Level 2 Management pillar

Date2014-3-10 Chapter 5S
Document
VersionV1.0
Number
OwnerAPAC P&R
Sheet 1 of 3 Confidential Approved APAC P&R

Document History
Description of version
Version Date Important changes since previous Author
version
V1.0 6/27/2014 Draft Diep Thang Hung
5S Evaluation Checklist: offices
Department/Area: Date:
Auditor:
Comment 1: for every desk, cupboard, personal trolley and floor area that gets 0 points, stick a RED face
Comment 2: for every desk, cupboard, personal trolley and floor area that gets 10 points, stick a GREEN face
Comment 3: fill the colunm D in light red and find the result below (total score)

Category Concept Points

0 Score
5
Almost all desks found with non-essential items on it 10
One desk found with non-essential items on it
All desks have just essential items on it 0
5
Almost all desks were found dirty 10
One desk was found dirty
All desks were found clean 0
5
Trash is disposed incorreclty in many trash-bins 10
Desks One trash-bin is used incorreclty
All trash-bins are used correclty 0
There are confidential items (papers,documents,flipcharts) left on the desks 5
One desk/wall 10
disclosing confidential information in the office area
There is no desk/wall disclosing 0
confidential information 5
More telephones/computers were found logged-on
10
One telephone/computer was found logged on
All the telephones/computers are logged-off 0
5
A significant number of items are left on the floor 10
Floor One item found on the floor area
The entire floor area is free of items 0
5
There are hazardous (non-essential)items on top of cupboards and trolleys
10
One cupboard/trolley
has hazardous (non-essential) items on it All
cupboards/trolleys are used correclty 0
5
Cupboards and There are confidential items (papers,documents,flipcharts) left on the cupboards/personal
10
personal trolleys trolleys
There is one cupboard/trolley disclosing confidential information 0
There is no desk/wall disclosing confidential information 5
Many cupboards & trolleys are unlocked 10
One cupboard/trolley has been left unlocked
All cupboards&trolleys are locked 0
5
There are many documents placed on the desktop (not incl. shortcuts) 10
There are <= 5 documents placed on desktop (not incl. shortcuts)
There are no documents placed on desktop (not incl. shortcuts)

Computer (Desktop 0
& Laptop) 5
There are many folders and subfolders not organized in a structured & logical way (name &
10
structure)
There is one folder not organized in a structured & logical way (name & structure)
All Folders & subfolders structure are organized in a structured & logical way
0
5
The Shared folder is not organized in a structured and logical way
10
There is one folder in the shared folder not organized in a structured & logical way (name &
structure)
All folders are organized in a structured and logical way 0
Shared Folders 5
There are many files names on the shared folder that are not logical nor aligned with
10
naming convention
Few files on the shared folder are not logical nor aligned with naming convention (<10%)
All File names are logical and aligned with naming convention

Total Score 130 0%

Equal or more than 85% = Green

Between 70% and 84% = Yellow

Below 70% - Red
5S Evaluation Checklist: Common Areas
Department/Area: Date:
Auditor:
Comment 1: for every printer corner, coffee corner, bubble, restroom that gets 0 points, stick a RED face
Comment 2: for every printer corner, coffee corner, bubble, restroom that gets 10 points, stick a GREEN face
Comment 3: fill the colunm D in light red and find the result below (total score)

Category Concept Points Score

0
Equipment not working; stationary items not available 5
One stationary cupboard opened; basic stationary items not available 10

All equipment working, stationary cupboards stocked and closed 0

Printing paper laying in the area without a specific place; no white paper available 5
Printer corners 10
There are few printed papers laying in the area; white paper available
There are no printed materials laying in the area; white paper available 0

Area is untidy, dirty 10

Area is tidy and clean
0
5
Trash is disposed incorreclty in many trash-bins
10
One trash-bin is used incorreclty All
trash-bins are used correclty 0
Coffee corners 5
Area untidy, garbage on the tables, equipment not working, basic supplies not available
10
One supply or material is not available or area is untidy
Area neat and tidy, all equipment working, all necessary supplies available
0
There are some electronical devices (more than 2) not correclty installed and in a safety condition 5
There is one electronical device not correctly installed and put in a safety condition 10

All electronical devices are correctly installed and put in a safety condition 0
5
Trash is disposed incorrectly in many trash-bins One/more
10
Bubble offices trash-bins are used incorrectly All trash-bins
are used correctly
0
Area untidy, garbage left on desk or floor; more than one piece of equipment & furniture missing 5
One/more pieces of equipment/furniture are missing or one piece of garbage found 10

Room neat and tidy, all equipment & furniture in place 0

5
Tables not correctly arranged; more than one missing chair
10
One missing chair Everything
in place (according to the picture in the room) 0

Area is untidy, dirty 10

Area is tidy and clean 0
5
More than one item of garbage left on the table/floor
10
One item of garbage left on the table/floor All
table/floor area are free from garbage 0
5
Trash is disposed incorreclty in many trash-bins
10
One trash-bin are used incorreclty
All trash-bins are used correclty 0
5
More than one IT equipment missing (including cables) or not working
Meeting rooms 10
One item missing (including cables) or not working
All IT equipment available and working 0
Almost all electronical devices not correclty installed and in a safety condition 5
One electronical device not correctly installed and put in a safety condition 10
All electronical devices are correctly installed and put in a safety condition
Almost all items missing from the room (flip chart paper, pens, white board eraser, etc) 5
10
One item/item cathegory missing 0
All items in place, in good condition and available
Used flip chart paper not removed; white board not cleaned 10
White board clean, used flip chart paper removed, clear flip chart paper available
5
Beamer and lights are on
10
Lights or beamers are on
Lights and beamer are switched off 0
5
Restrooms are dirty or with odor
10
Restrooms One restroom is dirty or with odor Restrooms
are clean and without odor
0
5
The Shared folder is not organized in a structured and logical way
10
There is one folder in the shared folder not organized in a structured & logical way (name & structure)
All folders are organized in a structured and logical way

Shared Folders 0
5
There are many files names on the shared folder that are not logical nor aligned with naming convention
10
Few files on the shared folder are not logical nor aligned with naming convention (<10%)
All File names are logical and aligned with naming convention

Total 200 0%

Equal or more than 85% = Green

Between 70% and 84% = Yellow
Below 70% - Red