Hays County Food Bank Continuity Plan

Primary Location Secondary Location

Hays County Food Bank

220 Herndon Street

San Marcos, Texas 7866

512-392-8300

Primary Point of Contact Secondary Point of Contact

Denise Blok Holly Hood

512- 392-8300 ext.234 512-392-8300 ext.235

737-704-4835 512-393-4585

dblok@haysfoodbank.org hhood@haysfoodbank.org

Emergency Contact Information *Dial 911 in an Emergency

Non-emergency Police: 512-753-2108 Electricity: 512-393-8313

Non-emergency Fire: 512-805-2660 Water: 512-383-8010

Ambulance/EMS: 512-353-5115 Plumbing:

HVAC: Air One 512-392-0022 Insurance: Benchmark 512-754-2700

Internet Provider: Grande Communication Phone Provider: Grande Communication

877-881-7575 877-881-7575

IT: RMK Consulting 512-761-7652 Security System: B Alert Security 512-

392-7349

Weather: https://weather.com/
 Hays County Food Bank Continuity Plan

Section 1: Stakeholder Risk Prioritization for Hays County

High Risk Priority Hazards

Tornados (natural)
Flooding (natural)
Severe Thunderstorms/High Winds (natural)
Winter Storms/Extreme Cold/Ice Storm (natural)
Wild Fire/ Brush Fire (natural)
Hailstorm (natural)
Utility Outages/ Electricity Outages (technological)

Medium Risk Priority Hazards

Biological/Health (technological)
Drought (natural)
Food Recalls
Infestations of Bugs/Rodents (natural)

Low Risk Priority Hazards

Tropical Storms (natural)
Earthquake (natural)
Extreme Heat (natural)
Dam Failure (technological)
Theft
Vandalism

Section 2: Business Continuity and Recovery Planning Team

 Hays County Food Bank Continuity Plan

The following people who will participate in business continuity and recovery planning

Name Position Email

Denise Blok CEO dblok@haysfoodbank.org

Holly Hood Programs Director hhood@haysfoodbank.org

Ashley Hurst Development Director ahurst@haysfoodbank.org

Coordination with others

The following people from neighboring organizations, businesses and out building
management will participate on our emergency planning team.

Name Organizations/Business Email

Meeting Schedule
*schedule regular emergency planning team ( Meet Quarterly)

Date Location Topic

Section 3: Insurance
 Hays County Food Bank Continuity Plan

Insurance Agent: Benchmark Insurance Group, Inc.

PO Box 1687 Shawn Claiborne

San Marcos, TX 78666 512-754-2700

http://www.benchmark-ins.com/ shawn.claiborne@brenchmark-ins.com

Insurance Policy Information

Type of Policy Number Deductibles Policy Limits Coverage

Insurance

General
Liability/ PHPK1331562
Commercial
Umbrella

Directors &
Officers OA1000825
Liability

Workers
Compensation 0001112401

Section 4: Critical Assets

*Items that could drastically affect or harm or cause disruption to operations
 Hays County Food Bank Continuity Plan

People (employees, donors, board members, clients, volunteers etc.)

Building (physical structure, storage unit etc.)

Computer (computer, software, servers/networks, copiers, etc.)

Xerox Copier - Serial # MX1213931

Benchmark (800) 378-9179

Data (documents, payroll, files,, records, server back ups)

Inventory (stock, supplies, new material etc.)

Operations (any disruptions to operations)

 Hays County Food Bank Continuity Plan

Valuable Contents

Books and Records (vital records, payroll info. etc)

Equipment (HVAC, audio visual equipment, copiers etc.)

Furniture and Fixtures

Grounds (signs, outdoor equipment etc.)

Other

Section 5: Computer Inventory

Hardware Inventory

Hardware Model Serial Number Date Cost

 Hays County Food Bank Continuity Plan

Purchased Purchased

Desktop Dell Inc. 4NQR182

Inspiron 3252

Desktop Dell Inc. CFLK1L1

PowerEdge
T610

Laptop Dell Inc. 32GLM72

Inspiron 5559

Desktop Hewlett- 4CI33207BF

Packard 110-
014

Desktop Dell Inc. 83L8FB2

Inspiron 3847

Desktop Dell Inc. 82CMBB2

Inspiron 3847

Desktop Dell Inc. 82Z7FB2

Inspiron 3847

Laptop Dell Inc. 8JH60C2

Inspiron 3558

Laptop Dell Inc. 9ZG60C2

Inspiron 3558

Desktop Dell DM051 1FHWZB1

Desktop Dell Inc. 5SW5WR1

OptiPlex 390

Software Inventory

Name of Version Serial/Key Disc or Cost

Software Number Download
 Hays County Food Bank Continuity Plan

Section 6: Technology Security

Data Security and Backup

Contractor #

email Alt #

Backup records are stored onsite Backup records are stored off-site here
 Hays County Food Bank Continuity Plan

Virtual Records are stored here Virtual Backup Contact

If virtual records are destroyed, we will provide for continuity in the following ways:

IT Asset Security

RMK Consulting, LLC Ron Kulik

ron.kulik@rmkc.it #

Key Computer Hardware To protect our computer hardware we will:

Key Computer Software To protect our computer software we will:

If our Computers are destroyed, we will use backup computers at the following
location?

Section 7: Building Blueprints

 Hays County Food Bank Continuity Plan

Section 8: Critical Operation

*Operations critical to nonprofit survival

Operation:

Staff in Charge (Position) Staff in Charge (Name)

Key Supplies/Equipment Key Supplies/ Contractors

 Hays County Food Bank Continuity Plan

Procedures to restart operation after minimal disaster impact:

Procedures to restart operation after significant disaster impact:

Operation:

Staff in Charge (Position) Staff in Charge (Name)

Key Supplies/Equipment Key Supplies/ Contractors

Procedures to restart operation after minimal disaster impact:

Procedures to restart operation after significant disaster impact:

Operation:

Staff in Charge (Position) Staff in Charge (Name)

Key Supplies/Equipment Key Supplies/ Contractors

Procedures to restart operation after minimal disaster impact:

Procedures to restart operation after significant disaster impact:

Section 9 Key Organizations and Business

*Key to maintaining business (vendors, suppliers, etc. ex. HEB)

Organization Name:

HEB East Hopkins Joe Madden or Raymond Dombro

641 E Hopkins St San Marcos, TX 78666 512-396-8880

Fax: 512-396-8873 S2435d@heb.com

 Hays County Food Bank Continuity Plan

heb.com Do they have a continuity plan?

Material/ Service Provided: Food Donation

If this organization experiences a disaster, we will obtain materials/services from the

following : PLANNING TEAM

Organization Name:

HEB West Hopkins Ted Gomez

200 W Hopkins St San Marcos, TX 78666 512-396-0100

Fax: 512-396-2984 S455UD@heb.com

heb.com Do they have a continuity plan?

Material/ Service Provided: Food Donation

If this organization experiences a disaster, we will obtain materials/services from the

following PLANNING TEAM INPUT

Organization Name:

HEB Buda Wayne Smith

15300 S IH 35 Frontage Rd, Buda, TX 512-312-1615

78610

Fax: 512-312-1738 smith.wayne@heb.com

heb.com Do they have a continuity plan?

Material/ Service Provided: Food Donation

If this organization experiences a disaster, we will obtain materials/services from the

following PLANNING TEAM INPUT

Organization Name:

HEB Kyle Bill Kostan

5401 South Fm 1626, Kyle, TX 78640 512-268-7900

Fax: 512-268-7961 kostan.bill@heb.com

 Hays County Food Bank Continuity Plan

heb.com Do they have a continuity plan?

Material/ Service Provided: Food Donation

If this organization experiences a disaster, we will obtain materials/services from the

following PLANNING TEAM INPUT

Organization Name:

HEB Wimberley Chris Walsh

14501 RR 12, Wimberley, TX 78676 512-842-3700

Fax: 512-842-3780 chris.walsh@heb.com

heb.com Do they have a continuity plan?

Material/ Service Provided: Food Donation

If this organization experiences a disaster, we will obtain materials/services from the

following PLANNING TEAM INPUT

Organization Name:

Sams Club Derell Bibbs

1350 Leah Ave, San Marcos, TX 78666 512-392-1963

Fax: 512-392-2812 dmbibbs.s04958.us@samsclub.com

Do they have a continuity plan?

Material/ Service Provided: Food Donation

If this organization experiences a disaster, we will obtain materials/services from the

following PLANNING TEAM INPUT

Organization Name:

Target Kyle Terry Kenney

5188 Kyle Center Dr, TX 78640 512-268-7550

 Hays County Food Bank Continuity Plan

Fax: 512-504-7146 terrykenney@target.com

target.com Do they have a continuity plan?

Material/ Service Provided: Food Donation

If this organization experiences a disaster, we will obtain materials/services from the

following PLANNING TEAM INPUT

Section 10: Alternative/ Temporary Location

Alternative Location Second Alternative Location

Street address Street address

City, state, zip City, state, zip

Telephone number Telephone number

Is there a pre-agreement in place? Is there a pre-agreement in place?

Point of Contact Point of Contact

Contact name Contact name

Telephone number Telephone number

Email address Email address

Site Assessment Site Assessment

Number and type of staff to work here Number and type of staff to work here

Supplies already in place Supplies already in place

Supplies that would be needed Supplies that would be needed

 Hays County Food Bank Continuity Plan

Time to set up operations Time to set up operations

Length of time to stay at this site Length of time to stay at this site

Possible hazards in the area Possible hazards in the area

Notes: Notes:

Section 11: Staff Notification

Staff Name: Denise Blok

Street address Emergency contact

City, state zip Relationship to employee

number Contact number

email Contact email

Staff Name: Holly Hood

Street address Emergency contact

City, state zip Relationship to employee

number Contact number

email Contact email

Staff Name: Ashley Hurst

Street address Emergency contact

City, state zip Relationship to employee

 Hays County Food Bank Continuity Plan

number Contact number

email Contact email

Staff Name: Jason Kamimoto

Street address Emergency contact

City, state zip Relationship to employee

number Contact number

email Contact email

Staff Name: Asia Keder

Street address Emergency contact

City, state zip Relationship to employee

number Contact number

email Contact email

Staff Name: Chadwick Layne

Street address Emergency contact

City, state zip Relationship to employee

number Contact number

email Contact email

Staff Name: Mallory Raschke

Street address Emergency contact

City, state zip Relationship to employee

number Contact number

email Contact email

 Hays County Food Bank Continuity Plan

Staff Name: ?

Street address Emergency contact

City, state zip Relationship to employee

number Contact number

email Contact email

Section 12:Post Disaster Assessment

Assessment Information

Assessment Type: Initial or Follow Up

Assessment Date: Assessment Time:

Inspected by:

Facility Assessment
*Make sure to take pictures
Exterior Damages

Interior Damages
 Hays County Food Bank Continuity Plan

Parking Area Damages

Vehicle Damages

Does the Facility have Power? Yes or No

Does the Facility have Water Service? Yes or No

Does the Facility have Sewage Service? Yes or No

Does the internet work? Yes or No

Do the phones work? Yes or No

 Hays County Food Bank Continuity Plan

Is the facility securable? (Have locking Yes or No

doors and intact doors/windows)

Has obvious theft occurred? If yes Yes or No

describe.

Any obvious safety concerns? If yes Yes or No

explain

Immediate Recommendations
Exterior

Interior

Infrastructure

Facility Safety and Security

Hays County Food Bank Continuity Plan