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INDIVIDUAL ASSIGNMENT

AICT003-4-1-PITS

PRACTICAL SKILLS UCDF1505BIT ASSIGNMENT

NAME:NUR SALSABILA BINTI LOKMAN

TP NUMBER:TP039211

LECTURER NAME:ZETY MARLIA ZAINAL ABIDIN

COMPANY:BELLY STATIONERY

POSITION:CHIEF EXECUTIVE OFFICER

ADDRESS:NO.311 TAMAN PINGGIRAN ATIRA, KOK LANAS, 16450 KETEREH,


KELANTAN

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ACKNOWLEDGMENT

I am grateful and thankful to God for giving the opportunity to complete this task on date that
given. Then, I want to thanks to my PITS lecturer Mrs Zetty Marlia Binti Zainal Abidin for
guiding me how to complete the assignment.

I also want to thanks both of my parents for always giving me their support and words of
encouragementwen I felt depressed like wanna give up. Last but not least, I want to thanks to my
friends for their help in completing this task for me even they are also busy do their works.
Without them, the possibility cannot I set up this task perfect and well. Thanks to all those
involved directly or indirectly in helping me to prepare this task.

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TABLE CONTENT

CONTENT PAGE

ABSTRACT 4

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INTRODUCTION

WALKTHROUGH (SPREADSHEET) 5-9

FUNCTIONS AND FORMULAE 10-19

CONDITIONAL FORMATING 20
21
DATA VALIDATION

PASSWORD 23

MAIL MERGE 24-26

CONCLUSION 27
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REFERENCES

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ABSTRACT

Belly Stationery is a company that provides a wide range of stationery. We provide the good
services to our customers. By using Excel, I can make an easy calculation for costs and benefits
of the company. I got a lot of helps from my lecturer, Mrs Zetty Marlia Binti Zainal Abidin and
my friends about how to use Microsoft Excel.

INTRODUCTION

Belly Stationery was established in June 2015 by the companys chief executive officer. Nur
Salsabila Binti Lokman. It is a small stationery company with the most qualities and good
services available to our customers. The company offer three brands of Pilot,Faber Castell and
Stabilo with each brand is have than about five kinds of stationery.

Since our inception we have secured a fair sized customers base supplying the stationeries. We
consider ourselves a only one supplier satisfying customers demand.

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WALKTHROUGH (SPREADSHEET)

1. MAIN PAGE

I choose a background image of stars patterned. The main page consists hyperlink button of
inventory, sale, salary,analysis as well as chart. Hyperlink button are provided to easier for those
to make open th certain sheet.

2. INVENTORY
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Inventory sheet show all the information of sales. This sheet consist product ID, product
description, number bought, initial cost per each, selling price per item, selling price, number
sold, number on hand and total cost.

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3. SALE

This sheet shows about the sales of company in that month. This sheet contains the product ID,
product description, initial cost per each, selling price per item, number sold, total selling price
and number on hand. This sheet is important for me to knows the profit of my company.

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4. EMPLOYEE SALARY

This sheet about employee performance in Belly Stationery. This sheet contain the
staff ID, brands, staff name, salary, actual sale, commission for each employee
which is 15% for who achieved the target sale which the greater than RM1500. This
sheet also show the total salary plus commission of each brand.

5. ANALYSIS

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Analysis sheet shows the analysis of sales revenue, cost each brands, commission earned for
reach staff by each brand profit, chart of profits and data of analysis. This sheet also shows
various types of chart like bar chart. From the charts, we can know the profits and the loss for
our company.

FUNCTIONS AND FORMULAE

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MAIN PAGE (HOME)

2)HYPERLINK

1)LOGO BUTTON

1)LOGO

i. Click the insert button and then look for shapes button.

ii. After click the shapes button. There are many types and shapes to choices. Then choose
as below shape and customize the colour.

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iii. Then click right button to edit text. After that click text to choose the types of colour and
font.

2)HYPERLINK BUTTON

i. To create a hyperlink button, follow the same way to produce a logo to find oval shapes,
then after finish doing the shapes, press the right click button on the shapes and find
hyperlink.

ii. After click at Place in This Document, click where the button wants to jump to a new
document or a new section within the current document.

INVENTORY SHEET

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1) TITLE

2) TABLE 3)HYPERLINK

1)TITLE

Highlighted the space needed for the title and go to Home and click Merge & Center.

After click Merge & Center, fill in the title in the blank box.

2)TABLE

a)Cost of Each Item b)Selling Price c)Total Cost

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Firstly, to create a table click insert then choose table:

After done click table this box appear then just click OK:

Then drag the column until the number of column is enoughto make suitable table and fill in data
in table.

a) Cost of Each Item


For cost of each item, use formula number sold*initial cost.

b) Selling Price
For selling price, use formula initial cost*1.4.

c) Total Cost
For total cost, use formula initial cost*number sold.

3)HYPERLINK

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Just follow the same way to make the hyperlink. This button, hyperlink, must jump to main
page(Home).

4) Lastly for this part, to add up all the data use the AutoSum formula.

First step is, highlight the data that want to add then go to Formulas and click AutoSum.

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SALES SHEET

i Total Selling
Price

First, create the table as in the inventory sheet. Then fill in the data table as usual. In this section,
just copy all the data from inventory(use linking worksheet) EXCEPT total selling price.

I. TOTAL SELLING PRICE


For the Total Selling Price, use formula selling price*number sold.

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EMPLOYEES SALARY SHEET

1)COMMISSION 3)PERFORMANCE

2)TOTAL
SALARY

First, create table as in inventory. Then fill in the data in table as usual.

1)COMMISSION

For commission, if the target sales revenue is less than RM1500, the commission is 15% from
the selling price of the item sold.

If target get sales revenue is equal to or greater than RM1500, the items sold after that will be
counted with a commission of 15% from the selling price.

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2)TOTAL SALARY

For total salary, use formula Salary added Commission.

3)STAFFS PERFORMANCE

For staffs performance, if the target sales revenue is equal to or greater than RM1500, the
performances is GOOD.

If the target sales revenue is less than RM1500 but greater than RM1000, the performance is
ABOUT AVERAGE.

For the target sales revenue is less than RM1000 but greater than RM500, the performance is
SATISFACTORY.

For the target sales revenue is less than RM500, the performance is BELOW AVERAGE.

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ANALYSIS AND CHART SHEET

Firstly, create a table and fill in the data. In this analysis sheet must have table for sales revenue
for each brand, total sales revenu, cost for each brand, total sales revenue, cost for each brand,
total cost, salary plus commission for each employee, total salary and the profit and also chart for
analysis-purpose.

(i) Data for sales revenue just copy from sales sheet.
(ii) Data for cost just copy from inventory sheet.
(iii) Data for profit use formula Total sales revenue minus with Total employees salary.

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BACKGROUND SHEET

Every single sheet must have background photo.

First, search an image for the background in internet, then save the photo in gallery.

Then, find PAGE LAYOUT and click the Background to insert the photo.

LINKING WORKSHEET

Linking worksheet is a formula that dynamically pulls in data from a cell to another cell in
worksheet. Every time the cell value in the source worksheet changes, the cell containing the
linking formula will update as well when we opened it next time. In this spreadsheet, these are
few linking word worksheet.

IF STATEMENT

If statement function is to see a condition specify is true or false.

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CONDITION FORMATING

1)Highlight the cells

2)Click the button conditional formatting at Home ribbon. Then click the button
HIGHLIGHT CELLS RULES then click LESS THAN.

3)Select the format cell above and choose the selected range. Then click button OK

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DATA VALIDATION

1. Select one or more cells to validate.


2. Go to DATA ribbon and then click the data validation.

3. Fill in at setting, click button of imput message and fill the title and imput message. Next,
click button of error and fill style, title and error message and click OK.

i. n n

then this will not appear.

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PROTECT SHEET OF SALES SHEET

a) On the review tab, click protect sheet.

b) There will appear to protect your sheet box. Type your password and click OK.

c) Retype password then click OK.

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PASSWORD USER

I. First, unprotect sheet and then highlight one or more cell. On the review tab, click allow
users to edit ranges then click new.

II. Fill up and range password then click OK.

III. Retype password and click OK. Then, click apply then OK.

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MAIL MERGE

STEP BY STEP HOW TO CREATE MAIL MERGE

1. Click mailing and select mail merge. Select step-by-step Mail Merge Wizard.

2. Click letters.

3. Select use the current documents.

4. Select use an existing list and click browse.

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5. Click next and preview your letter.

6. At the end, it will be appear like this.

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7.

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CONCLUSION

In a conclusion, from this assignment I can learn many new things about Microsoft Word,
Microsoft Excel, Microsoft Access and Microsoft Power Point. I get to know how to use and
functions of all Microsoft. From Microsoft word I learn about how to use mail merge and make a
documentation. Other than that, from Microsoft excel I got learn how to make a table, shortcut
calculation and how to insert the formula properly. Next, from Microsoft access I learn how to
create query, form, report and so on. And the last is Microsoft power point, I learn how to
complete and make a perfectly slide. This will help me in my business on day.

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REFERENCE

Webspace.apiit.edu.my, (2015).AICT003-4-1-PITS. [online] Available at:


http://webspace.apiit.edu.my/mod/folder/view.php?id=21477 [Accessed 19 Aug.
2015].

Paper of information guide on assignment.

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