Wedding Production Schedule

Jacqueline Lane and Bradley Kensington

Wedding Date: Friday, April 6, 2018

Ceremony Start Time: 4:00 pm
Reception Start Time: 6:00 pm
Sunset: 7:36 pm
Wedding Theme: Edwardian, vintage, Downton Abbey-esque
Wedding Colors: Whites/ivories, blush/pastel pinks, pale greens
Confirmed Number of Guests: 110

Wedding Implementation Points of Contact

Who/What Specifics Contact Information/Notes
Bride Jacqueline Lane Cell/E-mail

Groom Bradley Kensington Cell/E-mail

Parents of Bride Olivia & Hunter Lane Cell/E-mail

Parents of Groom Lillian & Philip Kensington Cell/E-mail

Matron of Honor & Payton Cooper Cell/E-mail

Bridesmaids Charlotte Edwards Cell/E-mail
Whitney Russel Cell/E-mail
Eliza Snyder Cell/E-mail
Best Man & Groomsmen Eric Kensington Cell/E-mail
Ethan Edwards Cell/E-mail
Gerard Connor Cell/E-mail
James Grey Cell/E-mail
Ceremony Celebrant Reverend Christopher A. Cell/E-mail
Roux- St. Patricks Cathedral
Wedding Consultant Luxeberry Weddings Caitlynclark75@gmail.com
Caitlyn Clark
Assistant: Claire Evans
Readers 1st Reading: Emma Saunders Cell/E-mail
Responsorial: Sasha Woods Cell/E-mail
2nd Reading: Christian Blythe Cell/E-mail
Special Intentions: Clint
Rhys
Rehearsal Dinner Aria Tuscan Grille 100 North Tryon Street
Charlotte, NC 28202
(704) 376-8880
Ceremony St. Patricks Cathedral 1621 Dilworth Road E,
Charlotte, NC, 28203
(704) 334-2283
Reception Ballantyne Country Club 11120 Ballantyne Crossing
Ave, Charlotte, NC 28277
(704) 544-1404
Cake The WOW Factor Cakes (704) 654-0598

Floral Dcor Lily Greenthumbs Floral (704) 910-2540

Artistry Karen Greenoe
Photography Anna K Photography hello@annashackleford.com
Anna Shackleford

Ceremony Music Elegant Ensembles (336) 403-4075

Cocktail Hour Music Elegant Ensembles http://www.elegantensembles-

ws.com/
Reception Music- DJ Split Second Sound www.splitsecondsound.com

Hairstylist/Makeup Artist Eye Do Makeup & Hair LLC www.beautybyeyedo.com

Stationery Wedding Paper Divas www.weddingpaperdivas.com

Lodging Ballantyne Hotel 10000 Ballantyne Commons

Pkwy, Charlotte, NC 28277
704-248-4000

Hyatt House Charlotte/Center 435 E Trade St, Charlotte, NC

City 28202
704-373-9700

Hyatt Place Charlotte: 222 S Caldwell St, Charlotte,

Downtown NC 28202
704-227-0500

Le Meridien, Charlotte 555 S McDowell St, N Tower,

Charlotte, NC 28204
704-372-9610
Transportation Ballantyne Limousine 704-544-2269
Brunch catering Nantucket Grill Catering 919-632-6900
http://www.nantucketgrill.com

Monday, April 2- Wednesday, April 4, 2018

Final Preparations

Start Time Task Point of Contact Details & Notes

Final confirmation Caitlyn
with all vendors
Verify preparation Caitlyn
location
Marriage licenses Jacqueline
Rings Bradley
April 3-4 Set-up for brunch on Olivia & Hunter
Saturday

Thursday, April 5, 2018

Rehearsal

Start Time Task Point of Contact Details & Notes

10:00 am Tux pick-up: Mens Bradley & Eric
Wearhouse
11:00 am Spa treatment Bride & bridesmaids Final beauty looks
Makeup session are confirmed
1:00 pm Bride & bridesmaids Bride & bridesmaids
lunch out
2:00 pm Nails done Bride & bridesmaids
4:00 pm Drop off some Caitlyn & Claire
materials at
Ballantyne Country
Club
5:45 pm Rehearsal Start: The Wedding party and Bring for Caitlyn:
Cathedral of St. those involved in the anything that is going
Patrick ceremony to be wanted for
ceremony &
reception (e.g. guest
book, readings,
seating
chart/cards)
6:30 pm Rehearsal Dinner: 45 will be in
Aria Tuscan Grill attendance
 Friday, April 6, 2018
Pre-Ceremony Preparation

Start Time Task Point of Contact Details & Notes

9:00 am Jacqueline prep location at
Ballantyne Hotel
10:30 am Photographer arrives at
hotel
10:30 am Bridesmaids arrive
10:45 am Hair and makeup begins in
suite
11:00 am Brunch for bridesmaids in
suite
11:00 am Groom, best man, and
groomsmen will meet at
grooms room in Ballantyne
hotel
12:00 pm Grooms party have lunch at
hotel
12:15 pm Caitlyn and assistant go to
country club to begin set-up
1:00 pm Grooms party get ready
1:30 pm Personal flowers arrive both
bride and grooms suites
2:00 pm Limo coach and car arrive
at hotel; will go directly to
St. Patricks Cathedral
2:45 pm Bridal party pre-ceremony
photos at church
3:00 pm Caitlyn arrives at church,
Claire stays at reception site
Jacqueline, Payton,
Charlotte
Anna
Caitlyn will arrive at
suite to pick up
anything needed for
reception
Eye Do Makeup & Pre-paid; will take 3
Hair hours for everyone
Olivia will provide
Look at reception
implementation for
details
Will take about 1
hour for everyone
Karen
Jacqueline & father
in car, groom &
bridal party in limo
Anna Keep bride & groom
separate
Prepare two reserved
rows on each side of
aisle, finalize floral
 dcor, programs
3:15 pm Musicians arrive at church Elegant Ensembles Warm up

Order of Ceremony

Start Time Task Point of Details & Notes

Contact
3:30 pm Ushers: Cole Nichols, Declan Assist guests with
Wright seating
3:30 pm Prelude music begins Elegant Bride & grooms
Ensembles selections
Seating for reserved rows
Brides side, from center:
Olivia Lane, Hunter Lane
Carol Lane, Henry Lane
Kennedy White, Jackson White
Grooms side, from center:
Lillian Kensington, Philip
Kensington, Chelsea Kensington,
Aiden Kensington,
Victoria Turner, Richard Turner
4:00 pm Processional music begins Air on G Bach
Celebrant
Reverend Roux
Groom & best man at altar Enter from side
Bradley & Eric Kensington
Procession of grandmothers: Walk single file
Carol Lane
Chelsea Kensington
Kennedy White
Victoria Turner
Mother of the bride
Olivia Lane
Mother & father of groom
Lillian & Philip Kensington
Bridesmaids & groomsmen: Walk in pairs
Charlotte & Ethan Edwards
Whitney Russel & Gerard Connor
Eliza Snyder & James Grey
Matron of honor
Payton Cooper
Bride & father of the bride Cannon in D
Jacqueline & Hunter Lane Pachelbel
Presentation of the bride
Declaration of intention
Words of welcome Reverend Roux
Liturgy of the Word Reverend Roux
Opening prayer Reverend Roux
1st Reading: Tobit 8:4b-8 Emma Saunders
Responsorial: Psalm:148 Sasha Woods
2nd Reading: 1 Corinthians 12:31- Christian Blythe
13 8a
Gospel Acclamation Celtic Alleluia
Gospel Reverend Roux
Homily Reverend Roux
Sacrament of marriage Reverend Roux,
Jacqueline, Bradley
Statement of intention
Exchange of vows
Blessing of the rings
Exchange of rings
Unity candle The Prayer
Prayer of the faithful
Presentation of the gifts Servant Song
Liturgy of the Eucharist
Lords Prayer
Nuptial blessing
Communion Jesu, Joy of Mans
Desiring, Prayer of
St. Francis (Make Me
A Channel of Your
Peace)
Presentation of flowers to the Ave Maria
Blessed Mother Schubert
Blessing of the marriage
The kiss
Introduction of the couple
Final blessing
Recessional music begins Wedding March
Mendelssohn,
Trumpet Voluntary
 Clarke
Order of recessional:
Reverend Roux
Jacqueline & Bradley
Payton & Eric
Charlotte & Ethan
Whitney & Gerard
Eliza & James
Reserved rows to follow
Postlude music begins Musicians choice
Jacqueline & Bradley sign marriage
license at the church
5:15 pm Post-ceremony group photos,
Jacqueline & Bradley leave,
wedding party goes to reception

Cocktail Hour & Reception: Preparation and Implementation

Start Time Task Point of Details & Notes

Contact
12:15 pm Caitlyn and Claire will go to Guest book, photos,
reception site to start set-up signs, candy bar
favor station, card
cage/gifts, seating
stationery, table chart
2:00 pm Floral dcor arrives Karen Table centerpieces,
around room, cake
table, candles
3:00 pm Caitlyn leaves for ceremony,
Claire stays at reception site
4:00 pm Country club chef arrives 1 open bar, hors
with staff, starts set-up of doeuvres
kitchen and food
4:30 pm Cakes arrive Wedding cake on
cake table, fruitcake
on side table
5:00 pm Final preparation
walkthrough. Check if
anything is out of place, pick
up packaging, trash
5:15 pm Cocktail musicians arrive
5:30 pm Jacqueline & Bradley arrive
at country club for photos
5:40 pm Bridal party and all other
guests arrive
6:00 pm DJ arrives to set-up for
reception
6:00-7:00 pm Cocktail hour
7:00 pm Dinner bell; guests receive
seating cards
7:15 pm All guests seated; wedding
party and other members to
be introduced gather outside
room
7:15 pm Entrance of bridal party and
family members
Order of introduction:
Bridesmaid Eliza Snyder
escorted by groomsmen
James Grey
Bridesmaid Whitney Russel
escorted by groomsmen
Gerard Connor
Bridesmaid Charlotte
Edwards escorted by
groomsmen Ethan Edwards
Matron of honor Payton
Cooper escorted by the best
man Eric Kensington
7:20 pm Mr. & Mrs. Bradley and
Jacqueline Kensington
DJ introduces first dance I Put A Spell On
You Annie Lennox
7:25 pm Welcome speech
7:30 pm Plated service; wait staff Dinner music:
begins bringing out meals classical
8:30 pm Dinner concludes
8:35 pm DJ announces father Forever Young Rod
daughter dance Stewart
Mother son dance I Hope You Dance
Lee Ann Womack
Wedding party dance Im Feeling Good
Michael Bubl
Dance floor opens for all Latch Sam Smith
guests (2nd slow song) acoustic
Dancing Bride & groom
 selections and DJs
choice
9:30 pm Cake cutting
Bouquet toss
Garter toss
Cake & coffee served Slower music
Dance music continues
11:00 pm Last dance
11:15 pm Grand exit
Jacqueline & Bradley depart
Post-Reception

Start Time Task Point of Contact Details & Notes

11:20 pm Begin break down of
floral, dcor, food
11:30 pm After party at hotel
for wedding party
12:00 am Final clean-up & Caitlyn & Claire
walk through at
reception site
12:20 am Gift transportation Caitlyn
and centerpieces

Sunday, April 8, 2018

Garden Party Brunch

Start Time Task Point of Contact Details & Notes

10:00 am Finalization of set-up Olivia & Hunter
and decorations
10:30 am Caterer arrives to Nantucket Grill
drop off food Catering
11:00 am Brunch with the Wedding party and
newlyweds at Olivia out-of-town guests
& Hunters house invited
1:00 pm Brunch finishes
3:00 pm Guests start to leave