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4.

7
March 2004
English

Customer Consignment
Process (J58)
Business Process Procedure

SAP AG
Neurottstr. 16
69190 Walldorf
Germany
SAP Best Practices Customer Consignment Process (J58): BPP

COPYRIGHT

Copyright 2004 SAP AG. All rights reserved.

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SAP Best Practices Customer Consignment Process (J58): BPP

ICONS

Icon Meaning
Caution

Example

Note

Recommendation

Syntax

TYPOGRAPHIC CONVENTIONS

Type Style Description


Example text Words or characters that appear on the screen. These include field
names, screen titles, pushbuttons as well as menu names, paths and
options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names,
program names, transaction codes, table names, and individual key
words of a programming language, when surrounded by body text, for
example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the
ENTER key.

Example text Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.
<Example text> Variable user entry. Pointed brackets indicate that you replace these
words and characters with appropriate entries.

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SAP Best Practices Customer Consignment Process (J58): BPP

ABBREVIATIONS

R Required entry field


(used in the end-user procedures)
O Optional entry field
(used in the end-user procedures)
C Conditional field
(used in the end-user procedures)

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SAP Best Practices Customer Consignment Process (J58): BPP

Contents
Contents .................................................................................................................................. 5
J58 Customer Consignment Process............................................................................................... 6
Purpose ....................................................................................................................................... 6
Consignment Fill-Up .................................................................................................................... 6
Consignment Fill-Up Order ....................................................................................................... 6
Delivery for Consignment Fill-Up .............................................................................................. 7
Picking for Consignment Fill-Up................................................................................................ 8
Goods Issue for Consignment Fill-Up ..................................................................................... 10
Stock Overview after Consignment Fill-Up.............................................................................. 11
Billing for Consignment Fill-Up................................................................................................ 12
Consignment Issue .................................................................................................................... 12
Consignment Issue Order....................................................................................................... 12
Delivery for Consignment Issue .............................................................................................. 13
Picking FOR CONSIGNMENT ISSUEUse .............................................................................. 14
Goods Issue for Consignment Issue ....................................................................................... 14
Billing for Consignment Issue ................................................................................................. 15
Consignment Pick-up................................................................................................................. 16
Consignment Pick-Up Order................................................................................................... 16
Delivery for Consignment Pick-Up .......................................................................................... 17
Goods receipt for Consignment Pick-Up ................................................................................. 18
Billing for Consignment Pick-Up.............................................................................................. 19
Consignment Return.................................................................................................................. 19
Consignment Return Order..................................................................................................... 19
Delivery for Consignment Return ............................................................................................ 20
Goods Receipt for Consignment Return.................................................................................. 21
Release Credit Memo to Billing............................................................................................... 22
Billing for Consignment Return ............................................................................................... 23

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SAP Best Practices Customer Consignment Process (J58): BPP

J58 Customer Consignment Process


Purpose
This scenario describes how finished products and trading goods are handled within a consignment
process, i.e. when the products, shipped to the customer are still owned by the company until they
are sold by the customer to a third party. The materials, which are usually stored in the customers
store or warehouse, are posted in a stock (consignment stock) that is assigned to the corresponding
customer. This allows the customers current stock to be viewed at any time.
When billing is carried out, the material prices are posted to the corresponding accounts and cost
centers.

Consignment Fill-Up
Consignment Fill-Up Order

Use
Even a consignment fill-up does not represent a real physical sale of goods to a customer the
mechanisms during the order entry are the same as for a standard order entry, e.g. when an order
is entered, an availability check is performed for the material, and the shipping point is determined
automatically.

Prerequisites
The required master data (for example, customer, articles, prices, conditions, batches) must be
maintained. To represent the entire process flow of, there must be a sufficient stock quantity of the
materials in the corresponding plant (BP01) by installing Building Block J64 or J49 or post initial
stock directly.

Procedure
1. Access the activity using one of the following navigation options:

Menu path Logistics Sales and Distribution Sales Order Create


Transaction code VA01

2. Make the following entries:

Field name Description R/O/C User action and Note


values
Order type R KB Consignment fill-up
Sales organization BP01 Sales Org. BP01
Distr. channel 01 Direct sales
Division 01 Product Division 01
Enter

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Sold-to party R C6100


Purch. ord. no. R <Purch. ord. no.>
Material R C20040

Order quantity R 100


Material R C20050
Order quantity R 100
Enter
Save alternatively: Ctrl + S

Result
A complete consignment fill-up order exists. Note that the sales order does not contain any
pricing conditions (different from zero).

Delivery for Consignment Fill-Up

Use
When the delivery is created, a new availability check is performed.

Prerequisites
A complete consignment fill-up order exists.

Procedure
1. Access the transaction choosing one of the following navigation options:
Menu path Logistics Sales and Distribution Shipping and Transportation
Outbound Delivery Create Single Document With Reference to Sales
Order
alternatively:
Logistics Logistics Execution Outbound Process Goods Issue for
Outbound Delivery Outbound Delivery Create Single Document
With Reference to Sales Order
Transaction code VL01N

2. Make the following entries:

Field name Description R/O/C User action Note


and values
Shipping point R BP01 Shipping Point BP01
Selection date Selection date for the <Date> Current date + 10
delivery days

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SAP Best Practices Customer Consignment Process (J58): BPP

Order Number of sales order R <Order number>


Enter
Save alternatively: Ctrl + S

Result
The system contains a complete delivery document.

Picking for Consignment Fill-Up

Use
As the picking quantities reflect the physically picked quantities of specific batches transferred to the
customers site, the batch determination has to be carried out before the picking quantity can be
entered. The batch determination may be triggered automatically during delivery creation or
manually. Usually automatic batch determination will be carried out automatically. However, if no
batch matches the selection criteria, the batch determination can be triggered manually. The
following scenario will explain the manually triggered batch determination.

Prerequisites
The system contains a complete delivery document.

Procedure
1. Access the transaction choosing one of the following navigation options:
Menu path Logistics Logistics Execution - Outbound Process Goods Issue for
Outbound Delivery Outbound Delivery Change Single Document
Transaction code VL02N

2. Make the following entries:

Field name Description R/O/C User action and values Note


Outbound delivery Number of delivery R <Delivery number>
Enter
Menu Goto Item Batch split
Batch Choose New batch determination

Screen: Batch Determination SD: Select BatchesBatch Determination:

Field Description Req./Opt. User action and values Comment


name /Dep.
Choose Selection criteria
(optional you can also create
your own selection criteria)

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Enter
Choose Strategy info...
Sort rule FIFO expiration 023_001S Sort:
date, shelf life MHD / Exp. Date
All available batches
are displayed.
Cancel
Choose Copy The proposed (or
entered) quantities per
batch are copied into
the delivery document
Back

Picking quantity:

Field Description R/O/C User action and values Note


name
Display batch Select Batch Split Indicator
structure
Batch
Pick C20040 100
Quantity
C20050 100
Enter Overall status picking
to C = fully picked
Save

Result
A fully processed picking document exists (overall status picking: C = fully picked)

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Goods Issue for Consignment Fill-Up

Use
After the goods have been picked, the delivery is posted for goods issue. When the goods issue is
posted, the transfer to the consignment stock is carried out.
No accounting and controlling documents are generated, since this is a transfer within the same
plant (even though the product is no longer physically stored in the warehouse but shipped to the
customer site).

Prerequisites
A fully processed picking document exists (overall status picking to C = fully picked)

Procedure
1. Access the transaction choosing one of the following navigation options:
Menu path Logistics Logistics Execution Outbound Process - Goods Issue for
Outbound Delivery - Post Goods Issue - Outbound. Delivery Single
Document
Transaction code VL02N
2. Make the following entries:
Field name Description R/O/C User action and values Note
Outbound delivery Number of delivery R <Delivery number>
Select Post goods issue

Result
The goods issue for the delivery has been posted. The goods issue document has "completed"
status.
The document flow should appear as follows (Menu: Environment Document flow):
Document Date Overall Processing
Status
. BP Consign. Fill-up <Doc No> <Date> completed
BP Consignment Deli.<Doc No> <Date> completed
. Picking request <Doc No> <Date> completed
. Confirmation of service <Date> completed
. Confirmation of service <Date> completed
. GI consgmt: lending <Doc No> <Date> completed

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SAP Best Practices Customer Consignment Process (J58): BPP

Stock Overview after Consignment Fill-Up

Use
The goods are now in the customer's consignment stock. The stock overview will reflect this transfer
of products

Prerequisites
A fully processed delivery document exists.

Procedure
1. Access the transaction choosing one of the following navigation options:
Menu path Logistics Materials Management Inventory Management - Environment
- Stock - Stock Overview
Transaction code MMBE
2. Make the following entries:
Field name Description Ent./Opt./Dep User action and values Note
Material R C20040respectively
C20050
Plant BP01
Stock type Also select special
selection stocks indicator
Execute Alternatively: F8
Select Customer
consignment
Choose

Result
The stock of 100 pieces has been posted to the Customer C6100. The stock overview for customer
consignment of material C20040 as well as C20050 in plant BP01 appears as follows:

Stock type Customer Consignment


Customer C6100
Unrestricted use 100.000
Quality inspection 0.000
Restricted use 0.000

Alternatively, the consignment stocks can be queried directly via transaction MB58 (Display
consgnmt and return. pack. stocks at customer)

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SAP Best Practices Customer Consignment Process (J58): BPP

Billing for Consignment Fill-Up

Use
No billing is carried out.
Order and delivery status are "completed" after the goods issue.

Consignment Issue
At regular intervals, the customer reports either how many articles he has sold, or how many articles
are in his current stock (inventory):
A corresponding order is entered, which documents the issue from the consignment stock.
A billing document is created for the issue from the external stock at the customers site.

Consignment Issue Order

Use
The articles sold by the customer are entered in the corresponding quantities. When an order is
entered, an availability check is performed for the material against the customers stock. The pricing
procedure is carried out as usual.

Prerequisites
The required master data (e.g. customer, articles, prices, conditions, batches) must be maintained in
the system. The consignment fill-up process has been completed.

Procedure
1. Access the transaction choosing one of the following navigation options:
Menu path Logistics Sales and Distribution Sales Order Create
Transaction code VA01

2. Make the following entries:

Field name Description R/O/C User action and Note


values
Order type R KE Consignment issue
Sales organization BP01 Sales Org. BP01
Distr. channel 01 Direct sales
Division 01 Product Division 01
Enter

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Sold-to party R C6100


Purch. ord. no. R <Purch. ord. no.>
Material R C20040
Order quantity R 55
Material R C20050
Order quantity R 100
Enter
Save alternatively: Ctrl + S

Result
A complete consignment issue order exists.

Delivery for Consignment Issue

Prerequisites
A complete consignment issue order exists.

Procedure
1. Access the transaction choosing one of the following navigation options:
Menu path Logistics Sales and Distribution Shipping and Transportation
Outbound Delivery Create Single Document With Reference to Sales
Order
alternatively:
Logistics Logistics Execution Outbound Process Goods Issue for
Outbound Delivery - Outbound Delivery Create Single Document
With Reference to Sales Order
Transaction code VL01N

2. Make the following entries:

Field name Description R/O/C User action and values Note


Shipping point R BP01 Shipping Point BP01
Selection date Selection date <Date> Current date + 10
for the delivery days
Order Number of R <Order number>
sales order
Enter
Save alternatively: Ctrl + S

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Result
A complete delivery exists. Batch determination is done automatically during delivery creation.

Picking FOR CONSIGNMENT ISSUEUse


No picking needs to be carried out.

Goods Issue for Consignment Issue

Use
After the goods have been delivered, the delivery is posted for goods issue.
When the goods issue is posted, the transfer from the consignment stock is carried out.
This means that the article is no longer the property of the company. Appropriate accounting and
controlling documents are generated.

PREREQUISITES
The system contains a complete delivery document.

Procedure
2. Access the transaction choosing one of the following navigation options:
Menu path Logistics Logistics Execution Outbound Process Goods Issue for
Outbound Delivery Post Goods Issue Outb. Delivery Single Doc.
Transaction code VL02N

2. Make the following entries:

Field name Description R/O/C User action and values Note


Outbound delivery Number of delivery R <Delivery number>
Select Post goods issue

Result
The goods issue for the delivery is posted, and the goods issue document has status "completed",
whereas the delivery is still Being processed.

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Billing for Consignment Issue

Use
Once the goods issue has been posted, the delivery can be invoiced.

Prerequisites
A delivery with goods issue posting is required for billing.

Procedure
3. Access the transaction choosing one of the following navigation options:
Menu path Logistics Sales and Distribution Billing Billing document - Create
alternatively:
Logistics Logistics Execution Outbound Process Goods Issue for
Outbound Delivery Billing Billing document Create
Transaction code VF01

2. Make the following entries:

Field name Description R/O/C User action and Note


values
Document Number of delivery R <Delivery number>
Execute alternatively: Shift + F1
Save alternatively: Ctrl + S

Result
A billing document has been generated and the delivery status is now completed. The corresponding
documents were generated for financial accounting, profitability analysis, and cost center
accounting.
The stock of 55 pieces of C20040 and 100 pieces of C20050 was posted for goods issue. The
current stock overview for material C20040 in plant BP01 appears as follows:

Stock type Customer Consignment


Customer C6100
Unrestricted use 45.000
Quality inspection 0.000
Restricted use 0.000

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Consignment Pick-up
Goods that are not required or sold can be returned from the customer back to the central
warehouse. The goods must not be defective. They are posted directly into free stock.

Only goods that still belong to the company can be returned by means of this process. This
is not a return scenario in the strict sense of the term, but rather a stock transfer from the
consignment store to the central warehouse.

Consignment Pick-Up Order

Use
The consignment pick-up triggers the return of goods from the customers custody.
Just as there can be various reasons for the return, the physical inbound delivery of the goods from
the customer to the central warehouse can have various features. The customer can write or phone
to request that the goods be picked up, or can deliver the goods himself. The return can also be
initiated by office-based personnel (for example, call back for expiring or defective articles).
When an order is entered, an availability check is performed for the material against the customers
stock.
While the orders are being handled, the shipping point is determined automatically.

An order reason for the consignment pick-up must be entered.

Prerequisites
A consignment stock exists for the customer.

Procedure
1. Access the transaction choosing one of the following navigation options:
Menu path Logistics Sales and Distribution Sales Order Create
Transaction code VA01

2. Make the following entries:

Field name Description R/O/C User action and Note


values
Order type R KA Consignment Pick-up
Sales organization BP01 Sales Org. BP01
Distr. channel 01 Direct sales
Division 01 Product Division 01

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Enter
Sold-to party R C6100
Purch. ord. no. O <Purch. ord. no.>
Material R C20040
Order quantity R 45
Order reason R 101Consignment pick- Select order reason
up: leftover (variable)
Enter
Save alternatively: Ctrl + S

Result
A complete consignment pick-up order exists.

Delivery for Consignment Pick-Up

Use
A delivery of the type YB2 (returns delivery) will be created. When the delivery is created, a new
availability check is performed. Batch is entered manually in the delivery for the returned products.

Prerequisites
A complete consignment pick-up order exists.

Procedure
4. Access the transaction choosing one of the following navigation options:
Menu path Logistics Sales and Distribution Shipping and Transportation
Outbound Delivery Create Single Document With Reference to Sales
Order
alternatively:
Logistics Logistics Execution Outbound Process Goods Issue for
Outbound Delivery Outbound Delivery Create Single Document
With Reference to Sales Order
Transaction code VL01N

2. Make the following entries:

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Field name Description R/O/C User action and values Note


Shipping point R BP01 Shipping Point BP01
Selection date Selection date <Date> Current date
for the delivery
Order Number of R <Order number>
sales order
Enter
Picking tab Click the tab Picking
Batch <Batch number> Locate the relevant
batch in the
associated delivery.
E.g. Batch can be
searched via Batch
for Plant Material
Save alternatively: Ctrl + S

Result
The system contains a complete delivery document.

Goods receipt for Consignment Pick-Up

Use
When the goods issue is posted, the transfer from the consignment stock is carried out at the
same time as the direct posting into the free stock of the central warehouse. No quality inspection
takes place.
No accounting and controlling documents are generated, since this is a transfer within the same
plant.

Prerequisites
A complete delivery document exists.

Procedure
5. Access the transaction choosing one of the following navigation options:
Menu path Logistics Logistics Execution Outbound Process - Goods Issue for
Outbound Delivery -Post Goods Issue -Outb. Delivery Single Doc.
Transaction code VL02N

2. Make the following entries:

Field name Description R/O/C User action and values Note

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Outbound delivery Number of delivery R <Delivery number>

Select Post goods receipt

Result
The goods issue for the return delivery has been posted.
The goods issue document has "completed" status.
The document flow should appear as follows:
Document Date Overall Processing Status
. Consignment pick-up <Doc No> <Date> completed
Returns delivery <Doc No> <Date> completed
. GI consgmt: ret delvy <Doc No> <Date> completed

The issue sends the remaining 45 pieces of C20040 back to the distribution center. Consequently, at
the end of the scenario, there should be no stock of article C20040 in the customers consignment.

Billing for Consignment Pick-Up

Use
No billing is carried out.

Consignment Return
Goods that are sold to end customer (consumer) from consignment customers can be returned back
to the consignment customer. The goods must not be defective. They are posted into customer
consignment stock.

This is not a consignment pick up scenario in the strict sense of the term, but rather a
customer return from the consignment customer though products are still in consignees
location physically.

Consignment Return Order

Use
The consignment return triggers the return of goods from the consumer to consignee.
When the orders are being handled, the shipping point is determined automatically.

An order reason for the return must be entered.

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Prerequisites
A stock must not belong to the company.

Procedure
1. Access the transaction choosing one of the following navigation options:
Menu path Logistics Sales and Distribution Sales Order Create
Transaction code VA01
2. Make the following entries:
Field name Description R/O/C User action and Note
values
Order type R KR Consignment Return
Sales organization BP01 Sales Org. BP01
Distr. channel 01 Direct sales
Division 01 Product Division 01
Enter
Sold-to party R C6100
Purch. ord. no. R <Purch. ord. no.>
Material R C20040
Order quantity R 45
Order reason R 101 Select order reason
(variable)
Enter
Save alternatively: Ctrl + S

Result
A complete consignment return order exists.

Delivery for Consignment Return

Use
A delivery of the type YB2 (returns delivery) will be created. When the delivery is created, batch of
the returned products must be entered manually.

Prerequisites
A complete consignment return order exists.

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Procedure
6. Access the transaction choosing one of the following navigation options:
Menu path Logistics Sales and Distribution Shipping and Transportation
Outbound Delivery Create Single Document With Reference to Sales
Order
alternatively:
Logistics Logistics Execution Outbound Process Goods Issue for
Outbound Delivery Outbound Delivery Create Single Document
With Reference to Sales Order
Transaction code VL01N

2. Make the following entries:

Field name Description R/O/C User action and values Note


Shipping point R BP01 Shipping Point BP01
Selection date Selection date <Date> Current date
for the delivery
Order Number of R <Order number>
sales order
Enter
Picking tab Click the tab Picking
Batch <Batch number> Locate the relevant
batch in the
associated delivery.
E.g. Batch can be
searched via Batch
for Plant Material.
Save alternatively: Ctrl + S

Result
The system contains a complete delivery document.

Goods Receipt for Consignment Return

Use
When the goods issue is posted the stock of the returned products are booked under Customer
Consignment Stock.

Prerequisites
A return delivery is created.

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Procedure
7. Access the transaction choosing one of the following navigation options:
Menu path Logistics Logistics Execution Outbound Process - Goods Issue for
Outbound Delivery -Post Goods Issue -Outb. Delivery Single Doc.
Transaction code VL02N

2. Make the following entries:

Field name Description R/O/C User action and values Note


Outbound delivery Number of delivery R <Delivery number>
Select Post goods receipt

Result
The goods receipt for the return delivery has been posted.
The goods issue document has "completed" status.
The document flow should appear as follows:
Document Date Overall Processing Status
. Consignment return <Doc No> <Date> being processed
Returns delivery <Doc No> <Date> completed
. GI consgmt: ret delvy <Doc No> <Date> completed

Release Credit Memo to Billing

Purpose/Use
Customizing settings are made to ensure that manual release of the order for the bill is necessary.
This is done to ensure that the entries are correct.

Procedure

1. Access the transaction using:

Menu Not available in standard SAP menu path


Transaction code V.23

2. Enter the necessary data.

Field name Description User action and values Comment


Sales organization BP01

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SD document Consignment return order no. If unknown, skip.


BUTTON Execute
CHOOSE Consignment return
order no.
BUTTON Delete billing block
Back
Back

Billing for Consignment Return

Use
Once the goods receipt has been posted, the delivery can be invoiced.

Prerequisites
A delivery with goods receipt posting is required for billing.

Procedure
1. Call up the transaction as follows:
Menu path Logistics Sales and Distribution Billing Billing document - Create
alternatively:
Logistics Logistics Execution Outbound Process Goods Issue for
Outbound Delivery Billing Billing document Create
Transaction code VF01
2. Make the following entries:
Field name Description R/O/C User action and Note
values
Document Number of delivery R <Delivery number>
Execute alternatively: Shift + F1
Save alternatively: Ctrl + S
Logistics Sales
and distribution
Billing Billing
document
Change
Credit memo no.
R button Release to Release to FI/CO
Accounting

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O button Accounting
Dialog-box List of documents
in accounting
Double-click The various accounts
Accounting and offsetting entries are
document listed.
Back

Result
A credit memo document has been generated and the delivery status is now completed. The
corresponding documents were generated for financial accounting, profitability analysis (if J17 has
been installed), and cost center accounting.
The stock of 45 pieces was posted to the customer consignment stock again. The stock overview for
material C20040 in plant BP01 appears as follows:

Stock type Customer Consignment


Customer C6100
Unrestricted use 45.000
Quality inspection 0.000
Restricted use 0.000

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