Beruflich Dokumente
Kultur Dokumente
Manual
Ganesan Chidambaram
SAP Data Archiving helps in removing the data which is no more needed from the database
and made available on a later date for any audit and reporting requirements.
SAPs Archive Development Kit (ADK) provides pre-existing programs to remove transactional
and master data from the R/3 system.
ADK retrieval programs and/or third party Document Imaging tools provide the means to display
archived data necessary to fulfill legal and business retention requirements.
The ADK provides the technical basis for the SAP standard archiving transaction (SARA). If
Archive management is called directly from the application component, application specific
settings (suchas programs and archiving objects) are activated automatically.
Data archiving involves the physical removal of data from the SAP systems Database tables.
This type of archiving allows information to be moved to a non production environment and
stored on a separate storage device . However, for business and legal reasons, it is likely that
the most of the extracted data must remain accessible.
The data archiving process in the SAP system can be divided into the following steps:
The data to be archived is read from the database and written sequentially to newly created archive files.
The delete program deletes the data from the database after it has been completely written to the archive files. To ensure the integrity of the archived data, the delete session is not started
until the created archive files have been read and confirmed.
The archive files that were created during the write phase can be moved to storage systems or to tertiary storage media. Another option would be to start the storage phase before the deletion
phase.
Master data is data that remains unchanged over a period of time. It contains information that is always needed in the same way. For example Customer master, Vendor Master etc.
Transaction data:
Data relating to the day-to-day transactions. For example Purchase order, Sale order, Billing Document, Material Document etc.
Data Prevention
Technically it is possible to deactivate updating for certain types of data. If, from a business point of
view, the data is not required, the updating of the data should be deactivated.
Data Aggregation
In some cases data can be aggregated at a higher level, for e.g. by generating totals. Aggregation should
be implemented, if it provides sufficient level of information that is required for the business process
Data Archiving
Data Archiving should be performed for data which is not required for the live operation of the system.
SD_VTTK
RV_LIKP
SD_VBRK
SD_VBAK
Archiving objects instruct the SAP archiving system to get the right tables when archiving specific R/3 business objects. They are defined using transaction AOBJ.
The archiving objects are defined for different modules of a SAP system. For example, financial accounting documents are archived via the archiving object FI_DOCUMNT, which comprises the document
header, company-code-dependent postings, change documents, SAPscript texts and other elements.
In the Variant screen enter the required fields as per your Archiving object & Save it. Below is the example for MM_EBAN.
In the variant creation screen, select the Start Date option. Enter the date & time as per your requirement & Continue.
Next select the Spool Parameter option. Enter the required fields & Continue.
There you will find your job which you have scheduled, select it & Go to Job Logs option.
To get more details about you job go back of the screen & select the Spool option.
Next step is to proceed with deletion run from SARA by clicking the delete button and selecting the archive file and executing the same by maintaining the schedule
parameters and spool parameters
Click on archive selection and you will get a pop up for the selection of file and click the file
check box which needs to be deleted.
Maintain the start date and spool parameteres and then click on execute
PB2:
IDOC less than 14 days are deleted from the system and not archived.
PSM:
Idoc less than 93 days for message type USERCLONE are deleted in client 005,006 and 007.
PB2:
In PSM system client 005,006 and 007 the idoc deletion runs are automated so that all idoc less than 93 days with message types USERCLONE is deleted
automatically
Table analysis helps to analyze how entries for a table have been distributed to selected fields. Table analysis counts the table entries and assigns the number of entries found to the selected
field values (such as organizational units or periods).
TAANA provides generic analysis functionality for all transparent tables of your database (at least it is counting entries on client level). Own variants are also freely configurable (but
must be transported). This makes it to a very powerful tool.
For more information on how to create virtual field and analysis varaint please refer the document attached below.
TAANA
Printlist archiving
user guide
ITSM is a set of process that details best practices to enable and optimize IT services in order to satisfy business requirements and manage the IT infrastructure both tactically and
strategically.
ITSM ticket queue for our team need to monitored periodically and take corrective action and update the validation points and status of the tickets and take it to closure.
There are some SoX validation points and approvals to be obtained depending on the type of an ITSM ticket.
For detailed information please refer the document Electronic archiving system for SAP minor customizing list.ppt .Path for the same is mentioned below.
\R3_Archiving\Archiving\Documentation\3. ARCHIVING TEAM INSTRUCTIONS\SoX
DART is a tool used for meeting the legal and auditing requirements of a Company.
Specifications for DART was developed by ASUG Tax user Group and SAP.
In Nokia DART is used for USA,Canada and Germany .Portugal is new country in scope and has not yet been started.
NOTE:
For detailed Information refer the instruction documents in the link mentioned below.
\R3_Archiving\Archiving\Documentation\DART\DART instructions_new.doc
Updations to be done in ftp in the link mentione below in the file DART extract status
\R3_Archiving\Archiving\Documentation\Frequently updated files
IT Archiving team checkes from SAS for Valid company codes before start ing extracts.
SAS team confirms the company codes.
IT archiving team schedules the extracts on week end and complete the reports FTWE & FTWD.
LSAS is responsible for all communication related to tax audit requirements and Communicate IT Archiving team with an ITSM ticket for changes to view file
configuration or new view file customisation.
IT Archiving team Customise the view file according to requiremnt and release the transports to higher level systems after testings ,signoff and approvals.
LSAS creates request IT Archiving team to Import the extracts and completes the tax audit files and are resposible for delivery the files in form of CD s to tax
authorities.
Create Extract
Create Extract FTW1A For creation of extracts
Report execution FTWE Control Total verification
Store extract files FTWD Check Sum
FTWL Export the extract to archive
Define view FTWY Create or change view definition
Create view file FTWH Data extract view
Reports FTWL Deletion of file
Delete view file
DaRT Instructions
Global trade services is an additional solution for standard SAP to support management of
regulatory compliance for import and export. It provides functionalities not available in standard
SAP in areas of compliance and customs Management.
Data transfers from R3 system to GTS system for sale orders, invoices, outbound delivery
documents, purchase orders and once transferred to GTS system ,all necessary screenings are done and
trade documents, customs declaration, duty calculations are created in GTS system data base size growth
is more and hence we archive this customs documents and display archived reports to customs when required.
CUHD and SPL_AT are the archiving objects in scope for the GTS system and for more information refer the
Powerpoint mentioned below.
GTS Instructions
Also refer to the documents mentioned in the link below for more additional informations.
\R3_Archiving\Archiving\Documentation\4. Projects\GTS
\R3_Archiving\Archiving\Documentation\4. Projects\GTS Upgrade 2010
\R3_Archiving\Archiving\Documentation\4. Projects\Travel Management Tool\Concept blueprint training material\Travel Archiving User Guide for IT and SAS.docx
PA_TRAVEL Instructions:
\R3_Archiving\Archiving\Documentation\4. Projects\Travel Management Tool\PA_TRAVEL variant for PU22 and SARA.docx
For detailed information related to Upgrade related activities refre the documents as per the link mentioned below.
\R3_Archiving\Archiving\Documentation\4. Projects\SAP 2011 UPGRADE