Senate Agenda

6:30 PM 1 May 2012

David E. Johnson Boardroom

Meeting

I. Call to Order

II. Roll Call

III. Approval of Minutes

IV. Special Orders

A. What is BORSC? A short presentation by Senator Kazuba
B. Pause Budget Presentation by Senators Goetsch and Bishop

V. New Business
A. SGA Budget Proposal
B. SGA Budget Bylaws Proposal
C. Conference Committee Bylaws Change
D. MCD Proposal
E. Conference Committee Bylaws Proposal
F. KSTO Cap. Improve Proposal

VI. Old Business

A. VN Budget Proposal

VII. Reports and Announcements

VIII. Hill Hype

IX. Good Times

X. Senator of the Week

XI. Adjournment

Post-Meeting Business:

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Sub-Committee Meetings

Meeting Notes:

Meeting Start: 6:30PM

Roll

Approval of Minutes

Pass

Note:
Obermann: Please sign the letters to Obama and the Administration for the TriO program
that we approved last week. Letters are going to be sent around to be signed by everyone.

Wagnild: A 5 minute conversation about Lutefest. Letters went out with mixed signals.
Advocating our positions regarding Lutefest, we support what went out in the letter and
reinforce the positions and consequences made.

Knesar: Inviting Roz Eaton-Need to jump in. Its been an ongoing conversation and
weve seen chatter about Lutefest and not positive chatter. Unfortunately I think that
Saturday is going to be an out of control blowout. From discussions heard recently we
felt a need to put out a clear message about what has occurred and what will be the
consequences. The mess in the caf from Lutefest last year was terrible, no repeating that.
Taking away the board plan for the rest of the year if caught destroying property and
being destructive in Caf is something we will do. We did it to a couple of students last
year, but we are extending it. There was a change in the hospital protocol, alcohol-related
injuries in the hospital will be sent to the detox in Hastings when the hospital is
overfilled. Its a 72 hours detox, and the student would be locked up from Saturday
afternoon to Tuesday afternoon is this happens. Im concerned because Northfield
emergency room is full on Saturday afternoons as it is. I feel concern about Saturday
more so than past years. Already had conversations with people that if we cannot have a
calm event we need to change the event. Only people that can change it are the students
and we will have to see how Saturday goes. It speaks to what we (as SGA) are doing on
Saturday, even if you are legal age then how much are you drinking and if you are not of
legal age will you drink? I encourage not. Choosing how to deal with the situations
presented. Trashing security vehicles and the members of the band being in the hospital
happened last year. I want to change the culture around the event. Promoting it to produce
fond memories and a festive event, but being safe.

Wagnild: Lutefest Subcommittee want to weigh in on anything or address anything?

Kihs: I received texts, emails, and face-to-face interactions about the letter. When in Cage
students were discussing it in a negative way. Speaking about it with misinformation. I

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posted a note on FB about it to address these people. Some people here have seen the
note. On it, I explained more in detail on what the letter says. I encourage people to
address the qualms put out by students and to encourage respect of the event and the
people of this campus.

Rakke: Feel free that to forward information if you feel uncomfortable to the Lutefest
subcommittee. Dont encourage the dissent on campus for this event.

Haines: Heard positive things about Judah, encouraging that we will turn people away
who cannot come to the show because of not being able to handle themselves. We will
turn people away.

Wag: Thank you, we want Saturday to be a good day.

Special Orders:

What is BORSC? presentation:

Kzuba: General discussion on what BORSC is and addressing misconceptions for what is
going on. 12 members, chair, vice chair and editor with class representatives. Advisor and
informal advisors also are placed on committee such as Greg and Kris. Regents include
alumni, parents, friends of College; they all have different jobs with varied fields of
study. Three years for the young alum.

Knesar: Andrew Foxwell who was a guru for SGA is the young alum representative.
There are limited opportunities for younger alums; 11-13 class year members are
available for the Young Alum. The board decides who is to serve on the board. Seek
nominations for people who are leaders throughout their lives. In success in their varied
fields. It includes business, academia, or such. The success of some are based on the
places they spend a lot of time, or if they have contact with the college frequently in some
way. Board selects them and they are approved by the ELCA Synod.

Kzuba: Members come from many different walks of life, varied political commitment,
religious affiliation, and socio-economic status. Now these are the main things that
BORSC does. We base a topic for the report on what the most pertinent issue for the
board may be or something we see on campus and want to address. Obtaining
information and doing research through subcommittees, writing Hill Hype articles to
show them the fun side of the St. Olaf. We then conduct Institutional Research and
Evaluation coupled with interviews of faculty staff and student leaders. Surveys are the
curse of BORSC; board members are consumers of data and enjoy seeing the real
numbers and such. Holistic information is critical in getting them to listen to the
committee. Political engagement of Oles is the next topic, read through the plan last night
and found some things to fix. They are also doing the Strategic Plan for their discussion,
only observer (Kazuba) is there. How are we relevant? Good question. How do we find
feedback and discussion from the Regents with getting them to care? Giving a window to

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our lives and how we experience St. Olaf. Observer sits in on meetings and says what
students are thinking about, questions?

Pause Budget Presentation:

Bishop: As per bylaws, budget presentation. FUN AND INTERESTING! Mark, financial
officer, can field questions we cannot answer. Operating expenses are taken care of
basically; we spent all but 12 dollars. Some reasons for cutting it so close are security is
over 1000 dollars and more kitchen repairs than anticipated (shake machine). We are just
fine for next year, so dont worry. What happens in kitchen? Spent over 100000 and made
over 150000 dollars, a net sum of about 38,845 which is kind of a base number not
including April or May. How does it compare to previous years? A lot higher, each year
is an increase of the previous years. What happened? Consistent in recent months, all
profit on the graph. Increase on last year of 10 percent, which is an increase of previous
year. Sale by items: large, small pizzas, shakes and cookies are the main sellers. Cookie
introduction has been steady and increasing production, taking up over 1/3 of sales.
Primary business is pizza sales and main revenue agents are the pizza sales. Multiple
other things. Late night menu, for efficiency, a profit of around 9000 because of people
buying pizzas late at night. The big picture, operating budget is where it should be.
Without raising prices, profits continue. Cookies are delicious! All we got. Questions?

Lipo-Zovic: Why was there a fall in January of last year?

Bishop: We anticipated lowest of the year this year and thus bought less because of it
being Interim and that accounts for last year.

Goetsch: Spending less this year led to more profits.

Wag: Done? Yay

New Business:

SGA Budget Proposal

Laven: Here it is, last year we started with 588,000 largely due to surplus. Planned
college increase of 18,000 for next year. Next year 595,000, not exactly 100 percent
accurate. Pre-budget takes slightly over 100,000 and slightly less collegiate readership for
next year.

Haines: Buying 60-40 for semesters of the newspapers due to the presidential race. 60 for
the fall versus 40 for the spring

Laven: Readership is less during Spring semester this year. The Media fund has 5,000
more and now to the branch budgets. Adjusted budgets for the branches. SOC increase
for 14000 and the biggest change by far, VN increase of 4000, DCC increase of 5000.
Breaks down much of projected 18000 increase would be for. Cut 4000 from MEC

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budget, not that drastic, reflective of two years ago. ADC increase of 2000 from 18000.
Admin, BORSC, SAA, Pause all stayed the same.

Haines: By staying the same we mean dollar amount to reflect the percentage.

Laven: Explaining why these deserved the budget increases. The orgs have increased a
lot recently and we want to reflect that. SOC encourages students to fund student orgs
and supporting these student orgs by SGA. Sto-Talks came to SOC to get money and they
did. VN and the Spring break trip as well.

Wag: Questions?

Kazuba: Letter a friend sent me and speaking in favor of SOC budget this much. Model
UN and a hard time getting to them. Budget disparity of model UN between Carleton and
us is a lot. Difficulties of fundraising and making it hard to commit to a lot of orgs,
increasing SOC funding would eliminate structural and financial ails most of the orgs are
having.

Skaggs: In support of budget. Seeing mission as supporting ole experience through orgs.

Gui: Making the dreams of students come true. He feels like the dream breaker of
students. Kept track of all financial requests only meet 65% of requests. We tried to help
all student orgs, and with the Pause pizza delivery that helped. I feel like its great and
helping the student orgs.

McDermott: Why is there an increase in Club Sports?

Haines: We only had the percentages for the general percentages, but coordinators had
control over line items.

McKinney: SOC is important and helps a broad amount of people on campus. Its
awesome MEC is under budget and that the cooperation is helpful.

Wagnild: A proposal to pass it must come with it and the proposal is a separate bylaws
change, so all must be tabled.

L-Z: Club sports, can we change the way that each branch allocates its funds? I advise to
change the club sports percentages. Orgs fundraise and dont have enough money; the
money for sports is used in ways that are not good. A lot of teams could do just as well
with less money.

Goetsch: In support of the current Club Sport percentage. They all say they are under
budgeted; many of the costs are so much higher and think it stays the same.

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ONeill: Leaving it where it is. Experience in Frisbee, membership dues and only 25% is
covered by the SOC. Club sports fundraise as well as orgs. Not in support of lowering the
amount. Large costs students bear themselves. $350 membership dues for Frisbee paid.

Kazuba: Cannot rely on fundraising or SOC grants for the different things. Find it hard to
see 30,000 going towards sports while the Pres. of different org prints on his own
expense. Benefactors of the sports help them pay through donations. How many members
of club sports verses general orgs? Question to Gui.

Gui: The percentage was low last year and all club sports are underfunded. Paying own
gas and using own cars. Even after the membership dues, a lot is spent by students. Not a
solid percentage of things. Dont have the firm numbers.

Kazuba: Do you have SOC grant requests between the orgs and club sports? Question to
Gui.

Gui: Try to treat them equally and have multiple meetings for the things and club sports
over time.

Skaggs: Looking into spending money? Question to Gui.

Gui: Putting in an auditing system and seeing how each org is spending its money.
Punishment s would follow, affects future support for org.

Skaggs: Club sports percentage two years ago? Question to Gui.

Gui: 30%, budgets were a lot smaller.

Freeman: Can Gui bring in a budget breakdown of all club sports and the org is general?

Gui: Yes

Haines: Move to table

Second

Tabled.

Laven: POI, sending out budget in email

Bylaws Budget Proposal:

Haines: Laven, Anderson, and I monkeyed with spreadsheets and changed the
percentages we agreed on in the spreadsheet.

Laven: Updates the percentages in the bylaws

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ONeill: Just a pairing bylaws change to what we were already talking about. Move to
Table

Second

Tabled

Conference Committee Bylaws Change:

Alveshere: Senate has standing subcommittee called conference subcommittee.

Conference committee has a budget of 7000 and helps pays for students to go to
conference. Once there was funding for academic conferences we pulled that section and
supported the org conference money. Rather than have a subcommittee of Senate, move it
to SOC and have them support cocuriccular conferences. SOC able to weigh request of
conference money against the general monetary support.

Skaggs: As Mess editor, I went to journalism conference. This is something orgs could do
to fund these conferences.
.
Gui: Every org could apply for conference funds even orgs not through SOC. Lots of the
increase of our budget came from the conference committee.

Cabb-Socc: I was of the understanding that some of the budget would be put into DCC
budget, did that happen?

Laven: Yes part of the money from the conference committee went to DCC, not specified
to spend it on conferences.

Pierce: Concern about moving funds to general SOC, these conferences may be sacrificed
in order to please budget requests. SOC say that it is a burden for large meetings and the
small requests of conference funds may be a lot.

Goetsch: Conference committee funds go into a different fund, yes? No. Pass

Rakke: Putting the conference fund into the pool of money into a large fund is a
detriment to students getting to these conferences who need the funding, this hurts the
students. Might be used to fund orgs instead of for conferences to meet demand. While
they come from student orgs that are not members of students orgs. Funding individuals.

Wilkerson: Part of the app was cumbersome and SOC may be a more centralized place
for this money to go to. Nothing to weigh against when not in SOC. Had to publicize
fund existed without advertising. Separate fund within SOC.

Kazuba: Putting type of funding into SOC helps them going to conferences. Look at who
we are funding, individuals verses orgs.

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Gui: In response: We want student with an org to benefit this change, another reason we
want to move this budget.

Cabb-Socc: Has a line item in the DCC for conferences.

Kazuba: Interrupted by people. Research funding and conference funding, expected

conference fund increase which could take burdens from them

Laven: Harder for individuals to obtain money with weighing them against org. We
depleted 8000 this year, sent a dozen people to conferences. Is 8000 for 12 people
helpful? And how drastically does the money help the org or not?

Obermann: In the past the greatest failure has been the publicity. How do people know
about this? How can groups use this money? Yield time

Laven: Respond. We have turned people away so there are enough students interested.

Freeman: Not as an individual influence and we lose the ability for people to go to
conferences. We can impact more people if we go with orgs?

McKinney: Was it going to general SOC budget? Or line item? Question to someone.

Laven: Now general, line item determined later.

McKinney: Difficult to go to conferences and hard to research. If it goes into general

budget, more competition for money. More impact on them, not large enough to be
squandered. Seeing opportunities for money.

Haines: Move to table

Second

Tabled

MCD Proposal:
Haines: Changing the way that Marketing communication officers run we are supporting
this change. Rob was admin and Connor was branch coordinator, did same things. Merge
into Marketing communications director, have weekly meetings with MCOs of orgs. One
person overseeing everything, not two.

Alveshere: Suggested by ex vp and ex bco, one managerial position of going to Exec and
Senate. In charge of running the MCO meetings, support still is there, but making things
linearly easier.

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Haines: Not only admin marketing, but also lead branch MCOs in coming up with
innovative ideas for marketing in all branches.

Braun: Really big job for one person. Was there a section that says they have an assistant?

Haines: Have up to 2 additional members currently, which we thought was sufficient.

Alveshere: No change for the bylaws proposed.

Braun: Will there be a stipend increase?

Alvershere: no

Wagnild: In regards to the way it has been done, it is strange on paper, we had more of
hierarchy the year I was Branch Communications Officer. One person who has the plans
and then instructs other people who are there to help. It makes sense to reflect what
happens naturally.

Rakke: Concern, creating one position of two, too much work? If they dont think itll be
bad, I wont worry about it.

Laven: I would caution that this is a large workload and being intentional in getting two
assistants. Number of people to be in contact with is a lot and talking to a large amount of
people.

Wagnild: Agree floaters that have to be there.

Haines: They will have assistants, and its envisioned as a director who oversees the
branch MCOs and overseeing their own staff and helping them with admin marketing.
Overseeing and doing creative things, and being an exec who sits on Senate and Exec.

Kazuba: Serious thought about all of the concerns, move to table

Second

Tabled

KSTO Cap Improvements Proposal:

Wagnild: It was changed recently and hopes you got the updated proposal.

Kazuba: Yield presentation to Proxy Frick

Frick: Move current on-air studio into recording studio which is larger. Having more DJs
in the room, ideally have 5 people in studio at a time. Created a list for things to do to
move in the studio. Audio enhancements for the room, Pete Sandberg met and said it was

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more office than studio when built. Asking the 3400 from Cap Improvements for studio
software and the soundcard for radio. Using current budget to go towards new furniture
and new improvements.

ONeill: People are passionate about KSTO, been a guest on a show. Gets cramped for
multiple people on the show in the current facility, I support senate giving the money.

McKinney: Important for funding giving, more advocated for advertising, what is KSTO?

Rakke: Presence of KSTO not relevant and more advocacy for KSTO. Dont think its
going to help many students. Not widely popular so with improvements it could improve
listernship.

Obermann: POI how much is in cap improvements and how much will be left.

Anderson: 12000 and 5000.

Bishop: Want an itemized budget but in support of this

Laven: Dont think its the best use of our funds. 7500 speaks to size of the budget and
being distributed into the budget better. Move to SOC for example. Low Impact upgrade.

L-Z: This would increase visibility. Bringing in guests and other students, serving the
other students.

Skaggs: Open speakers list for guests.

Second

Passed for guests to speak.

Skaggs: People who are involved are engaged in the radio and running software and
professionalism helps for the future. KSTO cut a lot of things in their budget and saved
much of it.

Frick: 120+ DJS come in and putting in a lot of materials for it. PR director coming back
and creating a marketing plan for this. 55th anniversary this fall, only spent money on
speakers.

Obermann: POI What is listenership reports monthly?

Frick: We do not have it, but kind of 25 for most popular shows on the Web Stream.

KSTO Guest: Web Stream is an arbitron for listening and we dont know how many
people are listening on the closed, inner campus line.

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Dittmann: 7500 shows how committed they are to the project. Its important the people in
KSTO.

Muhs: Heart says yay. Brain says Nay. 7500 could be saved and further funds could be
allocated.

Guest responds: Lots of wear and tear on studios and the investment to improve quality
would be worth it now and legitimizing KSTO. This money would help lead to more
publicized shows and advertising individual shows, and tuning in to what they like. The
software would really help and striding towards legitimacy.

Kazuba: KSTO made a choice to cancel projects in favor of keeping money for a long
term plan, they have leadership lined up. We want to fund KSTO or orgs + everything
else? The money in the capital improvements would just filter through the rest of SGA.

Kihs: Pass

Vatter: What is the lifespan of the software wanting to be bought?

Guest: More than five years, has an updating warranty.

Laven: Will this increase listernship? Stunned if it did. Marketing helps increase
listernship, Its a cool dream and asking for the money now doesnt make sense to me.

Obermann: 10900 cumulative enough to fund everything?

Guest: Enough to fund equipment, a good start on getting to the multiple different
improvements.

Obermann: Total?

Frick: 43,000

Guest: Thats where the general cap improvements budget from the facilities comes into
play.

Stumo-Langer: Ive been a radio DJ and this could expand the types of programming thus
diversifying the listeners, in support of giving them money.

Kihs: Fellow KSTO DJ, agree, but buying the equipment wont help the listernship too
much. There is not much accountability as a DJ goes, some people use it as a way to hang
out and play music. Many people send out emails of missing shows. Holding DJs
accountable and higher standards of responsibility. A requirement of marketing the
individual shows.

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Freeman: Doesnt think that the improvement will affect enough students. Not letting the
roll over is bad, SGA shouldnt be responsible for improving resumes.

Schwirz: Criticisms made are not the reasons to shoot it down, should be tabled and
brought back with an itemized proposal.

Frick: We do not get to save the money we saved up this year, doing as much as we can
this summer and not during the school year. At the moment we cannot podcast shows we
created but then after the purchase we could do it and increase listernship. We have made
measures this year to increase listernship and legitimacy. Dont want to degrade a radio
show where you have fun with your friends, and taking measures for DJ accountability.
Plans to continue DJ accountability. Cannot do a full training without building it during
the summer.

L-Z: Caution advising against KSTO leadership. Best use of KSTO budget would be
marketing next year not improvements that come from us.

Skaggs: Looking through a narrow scope. Software will give DJs abilities to podcast,
people listen on their own time. Affect the guests and performers.

Alveshere: Interesting budget things tonight. High impact practices, practices that mean a
lot to some students. 3400 verses 125 students, and 8000 verses 12 students. Make sure
we practice high impact practices, and have things to build resumes off of. Leadership
building balanced with high impact. KSTO interesting as a set space on campus, unlike
Pause, it doesnt have capital improvements fund, the bylaws dictate that board of
Student media, can access capital improvements fund. Through history of SGA, support
has been there. We should help the orgs as much as we can, with learning experiences and
high impact.

McDermott: Being a small campus allowing students to pursue things speaks for all of us
and brings up to the following we should all put into practice.

ONeill: Move to table

Second

Division
(in favor: 16. Opposed: 10)

Tabled

Old Business

VN budget proposal:

L-Z: Activism grants and more funding for them

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Alveshere: Any move over 500 is brought to Senate

Skaggs: Move to table because of changes Liebensen did not let anyone know about.

Second

Tabled

Reports and Announcements:

Gui: Last meeting tomorrow, congrats to GLOW! And Oles Face AIDS for their efforts
and awards at the awards night.

Marth: Awesome Lutefest website on Oleville, and hanging out! Pulled up website, its
sick.

POI, you can press buttons, they dont do things.

Knesar: Flaten Art Barn, siding is up and windows are in, talking about events in there.
House concerts and retreats!! Operational by Summer

Kazuba: Regents are here, say hi! BORSC presenting on Thursday and things are sent to
print center

McKinney: Regents 310, drugs and alcohol panel! @7pm. Friday night, Mellby Murder
Mystery, come dressed up in 1930s attire, lots of good food.

Pellichi: Get Lutefest t-shirts and hats on Thursday in the crossroads.

Anderson: Training Kevin, credit card reconciles.

Cunningham: MACO banquet in the ballrooms on Sunday. Fleming interim advisor

Braun: Pass

Dittman: SAA Practices

Proxy for Adams: Ellingson last hurrah

Goetsch: Mix dough of two cookies and cook it.

Mussato: Mohn had awesome bungee basketball, having mac n cheese, and chocolate
fountain for food for finals

Freeman: Snakes for bio research, I hate snakes.

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Rakke: Environmental stuff wrapping up for the year, continuing for next year.

Kihs: Pass

ONeill: Freshman Talent Showcase on Sat 12th, from 7-9 in Pause.

Pierce: Pass

Cabb-Secc: May 9th, El Tadier and Presente are coming together, in the Pause at 7

L-Z: Teaming up with Kildahl for end of the year grill out, sumo suits and Lysol from last
weekend were awesome.

Obermann: Look at Honor Council, heard from Kevin Krist broadening the scope of
honor council to hate speech and other aspects, reexamining the honor council as a
whole, strongly recommend it for next year. Subcommittee for this?

Knesar: Honor council having elections for next years council. Might be a group for
exec to sit down with for next year.

Schwirz: Had a party techno night on a Thursday night, smashing success! Young DJ did
a great job! Yay ADC DJ residency.

Xia: Pass

McDermott: Pass

Ehm: Scavenger hunts during Lutefest, really funny and fun to do. Prizes, non-sequential
hunt, chance to meet Judah Friedlander

Frick: Pass

Skaggs: Lutefest bands start at noon! Booked Pearl and the Beard and Glorious
Misfortune for something.

Haines: SAC is doing spin art Frisbees and yay Judah! Share the Facebook event. Invite
friends. Movie this weekend is the Muppets and 10pm showing is outside as well. All-
branch retreat went really well!

Alveshere: First round of faculty elections. Really close. Non tenure track long term
faculty members. Critically examining, with recommendations. New category or not?

Bishop: On Lutefest, Pause will have limited menu, cutting back, corndogs, and pizza by
the slice, shakes, cookies, ice cream, and org delivery.

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Laven: Last breakfast with provost of college and Wagnild and Kazuba. Budget stuff,
sending out proposed budget tonight. Some decisions influence how SGA is perceived.
Thanks to Lutefest subcommittee. Writing letter for passing onto next years leadership.

Wagnild: Senator of the Year, open until next Monday, announced next Tuesday! Dress
all fancy like!

Hill Hype:

McKinney: Friday morning 1030-12, undergrad research projects poster session. Go see
presentations!

Rakke: Thursday at 11, Lutefest gear goes on sale!

Cabb-Secc: Presente is having a soccer tourney Friday at 4pm

Anderson: Wed at 1010 St. Olaf Band are playing in Chapel, Friday in Boe Chapel Choir,
Saturday Ted Pretzel Experience at 530

Frick: Sunday KSTO, 2 DJ producers from the Current are coming in to talk about the
relevance of radio.

Skaggs: Thursday last Mess comes out and next Thursday first Mess with editors for next
year.

Bishop: Sunday, Skogland 330 Band Spring Concert. Premiere performance of

Maslankas 9th Symphony. 730 in Boe St. Olaf Choir. Spring show of Dance department.
Show in the Lair on Friday night, Char Emperor X.

Laven: Speaking in chapel on Monday!

Good Times:

Judah Friedlander clip on David Letterman

Guess That Senator:

Noah Anderson

Senator of the Week:

L-Z to Kihs

Anderson: Move to adjourn

Second

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ADJOURNED!!!

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