BAAN IV Tools

Enterprise Tools Book 1

Student Document B2041

 Document information

Document
Number : B2041
Type : Training Material
Name : Enterprise Tools Book 1
Version :B
Date : 08/21/97

Copyright 1997 Baan Education, Grand Rapids, Michigan

All rights reserved. No part of this publication may be reproduced and/or published by print, photoprint,
microfilm, audiotape, electronically, mechanically or any other means, or stored in an information
retrieval system, without prior permission from the copyright owner.

The information in this document is subject to change without notice and should not be considered as a
commitment by Baan Development B.V. No responsibility is assumed for any error which may appear
in this document.

Enterprise Tools Book 1

i
 Table of contents

1
Introduction
1.1
1.1 Enterprise Tools Course 1.1
1.1.1 Main Objective 1.1
1.1.2 Objectives 1.1
1.2 Tools Overview 1.2
1.2.1 Tools Kits 1.4
1.2.2 Software Architecture 1.6

2 Directory Structure 2.1

2.1 Objectives 2.1
2.2 APDD vs. RTDD 2.1
2.3 Directory Structure 2.2
2.4 The BSE Environment 2.5
2.4.1 ${BSE} directory 2.6
2.4.2 The ${BSE}/lib directory 2.8
2.4.3 ${BSE}/lib/user Profile 2.9
2.4.4 ${BSE}/lib/fd6.1.B40La 2.9
2.4.5 {BSE}/lib/tabledef6.1 2.10
2.4.6 ${BSE}/lib/isamdef6.1 2.11
2.4.7 The ${BSE}/application directory 2.12
2.4.8 Tables Directory (Bbase) 2.13
2.4.9 ${BSE}/dict directory 2.14
2.5 APDD vs. RTDD 2.15
2.6 Summary 2.16
2.7 Questions and Exercises 2.17
2.7.1 If you are not familiar with UNIX please see the appendix in the back of this book. It
contains help with the necessary UNIX commands to perform these exercises.
2.17
2.7.2 Structure ${BSE}/bin 2.17
2.7.3 Structure ${BSE}/log 2.17
2.7.4 Structure ${BSE_TMP} 2.17
2.7.5 Search Path Bshell (Menu) 2.18
2.7.6 Search Path Bshell (Form) 2.18
2.7.7 Tables with Bbase (Bisam) 2.18
2.7.8 Version of Bshell and Repgen 2.18
2.7.9 License Monitor 2.19

3 User Management 3.1

3.1 Introduction 3.1
3.1.1 Objectives 3.1
3.2 Login Procedure 3.2
3.3 UNIX vs. BAAN Profile 3.3
3.4 Overview User Management 3.4
3.5 User Types and Authorizations 3.5
3.6 Steps in Creating BAAN Users 3.6
3.7 Maintaining User Data 3.7
3.8 Maintain User Data (Continued) 3.8
3.8.2 Exercises 3.10
3.9 Maintaining Session Authorizations (by Module) 3.11
3.10 Maintaining Session Authorizations (by Session) 3.12
3.11 Maintaining Session Authorizations (by Session continued) 3.13
3.12 Maintaining Database Authorizations (by Table) 3.14
3.13 Maintaining Database Authorizations (by Table Data) 3.15
3.14 Maintaining Database Authorizations (by Table Field) 3.16
3.15 Maintaining Database Authorizations (by Table Field Data) 3.17
3.16 Maintaining Company Authorizations 3.18
3.17 Converting to the Runtime Data Dictionary 3.19
3.17.1 Exercises 3.20

4 Device Management 4.1

4.1 Introduction 4.1
4.1.1 Objectives 4.1
4.2 Device Types 4.2
4.2.1 Screen Device 4.2
4.2.2 File Devices 4.3
4.2.3 Printer Devices 4.3
4.2.4 The Printer Device Types 4.4
4.2.5 Device Queue and Printer Daemon 4.4
4.3 Device Queue 4.5
4.4 The Printer Daemon 4.5
4.4.1 Communication 4.6
4.5 Print Request Status 4.7
4.5.1 What can you do when the Print Status is 4.8
4.6 Preferences and Defaults 4.9
4.6.1 Preferences 4.9
4.6.2 Report Defaults 4.10
4.6.3 Maintaining Paper Types 4.11
4.7 Maintaining Fonts by Paper Type 4.12
4.8 Maintaining Device Data 4.13
4.9 Maintaining a Logical Printer 4.15
4.10 Maintaining a Device Preference List by User 4.16
4.11 Changing the Paper Type of a Printer 4.17
4.12 Summary 4.18
4.12.1 Exercises 4.19

5 Text Management 5.1

5.1 Introduction 5.1
5.1.1 Objectives 5.1
5.2 Text Management 5.2
5.3 Text Number 5.3
5.3.1 Internal and External 5.3
5.3.2 Steps in Text Management 5.4
5.4 Maintaining Text Windows 5.5
5.5 Maintaining Text Groups 5.6
5.6 Maintaining Item Data 5.7
5.7 Authorizations regarding Text Management 5.8
5.7.1 Maintaining Text Group Authorizations 5.9
5.8 Maintaining Default Text Groups by User 5.10
5.9 Delete or Print Unused Texts 5.11
5.10 Summary 5.12
5.11 Exercises 5.13

6 Job Management 6.1

6.1 Introduction 6.1
6.1.1 Objectives 6.1
6.2 Job Handling Overview 6.2
6.3 Job Data 6.3
6.3.1 Status 6.3
6.3.2 Type 6.4
6.4 Maintaining Job Data 6.5
6.5 Activating a Job 6.6
6.6 Canceling a Job 6.7
6.7 Printing Job History 6.8
6.8 Deleting Job History 6.9
6.9 Procedure 6.10
6.10 Summary 6.11
6.10.1 Exercises 6.12

7 Version Release Customizations 7.1

7.1 Introduction 7.1
7.1.1 Objectives 7.1
7.2 Different kinds of Software 7.2
7.3 Maintaining Packages 7.3
7.4 Maintaining Package VRCs 7.7
7.5 Maintaining Directories of Software Components 7.8
7.6 Maintaining Package Combinations 7.9
7.7 Maintaining Packages by Package Combinations 7.13
7.8 Maintaining Developers Data 7.14
7.9 Maintaining Developers Data (continued) 7.15
7.10 Maintaining Developers Data (continued) 7.16
7.11 Maintaining Developers Data (continued) 7.17
7.12 Creating New Package Combination / VRCs (One Step) 7.18
7.13 Comparing Package VRCs 7.19
7.14 Different Methods using VRC Management 7.21
7.15 Purging Package VRCs Procedure 7.24
7.16 Summary 7.28
7.16.1 Exercises 7.29

8 Database Management 8.1

8.1 Introduction 8.1
8.1.1 Objectives 8.1
8.2 Database Management Overview 8.2
8.2.1 Database Management within a Package Combination 8.3
8.3 Create Companies 8.4
8.4 Maintaining Database Definitions 8.5
8.5 Assigning Tables to Databases (optional) 8.6
8.6 Creating Tables 8.7
8.7 Creating a Sequential Dump of a Table (optional) 8.8
8.8 Creating a Table from a Sequential Dump 8.9
8.9 Sharing Data 8.10
8.10 Summary 8.11
8.10.1 Exercises 8.12

9 Audit Management 9.1

9.1 Introduction 9.1
9.1.1 Objectives 9.1
9.1.2 Using Audit Management 9.1
9.2 The Implementation of Audit Management 9.2
9.2.1 Overview 9.2
9.2.2 Print Range of Audit Files 9.3
9.2.3 Authorizations for Audit Management 9.5
9.2.4 Assign Audit Security to Users 9.7
9.2.5 Audit Files 9.8
9.3 Settings 9.9
9.3.1 Maintain Database Definitions 9.10
9.3.2 Assign Tables to Databases 9.11
9.3.3 Maintain Audit File Directories 9.12
9.3.4 More settings in the Audit Specifications file. 9.13
9.3.5 Display Audit Sequences 9.14
9.3.6 Maintain Audit Information File 9.15
9.3.7 Purge Audit Files 9.16
9.3.8 Procedure 9.17
9.4 Summary 9.18
9.5 Where to learn more: 9.18
9.6 Exercises 9.19

10 Menu Management 10.1

10.1 Introduction 10.1
10.1.1 Objectives 10.1
10.2 Menu Management in Perspective 10.2
10.3 Menu Dump 10.3
10.4 User Interfaces and Menus 10.4
10.5 Maintaining Menus 10.5
10.5.1 Editor Commands summary 10.6
10.5.2 Exercises 10.7
10.5.3 Challenge Exercises 10.18

11 Capstone Exercises 11.1

11.1 Case In House Training 11.1
11.1.1 Setting up the Environment 11.1
11.1.2 Cleaning up the Environment 11.1
11.2 Delete the TEST Environment 11.1

12 Appendix: Export / Import of Data Dictionary 12.1

12.1 Introduction 12.1
12.1.1 Objectives 12.1
12.2 Concept and Procedure Discussion 12.1
12.3 Export Data Dictionary 12.3
12.4 Exercises 12.4
12.5 Import Data Dictionary 12.8
12.6 Patch Objects 12.9
12.7 Exercises 12.10

13 Appendix: Basic Data Management 13.1

13.1 Introduction 13.1
13.1.1 Objectives 13.1
13.2 Maintaining Parameters 13.1
13.3 Maintaining Companies 13.2
13.4 Maintaining Languages 13.3
13.5 Maintaining Generic Units 13.4
13.6 Maintaining Formats by Generic Unit 13.5
13.7 Maintaining Date Formats 13.6

14 Appendix 14.1
14.1 Creating a Package VRC and Package Combination 14.1
14.1.1 Step 1: Maintain Package VRC 14.1
14.1.2 Step 2: Maintain Directories of Software Components 14.1
14.1.3 Step 3: Maintain Package Combinations 14.2
14.1.4 Step 4: Maintain Packages by Package Combinations 14.2
14.2 Authorizing Developers to use the VRC 14.3
14.2.1 Step 1: Maintain Developers Authorizations by Package VRC 14.3
14.2.2 Step 2: Change Current Package VRC of User 14.3
14.3 Creating a Company 14.4
14.3.1 Step 1: Maintain Companies 14.4
14.3.2 Step 2: Maintain Database Definitions 14.4
14.3.3 Step 3: Assign Tables to Databases 14.5
14.3.4 Step 4: Maintain Table Directories 14.5
14.3.5 Step 5: Convert to Runtime Data Dictionary 14.6
14.3.6 Step 6: Create Tables 14.6
14.3.7 Step 7: Create Table from Sequential Dump 14.7
14.4 Changing User Defaults 14.8
14.4.1 Step 1: Maintain User Data 14.8
14.4.2 Step 2: Convert to Runtime Data Dictionary 14.8
14.4.3 Step 3: Exit Out/Login to Bshell 14.8
14.5 Graphics Characters in Forms Design (Summary) 14.9
14.6 Procedure for Deleting a Company 14.10
14.6.1 Step 1: Maintain Table Directories 14.10
14.6.2 Step 2: Assign Tables to Databases 14.10
14.6.3 Step 3: Maintain Database Definition 14.11
14.6.4 Step 4: Maintain User Data 14.11
14.6.5 Step 5: Maintain Companies 14.11
14.6.6 Step 6: Convert to Runtime Data Dictionary 14.12
14.7 Procedure for Deleting a Package Combination/Package VRC 14.13
14.7.1 Step 1: Deleting Packages from the Package Combination 14.13
14.7.2 Step 2: Deleting the Package Combination 14.14
14.7.3 Step 3: Deleting the Software Component Directories 14.14
14.7.4 Step 4: Deleting Labels in Package VRC 14.14
14.7.5 Step 5: Deleting the Package VRC 14.15

15 Appendix 15.1
15.1 UNIX Commands 15.1