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Budget and Budget Justification for Save Second Base

Personnel ($131,000)
All paid personnel includes a program coordinator, five program leaders, a certified
health specialist, and a content manager. The program coordinator will be responsible for
hiring all other program employees including the program leaders, certified health/breast cancer
specialist, and content manager, choosing suitable locations to implement the program, searching
for local clinics and the services they provide, and determining what information and activities
will be taught and executed. The organization's developers prefer a coordinator that has a
minimum of two years experience in the field and a background in health education to
successfully carry out the objectives and goals of Save Second Base. It will be the duties of the
program leaders to gather participants for the program, make lesson plans, teach the material,
and supervise the activities for each session. They will also be in charge of setting up necessities
for each session, creating copies of all handouts, and more. In terms of expertise, the program
leaders will be required to have a background in health education and a minimum of one years
experience. The certified health specialist will be coming in during the last session of each
cycle to further cement the information taught in the previous sessions, to teach the participants
how to conduct a proper breast self exam, and the importance of getting regular checkups. The
organization requires two references total from the specialists current and past occupations, and
prefers to hire a specialist with a prominent role or presence in the community to further add to
his or her credibility as well as to stress the urgency and importance of the program. The content
manager will be working closely with the other personnel to create the visual learning aspects of
the program based on the ideas of the program coordinator and leaders that will best engage the
participants in the material. Because keeping the attention of the audience plays a key role in
information retention, the visual aides must be engaging, eye-catching, and visually pleasing;
hence, the managers portfolio will be greatly taken into consideration.
In terms of salaries, Save Second Base will allocate about $105,000-110,000 for its
employees. The program will be run by 6 key figures: the program coordinator and the program
leaders (5). According to glassdoor.com, a health promotion coordinator typically makes around
$38k-$41k per year. Health promotion interns (program leaders) make about $13-$14 hourly.
With these numbers, weve decided that the salary of the program coordinator will be about $40k
per year. Program leaders will be required to work no more than 20 hours per week at an hourly
rate of $13. This means that about $62,500 will be reserved for five program leaders. Each leader
would be making around $12,400 to $12,500 per year. The hourly wage for a physician, doctor,
or oncologist ranges from $80-$120, so the organization is prepared to cover up to $3,500 for the
certified health specialist to attend the last session of each monthly cycle for the entire year; this
budget should account for time, expertise, and gas compensation. According to PayScale.com,
the average hourly wage for a content manager is about $18 per hour. To account for time spent
with the coordinator and leaders and to create all of the visual media, the estimated salary of the
content manager will be about $1,000 for 50 hours of work and gas reimbursement.
The program intends to allocate around $20k-$23k on fringe benefits that will be offered
to its employees. Save Second Base benefits include: health insurance, flexible hours,
educational assistance, excessive mileage reimbursement, achievement awards, and food and
drink (occasional lunch, coffee, and tea). $17,500 will be allocated for health insurance of all
employees. The program coordinator is covered up to $10k (plan A) and the program leaders are
covered up to $1.5k each (plan B). Program leaders will be able to have flextime on some
work days - being able to work from home rather than at the programs location site. Educational
assistance will be provided to the employees to improve their knowledge on breast cancer. For
every excess 50 miles that an employee spends using their own vehicle for company reasons,
they will be compensated for gas. A few hundred dollars will be saved to celebrate program
milestones when objectives are met. $1,000 will be allocated for company paid lunches during
the last week of each cycle. Ideally, $80 will be the maximum for food and drinks each month.

Consultants and contractual costs ($31,000)


An evaluator will be hired to provide several needs including: guidance with program
design, analysis of data, and reports. Depending on the education and experience of the
evaluator, Save Second Base will allocate about 10 percent ($30,000) of funds for evaluation.
Evaluation will be administered quarterly to track progress of Save Second Base. Typically about
$7.5k will be spent each quarter.
About $1k will be allocated towards collaborating agencies. Save Second Base intends
to recruit participants at Making Strides Against Breast Cancer. Tabling at events will be free to
low-cost.
Equipment, Supplies and Expenses ($50,000)
The Save Second Base program will allocate roughly $50,000 for equipment, supplies
and expenses. The program coordinator will be responsible for renting a room at the Long Beach
Community Center. At the LB Community center, the program leaders and program coordinator
will hold weekly meetings to debrief on how the program is running and how the participants are
responding to the program. The budget for weekly four hour meetings with personnel will be less
than $6,000 for the year. For printing materials, we have allocated around $800. The printing
materials include around 400 fliers, posters and brochures to post in the community at clinics,
health fairs, and at the Making Strides Breast Cancer walk. We will mail out postcards to the 600
participants to remind them of future education sessions and reminders of future activities in the
program. It will cost around $200 to mail these postcards to each of the participants of the
program. We have allocated around $10,000 of the budget for cell phone use for the program
coordinator as well as the five program leaders. The phone budget allocated for the program
coordinator and group leaders will pay for their individual cell phone monthly bill. The program
coordinator and program leaders will need to use their cells phones to make phone calls to
participants to follow up with them and communicate with each other daily to run the program.
Lastly, our educational materials budget will allow for about $500. These materials include pre
and post test surveys, sign in sheets for every activity, sign up sheets for breast cancer screening,
surveys on educational session, initial commitment consent forms and program information
packets. for when participants sign up. Office supplies to use during the program such as pens,
pencils, highlighters, staplers, etc. will cost about $250.
Each month, as participants are progressing with the program, there needs to be
incentives to motivate and encourage participants to advance each week. Therefore, these
incentives will be compiled of mini $5 gift bags, $3 calendars, $1 beverages, $3 snacks, $5
completion certification, and $20 gift cards. Gift cards and certification will be given for those
that complete the program. These incentives will be approximately $20,000. In addition, Save
Second Base has to take account participants that happen to withdraw from the program. That
can be due to financial, personal, or any reason the participant may choose not to disclose.
Therefore to keep the numbers of participants up to baseline with 50 participants, there will be
continuous advertisements and promotional items. These include continued tabling events at
churches once a month, having program leader manage social media accounts and having a
$2,000 billboard twice a year in Long Beach to advertise Save Second Base. These ads will be
approximately $6,500.
Save Second Base also takes account communication costs. Although there are
volunteers working with Save Second Base, there are minimal costs towards Program Leaders
communicating amongst one another. Program Leaders also have to communicate with certified
health specialist and schedule one at the end of each cycle. These costs will be approximately
$2,000. Save Second Base also have to keep records of each participant that are currently in the
program and those that have graduated. These records will be kept confidential and can only be
accessed by Program Leaders through the programs computer memory. There will be a total of 5
computers, each $599.99, one for each Program leader and an additional one as a back up. These
computer costs will be approximately $3,600. Audiovisual costs include the speakers and
projectors that will be used for powerpoints during lectures. Ideally, we are hoping that the
church we partner with will have these necessary material. Although, if we have to purchase
items, the overall cost for the audiovisuals should be no more than $1,500.