PURCHASE DEPARTMENT

Head of the
Department

Manager

Raw Packaging Engineering Civil & Lab &

Material Material Electrical Others

The Purchase Department is mainly concerned with stores, procurement and purchase of
various items required by the company. The department has thirty-three employees including
the Head of the Department. Within the Purchase department, the hierarchy of the employees
are:

Deputy General Manager

Assistant Manager

Senior Officer

Officer

Supervisor

Field Staff

This department has five sub-departments within it. This departmentalization is based on the
functions. They are Raw Material, Packaging Material, Engineering, Civil & Electrical and
Lab & Others. Among these, only Raw Material has both stores as well as purchase. The
other four are mainly concerned with purchase.
1. Raw Material
 This sub-department is mainly concerned with the procurement of raw materials like
chilly, turmeric etc. The functioning is sub-divided as:

Raw
Material
Raw Material & Stores IPM Chilly Chilly
Manager Manager Manager

Adimali Theni Guntur Kota Senior Officer (1) Officer (1)

(Purchase) Purchase Stores (Stores)
Officer Supervisor (1)
Deputy Senior Assistant (1)
Officer Assistant Field Staff (7)
Manager Manager (1)
(1) Manager
Senior (1)
Officer (1)
Senior
Officer (3) Officer (1)

Officer (1)

2. Packaging Material
This division is mainly concerned with purchase of packaging materials like laminal,
duplex (box).
 Deputy Manager

Senior Officer (2)

Executive Trainee (1)

The Executive Trainee can become a Senior Officer after his probationary period. The
decision to retain the trainee is to be made by the HR Manager.
3. Engineering
This division is concerned with purchase of machines, spares and other requirements
for the purpose of production.

Deputy Manager

Senior Officer (1)

4. Civil & Electrical

This division is dealing with the purchase of civil, factory and electrical items. This is
completely under the control of a deputy manager.

5. Lab & Others

This division makes the purchase of other requirements of the company, from laptops
to pen. It is under the control of a deputy manager and a senior officer. This deputy
manager is also the Officer who is reporting at Kota. He is on a Job rotation. He is
working 6 months as an Officer at Kota and the other 6 months as the Deputy
Manager.

Deputy Manager

Senior Officer (1)

Thus,
there are 33 employees in the Purchase Department.
Head of the Department 1
Managers 3
Deputy Managers 5
 Assistant Managers 2
Senior Officers 7
Officers 6
Executive Trainee 1
Supervisor 1
Field Staff 7
The Chain of Command is designed in such a manner that only the head of the department
can report to the Managing Director. The Head of the Department is placed at the Head
Office. He controls his staff at different locations through telephonic calls and site visit. There
is intra-departmental communication. The lower level employees can approach the Head of
the Department. Even when they are at different sites, they have the freedom to contact the
HOD through other means like telephone, emails. The Purchase department has inter-
departmental communication. This is mainly because they have to meet the demands and
requirements of other departments. Even the requirements of various factories are to be met
by this department. This department also practice Job Rotation at certain level.