes to IP protection, and update the whole group of the
trends in the field;
4. That the subsidiary is also tasked to identify the necessary protection
needed for IP security and also delineate the properties which may not
be protected anymore but will still be secured, for purposes of cost

II. Proposed Process

a. Be aware of the business model and all the Services that the company sells/
renders to its clients and subsidiaries.

b. Based on employees and officers pitches, identify all Intellectual creations/

properties that the company wants to protect.

c. After pitches, these Intellectual properties shall be categorized as (1) priority

(2) least priority (3) Contract.
a. Intellectual Properties under (1) Priority shall be registered and
protected by the CIPO.
b. Intellectual Properties under (2) least priority category may not be
registered but shall have protection guidelines. For instance, website
contents may not be copyrighted anymore if such contents will be
copyrighted by the company under their policy or copyrighted
guidelines, or if it is stated in other registered documents such as,
articles of incorporation and in the corporations by laws.
c. Creations and other works under (3) Contract shall not be registered
but shall have a contract with them that will protect the creation. One
example of this is the business model, list of clients, and other trade
secrets, which may be protected by a Non-Disclosure agreement. Such
agreements need not to be registered under CIPO but shall be
executed as a public instrument.

d. A database shall be made for easier tracking of the Paper/ Registration Trail
and easier auditing. (Please see the Proposed Database Template)

e. Creation of another database of all the basic IP processes and guidelines of

every municipal law (only the differences per country since we all follow the
same treaties including registration/ application fees and duration of the
Country files shall be updated from time to time if there will be
amendments in the countrys laws.
Idea: One Folder containing one word file per country, in a cloud
storage system.

f. A separate IP spreadsheet (database) and tracker shall be made per

subsidiary, and such tracker will include all the clients under that subsidiary
for organization processes. (Please see the file named: Sample Subsidiary

g. Creation of templates necessary documents:

a. Non- Disclosure Agreement
b. Assignment of Rights
c. Registration Records
d. Transfer of Rights

III. Proposed Timeline (assuming the starting date is the 2 nd of May)

Deliverable Person/s Resources Duration/ Remarks

assigned Needed Timeframe
1. Creation of Hannah Laptop, Excel 30 minutes (2 Personal
Database/ Software May 2017) Resources
2. Pitching in AstraQom Laptop, 3-7 working Personal
of Properties officer/s Internet days (2 May Resources
to be Connection, 2017 - 10 May
protected Communicatio 2017)
n mediums
3. 1. 3.1. Hannah Laptop, 7-10 working Personal
Categorizing 3.2. Hannah Internet days Resources
Properties to and AstraQom Connection, (11 May 2017
be protected officer/s Communicatio - 24 May
3.2. 3.3. Hannah n mediums 2017)
Discussion of 3.4. Hannah
the Initial (encoding)
Categories and AstraQom
3.3. Encoding officer/s
of Final (input)
3.4. Tracking
the finished
processes of
the items
under (1)
4. Compiling 4. Hannah and 4 hours (25 Personal
and AstraQom Laptop, May 2017) Resources
Organizing Internet
Contract Connection,
Templates Communicatio
a. Non- n mediums
b. Assignment
of Rights
h. Registra
i. Transfer
5. Creation of 5. Hannah Laptop, 2 countries Cloud Storage
IP Law Internet per hour (2 c/o AstraQom
Guidelines per Connection, May 2017 21
subsidiary Cloud Storage June 2017)
(if available)
6. Actual Communicatio 21 June 2017
Registration/ ns medium to onwards
Tracking/ different
Applying of countries
Properties to
be protected
IV. Proposed Work Schedule (until 21 June 2017)

Monday Tuesday Wednesd Thursday Friday

1. 7:00 7:00 7:00 7:00 7:00
Paperwor 9:00 PM 9:00 PM 9:00 PM 9:00 PM 9:00 PM
2. 10:00 10:00 10:00 AM 10:00 AM 10:00
Paperwor AM AM -12:00 PM -12:00 AM
k/ -12:00 -12:00 EST PM EST -12:00

a. Personal Schedule:

Philippine Time:

7:00 9:00 AM Extra Time for work (7:00 - 9:00 PM EST)

10:00 AM 2:00 PM Office Work (Commission on Human Rights)
2:00 PM 5:30 PM School Study Time/ Rest
5:30 PM 8:00 PM (9:30 PM on Thursdays) Law School
8:00 PM 10:00 PM Free Time
10:00 PM 12:00 AM Extra Time for work (10:00PM 12:00AM EST)

Saturday and Sunday: Rest

V. Proposed Work Schedule 22 June 2017 onwards

Monday Tuesday Wednesd Thursday Friday

1. 6:00 PM 6:00 PM 6:00 PM 6:00 PM 6:00 PM
Paperwor 2:00 2:00 2:00 AM 2:00 AM 2:00
2. 10:00 10:00 10:00 AM 10:00 AM 10:00
Meetings AM AM -12:00 PM -12:00 AM
*if -12:00 -12:00 EST PM EST -12:00
necessary PM EST PM EST PM EST